MURIEL BOWSER
MAYOR
June 30, 2023
Honorable Phil Mendelson
Chairman
Council
of the District of Columbia
John
A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Dear Chairman Mendelson:
Enclosed for consideration and enactment by the Council
of the District of Columbia is an
emergency bill, the "Contract No. CWl O
1161 with Maxim Healthcare Staffing Services, Inc.
Approval and Payment Authorization Emergency Act
of 2023," along with the accompanying
emergency declaration resolution.
The legislation will approve Contract No.CW101161 and approve payment under that contract
for goods and services received and to be received for COVID-
19 positive case response and
immunization support services for students who attend DC public charter schools.
As always, my administration is available
to discuss any questions you may have regarding this
contract. In order to facilitate a response to any questions, please have your staff contact Marc
Scott, Chief Operating Officer, Office
of Contracting and Procurement, at (202) 724-8759.
I urge the Council to take prompt and favorable action regarding the enclosed legislation.
Sincerely, 1
2
3
4
5
6
7 A BILL
8
9
10
11
i!!.f;?, ... ~
hainilm Phil Mendelson
at the request
of the Mayor
12 IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
13
14
15
16
17 To approve, on an emergency basis, Contract No. CWl0l 161 and modifications thereto
18 with Maxim Healthcare Staffing Services, Inc. for COVID-19 positive case
19 response and immunization support services for students who attend DC public
20 charter schools, and to authorize payment for goods and services received and to
21 be received under the contract.
22
23 BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA,
24 That this act may be cited as the "Contract No. CWl0l 161 with Maxim Healthcare
25 Staffing Services, Inc. Approval and Payment Authorization Emergency Act
of 2023".
26 Sec.
2. Pursuant to section 451 of the District of Columbia Home Rule Act,
27 approved
December 24, 1973 (87 Stat. 803; D.C. Official Code§ 1-204.51), and
28 notwithstanding the requirements
of section 202 of the Procurement Practices Reform
29
Act of 2010, effective April 8, 2011 (D.C. Law 18-371; D.C. Official Code§ 2-352.02),
30 the Council approves Contract No.
CWl0l 161 with Maxim Healthcare Staffing Services,
31 Inc. and modifications thereto for COVID-19 positive case response and immunization
32 support services for students who attend DC public charter schools and authorizes
33 payment in the total not-to-exceed contract amount of $10,269,900, for goods and
34 services received and to
be received under the contract. 35 Sec. 3. Fiscal impact statement.
36 The Council adopts the fiscal impact statement provided by the Chief Financial
37 Officer
as the fiscal impact statement required by section 4a of the General Legislative
38 Procedures Act
of 1975, approved October 16, 2006 (120 Stat. 2038; D.C. Official Code
39 § 1-301.47a).
40 Sec.
4. Effective date.
41 This act shall take effect following approval by the Mayor (or in the event of veto
42 by the Mayor, action by the Council
to override the veto), and shall remain in effect for
43 no longer than 90 days, as provided for emergency acts of the Council of the District of
44 Columbia in section 4 l 2(a) of the District of Columbia Home Rule Act, approved
45 December 24, 1973 (87 Stat. 788; D.C. Official
Code§ l-204.12(a)).
2 GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office
of Contracting and Procurement
* * *
-
Pursuant to section 202(c-1) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official
Code§ 2-352.02(c-1), the following contract summary is provided:
(A) Contract Number:
Proposed Contractor:
Contract Amount:
COUNCIL CONTRACT SUMMARY
(Retroactive)
CW l
O 1161, pursuant to Contract CW82007
Maxim Healthcare Staffing Services, Inc. (Maxim)
Not-to-exceed (NTE) $10,269,900
Unit and Method of Compensation: Fixed fee per hour
Term of Contract:
Type
of Contract:
Source Selection Method:
Base Period: August 2, 2022, through August 1, 2023.
Finn fixed hour price
Task Order no. CW 101161 issued against DOH contract
CW82007.
(B) For a contract containing option periods, the contract amount for the base period and for
each option period.
If the contract amount for one or more of the option periods differs from
the amount for the base period, provide
an explanation of the reason for the difference:
Base
Period Amount: NTE $10,269,900
There are no option periods.
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected
in the proposed contract:
Maxim provides COVID-19 positive case response and immunization support services for students
who attend DC public charter schools. The method
of delivery for these services will be in-person,
as needed.
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components: Emergency contract CW82007 was issued on April 20, 2020 in accordance with 27 DCMR 1702.1
by the DOH in response to the COVID-19 pandemic and option year one was exercised on March 16,
2022 for the period
of August 31, 2022 through August 30, 2023. Task order CW 101161 was
awarded by the Office
of Contracting and Procurement on behalf of the Office the State
Superintendent
of Education (OSSE) on August 2, 2022, against Department of Health contract
CW82007.
(E) A description
of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal
of the protest by the protestor, or
voluntary corrective action by the District. Include the identity
of the protestor, the grounds
alleged
in the protest, and any deficiencies identified by the District as a result of the protest:
No protests were filed related
to this contract award.
(F) The background and qualifications
of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements similar
to those of the proposed contract:
Maxim has adequate financial resources to perform the contract and the ability
to obtain those
resources. The evidence is provided from the contractor's financial history as reported by the Dun
and Bradstreet business report obtained on July 26, 2022. Maxim has provided COVID-19-related
healthcare staffing services to the District under contract CW82007 since April 24, 2020. Maxim
also provided COVID-19-related healthcare staffing services to the OSSE under task order contract
CW92858 since August 2, 2021, and has received positive contractor performance ratings.
This
evidence is provided in their perfonnance evaluations, with the most recently submitted by the
contract administrator on February 1, 2022. Additionally, they have provided nursing services
to the
Department
of Health, DC Public Schools, and the Department of Consumer and Regulatory
Affairs.
(G) The period
of performance associated with the proposed change, including date as of which
the proposed change
is to be made effective:
The period
of performance for the contract is from August 2, 2022, through August 1, 2023.
(H) The value
of any work or services performed pursuant to a proposed change for which the
Council has not provided approval, disaggregated by each proposed change
if more than one
proposed change has been aggregated for Council review:
Base period: NTE $13,253,400.
Modification No. M0002: Decreased NTE amount to $10,269,900
(I) The aggregate dollar value of the proposed changes as compared with the amount of the
contract as awarded:
NTE $10,269,900
2 (J) The date on which the contracting officer was notified of the proposed change:
The contracting officer was notified on August 25, 2022, of the proposed change (modification
M0002).
(K) The reason why the proposed change was sent to Council for approval after it is intended to
take effect:
There were multiple factors resulting in the awarding of the contract actions prior to submission to
the Council. The main factor was that OSSE had a critical need to have the COVID-19 and
immunization support services in place for public charter schools for the start
of the 2022-2023
school year, which occurred during Council's summer recess. This factor, along with the
procurement team working with the contractor to obtain a renewed, compliant certificate
of
insurance resulted in delays in submitting the retroactive contract to obtain Council approval before
the contract actions were implemented. OCP remains committed
to ensuring timely and compliant
contract awards.
(L) The reason for the proposed change:
OSSE had a critical need to have the COVID-19 and immunization support services in place for the
2022-2023 school year and requested the decreased services based on their analysis
of need.
(M) The legal, regulatory, or contractual authority for the proposed change:
27 DCMR, Chapter 36, Section 3601.2(c).
(N) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act
of 2005, as amended,
D.C. Official Code
§ 2-218.01 et seq. ("Act"), including a certification that the subcontracting
plan meets the minimum requirements
of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage
of the total
contract amount:
Maxim submitted a subcontracting plan on July 28, 2022, in the amount of $4,638,690, which
represents 35%
of the original contract value of $13,253,400. Maxim submitted a revised
subcontracting plan on January
11, 2023, in the amount of $3,594,465, which represents 35% of the
total modified contract amount
of $10,269,900, meeting the requirements of the Act.
(0) Performance standards and the expected outcome of the proposed contract:
The District expects Maxim to provide and maintain an adequate staff of competent medical staff
who maintain appropriate licenses and qualifications and meet the requirements to perfonn the
health care services
as needed for COVID-19 positive case response and immunization support
services.
3 (P) The amount and date of any expenditure of funds by the District pursuant to the contract
prior to its submission to the Council for approval:
$10,269,900
4 (Q) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and
is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code§§ 47-392.01 and 47-392.02:
The Office of the Chief Financial Officer certified on February 22, 2023, that the agency had in its
approved budget sufficient funds to meet the obligations
of the proposed contract.
(R) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
The Office of the Attorney General has reviewed the contract and finds it legally sufficient. The
Contractor does not have any pending legal claims against the District.
(S) A certification that Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor
is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt
as provided under D.C. Official Code§ 2-353.0l(b):
As of January 25, 2023, Maxim does not owe or is delinquent on any taxes with the Government of
the District of Columbia.
(T) A certification from the proposed contractor that it is current with its federal taxes, or has
worked out and
is current with a payment schedule approved by the federal government:
As of January 25, 2023, Maxim does not owe or is delinquent on any taxes with the Government of
the District of Columbia. The Contractor has certified that it is current with its federal taxes by
submitting a Bidder/Offeror
fonn.
(U) The status
of the proposed contractor as a certified local, small, or disadvantaged business
enterprise
as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act
of 2005, as amended, D.C. Official Code § 2-218.01 et seq.:
Maxim is not a certified, local, small, or disadvantaged business enterprise.
(V) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
None.
5 (W) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods
to the District or federal government, the dates of the debarment, and the
reasons for debarment:
Maxim
is not debaned or suspended from federal or District contract awards, based on searches
conducted on the System for Award Management, and the Office
of Contracting and Procurement
websites.
(X) Any determination and findings issues relating
to the contract's formation, including any
determination and findings made under D.C. Official Code
§ 2-352.05 (privatization
contracts):
A Determination and Findings for Contractor Responsibility was approved on August 2, 2022 and a
Determination and Findings for Price Reasonableness was approved on August
2, 2022.
(Y) Where the contract, and any amendments or modifications,
if executed, will be made
available online:
All contract documents, including modifications, are available at https://contracts.ocp.dc.gov/.
(Z) Where the original solicitation, and any amendments or modifications, will be made available
online:
The contract was not solicited.
6 * * * Government of the District of Columbia
Office
of the Chief Financial Officer
Office
of Tax and Revenue
Date of Notice: June 30, 2023
MAXIM HEALTHCARE STAFFING SERVICES INC
7227 LEE DEFOREST DR
COLUMB
IA MD 21046-3236
110 I 4
th
Street, SW
Washington, DC 20024
Notice Numb er: L0009759428
FEIN:
**-***6157
Case ID: 1562802
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liabi
lity with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As
of the date above, the individual/entity has complied with DC Code§ 47-2862, therefore
this Certificate of Clean Han
ds is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
C
HAPTER 28 GENERAL LICENSE -
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE§ 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE
OR PERMIT
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
"Validate a Certificate of Clean Hands" hyperlink under the Clean Hands section.
I IOI 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/ MyTax.DC.gov DISTRICT OF COLUMBIA
OFFICE OF THE STATE SUPERINTENDENT OF
OSSE EDUCATION
MEMORANDUM
TO:
FROM:
DATE:
Paul Kiingi
Contract Specialist
Office
of Contracting and Procurement
Stephen Regis
Agency Fiscal Officer
Office
of the State Superintendent of Education
2/17/2023
RE: FY23 Funding Certificate for FY22/FY23
COVID-19 Positive Case Response
and Immunization
Supp011 Contract# CWl0l 161
The Office of the Chief Financial Officer of the District of Columbia hereby certifies that the
sum $10,269,900
is included in the Dist1ict's budget and financial plan to fund the FY22 -
FY23 contract with Maxim Healthcare Staffing Services task order#
CWl0l 161 against DC
Health contract #CW82007. This task order will be for the Base year (8/2/2022 to 8/1/2023) to
facilitate response to positive cases
of COVID-19 and adherence with immunization
compliance requirements including the COVID-19 vaccination. This memorandum certifies the
amount
of $1,969,900 will be taken from FY22 (SOAR) and $8,300,000 from FY23 (DIFS).
Agency
AY Index PCA CSG Object Grant/PH Project/PH Fund Amount
GD0 22 ARPE5 ARPE5 0041 0409
NIA NIA 8156 $1,969,900
Agency
AY Fund Program Account Grant Name/ Project#/ Amount
Number Award Number Task#
GD0 23 1010138 400365 7132001 TBD TBD $8,300,000
Should you have any questions, please contact Stephen Regis, Agency Fiscal Officer, at
202.727.3450.
S~ ~ for Paris Saunders 02/22/23
OCFO Agency Signature Date
Cc: Christina Grant, State Superintendent, OSSE
1050 First Street, NE, 3rd floor, Washington,
DC 20002
Phone: 202.727.6436 • Fax: 202.727.2019 • www.osse.dc.gov GOVERNMENT OF THE DISTRICT OF COLUMBIA
OFFICE OF THE ATTORNEY GENERAL
*** --
Legal Counsel Division
MEMORANDUM
TO:
FROM:
DATE:
RE:
Tommy Wells
Director
Office
of Policy and Legislative Affairs
Megan
D. Browder
Deputy Attorney General
Legal Counsel Division
March 29, 2023
Modifications to
"Contract No. CW101161 with Maxim Healthcare Staffing Services,
Inc.
Approval and Payment Authorization Emergency Act of 2023" and
Accompanying Emergency Resolution
This is to Certify that the Office of the Attorney General has reviewed the
legislation entitled the
"Contract No. CW101161 with Maxim Healthcare Staffing Services, Inc.
Approval
and Payment Authorization Emergency Act of 2023" and the accompanying emergency
declaration resolution
and determined that they are legally sufficient. If you have any questions,
please do
not hesitate to call me at (202) 724-5524.
Megan
D. Browder
1350 Pennsylva nia Avenue, N.W., Suite 409, Washington, D.C. 20004 Phone (202) 724-5524 Email: megan.browder@dc.gov MODIFICATION OF CONTRACT 1. Contract Number Page of Pages
CWl0l 161
2. Amendment/Modification
Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
M000l See Box 16C
COVTD-19 Positive Case
Response & Immunization
Su ort Services
6. Issued by: Code ~-----t 7. Administered by (If other than line 6)
Office of Contracting and Procurement,
441 4
th
Street, NW, Suite 330 South
Washington, D.C. 20001
Office
of the State Superintendent of Education (OSSE)
Division
of Health and Wellness
1050 First Street, NE, 3rd Floor
Washin ton,
DC 20002
8. Name and Address of Contractor (No. street, city, county, state, and zip code) 9A. Amendment of Solicitation No.
Maxim Healthcare Staffing Services, Inc.
7227 Lee Deforest Drive
9B. Dated (See Item 11)
Columbia, MD 21046 10A. Modification of Contract/Order No.
Attn: Mike Hemelt, Regional Controller X
Cod
e
Facility
CWl0l 161
1 OB. Dated (See Item 13)
08/02/2022
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
DThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for recei pt of Offers Dis extended. D is not extended.
Offers must acknowledge receipt of this amendment prior
to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a)
By completing Items 8 and 15 and returning,--,---,---copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c)
BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT
TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN
REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided
each letter or tele
ram makes reference to the solicitation and this amendment, and is received rior to the o enin hour and date s ecified.
12. Accounting and Appropriation Data (If Required)
X
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS /ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED
IN ITEM 14
A. This change order is issued pursuant to (Specify Authority):
The changes set forth
in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc. set forth
in item 14, ursuant to the authorit of 27 DCMR, Cha ter 36, and Section 3601.3.
C. This supplemental agreement is entered into pursuant to authority of:
D. Other (Specify type
of modification and authority)
E. IMPORTANT: Contractor C8J is not D is required to sign this document and return _1_ copy to the issuing office.
14. Description
of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
This modification to the task order identified in Block 1 0A above is hereby modified as described below:
Task Order
CWl0l 161 to contract CW82007 is modified to make the following administrative correction
to the period
of performance: delete "August 3, 2022 through August 2, 2023" from section 4 and replace
with "August
2, 2022 through August 1, 2023."
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
16A. Name of Contracti ng Officer
Tamera Anderson
16B. District of Columbia
----_··;·"
_,,,/.,,,AJ,
. M. ~ .
S1 nature of Contractm Officer
16C. Date Signed
08/04/2022 MODIFICATION OF CONTRACT 11. Contract Number I Page of Pages
CWlOl 161 I 1 12
2. AmendmenUModification 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
Number
COVID-19 Positive Case
M0002 See
Box 16C Response & Immunization
Sunnort Services
6. Issued by: Code I 7. Administered by (If other than line 6)
Office of Contracting and Procurement, Office of the State Superintendent of Education (OSSE)
441 4
th
Street, NW, Suite 330 South Division of Health and Wellness
Washington, D.C. 20001 1050 First Street, NE, 3rd
Floor
Washington, DC 20002
8. Name and Address of Contractor (No. street, city, county, state, and zip code) 9A. Amendment of Solicitation No.
Maxim Healthcare Staffing Services, Inc.
7227 Lee Deforest Drive
98. Dated (See Item 11)
Columbia, MD 21046
10A. Modification of ContracUOrder No.
Attn: Mike Remelt, Regional Controller X
CW101161
108. Dated (See Item 13)
Cod Facility
08/02/2022
e
11. THIS ITEM ONLY APP LIES TO AMENDMENTS OF SO LICITATIONS
OThe above numbered
solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers D is extended. D is not extende d.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15 and returning copies of the amendment: ( b) By acknowle dging receipt of this amendment on each copy of the offer
submitted;
or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT
TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFI ED MAY RESULT IN
REJECTION
OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided
each letter
or teleqram makes reference to the solicitation and this amendment, and is recei ved orior to the ooeni nq hour and date soecified.
12. Accounting and Appropriation Data (If Required)
'
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS ,
IT MODIFI
ES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
X A. This change order is issued pursuant to (Specify Authority): pursuant to the authority of 27 DCMR, Chapter 36, and Section 3601. 2.
The changes set forth in Item 14 are made in the contracUorder no. in item 10A.
8. The above numbered contracUorder is modified to reflect the administrative changes (such
as changes in paying office, appropriation data
etc.) set forth
in item 14, pursuant to the authority of 27 DCMR, Chapter 36, and Section 3601. 3.
C. This supplemental agreement is entered into pursuant to authority of:
D. Other (Specify type
of modification and authority)
E. IMPORTANT: Contractor D is not ~ is required to sign this document and return _1_ copy to the issui ng office.
14. Description of AmendmenUModification (Organized
by UCF Section headings, including solicitation/contract subject matter where feasible.)
This modification to the task order identified in Block lOA above is hereby modified as described below:
Task Order CWJ O 1161 issued against contract CW82007 is modified to align the work perfonned to reflect the rate of
stakeholder pa1iicipation.
1) The estimated hours for CUN 0059 (Patient Care Technician II) are hereby decreased from 249,000 by 76,000
to 172,500 estimated hours.
2)
The Not-to-exceed amount of Task Order CW! 01161 is hereby decreased from $13,253,400 by $2,983,500 to
$10,269,900;
(continu ed on page 2)
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Mike Hemel t, Regional Controller Tamera Anderson
15B~C~~
1
SC. Date Signed 16~,._Dis![i~.9fzmbia
16C. Date Signed __ ,, I
09/13/2022
9.12.22
IM~ o~
(Signature of person authorized to sian) {Signature of Contract ina Officer) CONTINUATION SHEET
AMENDMENT OF SOLICITATION/ MODIFICATION OF CONTRACT
I
Modification Number I Page of Pages
CW101161-M0002 I 2 I 2
3) In section 8 .8.2, replace the Contract Administrator (CA) from" Autumn Morgan" to" Alexis Beverly", details are as
follows:
Alexis Beverly
Operations Management Specialist
Division
of Health & Wellness
Office
of the State Superintendent of Education (OSSE)
Government
of the District of Columbia
1050 First Street NE, 6th Floor
Washington, DC 20002
Phone: (202) 442-3268
Email: Alexis.Beverly@dc.gov
CONTRACT ACTION RECAP:
Description
M000l (Administrative change -correction to POP)
M0002 (Change the CA and decrease services)
Effective Date
8/4/2022
See Block l 6C
Amount
$0.00
$10,269,900
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED GOVERNMENT OF THE DISTRICT OF COLUMBIA
1.REQUISITION NUMBER PAGE
TASK ORDER/DELIVERY ORDER FOR SERVICES
OFFEROR TO COMPLETE BLOCKS 18 ft 29
RK214245 1 of 5
2. TASK ORDER AGREEMENT NO. 3. Award/Effective Date 4. CONTRACT NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE
CWl0l 161 See box 30 C CW82007 NIA NIA
7. FOR SOLICITATION INFORMATION A. NAME B. TELEPHONE (No Collect Calls) 8.0FFER DUE DATE:
CONTACT:
Email: tamera .anderson@,dc.gov
Tamera Anderson 202-258-0625 NIA
9. ISSUED BY 10. THIS ACQUISITION IS 11. DELIVERY FOR FOB 12. PAYMENT DISCOUNT TERMS
DESTINATION UNLESS
Office of Contracting and Procurement
□
UNRESTRICTED BLOCK IS MARKED
Net 30 days
□
SET ASIDE %FOR 181 N/ A
Office of the State Superintendent of Education
0 SMALL BUSINESS
0 13. RESERVED
0 SMALL DISADV. BUS.
1050 First Street, NE, 3
rd
Floor
181 Open Market
0 DCSS
14. METHOD OF SOLICITATION
Washington, DC 20002 D Cooperative Agreement
0 RFTOP 0 IFB 0 RFP
181 Emergency
SIC:
5. CONTRACTOR / OFFEROR 16. PAYMENT WILL BE MADE BY
CODE
Maxim Healthcare Staffing Services, Inc.
The Contractor shall create a
nd submit payme nt requests in an
Attn: Mike Hemelt, Controller
electronic format through
the DC Vendor Portal,
7227
Lee Deforest Drive
https :/ /vendorportal. de. gov.
Columbia, MD 21046
15A DUNS CODE 15B TAX ID NO.
17. DELIVER TO 18. ADMINISTERED BY:
Office of the State Superintendent of Education Office of the State Superintendent of Education
Division of Health and Wellness Office of Contracting and Procurement
1050 First Street, NE, 3
rd
Floor 1050 First Street, NE, yct Floor
Washington, DC 20002 Washington, DC 20002
18A. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18B. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 16 UNLESS BLOCK
□
BELOW IS CHECKED
0 SEE ADDENDUM
19 20 21 22 23 24
ITEM SCHEDULE OF SUPPLIES/SERVICES ESTIMATED UNIT UNIT PRICE ESTIMATED AMOUNT
NO. QUANTITY
0002 Registered Nurse I 4,920 Hour $130.00 $639,600.00
0058
Registered Nurse III 29,520 Hour $96.00 $2,833,920.00
0059
Patient Care Technician 11 249,000 Hour $39.00 $9,711,000.00
0037
Administrative Support/Unit Clerk 1,640 Hour $42.00 $68,880.00
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL ESTIMATED AWARD (FOR GOVT. USE ONLY)
ENCUMBRANCE CODE: Not-to-exceed $13,253,400
27. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE COPY TO THE 28. THE FOLLOWING DOCUMENTS ARE INCORPORATED BY REFERENCE INTO THIS
ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR TASK ORDER IN THE FOLLOWING PRIORITY: (1) SEE SECTION 9.
OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL PAGES SUBJECT TO THE TERMS
AND CONDITIONS SPECIFIED HEREIN. THIS ORDER IS ISSUED SUBJECT TO THE TERMS AND
CONDITIONS OF THE CONTRACT IDENTIFIED IN BLOCK 4.
29A. SIGNATURE OF OFFEROR /CONTRACTOR _.lO~TRICT OF COLU}/l1 GNATURE OF CONTRACTING OFFICER)
~II~
/
'....__../ /,.,.~.,,A r· - aL/'>
29B. NAME AND TITLE OF SIGNER i1YPE OR PRINT) 29C. DATES IGNED 30B. NAME OF tONTRACl ING OFF'ICl:R (TYPE OR PRINT! 30C DATE
8/2/22
SIGNED
Mike Hemelt, Regional Controller
Tamera Anderson August 2. 2022 Maxim Healthcare Staffing Services, Inc.
CW101161
1. PRODUCT REQUIRED: COVID-19 Positive Case Response and Immunization Support
2. CONTRACT NUMBER: CW82007
3. TASKORDERNO.: CW101161
4. TERM OF CONTRACT
The term of the contract shall be from August 3, 2022 through August 2, 2023.
5. OPTION TO EXTEND THE TERM OF THE CONTRACT
5.1 NIA
6. CONTRACTING OFFICER (CO)
Contracts may be entered into and signed on behalf of the District Govermnent only by
Contracting Officers. The name, address, and telephone number
of the Contracting Officer for
this task order is:
Tamera Anderson, Contracting Officer
Office
of Contracting and Procurement
Office
of the State Superintendent of Education
1050 First Street, NE, 3
rd
Floor
Washington, DC 20002
202-258-0625 (Phone)
tamera.anderson@dc.gov (Emai
1)
7. AUTHORIZED CHANGES BY THE CONTRACTING OFFICER
7.1 The CO is the only person authorized to approve changes in any of the requirements of this
contract.
7.2 The Contractor shall not comply with any order, directive or request that changes or modifies the
requirements
of this contract, unless issued in writing and signed by the CO.
7.3 In the event the Contractor effects any change at the instrnction or request of any person other
than the CO, the change will be considered to have been made without authority and no
adjustment will be made in the contract price to cover any cost increase incurred as a result
thereof.
8. CONTRACT ADMINISTRATOR (CA)
8.1 The CA is responsible for general administration of the contract and advising the CO as to the
Contractor's compliance or noncompliance with the contract. The
CA has the responsibility of
ensuring the work conforms to the requirements of the contract and such other responsibilities
and authorities as may be specified in the contract. These include:
2 ,------------------------
Maxim Healthcare Staffing Services, Inc.
CW101161
8.1.1 Keeping the CO fully informed of any technical or contractual difficulties encountered
during the performance period and advising the
CO of any potential problem areas
under the contract;
8.1.2 Coordinating site entry for Contractor personnel,
if applicable;
8.1.3 Reviewing invoices for completed work and recommending approval
by the CO if the
Contractor's prices and costs are consistent with the contractual amounts and progress
is
satisfactory and commensurate with the rate of expenditure;
8.1.4 Reviewing and approving invoices for deliverables to ensure receipt
of goods and
services. This includes the timely processing
of invoices and vouchers in accordance with the
District's payment provisions; and
8.1.5 Maintaining a
file that includes all contract correspondence, modifications, records of
inspections (site, data, equipment) and invoice or vouchers.
8.2 The address and telephone number
of the CA is:
Autumn Morgan
Division
of Health and Wellness
Office
of the State Superintendent of Education
1050 1
st
Street NE, 6th Floor
Washington, DC 20002
202-
741-5307 (Phone)
autumn.morgan@dc.gov (Email)
8.3 The CA shall
NOT have the authority to:
1. Award, agree to, or sign any contract, delivery order or task order. Only the CO shall
make contractual agreements, commitments
or modifications;
2. Grant deviations from or waive any of the terms and conditions of the contract;
3. Increase the dollar limit of the contract or authorize work beyond the dollar limit of the
contract,
4. Authorize the expenditure
of funds by the Contractor;
5. Change the period
of performance; or
6. Authorize the use of District property, except as specified under the contract.
8.4 The Contractor will be fully responsible for any changes not authorized in advance, in writing,
by the CO; may be denied compensation
or other relief for any additional work performed that is
not so authorized; and may also be required, at no additional cost to the District, to take all
corrective action necessitated by reason
of the unauthorized changes.
9. INVOICE SUBMITTAL
9.1 The Contractor shall submit proper invoices upon completion
of services. Invoices shall be
prepared in triplicate and submitted to the agency
Chief Financial Officer (CFO) with a
concurrent copy
to the Contract Administrator (CA) specified in G.6. The address of the CFO is:
3 Maxim Healthcare Staffing Services, Inc.
CW101161
The Contractor shall create and submit payment requests in an electronic format through the DC
Vendor Portal, https://vendorportal.dc.gov.
The Contractor shall submit proper invoices on a monthly basis or
as otherwise agreed upon with
direction from the Contract Administrator (CA)
The Contractor shall enter all required information into the Portal after selecting the applicable
purchase order number which is listed on the Contractor's profile.
9.2 To constitute a proper invoice, the Contractor shall submit the following infonnation:
■ Contractor's name and invoice date (Contractors are encouraged to date invoices as close to
the date
of mailing or transmittal as possible. );
• Task Order Agreement Number and Purchase Order Number. Assignment of an invoice
number by the contractor is also recommended;
■ Description, price, quantity, dates of work actually performed;
■ Other supporting documentation or information, as required by the Contracting Officer;
• Name, title, telephone number and complete mailing address
of the responsible official to
whom payment is to be sent;
■ Name, title, phone number of person preparing the invoice;
■ Authorized signature.
9.3 PAYMENT
The District will pay the Contractor after:
a) Presentation of a properly executed invoice and verification of services received.
10. INSPECTION AND ACCEPTANCE
10.1
The inspection and acceptance requirements for the resultant contract shall be governed by
clause number six (6), Inspection
of Services, of the Government of the District of Columbia's
Standard Contract Provisions for use with Supplies and Services Contracts, dated July 2010.
4 Maxim Healthcare Staffing Services, Inc.
CW101161
11. IN CORPORA TED DOCUMENTS AND ORDER OF PRECEDENCE
The following documents are incorporated by reference into the contract. In the event
of an
inconsistency among the provisions of this Agreement, the inconsistency shall be resolved by
giving precedence
in the following order:
11.1 This Task Order, Sections 1-11, including Standard Contract Provisions for Use with
District
of Columbia Government Supply and Services Contracts, dated July 2010;
11.2 The Statement
of Work (Attachment A);
11.3 DC Department
of Health Contract Award No. CW82007;
11.4 Way to Work Amendment Act
of 2006 -Living Wage Notice 2022;
11.5 The Way to Work Amendment Act
of 2006 -Living Wage Fact Sheet 2022;
11.6 The US DOL Wage Determination No.: 2015-4281, Rev. No. 24, dated June
27, 2022.
5 GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office
of Contracting and Procurement
* * *
-
ATTACHMENT - A
CLINICAL SUPPORT SERVICES (COVID-19 & IMMUNIZATION)
STATEMENT
OF WORK
C.1 SCOPE
The Office of Contracting and Procurement on behalf of the Office of the State Superintendent
of Education (OSSE) is seeking a contractor to provide support in the responses to positive
cases
of corona virus (COVID-19) and to support compliance with immunization requirements
for students, including the COVID-19 vaccine, in DC public charter schools serving pre
kindergarten through adult education students.
The support will be used to facilitate response to positive cases ofCOVID-19 and
adherence with immunization requirements, including the COVID-19 vaccine.
The following engagement of services is required. Minimum needs include the provision of
trained and experienced staff to:
a. COVID-19 Support
• Supporting schools' response to positive cases
• Supervision of symptomatic students or s taff
• Close contact identification
• Internal and external communication
• Support execution of schools' mitigation strategies
• Test administration
• Health screenings
• Cleaning and disinfecting
b. Immunization Support, including the COVID-19 Vaccine
• Schools' outreach to families
• Access to vaccines and vaccine resources
• Importance
of being up-to-date
• Understanding Immunization Attendance Policy
• Student's vaccination and attendance status
• Schools' implementation
of the Immunization Attendance Policy
• Monitoring students' vaccination status
• Assisting with maintaining school records and related administra
tive tasks
Because the Contractor will have access to Personally Identifiable lnfonnation (PII) for the
purpose
of supporting contact identification and reporting to DC Health of positive cases identified
in participating District public charter schools, the Contractor
is required to adhere to the Data
Privacy Policy [Applicable Document 3]. The Contractor must comply with
key federal laws
containing provisions about student privacy. All partie
s, including subcontractors when
appropriate, must agree and comply with the policy.
1.1 APPLICABLE DOCUMENTS The following documents are applicable to this procurement and are hereby incorporated by this
reference:
Item Document Type Title Date
No.
LIMITED COVID-19 Procurements Executed Under Emergen c:i:: Authorit:i:: as
0001 PROCUREMENT S12ecified in D.C. Act 24-277 and D.C. Act A24-0329 03/24/2022
E
XTENSION
0002 Reference
OSSE Style
Guide
2020
(Available v ia PDF from OSSE)
0003 Data Privacy Policy h tt12s :/ / osse. de. gov/sit es/ defau I t/fi !es/ de/sites/ osse/ 12ub Ii cati 11/01/2017
on/a
ttachments/OSSE%20and%20Federal%20Privacy%20
Laws 0.Qdf
0004 Family Educational htt12s://www2.ed.gov/12olicy/gen/guid/f12co/fer12a/index.htm 08/25/2021
Rights and Privacy Act
l
0005 Health Insu rance ht t12s://www.hhs.gov/hi 12aa/index.html 05/17/2021
Portability and
Accountability Act
(HIPAA)
0006 OSSE's Data Incident h t!J2s :/ / osse. d e. gov/sites/ defau I ti fi !es/ de/sites/ osse/ 12u b Ii cati 03/ 05/2019
Response Plan: Policies on/attac
hments/Data%20Incident%20Plan.Qdf
0007 OSSE's Data Destruction h ttQS :// osse .de. gov/sites/ defau I t/fi I es/ dc/si tes/ osse/serv ice 03/01/2019
Policy
content/attachments/OSSE%20Data%20Destruction%20P
oPoli.Qdf
0008 NIST Sanitization httos://nvloubs.nist.gov/nistoubs/SoecialPublications/NIST 12/01/2014
Guideline .
SP.800-88rl .Qdf
0009 Non-Disclosure h t!J2s :// osse. de. gov Is i tes/ defau I t/ fi !es/ dc/s i tes/ osse/ 12u b Ii cati 08/18/2016
Agreement on/a
ttachments/Non-
D
isclosure%20Agreement%209.3. l 9.Qdf
0010 Immunization ht!J2s://dchealth.dc.gov/service/school-health-services-03/01/2022
Requirements
12rogram
0011 District Immunization httns:// code.dccouncil.us/dc/council/code/titles/38/chanters 03/02/2022
Law /5/
0012 District Immunization htm s://dcregs.dc. gov/common/dcmr/rulelist.as12x?Cha12ter 01/01/2000
Regula
tions N um=5-e53&cha 12terid=258
0013 Test to Stay htt ]s://www.cdc.gov/coron avirus/2019- 01/24/2022
ncov/
community/ schools-childcare/wha t-you-should-
know.html#anchor 16 426956521 84
0014 Corona virus htt12s ://code.dccounc il. us/us/dc/co uncil/acts/24-2 80 01/ 12/2022
Immunization
of School
Studen
ts and Early
C
hildhood Workers
R
egulation Emergency
Amendment Act
of 2021.
2 1.2 DEFINITIONS
Contact identification:
The identification of individuals that may meet criteria as a close
contact, per DC Health guidance.
FERP A: Family Educational Rights and Privacy Act
HIP AA: Health Insurance Portability and Accountability Act
Immunization Attendance Policy: The District of Columbia Immunization Attendance
Policy, which details how public charter schools shall meet the requirements
of the
Immunization
of School Students Act of 1979.
Local Education Agency (LEA): As defined in ESEA, a public board of education or other
public authority legally constituted within a State for either administrative control or direction
of,
or to perform a service function for, public elementary schools or secondary schools in a
city, county, township, school district,
or other political subdivision of a State, or for a
combination
of school districts or counties that is recognized in a State as an administrative
agency for its public elementary schools
or secondary school s. Each charter network in the
District
of Columbia is an independent LEA.
Protected Health Information (PHI): Information, including demographic information, which
relates to the past, present
or future payment for the provision of health care to the individual,
and that identifies the individual
or for which there is reasonable basis to believe can be used to
identify the individual.
Personally Identifiable Information (PII): Information that, alone or in combination, can be
linked to a specific student, including but not limited to
•
Name of student, parents, other family members, or staff.
• Address
of student, parents, other fam ily members or staff.
• Personal identifier, such as a Social Security Number, unique student identifier (such as
OSSE's USI) or staff identifier, or biometric record.
• Indirect identifiers, such as date
of birth, place of birth or mother's maiden name.
• COVID-19 test
or vaccination results.
Symptomatic testing: Testing for COVID-19 of individuals identified to have symptoms of
COVID-19
C.2 BACKGROUND
On March 2, 2020, the first resident of Washington, District of Columbia was reported to have
contracted the novel coronavirus SARS-CoV-2, the virus that causes
COVID-19.
Schools across the District initially closed for in-person learning and have since gradually
reopened.
Over the last school year, DC Public Schools and many public cha1ier schools
established programs to support the response to positive cases
of COVID-19 identified amongst
school communities.
As schools remain open and begin preparing for
SY 2022-23 full-time, in-person learning, we
have identified continued need for supports for charter schools as they proactively approach
and reactively respond to positive cases
of COVID-19 identified in their schools. This may
include, but is not limited to, COVID-19 testing, screening, cleaning/disinfection, supervision
of symptomatic students in the building, and contacting parents or guardians pertaining to
COVID-19 and/
or inununizations and directing them to health services, as needed. Experts
have signaled the possibility
of another surge of COVID-19 cases in the coming year. If such
3 a surge occurs, having these services in a state of readiness will help minimize the impact of
such a surge and support smooth operations of schools.
Further, during the COVID-19 pandemic, many families avoided or lacked access to routine
healthcar
e, including well child visits and immunizations. As a result, compliance with
pediatric care and required immunizations decreased in the District and across the country,
creating concern for an outbreak
of a vaccine-preventable illness. Beginning in the 2022-23
school year, student immunization requirements include the COVID-19 vaccine for all students
of an age for which there is a fully approved vaccine by the US Food and Drug Administration
(FDA), per the Coronavirus Immunization
of School Students and Early Childhood Workers
Amendment Act
of 2021.
To support the health
of students, staff and the broader community, and to comply with District
law and regulation, schools must ensure that all students are fully immunized, including the
COVID-19 vaccine for all students
of an age for which there is a fully approved vaccine.
Schools must review records as often as necessary to ensure that all students are compliant with
the District's pediatric immunization requirements and to identify and notify any noncompliant
adult student or student's parent or guardian
of any missing immunization certification. If a
student remains non-compliant beyond a 20-school day period, the school shall remove the
student from school until the immunization certification is secured by the school.
C.3 REQUIREMENTS
C.3.1 The Contractor shall immediately provide centralized support to participating charter Local
Education Agencies (LEAs) and schools for the purposes
of minimizing spread ofCOVID-19 and
complying with immunization requirements
in accordance with District law and regulations,
including the Coronavirus Immunization
of School Students and Early Childhood Workers
Amendment Act
of 2021.
Depending on the need expressed by public charter schools, the following roles may be required, at
numbers determined by the number
of participating charter schools:
C.3 .1.1 Registered Nursing Director, who will supervise the Patient Care Technicians II,
Registered Nurses, and Administrative Coordinator, will provide administrative and health
services support
to participating charter schools as necessary. Minimum qualifications
include:
C.3.1.1.1 Minimum
of high school diploma or GED; associate's or bachelor's degree in
public health or related field.
C.3.
1.1.2 At least one year of supervisory experience.
C.3.1.1.3 At least six months
of contact tracing or related public health experience.
C.3.1.1.4 Demonstrated experience developing and facilitating trainings and technical
assistance, with preference for such experience being in subject areas
of contact
tracing or related public health fields.
C.3.
l.1.5 Completed course on privacy and handling private health information.
C.3 .1.1.6 Completed Johns Hopkins on line course on COVID-19 Contact Tracing.
C.3.1.2 Patient Care Technician
II, who will provide on-site administrative and health services to
participating charter schools as School-Assigned and Float Pool PCTs.
C.3 .1.2.1 Minimum
of high school diploma or GED
4 C.3.1.2.2 Cardiopulmonary resuscitation certification.
C.3.1.2.3 Completed course on privacy and handling private health information
C.3.1.2.4 Completed Johns Hopkins online course on COVID-19 Contact Investigation
C.3
.1.2.5 Completed DC Health Administration of Medication training within 30 days of
hire, or as determined by OSSE and DC Health
C.3.1.2.6 Completed Respirator Fit Testing within 30 days
of hire, if requested by school
so
as to facilitate administration ofCOVID-19 testing
C.3.1.2. 7
Be able to lift up to 30 pounds.
C.3 .1.2.8 Completed DC Health School Health Management training within 30 days
of hire,
or as determined
by OSSE and DC Health.
C.3 .
1.3 Registered Nurse, who will provide on-site health services to participating charter schools
and support and supervise School-Assigned and Float Pool Patient Care Technicians.
C.3.1.3. 1 Must hold a license in good standing in the District
of Columbia
C.3.1.3.2 Basic Life Support experience and training
C.3.1.3.3 Must hold a degree necessary to practice their profession (i.e., associate degree,
bachelor's degree, graduate degree, etc.)
C.3.1.3.4 Completed DC Health School Health Management training within 30 days
of hire,
or as detennined by OSSE and
DC Health
C.3.1.3.5 Completed course on privacy and handling private health infonnation
C.3.1.3
.6 Completed Johns Hopkins online course on COVID-19 Contact Investigation
C.3 .1.3. 7 Completed Respirator Fit Testing within 30 days
of hire, if requested by school
so
as to facilitate administration ofCOVID-19 testing
C.3 .1.4 Administrative Coordinator
C3.l.4.l Minimum of high school diploma or GED.
C3. 1.4.2 At least six months
of administrative experience.
C.3.2 The Contractor wi
ll provide oversight including the following duties:
C.3.2
.1 The Contractor shall ensure all personnel report to the designated supervisor for their
assignment during engagement. The Staffing Coordinator and
RN Director will generally
work fully remote but must be positioned
to come to OSSE's offices or participating
public charter school sites during regular business hours
if deemed necessary to support
the timely and high-quality completion
of required deliverables. School-assigned and Float
Pool Patient Care Technicians and Registered Nurses will work on-site at identified
charter schools. An RN Field Director will go on-site at multiple school locations to
support and monitor the perfonnance
of PCTs, and RNs assigned to those schools.
C.3.2.2 The Contractor shall ensure that personnel are working at all times articulated in
Requirements and C.3.2.
1, including hours outside of standard business hours.
5 C.3.2.3 The Contractor shall furnish telephones and telephone service for all personnel.
C.3.2.4 The Contractor shall ensure that all personnel have completed background checks,
Tuberculosis tests, and drug screenings, and follow all vaccine
and mask orders as
required by
OSSE and District law.
C.3.2.5 The Contractor shall submit, prior to assignment, all resumes
of proposed supervisory
personnel that meet the
minimum qualifications of the labor category
descriptions/qualifications in Requirements C.3.1.2 and C.3.1.3, as well as the Registered
Nursing Director role within C.3.1.1, to
OSSE's designated POC.
C.3.2.6 The Contractor shall submit monthly reports to the contract administrator and designated
OSSE POCs indicating all services and time that is approved by their supervisor or
manager for their assigned personnel previous period. Reports must be differentiated by
hours spent by category
of work ( e.g., positive case response, clinical services, COYID-19
testing, immunization tracking and outreach, etc.).
C.3.2.7 The Contractor shall ensure
staff exercise all necessary precautions to avoid damage to
equipment provided by the district (ex. Laptops) and shall assume responsibility for all loss
from
any damage to such equipment. The contractor shall reimburse OSSE for the entire
expense incurred in making repairs and
or replacing equipment due to loss or damages.
C.3.2.8 The Contractor shall track and inspect all district equipment prior to returning to
OSSE
documenting and communicating and damages
if applicable.
C.3.2.9 The Contractor shall coordinate with the designated OSSE POC to return all equipment on a
pre-detennined and agreed upon time, date and location.
C.3.3 School-assigned Patient Care Technicians (PCTs) Contractor's personnel will
work during regular
school hours
of their assigned school, up to 37.5 hours per week. Based on school needs, PCT
schedules can accommodate part time hours up to 20 hours per week. RN Program Director, RN
Field Director(s) and
RN Supervisors will work up to 40 hours per week, generally aligned to
regular school hours.
C.3 .3
.1 The Contractor shall request approval in writing from OSSE for any permanent hour
reduction below 37.5 hours for PCTs based on school needs.
C.3 .3
.2 The Contractor shall infom1 contracted staff members they are not authorized to perform
work on federal or district holidays without prior approval from the Contract
Administrator. The contractor shall monitor timesheets to ensure adherence and proper
billing aligns with allowable hours based on labor categories and authorized work
schedules.
C.3.3.3 The Contractor shall provide
OSSE with a condensed school operations schedule for all
participating charter schools to identify pre-scheduled school breaks and professional
development days.
C.3
.3 .4 The Contractor shall provide a training schedule for contracted staff that incorporates pre
scheduled non-school days (inclusive
of school breaks and professional development days)
to
OSSE. The training schedule shall incorporate staff orientation, onboarding, and
continued training. The training schedule must be projected out for the entire school year
(SY2022-23).
C.3.3.5
Any requests for training and or additional work for contracted personnel during non
school days must be requested and approved in writing
by the Contract Administrator no
less than two weeks prior to the scheduled break with supporting documentation related to
6 trainings and or additional work hours. (Inclusive of Agendas, attendance records,
presentation materials, hyper links to online trainings, certificates
of completion etc.)
C.3.4 School-Assigned Patient Care Technicians:
C.3.4.1 Lead or support the response to positive cases identified in the school, including
preliminary contact identification; interviews with school
staff and members of the school
community; creation and review
of seating charts; corresponding communication to
positive individual, potential close contacts and members
of school leadership and staff;
and reporting to OSSE and/or DC Health.
C.3 .4.2 Ensure consistent, high-quality documentation and turnover
of notes, records and related
materials, to ensure continuity with floating PCTs and/or school staff. Utilize data and
technology systems specified by the pa1ticipating chatter school.
C.3 .4.3 Lead or suppo1t the execution
of any necessa1y mitigation measures after the identification
of a positive case of COVID-19, to protect the health and safety of the broader school
community.
C.3.4.4 In circumstances in which a
DC Health School Health Services Program nurse is
unavailable, lead or support the supervision of symptomatic students or staff, in
partnership with the Maxim Registered Nurse. Supervise COVID-19 diagnostic testing,
if
requested by the school, for symptomatic individual. Lead communication with positive
individual and family, members
of school leadership and staff, and school nurse, as
appropriate.
C.3.4.5
lf requested by the school, support logistics, sample collection, follow-up and other related
tasks to support COVID-19 testing.
If supervising sample collection, must be fully trained
and wearing appropriate Personal Protective Equipment (PPE)
per vendor and DC Health
specifications.
C.3 .4.6
If requested by the school, support implementation of daily health screenings, including
temperature screenings,
of students and staff.
C.3.4.7
If requested by the school, support cleaning/disinfection protocols per DC Health
guidance.
C.3.4.8
lf requested by the school, and upon completion of Administration of Medication training
by DC Health, support the administration
of medication to students when the DC Health
School Health Services Program nurse
is not present.
C.3.4.9
Ifrequested by the school, engage in health promotion activities such as displaying flyers
around the school related to COVID-19 and immunizations.
C.3.4.10 In the event
of an anticipated or unanticipated absence by a PCT, float pool PCT is
deployed to school within 60 minutes (if during tour of duty) or by school start time of
next scheduled workday (if after hours).
C.3 .4.
11 Perfom1 outreach to families, including providing resources upon request, by such means as
phone calls, emails, mail, and conversation on school grounds (e.g ., at drop-off and pick
up), in an effort to ensure compliance with District law and regulations which require all
schools
in the District of Columbia to verify student compliance with the immunization
requirements as part
of enrollment and attendance. This includes the COVID-19 vaccine for
students
of an age for which there is a fully approved vaccine, per Corona virus
Immunization
of School Students and Early Childhood Workers Regulation Emergency
Amendment Act of 2021.
7 C.3.4.12 Regularly monitors compliance with student immunization requirements, including the
COVTD-19 vaccine for students
of an age for which there is a fully approved vaccine, and
generates complete, accurate repo1ts regarding student compliance with immunization
attendance policy and applicable state laws.
C.3.4.13 Review Universal Health Certificate, other Immunization records, and
LEA/ School
records to ensure correct vaccines have been administered and documented in accordance
with District law and regulations.
C.3.4.14 ln collaboration with school staff, collect, review, and support data entry related to student
health f01ms as recommended or required in accordance with District law and regulations.
C.3.4.15 Assist with mobile vaccination clinic scheduling, family outreach, as well as onsite day-of
coordination and support, in collaboration with OSSE and DC Health to ensure compliance
with District law and regulations which require all schools in the District
of Columbia to
verify student compliance with the immunizations, including the COVID-19 vaccine for all
students
of an age for which there is a fully approved vaccine, as part of enrollment and
attendance.
C.3.5 Registered Nurses:
C.3.5.1 Support School-Assigned PCTs with technical assistance (TA) regarding evidence-based
COVID-19 protocols and response, including the response to a positive case
of COVID-19
and the immediate steps
to care for an individual identified with symptoms ofCOVID-19
within the school community.
C.3.5.2
In circumstances in which a DC Health School Health Services Program nurse is
unavailable, supervise symptomatic students or staff, in paitnership with the PCT, and
conduct clinical assessment
of symptomatic students prior to dismissal. Supervise COVID-
19 diagnostic testing of symptomatic student or staff, if requested by the school. If
supervising COVID-19 sample collection, must be fully trained and wearing appropriate
Personal Protective Equipment (PPE)
per vendor and DC Health specifications. In
partnership with PCT, lead communication with positive individual and family, members
of school leadership and staff, and school nurse, as appropriate.
C.3 .5.3 Support the execution
of any necessary mitigation measures after the identification of a
positive case
ofCOVID-19, to protect the health and safety of the broader school
c01m1mni ty.
C.3.5.4 Serve as on-site resource for questions around COVID-19 and immunization requirements
that align with the District immunization attendance policy. Lead trainings for
staff to
increase knowledge and confidence on COVID-19 protocol and response.
C.3.5.5 The RN Program Director and Field Directors shall assist in the development
of After
Action Reports (lessons learned) and other reports and presentations for OSSE and DC
Health leadership, and
as well as developing and implementing procedures to ensure
operational readiness
of implementation of outreach efforts to enforce the
Immunization Attendance Policy and COVID-19 mitigation measures in District schools.
C.3.5.6 Perform outreach to families, including for mobile vaccination clinics, by such means as
phone calls, emails, mail, and conversation on school grounds (e.g., at drop-off and pick
up), in an effort to ensure compliance with District law and regulations which require all
schools in the District
of Columbia to verify student compliance with the immunization
requirements, including the COVID-19 vaccine for all students
of an age for which there is
a fully approved vaccine, as part of enrollment and attendance.
8 C.3.6 Administrative Coordinator:
C.3.6.1 Develop and clearly communicate schedule for all school-assigned Patient Care
Technicians, float pool Patient Care Technicians and Registered Nurses.
C.3.6.2 Monitor any anticipated or unanticipated absences by any
member of Maxim team, deploy
float pool immediately and as needed to fill gaps per the timelines in Requirement C.3.4.
Ensure that immediate
POC identified for each site (OSSE or at participating charter
school(s)) is notified
promptly of the absence and plan for redeployment.
C.3.7
The Contractor shall ensure that all personnel, except for the Administrative Coordinator, are
familiar with relevant provisions within
DC Health and OSSE guidance for schools, especially
related to close contact definition and criteria for exclusion, dismissal and return to care from
schools. All personnel will participate in trainings and skills checks with
OSSE and DC Health
leadership.
C.3.8
The Contractor shall meet all requirements under FERPA and HIPAA Compliance.
C.3.9 Because the Contractor will have access to Personally Identifiable Infom1ation (PII) for the
purpose
of supporting contact identification and reporting to DC Health of positive cases identified
in participating District public charter schools, the Contractor is required to adhere to the
OSSE
Data Privacy Policy [Applicable Document 3]. The Contractor must comply with key federal laws
containing provisions about privacy. All parties, including subcontractors
when appropriate, must
agree and
comply with the policy.
C.3 .9 .1 The Contractor shall use, restrict, safeguard and dispose
of all information related to
services provided by this Contract
in accordance with all relevant federal and local statutes,
regulations, policies and guidance.
C.3.9.2 The Contractor shall comply with the provisions
of the Family Educational Rights and
Privacy
Act (FERP A) in all respects. " FERP A" includes any amendments or other relevant
provisions
of federal law, as well as all requirements of Chapter 99 of Title 34 of the Code
of Federal Regulations and reauthorization when effective.
C.3.9.3 The Contractor
shall comply with the provisions of the Health Insurance Portability and
Accountability Act (HIPAA)
of 1996 in all respects, including any amendments or other
provisions
of federal law.
C.3.10
The Contractor shall adhere to generally accepted policies on information security, access, and
employee controls in the handling
of all information, including but not limited to personally
identifiable information (PU), protected health information (PHI), and other sensitive and/or
confidential infonnation. Such policies will adhere to best practices and standards within the
IT
and education community related to information security and will include technical, operational
and physical controls.
C.3 .10.1 The Contractor shall adhere to
OSSE's interpretation of compliance with federal and local
privacy laws, in addition to ensuring all contracted
staff complete the OSSE required data
privacy training.
C.3. I 0.2
The Contractor shall use data disclosed to Contractor only for the purpose of providing
COVID
-19 contact identification services and related COVID-19 mitigation supports,
supporting immunization compliance and reporting to the district on
behalf of participating
District public charter school
s.
C.3.10.3 The Contractor sha ll not retain or release any information, including PII, Protected Health
Infonnation
or other sensitive and/or confidential infonnation provided by participating
9 Local Education Agencies (LEAs) except as specifically authorized by the Contract
Administrator. All such information must be kept confidential at all times, using appropriate
safeguards to maintain the security
of personal information.
C.3.10.4
The Contractor shall use, and store data disclosed pursuant to this Contract in a manner
that will preserve the confidentiality and integrity
of information and will ensure that this
infonnation
is not disclosed to anyone other than responsible officials with signed non
disclosure agreements.
C.3.
I 0.5 The Contractor shall not re-disclose data disclosed pursuant to this Contract to any other
person, entity, or governmental agency not specifically authorized in the Contract without
prior written consent
by the Contract Administrator.
C.3. 10.6 The Contractor shall respond to OSSE
's requests for any information, reports, or other
assurances
of ongoing compliance with the Contract's privacy requirements within seven
[7] business days.
C.3. I 0.7 The Contractor shall utilize only secure data transfer solutions when sending data,
documents or communications that include PII, Protected Health
lnfonnation or other
sensitive information.
C.3.10.8 The Contractor shall notify the user,
LEA affected and OSSE of any data breach within 24
hours
of the date on which the Contractor became aware of the breach. Notification must be
sent to the Contract Administrator, to osse.datasharing@dc.gov, and to the Point
of
Contact identified by the relevant LEA.
C.3 .10.8.1 Incident reports shall contain the following information:
1) Contract Number or Purchase Order Number
2) Summary of incident including:
a. Nature of incident
b. Storage medium from which information was compromised ( e.g., flash
drive)
c. Description of information suspected to be lost or compromised, including
the number
of affected records and the LEA(s) or school(s) affected
d. Source
of the data involved (if known)
e. Actions taken since the incident discovery
f. Any additional information relevant to the incident
g. Date and time incident was discovered
h. Date and time incident happened
(if known)
1. Contact information of person rep01ting the incident
Note: OSSE may take any actions authorized by law
to remediate the
breach, including, without limitation, exclusion
of Contractor from future
access
to District data. Failure to provide notification under this paragraph
may be grounds for termination
of the contract, which is determined only
by the Contracting Officer. Further, disputes arising under this contract
shall be resolved as described
in the District's Standard Contract Provisions
dated July 2010.
C.3.11
The Contractor shall adhere to OSSE's Data Destruction Policy [Applicable Document 7] and
sanitize all systems that contain PII,
PHI, or otherwise confidential and/or sensitive information at
the end
of the period of performance. OSSE and pa1ticipating LEAs retain full ownership rights to
the info1mation in the education records provided to the Contractor.
C.3
.11.1 The Contractor shall confirm the appropriate time to sanitize data with the Contract
10 Administrator.
C.3.11.2 The Contractor shall comply
OSSE's requirements for data sanitization by following the
NIST Sanitization Guideline [Applicable Document
8]
C.3.11.3 The Contractor shall provide written certification of data sanitization within five (5)
business days
of destroying the data to OSSE.datasharing@dc.gov.
C.3.
12 All personnel hired by the Contractor, including all subcontractors hired by the Contractor, shall be
informed
of and adhere to all applicable federal privacy laws and the privacy protections in this
Contract.
C.3.13 The Contractor shall possess the following qualifications and experience:
C.3 .13
.1 Health professional staffing agency with at least twelve months of experience providing
contact investigation services for state and/or local government agencies.
C.3.
13 .2 At least twelve months of direct experience building and executing school-based positive
case response protocols and related COVID-19 health and safety reopening and operational
supports in the District
of Columbia and/or similarly sized K-12 school districts.
C.3.13.3 At least twelve months
of direct and verifiable COVID-related experience with at least five
distinct District government agencies, to ensure familiarity with key educational, health and
emergency management stakeholders across District government, positioning quick and
effective launch
of services.
C.3.13.4 At least twelve months
of direct and verifiable experience building and delivering trainings
and providing technical assistance to stakeholders on COVID-19 or other public health
topics.
C.3.13.5 Ability to recruit and vet qualified contact identification candidates within three weeks
of
confirmation by OSSE of staffing needs to ensure prompt provision of contracted services.
C.3.13.6 Ability to provide clean background checks for personnel prior to start date.
C.3.14 The Contractor shall provide the following:
C.3.14.1
The Contractor shall develop and provide OSSE with a comprehensive
implementation / project plan utilizing the template provided by OSSE.
C.3.14.2
The Contractor shall provide OSSE a cumulative monthly fiscal spend report
identifying invoice amounts. If requested by OSSE, the fiscal spend report shall be
broken down by activities perfonned per an OSSE-approved template and format.
C.3.14.3 The Contractor shall provide a cumulative weekly timesheet log for all contracted staff.
If
requested by OSSE, the timesheet log shall be broken down by activities performed per an
OSSE-approved template and fonnat.
C.3 .14.4 The Contractor shall develop and furnish standard operating procedures related to work
perfonned. Identifying processes implemented and oversight procedures enforced.
C.3.14.5 The Contractor shall develop and provide OSSE with a condensed comprehensive
reference guide for participating LEAs.
C.3.14.6 The Contractor shall develop and provide OSSE with quality improvement summaries
11 and recommendations for improvements.
C.3 .14. 7 The Contractor shall furnish monthly progress reports utilizing the template
provided by
OSSE.
C.3. 14.8 The Contractor shall furnish fonnal communications to school leaders, school
staff and
families.
C.3 .14.9 The Contractor shall provide OSSE with a final report outlining project implementation
success and details regarding services rendered
to LEAs. The final report shall include
metrics reflecting the overall impact
of services provided related to positive case response
and the compliance with the immunization attendance policy.
C.3.15 The District will perfonn the following duties:
C.3.
15.1 OSSE shall review resumes for supervisory positions only and share number of staff
required for each labor category upon contract award. OSSE
reserves the right to screen
candidates via telephone and/or conduct in-person interview prior to assignment.
C.3.
15.2 OSSE sha ll provide contractor with two weeks' notice if staffing levels change prior to the
end
of the period of perfom1ance.
C.3.15.3 OSSE shall provide DC government-issued laptops to Registered Nurses, which must be
returned upon termination
of the contract and only used for the services pertaining to this
contract.
C.4 DELIVERABLES
CLIN Deliverable Qty Unit
Format and Method
of
Due Date
Delivery
PDF. Submitted via email
Within 5
001
Resumes of proposed
1
to David.Esguith@dc.gov
business days
RN Staff C.3.2.5 each &
Cominee.Miller@dc.gov
of award
Within
10
002
Staff Training Schedule
I each
PDF. Submitted via email business days
C.3.3.4 to OSSE POC
of award
Training Materials
Per PDF. Submitted via email
2 weeks prior
003 (Agendas, PPT)
1
training to OSSE POC.
to schedule
C.3.3.4 training
Trainings and TA
documentation.
Within 5 days
(Attendance Records, Per MS PPT, PDF. Submitted
004 1 after training
Certs
of completion training via to OSSE POC.
has concluded
etc.)
C.3.3.4 & C.3.3.5
PDF, emailed
to CA,
Data Incident Report
osse.datasharing@dc.gov
Upon each
005
I each and the applicable Point of
C.3.10.8.l
Contact at the relevant
occurrence
LEA
12 Condensed Schedule for
08/15/2022
a
ll pa1ticipating Schools Digital format delivered to
Monthly
006 inclusive of preschedule l each OSSE POC
breaks.
updates as
C.3.3.3
needed
PDF, emailed to CA,
Within 2
Proof of sanitization of osse. datasharing@dc.gov
weeks of
007 PII l each and the applicable Point of
contract end
C.3.11 Contact at the rel evant
date
LEA
Project/
Within 10
008
Implementation Plan l each
PDF. Submitted via Email business days
C.3.14.1
to
OSSE POC of award
Cumulative monthly
MS Excel and
PDF.
009
labor and fiscal spend
I each Emailed to OSSE Point of
By the 15th of
report
Contact.
each month
C.3.14.2
Excel. Delivered via email
010
Cumulative w eek
I each
to Contract
Administrator Weekly, COB
timesheet log C.3.14.3 and designated OSSE Tuesdays
POC.
Standard Operating
011
Procedures 10 each MS Word and PDF As assigned
C.3.14.4
Customized reference
Digital format, in editable
012
guide C.3.14.5
I Per school and PDF files. Delivered I 0/ 01/2022
to
OSSE POC
Quality
improvement
summaries, including
summaries
of
013
performance survey
10 each MS Word and PDF As assigned
resul
ts and
recommendations for
improvement
C.3.14.6
Cumulative Progress
Digital format, in editable
and
PDF formats.
014 Reports 1 each
Delivered via email to
Biweekly
C.3.14.7
OSSEPOC
Formal communications
015
to school leaders, school
Up to 5 each MS Word and PDF As assigned
s
taff, families
C.3.14.8
Digital format, in editable
End of
Final report
1
each
and PDF files. Delivered
contract 016
C.3.14.9 via email to Contract
period
Administrator.
13