Assigned to GOV FOR COMMITTEE
ARIZONA STATE SENATE
Fifty-Fifth Legislature, Second Regular Session
FACT SHEET FOR H.B. 2587
public records; point of contact
Purpose
Requires any entity that is subject to a public records request to provide the contact
information of the employee authorized to provide the requested information on the entity's
website. Requires the authorized employee to reply within five business days acknowledging
receipt of the request.
Background
All officers and public bodies must maintain all records reasonably necessary or
appropriate to maintain an accurate knowledge of official activities and of any activities that are
supported by public monies (A.R.S. § 39-121.01). Public records must be open to inspection by
any person at all times during office hours (A.R.S. § 39-121). Permanent public records of Arizona,
a county, city or town or other political subdivision must be transcribed or kept on paper or other
material which is of durable or permanent quality and which conforms to standards established by
the Director of the Arizona State Library, Archives and Public Records (A.R.S. § 39-101).
There is no anticipated fiscal impact to the state General Fund associated with this
legislation.
Provisions
1. Requires any entity that is subject to a public records request to provide the name, telephone
number and email address of the authorized employee or department that is able to provide the
requested information or forward the request to an employee or department that can provide
the requested information.
2. Requires the entity make the contact information available to the public on the entity's website.
3. Requires, except for entities that maintain a centralized online public records portal, the
employee or department who is authorized and able to provide requested information to reply
within five business days acknowledging receipt of the request.
4. Becomes effective on the general effective date.
House Action
GE 1/26/22 DP 7-1-4-1
3
rd
Read 2/23/22 49-10-1
Prepared by Senate Research
March 16, 2022
MH/HW/slp