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General Assembly Raised Bill No. 1186
January Session, 2023
LCO No. 5375
Referred to Committee on GOVERNMENT ADMINISTRATION
AND ELECTIONS
Introduced by:
(GAE)
AN ACT CONCERNING DATA GOVERNANCE AND REQUESTS FOR
PUBLIC RECORDS INVOLVING THE CONNECTICUT PRESCHOOL
THROUGH TWENTY AND WORKFORCE INFORMATION NETWORK.
Be it enacted by the Senate and House of Representatives in General
Assembly convened:
Section 1. Subsection (b) of section 4-67n of the general statutes is 1
repealed and the following is substituted in lieu thereof (Effective October 2
1, 2023): 3
(b) The Secretary of the Office of Policy and Management shall 4
develop a program to access, link, analyze and share data maintained 5
by executive agencies and to respond to queries from any state agency, 6
and from any private entity or person that would otherwise require 7
access to data maintained by two or more executive agencies. The 8
secretary shall give priority to queries that seek to measure outcomes 9
for state-funded programs or that may facilitate the development of 10
policies to promote the effective, efficient and best use of state resources. 11
The secretary may create advisory boards to assist with data governance 12
activities under this section. 13 Raised Bill No. 1186
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Sec. 2. Section 4-67o of the general statutes is repealed and the 14
following is substituted in lieu thereof (Effective October 1, 2023): 15
As used in this section [,] and sections 2-79e, [and] 4-67p and 4-67z, 16
as amended by this act: 17
(1) "Data" means the final version of statistical or factual information 18
that: (A) Is reflected in a list, table, graph, chart or other non-narrative 19
form that can be digitally or nondigitally transmitted or processed; (B) 20
is regularly created or maintained by, or on behalf of, an executive 21
branch agency; and (C) records a measurement, transaction or 22
determination related to the mission of the agency or is provided to the 23
agency by third parties pursuant to law. 24
(2) "Executive branch agency" means any agency [listed in section 4-25
38c, except the Board of Regents for Higher Education] with a 26
department head, as defined in section 4-5. 27
(3) "High value data" means any data that the department head 28
determines (A) is critical to the operation of an executive branch agency; 29
(B) can increase executive branch agency accountability and 30
responsiveness; (C) can improve public knowledge of the executive 31
branch agency and its operations; (D) can further the core mission of the 32
executive branch agency; (E) can create economic opportunity; (F) is 33
frequently requested by the public; (G) responds to a need and demand 34
as identified by the agency through public consultation; or (H) is used 35
to satisfy any legislative or other reporting requirements. 36
(4) "Open data" means any data that (A) is freely available in 37
convenient and modifiable format and can be retrieved, downloaded, 38
indexed and searched; (B) is formatted in a manner that allows for 39
automated machine processing; (C) does not have restrictions 40
governing use; (D) is published with the finest possible level of detail 41
that is practicable and permitted by law; and (E) is described in enough 42
detail so users of the data have sufficient information to understand (i) 43
the strengths, weaknesses, analytical limitations and security 44
requirements of the data, and (ii) how to process such data. 45 Raised Bill No. 1186
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(5) "Public data" means any data collected by an executive branch 46
agency that is permitted to be made available to the public, consistent 47
with any and all applicable laws, rules, regulations, ordinances, 48
resolutions, policies or other restrictions, requirements or rights 49
associated with the data, including, but not limited to, contractual or 50
other legal restrictions, orders or requirements. 51
(6) "Protected data" means any data the public disclosure of which 52
would (A) violate federal or state laws or regulations; (B) endanger the 53
public health, safety or welfare; (C) hinder the operation of the federal, 54
state or municipal government, including criminal and civil 55
investigations; or (D) impose an undue financial, operational or 56
administrative burden on the executive branch agency. "Protected data" 57
includes any records not required to be disclosed pursuant to subsection 58
(b) of section 1-210. 59
Sec. 3. Section 4-67z of the general statutes is repealed and the 60
following is substituted in lieu thereof (Effective October 1, 2023): 61
[(a)] The Chief Data Officer, in consultation with the Attorney 62
General and executive branch agency legal counsel, shall review the 63
legal obstacles to the sharing of high value data of executive branch 64
agencies, inventoried pursuant to section 4-67p, [among] with executive 65
branch agencies and [with] the public. 66
[(b) Not later than January 15, 2020, and annually thereafter, the Chief 67
Data Officer shall submit a report, developed in consultation with the 68
Attorney General, agency data officers and executive branch agency 69
legal counsel, that includes any recommendations on (1) methods to 70
facilitate the sharing of such high value data to the extent permitted 71
under state and federal law, including, but not limited to, the 72
preparation and execution of memoranda of understanding among 73
executive branch agencies, and (2) any necessary legislation, to the 74
Connecticut Data Analysis Technology Advisory Board and the joint 75
standing committee of the General Assembly having cognizance of 76
matters relating to government administration, in accordance with the 77 Raised Bill No. 1186
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provisions of section 11-4a. Concomitantly, the Chief Data Officer shall 78
post each such report on the Office of Policy and Management's Internet 79
web site. 80
(c) The report submitted pursuant to subsection (b) of this section 81
shall be consistent with the state data plan, created under section 4-67p. 82
The Chief Data Officer shall update such report annually with 83
additional information concerning the sharing of high value data and 84
any additional recommendations, including any potential fiscal impact 85
of any recommendations.] 86
Sec. 4. Section 10a-57g of the general statutes is repealed and the 87
following is substituted in lieu thereof (Effective October 1, 2023): 88
(a) As used in this section: 89
(1) "Connecticut Preschool through Twenty and Workforce 90
Information Network" or "CP20 WIN" means the Preschool through 91
Twenty and Workforce Information Network maintained in the state. 92
(2) "Data definitions" means the plain language descriptions of data 93
elements. 94
(3) "Data dictionary" means a listing of the names of a set of data 95
elements, their definitions and additional meta-data that does not 96
contain any actual data, but provides information about the data in a 97
data set. 98
(4) "Data elements" mean units of information that are stored or 99
accessed in any data system, such as a student identification number, 100
course code or cumulative grade point average. 101
(5) "Meta-data" means the information about a data element that 102
provides context for that data element, such as its definition, storage 103
location, format and size. 104
(6) "Participating agency" means the Connecticut State Colleges and 105
Universities, Department of Education, Labor Department, the Office of 106 Raised Bill No. 1186
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Early Childhood, The University of Connecticut, the Connecticut 107
Conference of Independent Colleges or any entity that has executed an 108
enterprise memorandum of understanding for participation in the CP20 109
WIN and has been approved for participation pursuant to the terms of 110
the enterprise memorandum of understanding. 111
(7) "Preschool through Twenty and Workforce Information Network" 112
or "P20 WIN" means a state data system for the purpose of matching 113
and linking longitudinally data of state agencies and other 114
organizations to inform policy and practice for education, workforce 115
and supportive service efforts, including, but not limited to, the purpose 116
of conducting audits and evaluations of federal and state education 117
programs. 118
(8) "Enterprise memorandum of understandi ng" means a 119
foundational multiparty agreement that sets forth the details of how 120
data is shared and the respective legal rights and responsibilities of each 121
party within the data sharing process, by which the same foundational 122
agreement may be used for new agencies to sign on to the data sharing 123
process and without having to re-sign as agencies sign on or off of such 124
agreement. 125
(b) There is established a Connecticut Preschool through Twenty and 126
Workforce Information Network. The purpose of the CP20 WIN is to 127
establish processes and structures governing the secure sharing of 128
critical longitudinal data across participating agencies through 129
implementation of the standards and policies of the Preschool through 130
Twenty and Workforce Information Network. 131
(c) The CP20 WIN shall be governed by an executive board that shall 132
provide oversight of such network. Said executive board shall include, 133
but need not be limited to, the chief executive officer of each 134
participating agency, or their respective designees, the Chief Workforce 135
Officer, or the officer's designee, and the Secretary of the Office of Policy 136
and Management, or the secretary's designee. The duties of the 137
executive board shall be to: 138 Raised Bill No. 1186
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(1) Advance a vision for the CP20 WIN including a prioritized 139
research agenda with support from the Office of Policy and 140
Management. 141
(2) Convene as needed to respond to issues from the data governing 142
board. 143
(3) Identify and work to secure resources necessary to sustain CP20 144
WIN funding. 145
(4) Support system implementation, maintenance and improvement 146
by advocating for the CP20 WIN in regard to policy, legislation and 147
resources. 148
(5) Advocate and support the state's vision for the CP20 WIN. 149
(6) Have overall fiscal and policy responsibility for the CP20 WIN. 150
(7) Ensure that, in any circumstances in which public funds or 151
resources are to be jointly utilized with those from private entities, such 152
arrangements are governed by appropriate agreements approved by the 153
Attorney General. 154
(8) Establish a data governing board to establish and implement 155
policies related to cross-agency data management, including, but not 156
limited to, data confidentiality and security in alignment with the vision 157
for CP20 WIN and any applicable law. In establishing such policies, the 158
data governing board shall consult with the Office of Policy and 159
Management, in accordance with the provisions of section 4-67n, as 160
amended by this act, and other applicable statutes and policies. 161
(d) The executive board established pursuant to this section may 162
appoint advisory committees to make recommendations on data 163
stewardship, data system expansion and processes, and such other areas 164
that will advance the work of CP20 WIN. 165
(e) Any public records or files, as defined in section 1-200, including, 166
but not limited to, data elements of a participating agency shared with 167 Raised Bill No. 1186
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another agency pursuant to a CP20 WIN sharing agreement, may only 168
be requested under the Freedom of Information Act, as defined in 169
section 1-200, from the agency which originated such records or files. 170
The Secretary of the Office of Policy and Management shall provide to 171
any person who submits a request for such records or files pursuant to 172
the Freedom of Information Act to the board of CP20 WIN or to an 173
agency that is not the originating agency with the name and address of 174
the originating agency of such records or files. 175
[(e)] (f) On or before January 1, 2022, and annually thereafter, the 176
Chief Workforce Officer may, in consultation with the Chief Data 177
Officer and the Labor Commissioner, submit to the administrator of 178
CP20 WIN a request for data and analysis of such data for the purposes 179
of assessing performance and outcomes of the state's workforce system. 180
Such data and analysis request shall be completed by the administrator 181
of CP20 WIN not later than August 15, 2022, and annually thereafter. 182
This act shall take effect as follows and shall amend the following
sections:
Section 1 October 1, 2023 4-67n(b)
Sec. 2 October 1, 2023 4-67o
Sec. 3 October 1, 2023 4-67z
Sec. 4 October 1, 2023 10a-57g
Statement of Purpose:
To permit the Office of Policy and Management to establish advisory
boards for data governance, redefine executive branch agency, delete a
requirement for an annual report concerning high value data and
require records requests involving CP20 WIN be made to the originating
agency.
[Proposed deletions are enclosed in brackets. Proposed additions are indicated by underline, except
that when the entire text of a bill or resolution or a section of a bill or resolution is new, it is not
underlined.]