California Assembly Bill AB2266 Introduced / Bill

 BILL NUMBER: AB 2266INTRODUCED BILL TEXT INTRODUCED BY Assembly Member Bradford FEBRUARY 18, 2010 An act to amend Section 35254 of the Education Code, relating to school district records. LEGISLATIVE COUNSEL'S DIGEST AB 2266, as introduced, Bradford. School district records. Existing law requires the Secretary of State, in consultation with the Department of General Services, to approve and adopt appropriate standards for the purpose of storing and recording documents in electronic media and requires the standards to include a requirement that a trusted system, as defined, be used. Existing law authorizes the governing board of a school district to make photographic, microfilm, or electronic copies of records of the district and to destroy the original after the copy is made if provision is made for permanently maintaining the copy in the files of the district, except that an original record that is basic to a required audit is prohibited from being destroyed before the second July 1st after the completion of the audit. This bill would authorize copies when provisions are made for permanently maintaining the copies in a trusted system, as defined, and the reproductions are made in compliance with specified minimum standards or guidelines, or both. Vote: majority. Appropriation: no. Fiscal committee: no. State-mandated local program: no. THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Section 35254 of the Education Code is amended to read: 35254. The governing board of any school district may make photographic, microfilm, or electronic copies of any records of the district. The original of any records of which a photographic, microfilm, or electronic copy has been made may be destroyed when  provision is   provisions are  made for permanently maintaining the photographic, microfilm  ,  or electronic copies in  the files of the district, except that no original record that is basic to any required audit shall be destroyed prior to the second July 1st succeeding the completion of the audit   a trusted system, as defined in Section 12168.7 of the Government Code   ,   and the reproductions are made in compliance with the minimum standards or guidelines, or both, as recommended by the American National Standards Institute or the Association for Information and Image Management for   the   recording of permanent records or nonpermanent records  .