MURIEL BOWSER
MAYOR
April 24, 2023
Honorable Phil Mendelson
Chairman
Council
of the District of Columbia
John
A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Enclosed for consideration and enactment by the Council
of the District of Columbia is an
emergency bill, the "Contract No. GAGA-2022-C-0259 with SodexoMagic, LLC Approval and
Payment Authorization Emergency Act
of 2023", along with the accompanying emergency
declaration resolution.
The legislation will approve Contract No. GAGA-2022-C-0259 with SodexoMagic, LLC, and
Modification Nos.
1, 2, 3, 4, 5, 6, 7, and 8 thereto, and authorize payment under the contract and
modifications for goods and services received and
to be received for a District of Columbia Public
Schools food service.
As always, my administration is available
to discuss any questions you may have regarding this
contract.
In order to facilitate a response to any questions, please have your staff contact La Veta
Hilton, Deputy Chief Procurement Officer, Contracts and Acquisitions, District
of Columbia
Public Schools, at (202) 442-5136.
I urge the Council to take prompt and favorable action on the enclosed legislation.
Sincerely, ~ ~?.:.:::--
3 at the request of the Mayor
4
5
6
7 AB~L
8
9
10
11
12 IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
13
14
15
16 To approve, on an emergency basis, Contract No. GAGA-2022-C-0259 with
17 SodexoMagic, LLC, and Modification Nos. 1, 2, 3, 4, 5, 6, 7, and 8 thereto, for
18 food service management at the District of Columbia Public Schools, and to
19 authorize payment for the goods and services received and to be received under
20 that contract.
21
22 BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA,
23 That this act may be cited as the "Contract No. GAGA-2022-C-0259 with SodexoMagic,
24 LLC Approval and Payment Authorization Emergency Act of 2023".
25 Sec. 2. Pursuant to section 451 of the District of Columbia Home Rule Act,
26 approved December 24, 1973 (87 Stat. 803; D.C. Official Code§ 1-204.51), and
27 notwithstanding the requirements of section 202(a) of the Procurement Practices Reform
28 Act of2010, effective April 8, 2011 (D.C. Law 18-371; D.C. Official Code§ 2-
29 352.02(a)), the Council approves Contract No. GAGA-2022-C-0259 with SodexoMagic,
30 LLC, and Modification Nos. 1, 2, 3, 4, 5, 6, 7, and 8 thereto, for food service
31 management at the District of Columbia Public Schools, and authorizes payment in the
32 total not-to-exceed amount of $36,557,426.35 for goods and services received and to be
33 received under the contract and modifications.
34 Sec.
3. Fiscal impact statement. 35 The Council adopts the fiscal impact statement of the Chief Financial Officer as
36 the fiscal impact statement required by section 4a of the General Legislative Procedures
37 Act
of 1975, approved October 16, 2006 (120 Stat. 2038; D.C. Official Code§ 1-
38 301.47a).
39
Sec. 4. Effective date.
40 This act shall take effect following approval by the Mayor ( or in the event
of veto
41 by the Mayor, action by the Council to override the veto), and shall remain in effect for
42 no longer than 90 days, as provided for emergency acts of the Council of the District of
43 Columbia in section 412(a) of the District of Columbia Home Rule Act, approved
44 December 24, 1973 (87 Stat. 788; D.C. Official Code§ 1-204.12(a)).
2 1Pa DISTRICT OF' COLUMBIA
,~ PUBLIC SCHOOLS
OFFICE OF CONTRACTS AND ACQUISITIONS
1200 First Street, NE, 11th Floor, Washington, DC 20002
202-442-5112/ FAX 202-442-6105
Pursuant to section 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official
Code§ 2-352.02(c), the following contract summary is provided:
COUNCIL CONTRACT SUMMARY
(Letter Contract/Retroactive Contract)
Contract for Food Services Management Company (FSMC)
(A) Contract Number:
Proposed Contractor:
Contract Amount:
Unit
and Method of Compensation:
Term
of Contract:
Type
of Contract:
Source Selection Method:
GAGA-2022-C-0259
SodexoMagic LLC
Not-to-Exceed amount: $36,557,426.35
Requirements Contract with Fixed Unit
Price CLINs
July
5, 2022, through June 30, 2023
Requirements with Fixed Price CLINs
Sole Source
(B) For a contract containing option periods, the contract amount for the base period
and for each option period. If the contract amount for one or more of the option
periods differs from the amount for the base period, provide an explanation
of the
reason for the difference:
Base Period
Current Not-to-Exceed Amount: $36,557,426.35
Base Period 7/1/2022-6130/2023
Option Year 001 Proposed Not-to-Exceed Amount: NIA
Explanation of difference from base period: NI A.
(C) The date on which the letter contract or emergency contract was executed: The Letter Contract ("Letter Contract") was executed by the District of Columbia Public
Schools (DCPS) on July
1, 2022, with an effective date of July 1, 2022, through
September 30, 2022.
Modification
O 1 to the Letter Contract was executed on July l, 2022, to correct the Contract
Number from GAGA-2016-C-0036A-2
to GAGA-2022-C-0259 and to change the start
date
of the period of performance to July 5, 2022.
Modification 02
to the Letter Contract was executed on September 30, 2022, to extend
the Letter Contract from September 30, 2022, through October 31, 2022, and increase the
amount
of the Letter Contract from $6,641,047.03 to $10,389,749.57.
Modification
03 to the Letter Contract was executed on October 31, 2022, to extend the
letter Contract Period
of Performance from October 31, 2022, through December 15, 2022,
and increase the amount
of the Letter Contract from $10,389,749.57 to $16,755,487.08.
Modification 04
to the Letter Contract was executed on December 1, 2022, to extend the
letter Contract Period
of Performance from December 16, 2022, through December 22,
2022, without increase in the amount
of the Letter Contract.
Modification 05
to the Letter Contract was executed on December 22, 2022, to extend the
letter Contract Period
of Performance from December 23, 2022, through January 13, 2023,
without increase in the amount
of the Letter Contract.
Modification 06
to the Letter Contract was executed on January 13, 2023, to extend the
letter Contract Period
of Performance from January 13, 2023, through February 15, 2023,
and increase the amount
of the Letter Contract from$ 16,755,487.08 to $18,278,713.00
Modification 07
to the Letter Contract was executed on February 9, 2023, to extend the
letter Contract Period
of Performance from February I 5, 2023, through March 31, 2023,
and decrease the amount
of the Letter Contract from $18,278,713.00 to $18,278,487.08.
Modification 08
to the Letter Contract was executed on March 8, 2023, to extend the letter
Contract Period
of Performance from March 31, 2023, through May 31,2023 without
increase in the amount
of the Letter Contract.
(D) The number of times the letter contract or emergency contract has been extended:
The Letter Contract was extended seven times.
(E) The value of the goods and services provided to date under the letter contract or
emergency contract, including under each extension of the letter contract or
emergency contract:
The value of the goods and services provided to date under the Letter Contract is a not-to
exceed ("NTE") amount
of $18,278,487.08. (F) The goods or services to be provided, the methods of delivering goods or services, and
any significant program changes reflected in the proposed contract:
The contractor shall manage the overall District of Columbia Public Schools (DCPS) Food
Service program (FSP) at assigned schools. The Contractor shall prepare, serve and
account for meals. The services shall include management
of the Schools Breakfast
Program (SBP), including but not limited to, Breakfast in the Classroom, and other
alternative program configurations; the National School Lunch Program (NSLP), the
Summer Food Service Program (SFSP), the After School Supper Program, the After
School Snack Program, the Fresh Fruit and Vegetable Program (FFVP), a la carte meals
and items, adult meals and any other food service programs as required per the contract.
The services are for the Base Period
of Performance July 5, 2022, through June 30, 2023,
with the budget authority
in the amount not-to-exceed $36,557,426.35.
(G) The selection process, including the number of offerors, the evaluation criteria, and
the evaluation results, including price, technical or quality, and past performance
components:
This contract has been awarded as a Sole Source in accordance with DC Code, § 2-
354.04, Sole source procurements.
Technical Evaluation:
NIA.
Pricing Evaluation:
Price deemed fair and reasonable based on historical data and market research using
historical data.
Certified Business Enterprise Preference Points:
The contractor has committed to subcontracting.
Contracting Officer's Independent Evaluation:
This contract was awarded as a sole source using the contractor's performance evaluation.
Contract Award:
Due to this single supplier ability to fulfill the requirements, the DCPS contracting officer,
in consultation with the Office
of the Attorney General (OAG) determined that the
awarding this Sole Source Contract to Sodexo Magic LLC is the most efficient way
to
satisfy this requirement. In addition, the contracting officer determined that the Contractor
is responsible, and that the Contractor's proposed pricing
is fair and reasonable. (H) A description of any bid protest related to the award of the contract, including
whether the protest was resolved through litigation, withdrawal
of the protest by the
protestor, or voluntary corrective action by the District. Include the identity
of the
protestor, the grounds alleged
in the protest, and any deficiencies identified by the
District
as a result of the protest:
The award of the contract was not protested.
(I) The background and qualifications of the proposed contractor, including its
organization, financial stability, personnel, and performance on past or current
government or private sector contracts with requirements similar
to those of the
proposed contract:
Organization:
In 2006, SodexoMagic Operations LLC joined forces with Magic Food
Provisions LLC to form Sodexo Magic, LLC, which has 4,895 employees. According to
the Dun and Bradstreet report and the Contractor Condensed Consolidated Financial
Statements (Unaudited) financial statements, DCPS believes Sodexo Magic, LLC has the
financial capability to operate this Food Service Management program.
DCPS also determined Sodexo Magic, LLC can comply with existing commercial and
governmental commitments, and that it possesses the necessary organizational,
accounting, and operations experience, and technical skills to fulfill the requirements
of
this contract in accordance with the proposal.
Financial Stability: The Company has adequate financial resources to perform the
requirements
of this Sole Source Contract and the ability to obtain the necessary
resources required to perform the requirements specified in this contract.
Performance: On past or current government and private sector contracts:
DCPS evaluated the Contractor's performance as satisfactory.
(J) A summary of the subcontracting plan required under section 2346 of the Small,
Local, and Disadvantaged Business Enterprise Development and Assistance Act
of
2005, as amended, D.C. Official Code § 2-218.01 et seq. ("Act"), including a
certification that the subcontracting plan meets the minimum requirements
of the Act
and the dollar volume
of the portion of the contract to be subcontracted, expressed
both in total dollars and as a percentage
of the total contract amount:
The contractor submitted a subcontracting plan. (K) Performance standards and the expected outcome of the proposed contract:
The contractor shall adhere
to the performance standards and expected outcomes of the
contract. The contractor shall manage the overall District
of Columbia Public Schools
(DCPS) Food Service program (FSP) at assigned schools. School operations are not
limited to weekdays and may include evenings and weekends. The Contractor shall
prepare, serve, and account for meals. The services shall include management
of the
Schools Breakfast Program (SBP), including but not limited to, Breakfast In the Classroom,
and other alternative program configurations; the National School Lunch Program (NSLP),
the Summer Food Service Program (SFSP), the After School Supper Program, the After
School Snack Program, the Fresh Fruit and Vegetable Program (FFVP), a la carte meals
and items, adult meals and any other food service programs as required per the contract.
The number
of school sites under contract and/or locations of schools are subject to change
over the contract term for a variety
of reasons, including but not limited to modernization,
consolidation, Contractor performance, and/or closure
of school buildings.
The Contractor must conduct all program operations in accordance with all applicable
Federal regulations, including, but not limited to, United States Department
of Agriculture
(USDA) 2 CFR Part 180, 2 CFR Part 200, and 7 CFR Parts 210, 220, 225, 226, 240, 245,
250, 3016.36, 3018.1 lO(d), 3019.4, any Summer Food Service Program (SFSP) and Child
Adult Care Food Program (CACFP) requirements, and Food and Nutrition Service (FNS)
instructions, policies and memorandum,
as applicable, in addition to all applicable state
and local regulations, policies and procedures, including but not limited to the DC Healthy
Schools Act (HSA)
of 2010, as amended, the Healthy Hunger Free Kids Act (HHFKA) of
2010, as amended, and all State Agency memorandums and requirements. It is the duty of
the Contractor to apprise itself with the requirements of DCPS Food Services and the
District
of Columbia Municipal Regulations 27 (DCMR 27).
(L) The amount and date
of any expenditure of funds by the District pursuant to the
contract prior
to its submission to the Council for approval:
Letter Contract: Executed July
1, 2022, $6,641,047.03
Modification No.
1: No change in amount
Modification No.
2: Executed September 20, 2022, Added $3,748,702.47
Modification No.
3: Executed October 31, 2022, Added $6,365,737.50
Modification No.
4: No change in amount
Modification No.
5: No change in amount
Modification No.
6: Executed January 13, 2023, Added $1,523,226.00
Modification No.
7: Executed February 9, 2023, Decreased amount by $226.00
Modification No.
8: No change in amount
(M) A certification that the proposed contract
is within the appropriated budget authority
for the agency for the fiscal year and
is consistent with the financial plan and budget
adopted
in accordance with D.C. Official Code§§ 47-392.01 and 47-392.02: The DCPS Budget Director has certified funds availability per the Statement of
Appropriated Authority (SAA) in the amount of $37,460,069.49 dated 3/2/2023.
(N) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
A Memorandum of Legal Sufficiency is included.
(0) A certification that Citywide Clean Hands database indicates that the proposed
contractor is current with its District taxes.
If the Citywide Clean Hands Database
indicates that the proposed contractor is not current with its District taxes, either: (1)
a certification that the contractor has worked out and is current with a payment
schedule approved by the District; or (2) a certification that the contractor will be
current with its District taxes after the District recovers any outstanding debt
as
provided under D.C. Official Code§ 2-353.0l(b):
A certificate of clean hands dated 3/2/2023 is included.
(P) A certification from the proposed contractor that it is current with its federal taxes, or
has worked out and is current with a payment schedule approved by the federal
government:
The contractor is current with its taxes pursuant to signed "Bidder/Offeror Certifications."
(Q) The status of the proposed contractor as a certified local, small, or disadvantaged
business enterprise as defined in the Small, Local, and Disadvantaged Business
Enterprise Development and Assistance Act
of 2005, as amended; D.C. Official
Code
§ 2-218.01 et seq.:
SodexoMagic LLC is not a certified local, small, or disadvantaged business enterprise.
(R) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
NIA.
(S) A statement indicating whether the proposed contractor is currently debarred from
providing services or goods to the District or federal government, the dates
of the
debarment, and the reasons for debarment:
The Contractor is not debarred from providing services to the Government of the District
of Columbia or the Federal Government according to the Office o f Contracts and
Procurement's Excluded Parties List and the Federal Government's Excluded Parties
List. (T) Any determination and findings issues relating to the contract's formation, including
any determination and findings made under D.C. Official Code
§ 2-352.05
(privatization contracts):
The Contracting Officer determined that the awarding the Contract to SodexoMagic LLC
is the most advantageous to the District after thorough review
of previous contracts,
historical data, and the Contract Administrator's evaluation
of the contractor's
performance.
(U) Where the contract, and any amendments or modifications, if executed, will be made
available online:
DCPS will post copies of contract documents to the website,
https://dcps.dc.gov /node/97 4022
(V) Where the original solicitation, and any amendments or modifications, will be made
available online:
The original solicitation and any amendments were posted on the DCPS website,
https:// dcps.dc. gov/node/97 4022 * * * Government of the District of Columbia
Office
of the Chief Financial Officer
Office
of Tax and Revenue
1101 4th Street, SW
Washington, DC 20024
Date of Notice: March 2, 2023 Notice Number: L0009259806
SODEXOMAGIC LLC
PO BOX 352
BUFFALO NY 14240-0352
FEIN: **-***5412
Case
ID: 1444306
CERTIFICATE OF CLEAN HANDS
As neported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District
of Columbia Office of Tax and Revenue or the Department of Employment
Services. As
of the date aboye, the individual/entity has complied with DC Code§ 47-2862, therefore
this Certificate
of Clean Hands is issued.
TITLE 47. TAXATIO1'f,.,LICENSTNG, PERMITS, ASSESSMENTS, AND FEES
,~
'.HA,PTER 28 GENERAL LICENSE
SUBCHAPTER CL:EAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
·"' . rfc. QODE § 47-2862 (2006)
~[ii'' .,s.::, ;i
N AGA• TNST ISSUANCE OF LICENSE OR PERMIT
,,,">•!
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov.
On the MyTax DC homepage, click the
"Validate a Certificate
of Clean Hands" hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phonc: (202) 724-5045/MyTax.DC.gov I; 4 DISTRICT OF COLUMBIA
,-= PUBLIC SCHOOLS
Statement of Appropriated Authority
Division of Contracts and Acquisitions
1200 First Street
NE, 9
th Floor, Washington, DC 20002
(202) 442-5112/Fax (202) 442-5634
1. Prepared by: Steven Lenz, Manager, Finance, Strategy, and Technology
2. FY23 Funding Certification Date(s):
• 10/1/2022 -6/30/2023
3. Summary of Proposed Procurement: To provide food services to DC Public Schools.
4. If contract has been awarded:
• Contractor:
SodexoMagic (Food Service Management Contract)
• Contract Number: GAGA-2022-C-0259
• RK Number: RK215683 for $6,641,047.03
• FY22 Contract Dates:
• 7 /1/22-9/30/2022
Funding Information:
(Include (lnclud~ Or INDEX Phase
FUND
P,t/lJt ,u/fh,
GRANT/PH
FUND flMIIU# (lndlH#wj/ilf
fn/flt/lfff!I) ,...,,
lttt~J letttrJ
1 ·o II<olil~
101 L1228 U21L (NO VALUE)
GAO 22 409 742 N1228 ZZ211 oooxcc, 22
GAO 22 409 743 01228 ZZ211 OOOXDZ, 22
GAO 22 409 767 21228 2Z211 OOOXSN 22
GAO 22 409 771 B1228 U211 OOOHSA, 22
GAO 22 409 772 C1228 22211 ooococ, 22
GAO 22 409 744 Q1228 ZZ211 OOOXHD, 22
GAO 23 409 101 L1228 2221L (NO VALUE)
GAO 23 409 742 N1228 22211 oooxcc, 23 8200 GES00 L1228 409
GAO 23 409 743 01228 ZZ211 OOOXDZ, 23 8200 GESOO 91228 409
GAO 23 409 767 21228 ZZ211 OOOXSN,23 8200 GESOO F1228 409
GAO 23 409 771 B1228 ZZ211 OOOHSA,23 111 23HSA HW228 409
GAO 23 409 772 C1228 22211 ooococ, 23 8200 GES00 C1228 409
GAO 23 409 761 Y1228 22211 OOOFFV, 23 8200 GESOO V1228 409
""'A" denotes where funds will be an FY23 Advance.
** Awaiting confirmation of inter-agency funding attributes
$2,443,8 48.75
$2,328,506.50
$913,414. 45
$280,359.66
$63,065. 35
$19,916.26
$591,936.06
$7,6
29,879.20
409
SB,923,869.25
409 $5,543,762.80
409 $1Ji88,460. 48
409 $1,010,311. 25
409 $119,945.28
409 $902,794.20
Total: ·$37,460,069.49
I hereby certify that the above referenced Sodexo contract is consistent with the applicable approved financial plan and budget
for the District of Columbia Public Schools for Fiscal Year 2023. This funding obligation is subject to the availability of
appropriations and Congressional approval.
rhltjf feicl.et
Philip --pei~I
Budget Officer
:S:~¥ Ste;;JnReiii; ~
OSSE Budget Office r'
3/2/2023
Date
3/3/23
Date
*Program staff must create and get a "Funds Committed" requisition for the remainder of this contract in the fir st week of October to
cover the certified amount above. All requests for funding will be held until the encumbrance is created.
1200 First Street, NE I Washington, DC 20002 ! T 202. 442. 5885 i F 202 •. 442. 5026 ; dcps.dc.gov GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office
of the Attorney General
ATTORNEY GENERAL
BRIAN L. SCHWALB *** --
Commercial Division
MEMORANDUM
TO:
FROM:
Tommy Wells
Director
Office
of Policy and Legislative Affairs
Robert Schildkraut
Section Chief
Government Contracts Section
DATE: March 28, 2023
SUBJECT: Approval
of Contract Action for DCPS Food Service Program Management
Contract Number: GAGA-2022-C-0259
Contractor: SodexoMagic LLC
Proposed Option Amount: NTE $36,557,426.35
This is to Certify that this Office has reviewed the above-referenced Contract and that we have
found it to be legally sufficient, with the conditions that 1) the Certificate
of Insurance be
updated to reflect all required policies outlined in the contract, 2) the letter contract is added to
the list
of attachments incorporated into the contract by reference in section J, and 3) issue an
administrative modification indicating the pricing stated in modifications# 0007 & # 0008 are
the same as the number stated in modification # 0006.
If you have any questions in this regard,
please do not hesitate
to call me at (202) 724-4018.
Robert Schildkraut
400 6
th Street NW, Suite 9100, Washington, DC 2000 I (202) 727-3400 D+STRICT OF COLUMBIA
PU IC SC OOL
RESOURCE STRATEGY OFFICE, CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9
111 Floor, Washington, DC 20002
202-442-5112 tlJ FAX 202-442-5634
John E. White
Senior Vice-President
SodexoMagic, LLC
9801 Washington Blvd.
Gaithersburg, MD 20878
LETTER CONTRACT
June 28, 2022
Subject: Letter Contract GAGA-2016-C-0036A-1
Contractor: SodexoMagic LLC
caption: Food Services Management Company
This is a letter contract between the District of Columbia Public Schools (DCPS) Office of Resource
Strategy (ORS), Contracts and Acquisition Division, on behalf of the Food and Nutrition Seivices Division
(FNS), and SodexoMaglc LLC (the "Contractor"), wherein the Contractor agrees to provide the services
outlined In the contractors service and price quote dated June 23, 2022, which wlll be incorporated to
this Letter Contract, and the Definitive contract.
The issuance and award of this letter contract, per the approved funding, will allow DCPS to start
receiving seivices
as required beginning July 1, 2022.
DCPS intends to deflnltlze this letter contract within ninety-two (92) days from date of award of this
letter contract, at which time this letter contract
shall merge with the definitized contract. Before
expiration
of the 92 days (September 30, 2022), the Contracting Officer may authorize an additional
period
in accordance with Section 2425.9, 27 OCMR (1988) of the District procurement regulations. If
DCPS does not deflnitlze this contract within 92 days from the date of award of this letter contract or
any extensi on thereof, this letter contract shall expire.
In the event of expiration of this letter contract, DCPS shall pay the Contractor for the services performed
under this letter contract
in an amount not to exceed $6,641,047.03 per proposal dated June 23, 2022. In
no event shall the amount paid under this letter contract, or any extension thereof exceed (50%) of the
total deflnltlzed contract amount.
The duration of the deflnltlzed contract shall be from July 1, 2022, thru June 30, 2023, this letter contract
shall merge with the deflnitized contract.
OCPS shall pay the Contractor for services performed during
the term of the deflnltlzed contract In an amount not to exceed $36,557,275.29, GAGA-2021-C-0036-A-1
Food Services Management Company
This letter contract shall be subject to the Contractor's compliance with all District of Columbia Laws and
Regulations concerning the Contractor's Affirmative Action Plan, First Source Employment Agreement,
and compliance with District of Columbia Tax laws.
The timeframe below sets forth DCPS' intention In preparing the definitive contract as follows:
1. June 28, 2022
2. June 29, 2022
3. July 6, 2022
4. July 7, 2022
5. TBD
DCPS transmits letter contract to contractor for signature.
Contractor returns signed letter contract; by 12:00pm EDT. DCPS signs
and awards the letter contract pursuant to funding to allow services to
commence on July 1, 2022.
DCPS submits the Modification 33 to exercise the Sole Source Bridge,
Contract Extension for Contractor review and signature if no comments.
Contractor returns the signed modification 33, for DCPS signature If no
comments. The Contractor shall complete and submit attachments
listed
in the Section J.
DCPS executes definitive contract (execute the bilateral modification)
for the
services upon receipt of the City Council approval, the
Contractor
compliance by the requisite District of Columbia agencies,
and schedules Post Award Conference.
The Contractor shall submit invoices referencing the Purchase Order Number (TBD) and subject Contract
Number
(GAGA-2016-C-0036A-1) tothe Contract Administrator (CA) for review and certification. The
Contractor may contact the CA via email Robert.laber@k12. dc.gov.
2) DCPS Accounts Payable Office, 1200 First Street, NE -9th
th Floor, Washington, DC 20002 (original
Invoice). Please create and submit payment requests In an electronic format through the DC Vendor
Portal, httpsi/lvengorpoftitl.dc.
gov. The Contractor shall submit proper Invoices monthly. To
constitute a proper Invoice, the Contractor shall enter all required Information Into the Portal after
selecting the applicable
purchase order number which is listed on the Contractor's profile.
Thank you for your interest In doing business With the DCPS. Please address questions and concerns via
email to Zahra Hashmi, zahra.hashm[;?k12. gc.goy. GAGA-2021-C-0036-A-1
Food Services Management Company
Approved and Acceptad By:
SodexoMqlc LlC
Contractor Representative Name: Selena Cuffe
Contractor R•presentatlve Title: President
6/29/2022
Date
District of Columbia Public Schools
7/01/2022
Contractln1 Offtcer Laveta HIiton
Date DISTRICT OF COLUMIUA
PU LfC SC QQ,L
RESOURCE STRATEGY OFFICE, CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9
th Floor, Washington, DC 20002
202-442-5112 tu FAX 202-442-5634
John E. White
Senior Vice-President
SodexoMagic, LLC
9801 Washington Blvd.
Gaithersburg, MD 20878
LETTER CONTRACT MODIFICATION 01
July 1, 2022
Subject: Letter Contract GAGA-2016-C-0036A-1
Contractor: SodexoMaglc LLC
Caption: Food Services Management Company
Modification No.: 01
The Government of District of Columbia hereby make the below corrections to the above-subject Letter
Contract Number pursuant to
27 DCMR, Section 2425 and 3600 as follows:
1. Correct the Contract Number:
a. DELETE: Contract Number GAGA-2016-C-0036A-1.
b. REPLACE: Contract Number GAGA-2022-C-0259.
2. DELETE: Services Period of Performance beginning July 1, 2022.
REPLACE: Services Period of Performance beginning July 5, 2022.
3. DELETE:
The tlmeframe below sets forth DCPS' Intention in preparing the definitive contract as follows:
1. June 28, 2022
2. June 29, 2022
3. July 6, 2022
DCPS transmits letter contract to contractor for signature.
Contractor returns
signed letter contract; by 12:00pm EDT. OCPS signs
and awards the letter contract pursuant to funding to allow services to
commence on July 1, 2022.
DCPS submits the Modification 33 to exercise the Sole Source Bridge,
Contract Extension for Contractor review and signature If no comments, Page 2 of 3 GAGA-2022-C-0259 (SodexoMagic, LLC) --Food Services Management Company
4. July 7, 2022 Contractor returns the signed modification 33, for DCPS signature If no
comments. The Contractor shall complete and submit attachments listed
in the Section J.
5. TBD DCPS executes definitive contract (execute the bilateral modification)
for the
services upon receipt of the City Council approval, the
Contractor compliance
by the requisite District of Columbia agencies,
and schedules Post Award Conference.
The Contractor shall submit Invoices referencing the Purchase Order Number (TBD) and subject Contract
Number (GAGA-2016-C-0036A-1) to the Contract Administrator (CA) for review and certification. The
Contractor may contact the CA via email Robert.iaber@J<12.de,gov.
4. REPLACE:
The timeframe below sets forth OCPS' Intention in preparing the definitive contract as follows:
1. June 28, 2022
2. June 29, 2022
3. July 1, 2022
4. July 12, 2022
5. July 15, 2022
6. July 19, 2022
7. August 3, 2022
8. August 17, 2022
9. TBD
10. TBD
OCPS transmits letter contract to contractor for signature;
Contractor returns
signed letter contract;
DCPS executes letter contract pursuant to funding to allow
commencement of
services (to begin on 7 /5/22);
DCPS transmits definitive contract to Contractor review and signature;
Contractor returns signed definitive contract to DCPS;
DCPS transmits contract package to OAG for legal sufficiency;
DCPS transmits contract package to EOM for review;
EOM submits contract package to City Council for review and approval;
City Council review and approval ends; and
DCPS executes signed IFS/contract package, and schedules Post Award
Conference
The Contractor shall submit invoices referencing the Purchase Order Number (TBD) and subject Contract
Number (GAGA-2022-C-0259) to the Contract Administrator (CA) for review and certification. The
Contractor may contact the CA via email Robert,[aber@k12,d,,goy.
All other terms and conditions of the Letter Contract Remain Unchanged. Page3 of 3 GAGA·J8i2-C-0259 (So.d•xoMatlc, LLC) -Food Services MJ.m!8jn'l1nt Company
Appr4v.ld and Accep.ted By:
SoclexoM•slc LLC
Contractor Represent1tJve Name:
Contractor ~,presentatlv.e Title:
YL/,uiA/
Contractor
Selena Cuffe. Praaldent 7/ff,fJ.022
--------
u tho ri zed Signature Date
Dlttrlct of Columbia Publlq khaols
7/5/2022
Contracting Officer Date DISTRICT OF' COLUMBIA
PL.JBL_I c: () L
RESOURCE STRATEGY OFFICE, CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9
th Floor, Washington, DC 20002
202-442-5112
tiJ FAX 202-442-5634
John
E. White
Senior Vice-President
SodexoMagic, LLC
LETTER CONTRACT MODIFICATION 02
September 29, 2022
9801 Washington Blvd.
Gaithersburg, MD 20878
Subject: Letter Contract GAGA-2022-C-0259
Contractor: SodexoMagic LLC
Caption: Food Services Management Company
Modification No.: OZ
The Government of District of Columbia hereby revises the Letter Contract and the Modification 01 to
the above subject Letter Contract pursuant to 27 DCMR, Section 2425 and 3600 as follows:
A.
1.
LETTER CONTRACT:
DELETE:
REPLACE:
DCPS intends to definitize this letter contract within ninety-two (92) days from
date
of award of this letter contract, at which time this letter contract shall
merge
with the definitized contract. Before expiration of the 92 days
(September 30, 2022), the Contracting Officer may authorize
an additional
period in accordance
with Section 2425.9, 27 DCMR (1988) of the District
procurement regulations.
If DCPS does not definitize this contract within 92
days from the date of award of this letter contract or any extension thereof, this
letter contract shall expire.
DCPS intends to definitize this letter contract within one hundred and twenty
three (123) days from date
of award of this letter contract, at which time this
letter contract shall merge with the definitized contract. Before expiration of
the 123 days (October 31, 2022), the Contracting Officer may authorize an
additional period in accordance with Section 2425.9, 27 DCMR {1988) of the
District procurement regulations.
If DCPS does not definitize this contract
within 123 days from the date of award of this letter contract or any extension
thereof, this
letter contract shall expire. Page 2 of 3 GAGA-2022-C-0259 (SodexoMagic LLC) --Food Services Management Company
2. DELETE:
REPLACE:
3. DELETE:
REPLACE:
In the event of expiration of this letter contract, DCPS shall pay the Contractor
for the services performed under this letter contract in an amount not to exceed
$6,641,047.
03 per proposal dated June 23, 2022. In no event shall the amount
paid under this letter contract,
or any extension thereof exceed {50%) of the
total definitized contract amount.
In the event of expiration of this letter contract, DCPS shall pay the Contractor
for the services performed under this letter contract in an amount not to exceed
$10,389,749.
57 per updated proposal dated August 30, 2022. In no event shall
the
amount paid under this letter contract, or any extension thereof exceed
(50%)
of the total definitized contract amount.
The duration of the definitized contract shall be from July 1, 2022, thru June 30,
2023, this letter contract shall merge with the definitized contract.
DCPS shall
pay
the Contractor for services performed du ring the term of the definitized
contract in
an amount not to exceed $36,557,275.29.
The duration of the definitized contract shall be from July 1, 2022, thru June 30,
2023, this letter contract shall merge with the definitized contract.
DCPS shall
pay
the Contractor for services performed during the term of the definitized
contract in
an amount not to exceed $36,557,426.35.
B. LETTER CONTRACT MODIFICATION 01
1. August 17, 2022
2. August 19, 2022
3. August 31, 2022
4. September 2, 2022
5. September 7, 2022
6. September 13, 2022
7. September 20, S022
8. TBD
9. TBD
Submitted the Council Package for OAG Review and Legal Sufficiency.
Received comments from the
OAG. Extend the Letter Contract until
October 31, 2022.
Submit
the Letter Contract Modification 02 for contractor signature to
extend the POP from September 30, 2022, thru October 31, 2022.
contractor returns the signed Modification
02 to the Letter Contract.
DCPS transmits the corrected Council Package for OAG Review and Legal
Sufficiency.
DCPS submits the Council Package for EOM review.
EOM submits contract package to City Council for review and approval.
City Council review and approval ends; and
DCPS executes signed IFB/contract package, and schedules Post Award
Conference. Page 3 of 3 GAGA-2022-C-0259 (SodexoMagic LLC) --Food Services Management Company
B. LETTER CONTRACT MODIFICATION 02 Updated
1.
2.
3.
4.
5.
6.
September 29, 2022
October
7, 2022
October 14, 2022
October 20, 2022
TBD
TBD
Contractor returns the signed Modification 02 to the letter Contract.
DCPS transmits the corrected Council Package for OAG Review and Legal
Sufficiency.
DCPS submits the Council Package for EOM review.
EOM submits contract package to City Council for review and approval.
City Council review and approval ends; and
DCPS executes signed IFB/contract package, and schedules Post Award
Conference.
The Contractor shall submit invoices referencing the Purchase Order Number
(TBD) and subject Contract
Number GAGA-2022-C-0259 to the Contract Administrator (CA} for review and certification. The
Contractor may contact the
CA via email Robert.jaber@k12.dc.gov.
All
other terms and conditions of the Letter Contract Remain Unchanged.
Approved and Accepted By:
SodexoMagic LLC
Contractor Representative Name: Selena Cuffe
Contractor Representative Title: President
District of Columbia Public Schools
Contracting Officer
9/30/2022
Date
9/30/2022
Date
** END of DOCUMENT ** r=-OISTRICT OF' COLU~81A
RESOURCE STRATEGY OFFICE, CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9
th Floor, Washington, DC 20002
202-442-5112 m FAX 202-442-5634
LITTER CONTRACT MODIFICATION 03
October 28, 2022
John E. White
Senior Vice-President
SodexoMaglc, UC
9801 Washington Blvd.
Gaithersburg, MD 20878
Subject: Letter Contract GAGA-2022-C-0259.
Contractor: SodexoMaglc LLC.
Caption: Food Services Management Company.
Modification No.: 03
The Government of District of Columbia hereby revises the Letter Contract and the Modification 02 to
the
above subject Letter Contract pursuant to 27 DCMR, Section 2425 and 3600 as follows:
A.
1.
LEiliR CONTRACT MODIFICATION 03:
DELETE:
REPLACE:
DCPS Intends to definitize this letter contract within 123 days date of award
of this letter contract, at which time this letter contract shall merge with the
deflnltlzed contract.
Before expiration of the 123 days (October 31, 2022), the
Contracting Officer
may authorize an additional period in accordance with
Section 2425.9, 27 DCMR (1988) of the District procurement regulations. If
DCPS does not deflnltlze this contract within 123 days from the date of award of
this letter contract or any extension thereof, this letter contract shall expire.
DCPS Intends to deflnltlze this letter contract within one hundred and sixty-eight
(168) days from date of award of this letter contract, at which time this letter
contract
shall merge with the definitlzed contract. Before expiration of the 168.
days (December 15, 2022), the Contracting Officer may authorize an additional
period
in accordance with Section 2425.9, 27 DCMR (1988) of the District
procurement regulations. If
DCPS does not definltize this contract within 168
days from the date of award of this letter contract or any extension thereof, this
letter contract
shall expire. Pase 2 of 3 GAGA-2022-C-0259 (SodexoMagic LLC) --Food Services Management Company
2. DELETE:
REPLACE:
In the event of expiration of this letter contract, DCPS shall pay the Contractor
for the
services performed under this letter contract In an amount not to exceed
$10,389,749.57 per proposal dated August 30, 2022. In no event shall the
amount
paid under this letter contract, or any extension thereof exceed (50%)
of the total deflnltlzed contract amount.
In the event of expiration of this letter contract, DCPS shall pay the Contractor
for the
services performed under this letter contract In an amount not to exceed
$16,755,487.08 per estimated updated proposal dated October 28, 2022. In no
event shall the amount paid under this letter contract, or any extension thereof
exceed (5096) of the total deflnltized contract amount.
8. LETTER CONTRACT MODIBCATION 03
1. October 28, 2022
2. October 28, 2022
3. October 31, 2022
4. November 7, 2022
5. November 14, 2022
6. November 18, 2022
7. November 29, 2022
8. TBD
9. TBD
DCPS send Letter Contract Modification 03 for contractor signature.
The Contractor return signed Letter Contract Modification 03 for DCPS
signature.
DCPS submits the signed Letter Contract Modification 03 to the
Contractor.
DCPS submit revised/updated Council Package to OAG for legal
Sufficiency review and approval.
OAG sends Legal Sufficiency approval to DCPS.
DCPS sends the council package and the legal sufficiency approval to
EOM review.
EOM submits contract package to City Council for review and approval.
The City Council review and approval ends, and
DCPS executes signed IFB/RFP and/or Contract Package and schedules
post award Conference.
The Contractor shall submit Invoices referencing the Purchase Order Number (TBD) and subject Contract
Number GAGA-2022-C-0259 to the Contract Administrator (CA) for review and certification. The
Contractor may contact the CA via email Robert.laber@k12.de.goy.
All other terms and conditi ons of the Letter Contract Remain Unchanged. Page3of3 GAGA-2022-C-0259 (SodexoMaglc UC) -Food Services Management Company
Approved and Accepted By:
SodexoMagic LLC
Contractor Representative Name: Selena Cuffe
Contractor Representative Title: President
~
District of Columbia Public Schools
Contracting Officer
10/31/2022
Date
10/31/2022
Date
•• END of DOCUMENT •• DISTRICT Or COLUMBIA
PUBLiC SCHOOLS
RESOURCE STRATEGY OFFICE, CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9
111 Floor, Washington, DC 20002
202-442-5112 m FAX 202-442-5634
John E. White
Senior Vice-President
SodexoMagic, LLC
LETIER CONTRACT MODIFICATION 04
November 30, 2022
9801 Washington Blvd.
Gaithersburg, MD 20878
Subject: Letter Contract GAGA-2022-C-0259.
Contractor: SodexoMagic LLC.
Caption: Food Services Management Company.
Modification No.: 04
The Government of District of Columbia hereby revises the Letter Contract and the previously Issued
modifications to the above subject Letter Contract pursuant to 27 DCMR, Section 2425 and 3600 as
follows:
A.
1.
LETTER CONTRACT MODIFICATION 04:
DELETE:
REPLACE:
DCPS Intends to definitize this letter contract within 168 days date of award
of this letter contract, at which time this letter contract shall merge with the
deflnltlzed contract.
Before expiration of the 168 days (December 15, 2022),
the Contracting Officer may authorize an additional period In accordance with
Section 2425.9, 27 OCMR (1988) of the District procurement regulations. If
DCPS does not deflnltize this contract within 168 days from the date of award of
this letter contract
or any extension thereof, this letter contract shall expire.
DCPS Intends to deflnitize this letter contract within one hundred and seventy
five (175) days from date of award of this letter contract, at which time this
letter contract
shall merge with the deflnltlzed contract. Before expiration of
the 175 days (December 22, 2022), the Contracting Officer may authorize an
additional period In accordance with Section 2425.9, 27 DCMR (1988) of the
District procurement regulations. If
DCPS does not deflnltlze this contract
within
175 days from the date of award of this letter contract or any extension
thereof, this letter contract shall expire. Pase 2 of3 GAGA-2022-C-0259 (SOdexoMaglc LLC) -Food Services Management Company
2. REMAIN: In the event of expiration of this letter contract, DCPS shall pay the Contractor
for the
services performed under this letter contract In an amount not to exceed
$16,755,487.08 per estimated updated proposal dated October 28, 2022. In no
event shall the amount paid under this letter contract, or any extension thereof
exceed (50%) of the total deflnltlzed contract amount.
B. LETTER CONTRACT MODIFICATION 04
1. November 30, 2022
2. December 1, 2022
3. December 1, 2022
4. December 1, 2022
5. December 2, 2022
6. December 2, 2022
7. December 6, 2022
8. TBD
9. TBD
DCPS send Letter Contract Modification 04 for contractor signature.
The Contractor return signed Letter Contract Modification 04 for DCPS
signature.
DCPS submits the signed Letter Contract Modification 04 to the
Contractor.
DCPS submit revised/updated Councll Package to OAG for Legal
Sufficiency review and approval.
OAG sends Legal Sufficiency approval to DCPS.
OAG and/or DCPS sends the council package and the legal sufficiency
approval to EOM review.
EOM submits contract package to City Council for review and approval.
The City Council review and approval ends, and
DCPS executes signed IFB/RFP and/or Contract Package and schedules
post award Conference.
The Contractor shall submit Invoices referencing the Purchase Order Number (TBD) and subject Contract
Number GAGA-2022-C-0259 to the Contract Administrator (CA) for review and certification. The
Contractor may contact the CA via email Robert.labgr@k12.dc.gov.
All other terms and conditions of the Letter Contract Remain Unchanged. Page3of3 GAGA-2022-C-0259 (SodexoMaglc LLC) •· Food Services Management Company
Approved and Accepted By:
Sodex0Ma1lc LLC
Contractor Representative Name: Selena Cuffe
Contractor Representative Tltle: President
District of Columbia Public Schools
Contracting Offtcer
12/1/2022
Date
12/1/2022
Date
•• END of DOCUMENT •• DISTRICT OF" COLUMBIA
PI IR L 1,r'·-.. c. .... r·-. t1 ( ... _) Ls·~.
...... LJ .,__..,. ~J i,.__,, 1,._... ._.,.. .. _
RESOURCE STRATEGY OFFICE, CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9
th Floor, Washington, DC 20002
202-442-5112
tu FAX 202-442-5634
John
E. White
Senior Vice-President
SodexoMagic,
LLC
LETTER CONTRACT MODIFICATION 05
December 22, 2022
9801 Washington Blvd.
Gaithersburg, MD 20878
Subject: Letter Contract GAGA-2022-C-0259
Contractor: SodexoMagic, LLC
Caption: Food Services Management Company
Modification No.: 05
The Government of District of Columbia hereby revises the Letter Contract and the previously issued
Modifications
to the above subject Letter Contract pursuant to 27 DCMR, Section 2425 and 3600 as
follows:
A.
1.
2.
LETTER CONTRACT MODIFICATION 05:
DELETE:
REPLACE:
REMAIN:
DCPS intends to definitize this letter contract within 175 days date of award
of this letter contract, at which time this letter contract shall merge with the
definitized contract. Before expiration
of the 175 days (December 22, 2022),
the Contracting Officer may authorize
an additional period in accordance with
Section 2425.
9, 27 DCM R (1988) of the District procurement regulations. If
DCPS does not definitize this contract within 175 days from the date of award of
this letter contract or any extension thereof, this letter contract shall expire.
DCPS intends to definitize this letter contract within one hundred ninety-seven
(197) days from date
of award of this letter contract, at which time this letter
contract shall merge
with the definitized contract. Before expiration of the 197
days (January 13, 2023), the Contracting Officer may authorize an additional
period in accordance
with Section 2425.9, 27 DCMR (1988) of the District
procurement regulations. If
DCPS does not definitize this contract within 197
days from the date of award of this letter contract or any extension thereof, this
letter contract shall expire.
In the event of expiration of this letter contract, DCPS shall pay the Contractor Page 2 of 2 GAGA-2022-C-0259 SodexoMagic LLC) --Food Services Management Company
for the services performed under this letter contract in an amount not to exceed
$16,755,487.08 per estimated updated proposal dated October 28, 2022. In
no
event shall the amount paid under this letter contract, or any extension thereof
exceed (50%) of the total definitized contract amount.
B. LETTER CONTRACT MODIFICATION 05
1. December 22, 2022
2. December 23, 2022
3. December 30, 2022
4. December 30, 2022
5. December 30, 2022
6. TBD
7. TBD
DCPS exercises unilateral modification to extend LC during holiday
period (to prevent lapse in contract period).
DCPS submits revised/updated Council Package to OAG for Legal
Sufficiency review and approval.
OAG sends Legal Sufficiency approval to DCPS.
OAG and/or DCPS sends the council package and the legal sufficiency
approval
to EOM review.
EOM submits contract package to City Council for review and approval.
The City Council review and approval ends, and
DCPS executes signed IFB/RFP and/or Contract Package and schedule
post award Conference.
The Contractor shall
submit invoices referencing the Purchase Order Number (TBD) and subject Contract
Number GAGA-2022-C-0259 to the Contract Administrator (CA) for review and certification. The
Contractor may contact
the CA via email Robert.jaber@k12.dc.gov.
All
other terms and conditions of the Letter Contract remain unchanged.
District of Columbia Public Schools
12/22/2022 ·
Contracting Officer Date
** END of DOCUMENT** r:• DISTRICT OF' COLUMBIA
RESOURCE STRATEGY OFFICE, CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9
th Floor, Washington, DC 20002
202-442-5112 tD FAX 202-442-5634
LITTER CONTRACT MODIFICATION 06
January 13, 2023
John E. White
Senior Vice-President
SodexoMagic, LLC
9801 Washington Blvd.
Gaithersburg, MD 20878
Subject: letter Contract GAGA-2022-C-0259
Contractor: SodexoMaglc LLC
Caption: Food Services Management Company
Modification No.: 06
The Government of District of Columbia hereby revises the Letter Contract and the previously issued
Modifications to the above subject Letter Contract pursuant to 27 DCMR, Section 2425 and 3600 as
follows:
A.
1.
LEmR CONTRACT MODIFICATION 06:
DELETE:
DELETE:
REPLACE:
DCPS intends to deflnltlze this letter contract within 175 days date of award
of this letter contract, at which time this letter contract shall merge with the
deflnltlzed contract.
Before expiration of the 175 days (December 22, 2022),
the Contracting Officer may authorize an additional period in accordance with
Section 2425.9, 27 DCMR (1988) of the District procurement regulations. If
DCPS does not deflnltlze this contract within 175 days from the date of award of
this letter contract
or any extension thereof, this letter contract shall expire.
The time extension that was exercised via Unilateral Modification Number 05
which extended the time from December 22, 2022, to January 3, 2023.
DCPS Intends to deflnltlze this letter contract within two hundred thirty
(230) days from date of award of this letter contract, at which time this letter
contract
shall merge with the deflnitized contract. Before expiration of the 230
days (February 15, 2023), the Contracting Officer may authorize an additional
period
In accordance with Section 2425.9, 27 DCMR (1988) of the District
procurement regulations. If
DCPS does not deflnltlze this contract within 230
days from the date of award of this letter contract or any extension thereof, this
letter contract
shall expire. Page z of 3 GAGA-2022-C-0259 (SodexoMagic LLC) -Food Services Management Company
2, Delete: In the event of expiration of this letter contract, DCPS shall pay the Contractor
Replace:
for the services performed under this letter contract In an amount not to exceed
$16,755,487.08 per estimated updated proposal dated October 28, 2022. In no
event shall the amount paid under this letter contract, or any extension thereof
exceed (5096) of the total deflnltlzed contract amount.
In the event of expiration of this letter contract, DCPS shall pay the Contractor
for the
services performed under this letter contract In an amount not to exceed
$18,278,713. In no event shall the amount paid under this letter contract, or
any extension thereof exceed (5096) of the total deflnltlzed contract amount.
B. LETTER CONTRACT MODIFICATION 06
1. January 13, 2023
2. January 13, 2023
3. January 13, 2023
4, January 13,2023
5, January 13, 2023
6. January 13, 2023
7. January 19, 2023
8. TBD
9. TBD
DCPS send Letter Contract Modification 06 for contractor signature.
The Contractor return signed letter Contract Modification 06 for DCPS
signature.
DCPS submits the signed Letter Contract Modification 06 to the
Contractor.
DCPS submit revised/updated Council Package to OAG for Legal
Sufficiency review and approval.
OAG sends Legal Sufficiency approval to DCPS.
OAG and/or DCPS sends the council package and the legal sufficiency
approval
to EOM review.
EOM submits contract package to City Council for review and approval.
The City Council review and approval ends, and
DCPS executes signed IFB/RFP and/or Contract Package and schedules
post award Conference.
The Contractor shall submit Invoices referencing the Purchase Order Number (TBD) and subject Contract
Number GAGA-2022-C-0259 to the Contract Administrator (CA) for review and certification. The
Contractor may contact the CA via email Robert,iaber@k12.dc.gov.
All other terms and conditions of the Letter Contract Remain Unchanged. Page3of3 GAGA-2022-C-0259 (SodexoMaglc LLC) -Food Services Management Company
Approved and Accepted By:
SodexoMaglc LLC
Contractor Representative Name: Selena Cuffe
Contractor Representative Title: President
1/13/2023
Contractor Name, Date
District of Columbia Publlc Schools
1/13/2023
Contractins Officer Date
•• END of DOCUMENT •• DISTRICT OF COLUMBIA
L_, ...
RESOURCE STRATEGY OFFICE, CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9
th Floor, Washington, DC 20002
202-442-5112 tu FAX 202-442-5634
John E. White
Senior Vice-President
SodexoMaglc, UC
LETTER CONTRACT MODIFICATION 07
February 8, 2023
9801 Washington Blvd.
Gaithersburg, MD 20878
Subject: Letter Contract GAGA-2022-C-0259
Contractor: SodexoMagic LLC
Caption: Food Services Management Company
Modification No.: 07
The Government of District of Columbia hereby revises the Letter Contract and the previously issued
Modifications to the above subject Letter Contract pursuant to 27 DCMR, Section 2425 and 3600 as
follows:
A.
1.
LEmR CONTRACT MODIFICATION 07:
DELETE:
REPLACE:
DCPS Intends to deflnltlze this letter contract within 230 days date of award
of this letter contract, at which time this letter contract shall merge with the
deflnltlzed contract.
Before expiration of the 230 days (February 15, 2023), the
Contracting Officer
may authorize an additional period in accordance with
Section 2425.9, 27 DCMR (1988) of the District procurement regulations. If
DCPS does not deflnitlze this contract within 230 days from the date of award of
this letter contract or any extension thereof, this letter contract shall expire.
DCPS Intends to definitize this letter contract within two hundred seventy-four
(274) days from date of award of this letter contract, at which time this letter
contract
shall merge with the definltized contract. Before expiration of the 274
days (March 31, 2023), the Contracting Officer may authorize an additional
period
In accordance with Section 2425.9, 27 DCMR (1988) of the District
procurement regulations. If
DCPS does not definltlze this contract within 274
days from the date of award of this letter contract or any extension thereof, this
letter contract
shall expire. Page 2 of 3
2. REMAIN:
GAGA-2022-C-0259 (SodexoMagic LLC) -Food Services Management Company
In the event of expiration of this letter contract, DCPS shall pay the Contractor
for the
services performed under this letter contract In an amount not to exceed
$18,278,487.08 per estimated updated proposal dated October 28, 2022. In no
event shall the amount paid under this letter contract, or any extension thereof
exceed (50%) of the total deflnltlzed contract amount.
B. LETTER CONTRACT MODIFICATION 07
1. February 8, 2023
2. February 9, 2023
3. February 10, 2023
4. February 13,2023
5. February 15, 2023
6. February 17, 2023
7. February 21, 2023
8. TBD
9. TBD
DCPS send Letter Contract Modification 07 for contractor signature.
The Contractor return signed Letter Contract Modification 07 for DCPS
signature.
DCPS submits the signed Letter Contract Modification 07 to the
Contractor.
DCPS submit revised/updated Council Package to OAG for Legal
Sufficiency review and approval.
OAG sends Legal Sufficiency approval to DCPS.
OAG and/or DCPS sends the council package and the legal sufficiency
approval to EOM review.
EOM submits contract package to City Council for review and approval.
The City Council review and approval ends, and
DCPS executes signed IFB/RFP and/or Contract Package and schedules
post award Conference.
The Contractor shall submit Invoices referencing the Purchase Order Number (TBD) and subject Contract
Number GAGA-2022-C-0259 to the Contract Administrator (CA) for review and certification. The
Contractor may contact the CA via email Robert.1aber@k12.dc.gov.
All other terms and conditions of the Letter Contract Remain Unchanged. Page3of 3 GAGA-2022-C-0259 (SodexoMaglc LLC) -Food Services Management Company
Approved and Accepted By:
SodexoMqlc UC
Contractor Representative Name:
Contractor Representative Title:
2/15/2023
Date
District of Columbla Publlc Schools
2/15/2023
Contrac:tlns Officer Date
•• END of DOCUMENT •• DISTRICT OF COLUMBIA
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RESOURCE STRATEGY OFFICE, CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9
th Floor, Washington, DC 20002
202-442-5112 ta FAX 202-442-5634
John E. White
Senior Vice-president
Sodexo Magic, LLC
9801 Washington Blvd
Gaithersburg, MD
20878
LETTER CONTRACT MODIFICATION 08
March 9, 2023
Subject: Letter Contract GAGA-2022-C-0259
Contractor: Sodexo Magic LLC
Caption: Food Services Management Company
Modification No.: 08
The Government of District of Columbia hereby revises the Letter Contract and the previously issued
Modifications to the above subject Letter Contract pursuant to 27 DCMR, Section 2425 and 3600 as
follows:
A.
1.
LITTER CONTRACT MODIFICATION 08:
DELETE:
REPLACE:
DCPS Intends to deflnitize this letter contract within two hundred seventy-four
(274) days from date of award of this letter contract, at which time this letter
contract
shall merge with the definitlzed contract. Before expiration of the 274
days (March 31, 2023), the Contracting Officer may authorize an additional
period
In accordance with Section 2425.9, 27 DCMR (1988) of the District
procurement regulations. If
DCPS does not deflnltize this contract within 274
days from the date of award of this letter contract or any extension thereof, this
letter contract shall expire.
OCPS Intends to definltlze this letter contract within three hundred thirty-four
(334) days from date of award of this letter contract, at which time this letter
contract
shall merge with the definltized contract. Before expiration of the 334
days (May 31, 2023), the Contracting Officer may authorize an additional period
In accordance with Section 2425.9, 27 DCMR (1988) of the District procurement
regulations.
If DCPS does not deflnitize this contract within 304 days from the
date
of award of this letter contract or any extension thereof, thlsletter contract
shall expire. Page 2 of 3
1. REMAIN:
GAGA-2022-C-0259 (Sodexo Magic LLC) -Food Services Management Company
In the event of expiration of this letter contract, DCPS shall pay the Contractor
for the services performed under this letter contract in an amount not to exceed
$18,278,487.08 per estimated updated proposal dated October 28, 2022. In no
event shall the amount paid under this letter contract, or any extension thereof
exceed (50%) of the total definltlzed contract amount.
B. LETTER CONTRACT MODIFICATION 08
1. March 8, 2023
2. March 8, 2023,
3. March 9, 2023,
4. March 9,2023
5. March 15, 2023,
6. March 16, 2023,
7. March 28, 2023,
8. April 4, 2023,
9. TBD
DCPS send Letter Contract Modification 08 for contractor signature.
The Contractor returns signed Letter Contract Modification 08 for DCPS
signature.
DCPS submits the signed Letter Contract Modification 08 to the
Contractor.
DCPS submit revised/updated Council Package to OAG for Legal
Sufficiency review and approval.
OAG sends Legal Sufficiency approval to DCPS.
OAG and/or DCPS sends the council package and the legal sufficiency.
approval
to EOM review.
EOM submits contract package to City Council for review and approval.
The City Council review, and approval ends, and
DCPS executes signed IFB/RFP and/or Contract Package and schedules
post award Conference.
The Contractor shall submit Invoices referencing the Purchase Order Number (TBD) and subject Contract
Number
GAGA-2022-C-0260 to the Contract Administrator (CA) for review and certtflcatlon. The
Contractor may contact the CA via email Robert,jaber@k12,dc.gov.
All other terms and conditions
of the Letter Contract Remain Unchanged. Page 3 of 3
GAGA-2022-C-0259 (Sodexo Magic LLC) --Food Services Management company
Approved and Accepted By:
Sodexo Maile LLC
Contractor Representative Name: Selena Cuffe
Contractor Representative Title: President
District of Columbia Publlc Schools
Contracting Officer
3/10/2023
Date
3/13/2023
Date
•• END of DOCUMENT ••