California Assembly Bill AB2257 Amended / Bill

 BILL NUMBER: AB 2257AMENDED BILL TEXT AMENDED IN ASSEMBLY MAY 11, 2016 AMENDED IN ASSEMBLY APRIL 25, 2016 AMENDED IN ASSEMBLY APRIL 11, 2016 INTRODUCED BY Assembly Member Maienschein (Coauthors: Assembly Members Brough, Chang,  Cristina Garcia,  and Jones) (Coauthor: Senator Bates) FEBRUARY 18, 2016 An act to amend Section 54954.2 of the Government Code, relating to local government. LEGISLATIVE COUNSEL'S DIGEST AB 2257, as amended, Maienschein. Local agency meetings: agenda: online posting. The Ralph M. Brown Act enables the legislative body of a local agency to call both regular and special meetings. The act requires the legislative body of a local agency to post, at least 72 hours before the meeting, an agenda containing a brief general description of each item of business to be transacted or discussed at a regular meeting, in a location that is freely accessible to members of the public and to provide a notice containing similar information with respect to a special meeting at least 24 hours prior to the special meeting. The act requires that the agenda or notice be freely accessible to members of the public and be posted on the local agency' s Internet Web site, if the local agency has one. This bill would require an online posting of an agenda  by a local agency   for the legislative body of a local agency, if the local agency has an Internet Web site,  to  have a prominent direct link to the current agenda itself.   be posted on the local agency's primary Internet Web site homepage accessible through a prominent, direct link, as specified. The bill would exempt a city, county, city and county, and special district from this requirement if it has an integrated agenda management platform that meets specified requirements, including that the current agenda of the legislative body of the local agency is the first agenda available at the top of the integrated agenda management platform.  The bill would require  the link to be on the local agency's Internet Web site homepage, not in a contextual menu on the homepage, and would require the   an online posting of any  agenda by a local agency  to be posted in an open format that meets specified requirements, including that the agenda is platform independent and machine readable.  The bill would also define terms for these purposes.  The bill would make these provisions applicable on and after January 1, 2019. The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers the constitutional requirements relating to this purpose. This bill would make legislative findings to that effect. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill would provide that no reimbursement is required by this act for a specified reason. Vote: majority. Appropriation: no. Fiscal committee: yes. State-mandated local program: yes. THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Section 54954.2 of the Government Code is amended to read: 54954.2. (a) (1) At least 72 hours before a regular meeting, the legislative body of the local agency, or its designee, shall post an agenda containing a brief general description of each item of business to be transacted or discussed at the meeting, including items to be discussed in closed session. A brief general description of an item generally need not exceed 20 words. The agenda shall specify the time and location of the regular meeting and shall be posted in a location that is freely accessible to members of the public and on the local agency's Internet Web site, if the local agency has one. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. The agenda shall include information regarding how, to whom, and when a request for disability-related modification or accommodation, including auxiliary aids or services, may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting. (2) On and after January 1, 2019, the following provisions shall  apply:   apply if a local agency has an Internet Web site:  (A) An online posting of an agenda  for the legislative body of a local agency  shall be posted on the local agency's  primary Internet Web site  homepage accessible through a prominent, direct link to the current  agenda.   (B)     The   agenda. The  direct link to the agenda shall not be in a contextual  menu.   menu; however, a link in addition to the direct link to the agenda may be accessible through a contextual menu.   (C) The   (B)     An online posting of an  agenda  of any local agency, including, but not limited to,   an agenda posted in an integrated agenda management platform,  shall be posted in an open format that meets all of the following requirements: (i) Retrievable, downloadable, indexable, and electronically searchable by commonly used Internet search applications. (ii) Platform independent and machine readable. (iii) Available to the public free of charge and without any restriction that would impede the reuse or redistribution of the  public record.   agenda.   (D) The requirements of subparagraphs (A), (B), and (C) shall be deemed satisfied if the legislative body of a board, commission, or agency of a county, city, whether general or chartered, city and county, town, school district, municipal corporation, district, or political subdivision posts an agenda, in compliance with subparagraphs (A), (B), and (C), on the homepage of the board, commission, or agency. Subparagraphs (A), (B), and (C) shall not be construed to require the agenda for a meeting of a board, commission, or agency to be posted on the homepage of the local agency that created the board, commission, or agency.   (C) A city, county, city and county, or special district that has an integrated agenda management platform shall not be required to comply with subparagraph (A) if all of the following are met:   (i) A direct link to the integrated agenda management platform is posted on the local agency's primary Internet Web site homepage. The direct link to the integrated agenda management platform shall not be in a contextual menu. When a person clicks on the direct link to the integrated agenda management platform, the direct link shall take the person directly to an Internet Web site with the agendas of the local agency.   (ii) The integrated agenda management platform contains all of the agendas of the local agency.   (iii) The current agenda of the legislative body of the local agency is the first agenda available at the top of the integrated agenda management platform.   (iv) All agendas posted in the integrated agenda management platform comply with the requirements in clauses (i), (ii), and (iii) of Subparagraph (B).   (D) For the purposes of this paragraph, both of the following definitions shall apply:   (i) "Integrated agenda management platform" means an Internet Web site of a local agency dedicated to providing the entirety of the local agency's agenda information to the public.   (ii) "Legislative body" has the same meaning as that term is used in subdivision (a) of Section 54952.  (3) No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of a legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Section 54954.3. In addition, on their own initiative or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities. Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (b) Notwithstanding subdivision (a), the legislative body may take action on items of business not appearing on the posted agenda under any of the conditions stated below. Prior to discussing any item pursuant to this subdivision, the legislative body shall publicly identify the item. (1) Upon a determination by a majority vote of the legislative body that an emergency situation exists, as defined in Section 54956.5. (2) Upon a determination by a two-thirds vote of the members of the legislative body present at the meeting, or, if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the local agency subsequent to the agenda being posted as specified in subdivision (a). (3) The item was posted pursuant to subdivision (a) for a prior meeting of the legislative body occurring not more than five calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken. (c) This section is necessary to implement and reasonably within the scope of paragraph (1) of subdivision (b) of Section 3 of Article I of the California Constitution. (d) For purposes of subdivision (a), the requirement that the agenda be posted on the local agency's Internet Web site, if the local agency has one, shall only apply to a legislative body that meets either of the following standards: (1) A legislative body as that term is defined by subdivision (a) of Section 54952. (2) A legislative body as that term is defined by subdivision (b) of Section 54952, if the members of the legislative body are compensated for their appearance, and if one or more of the members of the legislative body are also members of a legislative body as that term is defined by subdivision (a) of Section 54952. SEC. 2. The Legislature finds and declares that Section 1 of this act, which amends Section 54954.2 of the Government Code, furthers, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings: It is in the public interest to ensure that members of the public can easily and quickly find and access meeting agendas on the Internet homepage of local agencies. SEC. 3. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district under this act would result from a legislative mandate that is within the scope of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution.