June 2, 2023
Dear Chairman Mendelson:
I urge the Council to take prompt and favorable action on the enclosed legislation.
Sincerely,
&
Honorable Phil Mendelson
Chairman
Council of the District of Columbia
John A. Wilson Building
1350 Pennsylvania Avenue, NW, Suite 504
Washington, DC 20004
Enclosed for consideration and enactment by the Council of the District of Columbia is an
emergency bill, the “Contract No. GAGA-202 l-C-0157 with Hi-Tech Solutions, Inc. Approval
and Payment Authorization Emergency Act of 2023,” and the accompanying emergency
declaration resolution.
The legislation will approve and authorize payment for goods and services received and to be
received under Contract No. GAGA-202l-C-0157, to provide smartboards and related services to
the District of Columbia Public Schools, during both the base period of the contract (October 1,
2021 - September 30, 2022) and option year 1 (October 1, 2022 - September 30, 2023).
MURIEL BOWSER
MAYOR
If you have any questions regarding this legislation, please have your staff contact LaVeta Hilton,
Deputy Chief Procurement Officer, District of Columbia Public Schools, at (202) 442-5136.
o\tser A BILL
IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA,
That this act may be cited as the “Contract No. GAGA-202l-C-0157 with Hi-Tech23
24Solution, Inc. Approval and Payment Authorization Emergency Act of 2023”.
25 Sec. 2. Pursuant to section 451 of the District of Columbia Home Rule Act,
approved December 24, 1973 (87 Stat. 803; D.C. Official Code § 1-204.51), and26
notwithstanding the requirements of section 202 of the Procurement Practices Reform27
Act of 2010, effective April 8, 2011 (D.C. Law 18-371; D.C. Official Code § 2-352.02),28
the Council approves Contract No. GAGA-2021 -C-0157 with Hi-Tech Solution, Inc., and29
Modification Nos. 1, 2, 3, 4, 5, and 7 thereto, to provide smartboards and related services30
to the District of Columbia Public Schools, and authorizes payment in the not-to-exceed31
amounts of: $8,121,654.56 for the goods and services received during the period from32
October 1, 2021 through September 30, 2022 and $6,800,941 for the goods and services33
received during the period from October 1,2022 through September 30, 2023.34
To approve, on an emergency basis, Contract No. GAGA-202l-C-0157 with Hi-Tech
Solution, Inc., and Modification Nos. 1, 2, 3, 4, 5, and 7 thereto, to provide
smartboards and related services to the District of Columbia Public Schools, and
to authorize payment for the goods and services received and to be received under
the contract and the modifications.
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Chairman Phil Mendelson
at the request of the Mayor 35 Sec. 3. Fiscal impact statement.
36 The Council adopts the fiscal impact statement of the Chief Financial Officer as
37the fiscal impact statement required by section 4a of the General Legislative Procedures
38Act of 1975, approved October 16,2006 (120 Stat. 2038; D.C. Official Code § 1-
39301.47a).
40 Sec. 4. Effective date.
41 This act shall take effect following approval by the Mayor (or in the event of veto
42by the Mayor, action by the Council to override the veto), and shall remain in effect for
43no longer than 90 days, as provided for emergency acts of the Council of the District of
44Columbia in section 412(a) of the District of Columbia Home Rule Act, approved
45December 24, 1973 (87 Stat. 788; D.C. Official Code § l-204.12(a)).
2 (A) Contract Number: GAGA-202l-C-0157
Proposed Contractor: Hi-Tech Solution, Inc.
Type of Contract: Firm Fixed Price Contract
Source Selection Method: Invitation for Bids (IFB)
Base Year Amount: $8,121,654.56
Option Year One Amount: $6,800,941.00
1
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
(B) For a contract containing option periods, the contract amount for the base period and for
each option period. If the contract amount for one or more of the option periods differs from
the amount for the base period, provide an explanation of the reason for the difference:
Pursuant to section 202(c-l) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c-l), the following contract summary is provided:
The contractor will provide DCPS with the following services: purchasing additional smart boards,
project management, surveying the DCPS sites for installation of the interactive boards, performing
the installation of the interactive boards, repairs and maintenance, and asset management services at
all geographically located DC public schools and administrative buildings.
Explanation of difference from the base period (if applicable):
The difference from the base period is due to differences in quantities.
Contract Amount: Base year: $8,121,654.56
Option year one: $6,800,941.00
Term of Contract: Base year: October 1, 2021, through September 30, 2022
Option year one: October 1, 2022, through September 30, 2023
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
COUNCIL CONTRACT SUMMARY
(Retroactive) None.
Base Year Amount: $8,121,654.56
2
(G) The period of performance associated with the proposed change, including the date as of
which the proposed change is to be made effective:
(F) The background and qualifications of the proposed contractor, including its organization,
financial stability, personnel, and performance on past or current government or private
sector contracts with requirements like those of the proposed contract:
(E) A description of any bid protest related to the contract award, including whether the protest
was resolved through litigation, withdrawal of the protest by the protestor, or voluntary
corrective action by the District. Include the identity of the protestor, the grounds alleged in
the protest, and any deficiencies identified by the District as a result of the protest:
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
HTSI possesses the necessary organizational, accounting, personnel, and operations experience and
technical skills to continue to fulfill the requirements of this contract.
Base year: October 1,2021, to September 30, 2022
Option year one: October 1, 2022, to September 30, 2023
Hi-Tech Solution, Inc (HTSI) was founded in 2004. HTSI is a HUBZone women-owned
information technology company headquartered in Washington, DC. HTSI is a small business
provider of information technology infrastructure solutions and information technology
management services to federal, state, and local government agencies and educational institutions.
HTSI is a certified business enterprise (CBE) and has an awarded DC Supply Schedule contract for
information technology, software, and audio-visual.
On August 11, 2021, the District of Columbia Public Schools (DCPS), Office of Contracts and
Acquisitions, issued Invitation for Bids (IFB) No. GAGA-2021-1-0157 in the open market, with a
35% certified business enterprise subcontracting requirement. Three bidders responded by the
closing date of August 20, 2021. The contracting officer awarded the contract on August 24, 2021
to Hi-Tech Solution, Inc., as the lowest-priced responsive and responsible bidder.
The contractor will provide critical services and support to ensure continuity of operations,
continued pandemic recovery, and ongoing learning for DCPS students.
(H) The value of any work or services performed pursuant to a proposed change for which the
Council has not provided approval, disaggregated by each proposed change if more than one
proposed change has been aggregated for Council review: Option Year One Amount: $6,800,941.00
(J) The date on which the contracting officer was notified of the proposed change.
(L) The reason for the proposed change:
(M) The legal, regulatory, or contractual authority for the proposed change:
3
Base Year Period Amount: $8,121,654.56
Option Year One Period Amount: $6,800,941.00
(N) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended,
D.C. Official Code § 2-218.01 et seq. (“Act”), including a certification that the subcontracting
plan meets the minimum requirements of the Act and the dollar volume of the portion of the
contract to be subcontracted, expressed both in total dollars and as a percentage of the total
contract amount:
Hi-Tech Solution is a certified business enterprise in the District of Columbia; therefore, no
subcontracting plan is required.
The contracting officer awarded the initial contract and continued with the exercise of option year
one so that DCPS could provide critical services and goods to support DCPS classrooms. The
contractor provides smartboards and installation services that allows DCPS to offer students
technology access which supports identified educational goals and objectives.
There were multiple factors resulting in the awarding of the contract actions prior to submission to
the Council. The main factor was that DCPS experienced increased rates of vacancies and
turnovers in key staff, including the chief contracting officer position. This factor, along with the
decentralized administrative structure of DCPS's contracting function, resulted in a failure to
request and obtain Council approval before the contract actions were implemented. DCPS regrets
this failure and is working to update and improve its processes and procedures and determine
appropriate administrative actions to be taken in response to the failure.
Base year: October 1, 2021, to September 30, 2022
Option year one: October 1, 2022, to September 30, 2023
• 27 DCMR Chapter 26, Contract Modifications
• 27 DCMR Section 2008
(K) The reason why the proposed change was sent to Council for approval after it was intended to
take effect:
(I) The aggregate dollar value of the proposed changes as compared with the amount of the
contract as awarded: Date of Notice:May 11,2023 Notice Number: L0009545623
CERTIFICATE OF CLEAN HANDS
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
HI-TECH SOLUTION.INC
1250 CONNECTICUT AVE NW STE 70
WASHINGTON DC 20036-2603
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
Authorized By Melinda Jenkins
Branch Chief, Collection and Enforcement Administration
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
FEIN: **-***4262
Case ID: 1510876
1101 4,h Street, SW
Washington, DC 20024 (O) Performance standards and the expected outcome of the proposed contract:
The Office of the Attorney General reviewed the contract and found it legally sufficient.
A Certificate of Clean Hands dated May 11, 2023 is included.
The contractor is current with its taxes pursuant to signed “Bidder/Offeror Certifications.”
4
(T) A certification from the proposed contractor that it is current with its federal taxes or has
worked out and is current with a payment schedule approved by the federal government:
(S) A certification the Citywide Clean Hands database indicates that the proposed contractor is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed contractor is not current with its District taxes, either: (1) a certification that the
contractor has worked out and is current with a payment schedule approved by the District;
or (2) a certification that the contractor will be current with its District taxes after the District
recovers any outstanding debt as provided under D.C. Official Code § 2-353.01(b):
(R) A certification that the contract is legally sufficient, including whether the proposed
contractor has any pending legal claims against the District:
(Q) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47-392.01 and 47-392.02:
(P) The amount and date of any expenditure of funds by the District pursuant to the contract
before its submission to the Council for approval:
The contract is within the appropriated budget authority for the agency and is consistent with the
financial plan and budget adopted in accordance with D.C. Official Code §§ 47-392.01 and 47-
392.02. The DCPS Budget Director has certified the availability of funds per the Statement of
Appropriated Authority in the amount of $6,800,941.08 dated March 20, 2023.
Base Year Period Amount: $8,121,654.56
Option Year One Amount: $6,800,941.00
The contractor shall provide qualified resources to perform the duties and tasks assigned by DCPS
according to the responsibilities outlined within the contract. The IT resources are expected to
report to their designated locations, perform the required duties, abide by District laws and
regulations, and comply with criminal background and suitability screening.
Contractor shall provide project management, surveying DCPS sites for installation of the
interactive boards, performing the installation of the interactive boards, repairs and maintenance,
and asset management services at all geographically located DC public schools and administrative
buildings. The contractor is a certified business enterprise in the District of Columbia.
Not Applicable
5
(Y) Where the contract, and any amendments or modifications, if executed, will be made
available online: https://dcps.dc.gov/page/dcps-awarded-contracts
(X) Any determination and findings issues relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2-352.05 (privatization
contracts):
(W) A statement indicating whether the proposed contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:
(V) Other aspects of the proposed contract that the Chief Procurement Officer considers
significant:
(U) The status of the proposed contractor as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
Development and Assistance Act of 2005, as amended, D.C. Official Code § 2-218.01 et seq.:
The contractor is not debarred from providing services to the Government of the District of
Columbia or the federal government according to the Office of Contracting and Procurements
excluded parties list and the federal government’s excluded parties list.
D&F Contractor’s Responsibility
D&F Price Reasonableness
(Z) Where the original solicitation, and any amendments or modifications, will be made available
online: https://dcps.dc.gov/node/1087902 Statement of Appropriated Authority
Funding Information:
AMOUNTProject FUNDAGENCY FUND Program
$6,800,941.0823 7132001 3030304 40079 400271 100427
DateIf applicable only: Name
OSSE AFO/Budget Officer
FISCAL
YEAR
AGENCY
OBJECT
Cort
Center
PROJ/
PH
Division of Contracts and Acquisitions
1200 First Street NE, 9th Floor, Washington, DC 20002
(202) 442-5112/Fax (202) 442-5634
DCPS ATTRIBUTES
(Complete for all lines)
PCA
IMMt
tufflrtkntf)
DISTRICT OF COLUMBIA
PUBLIC SCHOOLS
INDEX
prrpft fetter)
Wtip Mrlel
Philip Speiael
Budget Officer
3/20/2023
Date
GAO
*"A" denotes where funds will be an FY23 Advance.
** Awaiting confirmation of inter-agency funding attributes
*Program staff must create and get a "Funds Committed" requisition for the remainder of this contract in the first week
of October to cover the certified amount above. All requests for funding will be held until the encumbrance is created.
1200 First Street, NE | Washington, DC 20002 | T 202. 442. 5885 | F 202. 442. 5026 | dcps.dc.gov
I hereby certify that the above referenced contract is consistent with the applicable approved financial plan and budget for the
District of Columbia Public Schools for Fiscal Year 2023. This funding obligation is subject to the availability of appropriations
and Congressional approval.
INTER-AGENCY ATTRIBUTES
(Leotv b'opk; OC/’O. BST, ar Core Team w"! rimc.'s.'s wtter:
________Bayer/.tfgAcy O^A becomes ovoilrtleJ
Grant
Phase
1. Prepared by: Andy Hai TingJSI Budget and Operations Specialist
2. FY23 Funding Certification Date(s):10/14/2022 - 9/30/2023
3. Summary of Proposed Procurement: Smartboards in Schools
4. If contract has been awarded:
• Contractor: HI-TECH
• Contract Number: GAGA-2021-C-0157
• RK Number: RK242506
• FY22 Contract Dates: Commercial Division
MEMORANDUM
TO:
FROM:
DATE: June 2, 2023
SUBJECT:
If you have any questions in this regard, please do not hesitate to call me at (202) 724-4018.
Robert Schildkraut
400 6th Street NW, Suite 9100, Washington, DC 20001 (202) 727-3400
This is to Certify that this Office has reviewed the above-referenced contract action.
Modification No. 1 to the Contract, signed by the Contracting Officer on July 7, 2022, changed
the starting date of the Contract from October 14, 2021, to October 1, 2021. That retroactive
change is improper and inconsistent with basic contracting principles. Modification No. 2
exercised Option Year One on October 14, 2022. This led to a lapse in the Contract from
October 1,2022, to October 13, 2022. The legislation included with this package, if accepted by
the Council, would remedy these defects. Further, the Certificate of Insurance needs to be
updated to reflect all required policies outlined in the contract.
Robert Schildkraut
Section Chief
Government Contracts Section
Attorney General
BRIAN L. SCHWALB
Approval of Contract Action for Purchase, Installation, Project
Management, and Maintenance of Smart Boards
Contract Number: GAGA-2021-C-0157
Contractor: Hi-Tech Solutions, Inc.
Proposed Amounts per 12-Month Period:
Base Period - October 1, 2021, to September 30, 2022: $8,121,654.56
Option Year 1 - October 1, 2022, to September 30, 2023: NTE
$6,800,941.00
Total-$NTE 14,922,595.60
Tommy Wells
Director
Office of Policy and Legislative Affairs
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
Page No. 1 of 1 Panels)
2. CONTRACT DATE: 3. MODIFICATION NO
See
Block! 2October I 2021 01
5. CAPTION: HR ATE Basic Maintenance Services of Internal Connectors & IT Equipment
Price Pct Unit
!•
$3685.00 $2,008,325.005450001
0002
$160,775.00545$295.00
$40,875,00545$75.000003
35 $29,750.00$850.000004
0005
545
I
5450006lOftHDMlcable
545
545
0009
545
0010
545
Grand Total for B.4.1
$2, 587,290.60
HDMI Wall Plate
6. ISSUED TO: (Contractor)
Hi-Tech Solutions Inc
1250 Connecticut Ave NW
Washington DC 20036
I. CONTRACT NOTTASK ORDER
GAGA-2021-C-0157
0011
0012
b) Replace
BASE YEAR {Date of Award to September 1,2022
Item Description Price Per Unit
GOVERNMENT OF THE DISTRICT OF COLUMBIA
BILATERAL MODIFICATION
Included (CLN
0008)
Included (CLN
0001)
$40.00
$300
$91.68
Estimated
Quantity
545
11
Total Estimated
Price
Included (CLN
0008'
Estimated
Quantity
7. ISSUING OFFICE:
District of Columbia Public Schools (DCPS)
Office of Contracts and Acquisitions
1200 First Street NE, Suite 9th Floor
Washington, DC 20002
l
i
Total Estimated
Price
Installation and Deployment Services
Removal of existing interactive boards,
displays, projectors, mounts, and cabling and
return to centralized location within the
district.
Site management including unloading
shipment, unboxinc. and trash removal
Training
Shipping
I
I
B.4.1
Item No.
(CLIN)
■ 4. MODIFICATION DATE;
8. PROGRAM OFFICE: District of Columbia Public Schools (DCPS), Office of Data and Technology (ODT)
In accordance with Article 15, changes of tile Standard Contract Provisions for use with the District of Columbia Supply and
Services Contracts, dated July 2010 and the DC.MR Chapter 36, the subject contract is hereby modified as follows:
I. The purpose of this modification is to add an additional 1166 smartboard units and their corresponding parts
a) Delete
I B.4.1
75" SMART Board 6000S Interactive
Display
4-Year Extension of Assure and SMART
Remote Management (SRM) - 7 years total
warranty and SRM
SMART Tool Explorer Pen Pack
I SMART Eleciric Height-Adjustable Wall
( Stand
I Universal Wall Mount
Included (CLN
0001'
Included (CLN
______.00011 _ ,
Included (CLN
0001
$272,500.00 i
$21,800.00
$3,300.00
$49,965.60
Included (CLN
____
00011 1
Included (CLN
000b
$50000
BASE YEAR (Date of Award to September 1,2022)
Item No. Item Description
(CLIN)
0007
I
i 0008 $6,305035.00L711$3685.000001
I
0002
I
$504,745.00.001,711S295.00
SI 28,325.00S75.000003
0004
0005
10 ft HDM1 cable0006
1,711HDMI Wall Plate0007
1,711
0008
1i
0009
1,711
0010
I;
i
0011
$49,965.05545$91.68Shipping0012I
$103,843.961,166$89.06Shipping0013
$0.001,166$0,000014 Cable Cover
I
Junction Box for Concrete Wall
$0.001,166$0,000015
$8,121^5436Grand Total for B4.1
All other terms and condition* of the contract remain unchanged.
$8.12135436
Name:
rWe:
Using Agenty
PSD
3/97
i
I
1,711
1,711
1,711
41
$40.00
$300
1,711’
"Ho"
$68,440.00
$12,300.00
10. AMOUNT OF
MODIFICATION:
CURRENT COMPLETION DATE:
Name:
Title:
CURRENT VALUE OF
CONTRACT:
Included (CLN
0008) Included (CLN
00081
i.
Site management including unloading shipment,
unboxing, and trash removal
Training
$93,500.00
Included (CLN
000b
Included (CLN
_____00011
Included (CLN
0001
$855,500.00
$ 5,534,363.96
ScptcmberSO, 2022
2. The delivery address changed from schools to warehouse: 2000 Adams Place N.E Washington D.C. 20018
3. The Current Value of this Contract is increased from $2,587,290.60 by $5,534,363.96 to S 8,121,654.56
4. The performance period is from October 1, through September 30,2022
$850.00
Included (CLN
0001i _
Included (CLN
00-01 I
Included (CLN
0001> .
$500.00Installation and Deployment Services
_ _ _______
, Removal of existing interactive boards,
displays, projectors, mounts, and cabling and
return to centralized location within the district.
/ d/ic |
1/47/^1
' Date '
75” SMART Board 6000S Interactive Display
4-Year Extension of Assure and SMART
Remote Management (SRM) - 7 years total
warranty and SRM
SMART Tool Explorer Pen Pack
SMART Electric Height-AdJU^bre’Wall Slund“ ‘
Universal Wall Mount
11 CONTRAl-O >RS ,; . ' /
By: .
Signature df Authorized 'Rejrrcscntative
______ / __ r ____________
12. ACCEPTANCE BY TH V GOVERNMENT OF THE DISTRICT OF COLUMBIA
^ //■ / / / 7 / Name: LaVetaHilton
( K t Tit,e: .Contracting Officer
/ j Signature ~
Case File Contractor
DC023 Page No. 1 of 1 Page(s)
CONTRACT NO: EFFECTIVE DATE: MODIFICATION NO: MODIFICATION DATE:
GAGA-2O22-C-O157 October 14, 2021 10/13/20222
ACTION: | [ Change IX! Exercise of Option
ALL OTHER CONTRACT TERMS AND CONDITIONS REMAIN UNCHANGED
10/13/2022
DATE
Contractor
Pursuant to Section 15 of the District of Columbia Standard Contract Provisions for use with Supply and
Services Contracts, dated July 2010 and 27 DCMR Section 3601.2, the Contract is hereby modified as follows:
USING AGENCY OR AGENCIES:
DC Public Schools, Office of Data and Technology (ODT)
GOVERNMENT OF THE DISTRICT OF COLUMBIA
CHANGE ORDER/UNILATERAL MODIFICATION
TITLE:
Smartboard Purchase and Installation
1250 Connecticut Ave NW
Washington DC 20036
Case File
DC022
ISSUED TO: (Contractor)
Hi-Tech Solutions
Using Agency
3/97
ISSUING OFFICE:
OFFICE OF RESOURCE STRATEGY
CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9th Floor
Washington, DC 20002
(202) 442-5112-Office
LaVeta Hilton______
Contracting Officer
PSD
2. The partial option year period shall cover 10/14/2022 through 11/30/2022 while the contract
package is submitted and reviewed by City Council.
1. In accordance with the provisions of the Contract in F.2 entitled "OPTION TO EXTEND THE TERM OF
THE CONTRACT", the District of Columbia Public Schools (DCPS) is exercising a partial option year one
of the subject contract in the amount of $999,660.00 pursuant to option year funding provided via
the Statement of Appropriated Authority approved on 6/30/2022.
SIGNATURE
| [ Economic Price Adjustment | | Other Page No. 1 of 1 Page(s)
CONTRACT NO: EFFECTIVE DATE: MODIFICATION NO: MODIFICATION DATE:
GAGA-2022-C-0157 October 14, 2022 11/30/20223
Washington DC 20036
2.
The term of the partial option year is from October 14, 2022, through February 28, 2023.3.
4. The amount of this partial option year one is $999,660.00
ALL OTHER CONTRACT TERMS AND CONDITIONS REMAIN UNCHANGED
11/30/2022
DATE
Contractor
Pursuant to Section 15 of the District of Columbia Standard Contract Provisions for use with Supply and
Services Contracts, dated July 2010 and 27 DCMR Section 3601.2, the Contract is hereby modified as follows:
USING AGENCY OR AGENCIES:
DC Public Schools, Office of Data and Technology (ODT)
GOVERNMENT OF THE DISTRICT OF COLUMBIA
CHANGE ORDER/UNILATERAL MODIFICATION
TITLE:
Smartboard Purchase and Installation
Case File
DC022
CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9th Floor
Washington, DC 20002
(202) 442-5112-Office
The partial option is exercised in accordance with the Contract provisions in F.2 entitled
"OPTION TO EXTEND THE TERM OF THE CONTRACT," and Section B.4.2 of the Contract and
pursuant to option year funding provided via Statement of Appropriated Authority approved
on 6/30/2022.
ISSUING OFFICE:
OFFICE OF RESOURCE STRATEGY
ISSUED TO: (Contractor)
Hi-Tech Solutions
1250 Connecticut Ave NW
Using Agency
3/97
LaVeta Hilton____
Contracting Officer
PSD
1. This modification aims to extend the performance period from November 30, 2023, to
February 28, 2023, while the contract package is submitted and reviewed by City Council.
SIGNATURE
ACTION; | | Change [X] Exercise of Option | | Economic Price Adjustment | | Other Page No. 1 of 1 Page(s)
CONTRACT NO EFFECTIVE DATE: MODIFICATION NO: MODIFICATION DATE:
GAGA-2022-C-0157 3/1/2023 2/28/20234
Attn; Linda Mirhady
Office: (202) 870-4422
Mobile: (202) 378-3494
Email: Linda@htsimail.com
O
R AGENCIES:
Change [X] Exercise of OptionACTION: Economic Price Adjustment Other
4. The term of the partial option year is now from October 14, 2022, through April 15, 2023.
ALL OTHER CONTRACT TERMS AND CONDITIONS REMAIN UNCHANGED
Contractor
Pursuant to Section 15 of the District of Columbia Standard Contract Provisions for use with Supply and Services
Contracts, dated July 2010 and 27 DCMR Section 3601.2, the Contract is hereby modified as follows:
USING AGEN 1
DC Public Schools, Office of Data and Technology (ODT)
GOVERNMENT OF THE DISTRICT OF COLUMBIA
CHANGE ORDER/UNILATERAL MODIFICATION
TITLE:
Smartboard Purchase and Installation
Case File
DC022
ISSUING OFFICE:
OFFICE OF RESOURCE STRATEGY
CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9th Floor
Washington, DC 20002
Office: (202) 442-5112
ISSUED TO: (Contractor)
Hi-Tech Solutions
1250 Connecticut Ave NW
Washington DC 20036
2/28/2023
DATE
LaVeta Hilton______
Contracting Officer
PSD
5. The amount of partial option year one remains $999,660.00 (modification #3). This partial
modification provides a POP extension and does not increase the value of the partial option year
period.
2. Once the program office determines and submits the final quantity of devices, associated installation
numbers and funding to support the final totals, the Contracting Officer will submit a retroactive
package to Council for review and approval.
1. This modification extends the performance period from March 1, 2023, to April 15, 2023, while the
program office determines the final quantity of devices and associated installation numbers for the
current option year.
3. The partial option is exercised in accordance with the contract provisions in F.2 entitled "OPTION TO
EXTEND THE TERM OF THE CONTRACT".
SIGNATURE
Using Agency
3/97 Page No. 1 of 1 Page(s)
CONTRACT NO: EFFECTIVE DATE: MODIFICATION NO: MODIFICATION DATE:
GAGA-2021-C-0157 4/16/2023 4/15/20235
Attn: Linda Mirhady
Office: (202) 870-4422 - Mobile: (202) 378-3494
| | Change {X! Exercise of Option
ACTION:
1. This modification extends the performance period from April 16, 2023, to May 31, 2023.
3.The term of the partial option year is October 1, 2022, through May 31, 2023.
ALL OTHER CONTRACT TERMS AND CONDITIONS REMAIN UNCHANGED
Contractor
Pursuant to Section 15 of the District of Columbia Standard Contract Provisions for use with Supply and Services
Contracts, dated July 2010 and 27 DCMR Section 3600, the Contract is hereby modified as follows:
USING AGENCY OR AGENCIES:
DC Public Schools, Office of Data and Technology (ODT)
6. The amount of the partial option year one remains $999,660.00. This partial modification provides a
POP extension and does not increase the value of the partial option year period.
GOVERNMENT OF THE DISTRICT OF COLUMBIA
CHANGE ORDER/UNILATERAL MODIFICATION
TITLE:
Smartboard Purchase and Installation
1250 Connecticut Ave NW
Washington DC 20036
ISSUED TO: (Contractor)
Hi-Tech Solutions
Using Agency
3/97
Case File
DC022
ISSUING OFFICE:
OFFICE OF RESOURCE STRATEGY
CONTRACTS AND ACQUISITIONS DIVISION
1200 First Street, NE, 9th Floor
Washington, DC 20002
Office: (202)442-5112
LaVeta Hilton______
Contracting Officer
PSD
5. This modification corrects the contract number listed in mods 2, 3, and 4. The contract number is
GAGA-2021-C-0157 as listed in the contract.
4. This modification corrects the start date of the partial option that is listed in mods 2, 3, and 4. The
OPY 1 partial option period began October 1, 2022.
2. The partial option is exercised in accordance with the contract provisions in F.2 entitled "OPTION TO
EXTEND THE TERM OF THE CONTRACT".
4/15/2023
DATE SIGNATURE
| | Economic Price Adjustment | | Other 2. CONTRACT DATE: 3. MODIFICATION NO 4. MODIFICATION DATE:
See Block 12October 1,2022 07
5. CAPTION: Smartboard Purchase & Installation.
ALL OTHER CONTRACT TERMS AND CONDITIONS REMAIN UNCHANGED
1. CONTRACT NO/TASK ORDER
GACA-2021-C-0I57
6. ISSUED TO: (Contractor)
Hi-Tech Solutions Inc
1250 Connecticut Ave NW
Washington DC 20036
1. The purpose of this modification is to recap the cost of services and to add the remaining option year funding
to the contract
GOVERNMENT OF THE DISTRICT OF COLUMBIA
BILATERAL MODIFICATION
7. ISSUING OFFICE:
District of Columbia Public Schools (DCPS)
Office of Contracts and Acquisitions
1200 First Street NE, Suite O* Floor
Washington, DC 20002
a) Modification #2 exercised partially the option year one of the contracts from October 01,2022, thru
November 30,2022, in the amount of nine hundred ninety-nine thousand nine hundred ninety-nine dollars
($999,999.00)
c) Modification U4 extended the Performance Period for partially option year one of the contracts from
February 28, 2023, thru March 31,2023, for zero dollars.
b) Modification H3 extended the Performance Period for partially option year one of the contracts from
November 30,2022, thru February 28, 2023, for zero dollars.
8. PROGRAM OFFICE: District of Columbia Public Schools (DCPS), Office of Data and Technology (ODT)
In accordance with Article 15, changes of the Standard Contract Provisions for use with the District of Columbia
Supply and Services Contracts, dated July 2010 and the DCMR - 3061.2, the subject contract is hereby modified as
follows:
f) Modification # 7 will exercise the remaining portion of the option year one of the contract from March 01,
2023, thru September 30,2023, in the amount of $6,800,941.00.
3. As a recap, the total amount of option year one is six million eight hundred thousand nine hundred forty-one
dollars and zero cents ($6,800,941.00)
Psge Na. 1 of 1 Page(i)
e) Modification 116 extended the Performance Period for partially option year one of the contracts from
March 31, 2023, thru .May 31, 2023, for zero dollars.
d) Modification US added 1046 additional Smartboards and their corresponding accessories to the contract in
the amount of $4,213,650.40.
2. In accordance with the Contract provisions in F.2 entitled “OPTION TO EXTEND THE TERM OF THE
CONTRACT," the District of Columbia Public Schools (DCPS) is exercising the remaining portion of option
year one of the subject contract The performance period for the remaining portion of option year one is June
1,2023, through September 30, 2023, pursuant to option year funding provided via Statement of Appropriated
Authority approved on 6/30/2022. S5.U00.W20O0
September JO. 2023CURRENT COMPLETION DATE:
7/I1CONTRACJ IS
By: Nuna MASOUMEH LINDA M1RHAD1
Signiturc of.
ride: CEO
OF THE DISTRICT OF COLUMBIA
UVete Hilton
DateContracting Officer
9<n*ture
Contnttor i-SO UCng Agency
3m
D^e
CURRENT VALUE OF
CONTRACT:
|
10. AMOUNT OF
MODIFICATION:
CeseFfle
DC023
N«me:
Title:
11 ACCEPTANCE BY THE OOyfRNMRI LaVeta Hilton 10/14/2021 SECTIONB:CONTRACT TYPE,SUPPLIESORSERVICESANDPRICE
B.A
B2
B21
B22
B3
BA
BAL
TheOfficeoftheDataSystemsandStrategy(ODSS)InformationTechnology(IT)
Divisionseekstosolicitquotationsfromqualifiedvendorswhoareabletoprovidethe
followingservices:projectmanagement,surveyingtheDCPSsitesforinstallationofthe
interactiveboards,performingtheinstallationoftheinteractiveboards,repairsand
maintenance,assetmanagementservicesatallgeographicallylocatedDCpublicschools
andadministrativebuildings
Price/Costs
TheContractorshallprovidetherequiredgoodsandorservicesatthepricesetforthin
theContractor'sproposaldatedAugust20,2021,incorporatedasattachmentJ.11
ThisisaFirm-FixedPricetypecontractinaccordancewith27DCMRChapter24,inthe
amountof$2,587,290.00forthebaseyear.Pricesforthebaseyearwillbebasedonthe
Contractor'sproposaldatedAugust20,2021,AttachmentJ.11
REQUIREMENTS CONTRACT
Thedistrictwillpurchaseitsrequirementsofthearticlesorservicesincludedhereinfrom
theContractor.Theestimatedquantitiesstatedhereinreflectthebestestimatesavailable.
Theestimateshallnotbeconstruedasarepresentationthattheestimatedquantitywillbe
requiredorordered,orthatconditionsaffectingrequirementswillbestable.The
estimatedquantitiesshallnotbeconstruedtolimitthequantitieswhichmaybeordered
fromtheContractorbytheDistrictortorelievetheContractorofitsobligationtofillall
suchorders.
a)Deliveryorperformanceshallbemadeonlyasauthorizedinaccordancewiththe
OrderingClause,sectionG.4TheDistrictmayissueordersrequiringdeliveryto
multipledestinationsorperformanceatmultiplelocations.IftheDistricturgently
requiresdeliverybeforetheearliestdatethatdeliverymaybespecifiedunderthis
contract,andiftheContractorshallnotacceptanorderprovidingforthe
accelerateddelivery,thedistrictmayacquiretheurgentlyrequiredgoodsor
servicesfromanothersource.
b)Thereisnolimitonthenumberofordersthatmaybeissued.Thedistrictmay
issueordersrequiringdeliverytomultipledestinationsorperformanceatmultiple
locations,
©)Anyorderissuedduringtheeffectiveperiodofthiscontractandnotcompleted
withinthatperiodshallbecompletedbytheContractorwithinthetimespecified
intheorder.ThecontractshallgoverntheContractor'sandDistrict'srightsand
obligationswithrespecttothatordertothesameextentasiftheorderwere
completedduringthecontract'seffectiveperiod;providedthattheContractor
shallnotberequiredtomakeanydeliveriesunderthiscontractafterSeptember1,
2026.
PRICESCHEDULE—REQUIREMENTS
BASEYEAR(DateofAwardtoSeptember1,2022) ContractNo:GAGA-2021-C-0157 ‘SmartboardsPurchase&Installation
Item ItemDescriptionPricePerUnit|EstimatedTotal
No. Quantity|Estimated
(CLIN) Price
0001|75"SMARTBoard6000SInteractive|$3685.00345|$2,008,325.00
Display
0002|4-YearExtensionofAssureand
SMARTRemoteManagement $295.00545 $160,775.00
(SRM)~7yearstotalwarrantyand
SRM
0003|SMARTToolExplorerPenPack $75.00345$40,875.00
0004”|SMARTElectricHeight-Adjustable
WallStand $850.0035 $29,750.00
0005|UniversalWallMount
Included(CLN. 545 Included(CLN
0001) 0001)
0006|10HDMIcable Included(CLN|545|Included(CLN
| 0001) 0001)
0007|HDMIWallPlate Included(CLN|345|Included(CLN
0001) 0001
0008|InstallationandDeploymentServices|$500.00545$272,500.00
0009|Removalofexistinginteractive
boards,displays,projectors,mounts,|Included(CLN
andcablingandreturntocentralized 0008) 345 Included(CLN
locationwithinthedistrict. 0008)
0010|Sitemanagementincludingunloading
shipment,unboxing,andtrash $40.00 545 $21,800.00
removal
OO11|Training $300 i $3,300.00
0012|Shipping $385 545 $49,965.05
GrandTotalforB.4.1 $2,587,290.05
B.4.2,OPTIONYEARONE(September2,2022—September1,2023)
Item ItemDescriptionPricePerUnit|EstimatedTotal
No. Quantity|Estimated
(CLIN) Price
1001|75"SMARTBoard6000SInteractive|$3685.00545|$2,008,325.00
Display
|1002|4-YearExtensionofAssureand
| SMARTRemoteManagement $295.00545 $160,775.00
| (SRM)~7yearstotalwarrantyand
SRM ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
1003|SMARTToolExplorerPenPack $75.00345 $40,875.00
1004|SMARTElectricHeight-Adjustable
WallStand $850.0035 $29,750.00
1005|UniversalWallMount
Included(CLN|545|Included(CLN
0001) 0001)
1006|10RHDMIcable Included(CLN|545|Included(CLN
0001) 0001)
1007|HDMIWallPlate Included(CLN|545|Included(CLN
0001) 0001
1008|InstallationandDeploymentServices|$500.00345 $272,500.00
1009|Removalofexistinginteractive
boards,displays,projectors,mounts,|Included(CLN
andcablingandreturntocentralized0008) 545|Included(CLN
locationwithinthedistrict. 0008)
1010|Sitemanagementincludingunloading
shipment,unboxing,andtrash $40.00545 $21,800.00
removal
1011|Training $300 "1 $3,300.00
1012|Shipping $385 345 $49,965.05
GrandTotalforB. $2,587,290.05
B.4.3_OPTIONYEARTWO(September2,2023-September1,2024)
Item ItemDescriptionPricePerUnit|EstimatedTotal
No. Quantity|Estimated
(CLIN) Price
2001|75"SMARTBoard6000SInteractive|$3685.00545|$2,008.325.00
| Displa
2002|4-YearExtensionofAssureand
SMARTRemoteManagement $295.00345$160,775.00
(SRM)~7yearstotalwarrantyand
SRM _
2003|SMARTToolExplorerPenPack $75.00345 $40,875.00
2004|SMARTElectricHeight-Adjustable
WallStand $850.00,35 $29,750.00
2005|UniversalWallMount
Included(CLN|545|Included(CLN
0001) 0001)
2006|10ftHDMIcable Included(CLN|545|Included(CLN
0001) 0001)
2007|HDMIWallPlate Included(CLN 545 Included(CLN
0001) 0001
ContractNo:GAGA-2021-C-0157
SmartboardsPurchase&Installation
2008|InstallationandDeploymentServices|$500.00345 $272,500.00
2009|Removalofexistinginteractive
boards,displays,projectors,mounts,|Included(CLN
andcablingandreturntocentralized0008) 345|Included(CLN
locationwithinthedistrict. 0008)
2010|Sitemanagementincludingunloading
shipment,unboxing,andtrash $40.00545 $21,800.00
removal
2011|Training $300 " $3,300.00
2012|Shipping $385 345 $49,965.05
GrandTotalforB41 $2,587,290.05
B.4.4OPTIONYEARTHREE(September2,2024—September1,2025)
Item ItemDescriptionPricePerUnit|EstimatedTotal
No. Quantity|Estimated
(CLIN) Price
3001]75"SMARTBoard6000SInteractive|$3685.00345|$2,008,325.00
Display
3002|4-YearExtensionofAssureand
SMARTRemoteManagement $295.00545$160,775.00
(SRM)~7yearstotalwarrantyand
SRM
3003|SMARTToolExplorerPenPack $75.00 345$40,875.00
3004|SMARTElectricHeight-Adjustable
WallStand $850.0035 $29,750.00
2005|UniversalWallMount
Included(CLN. 545 Included(CLN
0001) 0001)
3006|10fiHDMIcable Included(CLN 545 Included(CLN
0001) 0001)
3007|HDMIWallPlate Included(CLN 545, Included(CLN
0001) 0001
3008|InstallationandDeploymentServices$500.00 545 $272,500.00
3009|Removalofexistinginteractive
boards,displays,projectors,mounts,|Included(CLN
andcablingandreturntocentralized0008) 545|Included(CLN
locationwithinthedistrict. 0008)
3010|Sitemanagementincludingunloading
shipment,unboxing,andtrash $40.00545 $21,800.00
removal ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
3011]Training $300 1 $3,300.00
3012|Shipping $385 345 $49,965.05
GrandTotalforB4.1 $2,587,290.05
B4.5OPTIONYEARFOUR(September2,2025—September1,2026)
Item ItemDescriptionPricePerUnit|EstimatedTotal
No. Quantity|Estimated
(CLIN) Price
4001|75"SMARTBoard6000SInteractive|$3685.00345$2,008,325.00
Display
4002|4-YearExtensionofAssureand
SMARTRemoteManagement $295.00545 $160,775.00
(SRM)—7yearstotalwarrantyand
SRM
4003|SMARTToolExplorerPenPack $75.00 345 $40,875.00
4004|SMARTElectricHeight-Adjustable
WallStand $850.0035 $29,750.00
4005|UniversalWallMount
Included(CLN|545|Included(CLN
0001) 0001)
4006|10ftHDMIcable Included(CLN|545|Included(CLN
0001) 0001)
4007|HDMIWallPlate Included(CLN|545|Included(CLN
0001) 0001
4008|InstallationandDeploymentServices$500.00345 $272,500.00
4009|Removalofexistinginteractive
boards,displays,projectors,mounts,|Included(CLN
andcablingandreturntocentralized0008) 545|Included(CLN
locationwithinthedistrict, 0008)
4010|Sitemanagementincludingunloading
shipment,unboxing,andtrash $40.00 345 $21,800.00
| removal
4011|Training $300 "1 $3,300.00
4012.|Shipping $385 345 $49,965.05
GrandTotalforB.4.1 $2,587,290.05
B.5__Forcontractsinexcessof$250,000,atleast50%ofthedollarvolumeofthecontract
shallbesubcontractedinaccordancewithsectionH.9.1.
B.6SPECIALPROVISIONS RELATED TOTHECOVID-19EMERGENCY,
6
ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
(a)TheContractorisrequiredtocomplywithMayor'sOrder2021-099,COVID-19
VaccinationCertificationRequirementforDistrictGovernmentEmployees,
Contractors,Intems,andGrantees,datedAugust10,2021,andallsubstantially
similarvaccinerequirementsincludinganymodificationstothisOrder,unlessand
untiltheyarerescindedorsuperseded.Attherequestofthedistrictgovernment,
Contractorsmaybeaskedtoprovidecertificationofcompliancewiththis
requirementand/ordocumentsandrecordsinsupportofthiscertification,
(b)TheContractorisrequiredtocomplywithCityAdministrator'sOrder2021-4,
ResumptionofRequirementforAllPersonstoWearaMaskInsideDistrict
GovernmentBuildingsandWhileonDutyasaDistrictGovernmentEmployeeor
tractor,datedJuly30,2021,andallsubstantiallysimilarmaskrequirements
includinganymodificationstothisOrder,unlessanduntiltheyarerescindedor
superseded.
SECTIONC:SPECIFICATIONS/WORK STATEMENT
CA
C12
C2
DescriptionofNeed-Scope
TheDistrictofColumbiaPublicSchools(DCPS)educatesapproximately49,000students
in118schoolsandeducationalcenters.DCPSemploysabout8000teachers,principals,
classroomaides,socialworkers,counselors,custodians,andothersupportstaffwhowork
tocarryoutthepubliceducationmissioninDC.Thedistrictalsocountsamongstits
facilitiesanotherfour(4)administrativelocationsandmission-orientedoffices,suchas
theCentralofficelocationandsupportsites,warehouse,andlogisticsfacilities.
TheITInfrastructureTeamwithintheOfficeoftheDataSystemsandStrategy’s(ODSS)
InformationTechnology(IT)Divisionprovidesstaff,teacherandstudentcomputing
device,managementandengineering,WindowsandMacOSimage&enterpriseclient
softwaremanagement,on-sitetechsupportatschoolsandcentraloffice,andhelpdesk
supportandtrainingtoseamlesslyensurestudents,staff,andthecommunitytheverybest
educationalexperience.
TheOfficeoftheDataSystemsandStrategy(ODSS)InformationTechnology(IT)
Divisionseekstosolicitquotationsfromqualifiedvendorswhoareabletoprovidethe
followingservices:projectmanagement,surveyingtheDCPSsitesforinstallationofthe
interactiveboards,performingtheinstallationoftheinteractiveboards,repairsand
maintenance,assetmanagementservicesatallgeographicallylocatedDCpublicschools
andadministrativebuildings.
DEVICESPECIFICATIONS
2.175”SMARTBoard6000SInteractiveDisplay
Interactivity
a)MustuseInGlass™touchtechnology. ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
C22
C.2.3
C24
b)Systemmustautomaticallyandsimultaneouslyrecognizeatleasttwenty(20)
differentinteractionpoints—anycombinationofpens,fingers,erasers,or
tools.
c)Mustsupportuptotwenty(20)simultaneousinteractionpointsusingboth
WindowsandMacoperatingsystems.
4d)Mustsupportuptoten(10)simultaneoustouchpointsusingChrome
operatingsystem(Kernelversion4.4orhigher).
¢)Mustbeabletodifferentiatebetweenpen,finger,andpalmformultipleusers
atthesametime.
1)Mustsupportthesimultaneoususeofdifferentiatedtoolsincludingtheability
formultipleuserstowritewithapen,selectwithafingeranderasewitha
palmwithoutinterferingwitheachother(withinSMARTsoftware).
2)Mustenableatleastsix(6)userstowriteindifferentcoloreddigitalink,
simultaneously.
h)Virtuallyunlimitedpenandtoolrecognition.
Pentrayandtools
a)Displaymustincludemagneticpentrayonfrontofdisplay.
b)Displaymustincludeatleasttwo(2)battery-freepensthatattach
magneticallytothepentrayandsupporttheabilitytoassigndifferentink
colorstoeach.
©)Mustincludetwo(2)physicalerasersthatattachtothepentraymagnetically.
Embeddedcomputing
a)Android-basedexperiencemustbebasedoffataminimumAndroid8(Oreo)
operatingsystem.
b)EmbeddedAndroidsystemmustincludeataminimumfour(4)GBofRAM
andthirty-two(32)GBofstorage.
©)App-freewirelessscreensharingformobiledeviceswithnativesupportfor
Airplay,GoogleCastandMiracast,andsupportforuptofour(4)devices
beingsharedsimultaneously
d)App-basedwirelessscreensharingformobiledevices(iOS,Android,and
ChromeOS)withsupportforuptofour(4)devicesbeingshared
simultaneously,andtouchbacksupportforWindowsandMaclaptops.
©)Whiteboardthatsupportslivesharingwithin-roomandremoteparticipants
viamobiledevices.
f)Whiteboardthatsupportstransitionbetweenteacherandstudentpaced
instructionsduringlivelessonsviamobiledevices.
2)Userprofilesprovidingmultipleuserstheabilitytosign-intothedisplay
usingauthenticationbyGoogleandMicrosoftcredentialstoaccess:
=Customizedapplicationsandsettings.
+Customizedhomesereen,includingbackground/wallpaperimage.
"Contentstoredincloudstorageaccounts.
SMARTinkspecs
a)Mustincludeonscreeninkingapplication,allowingaccesstoannotationtools
outsideofanypresentationorwhiteboardingsoftware.Thisapplicationmust
include[Note:SMARTInk®]:
"Supportfortheuseofsimultaneoustoolsandauto-inputrecognition
whenusingaweb-browser,AdobePDF,andpresentationsoftware.
8
ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
C3
cs
*AbilitytowriteintoMicrosoftOffice®applicationssuchasWord,
Excel®andPowerPoint®andsaveannotationsinthenativefile
format(e.g..docx,.xIsxand.pptx)
*IntegrationwithAdobeAcrobatReaderallowinguserstowritein,
drawin,anderasedigitalinkdirectlyfromPDFfiles.
*Abilitytowritewithapenovermultipleactivewebbrowsertabsand
useafingertoswitchbetweentabsandotherdesktopapplications
withoutsavingordiscardingannotations.
*Presentationtoolsincludingspotlight,customizablestamps,screen
shade,magnifier,shaperecognitionandhandwritingtotext
conversion.
C25.Sensors
a)Displaymustincludeproximitydetectiontoputsysteminstandbymodeand
wakesystemfromstandbymode.
b)Displaymustincludeintegratedtemperatureandhumiditysensorsthatenable
real-timemeasurementandrecordingoftheenvironmentalconditions
surroundingthedisplay.
©)MustsupportNFCforauthentication(currentlybuiltinandwillbeactivated
viaOTAinspring/summer).
4-YearExtensionofSMARTAssureWarrantyandSMARTRemoteManagement
(SRM)-7yearstotalwarrantyandSRM
C.3.1SMARTAssureWarranty
a)Mustincludeadvancedhardwarereplacementwithtwo-wayshipment.
b)Mustincludecoordinationofandonsitereplacementsupportbymanufacturer
authorizedtechnicians.
C.3.2.SMARTRemoteManagement
a)Mustincludeabilitytomanagethemanufacturer’sinteractivedisplaysaswell
asiOS®,Android™,ChromeOS™andWindows®devices.
b)Mustprovideremoteassistancebytakingcontrolofinteractivedisplayscreen.
©)Mustallowforcentralmanagementofappsoninteractivedisplays.
d)Mustallowforpowermanagementofinteractivedisplays.
©)Mustallowforsendinginstantmessagestointeractivedisplays.
f)Mustallowforputtinginteractivedisplaysintofunctionalgroups.
SMARTToolExplorerPenPack
C4.1.Mustincludefour(4)battery-freepensthatcanberecognizedbythedisplayand
usedtowritedifferentindifferentcolorssimultaneously.
C.4.2_Mustincludeapenwellthatmountsmagneticallytothesideofthedisplay.
SMARTElectricHeight-AdjustableWallStand
a)Musthaveheightrangeof47%"to86%"(121to220cm)
b)Musthavearearcabinetforhardwarestorageandcablemanagement.
©)MustbeADACompliant.
4d)Musthavethefollowingcertifications:UL,CE,FCC,ISED.
e)Musthavea5-yearwarranty. ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
C6DeploymentandInstallationServices
C.6.1IntakeProcess:Unload,QAInspection,InventoryandStage
a)Contractorshallunloadshipment(Smartboards,PenPacksandWallStands)
b)Contractorshallinspecteachshipmentforaccuracyandconditionofequipment
uponarrivaltoDCPS
©)ContractorshallscaneachpieceofequipmentanduploadSerialNumber,Device
‘Type,IssuesandTimestamptoourSupplyChainManagementPortal.
4d)ContractorshallassigneachpieceofequipmentauniqueIDtagduringinspection
processtoalloweasytrackingandreportingduringtheimagingprocess.
Uninstallationofoldequipment
C.7.1Contractorshalluninstallexistinginteractiveboards,displays,projectors,mounts,
andcablingandreturntocentralizedlocationwithinthedistrict.
C8SiteConditionManagement
8.1ContractorshallstageandUnboxequipmentforinstallation
€.8.2.Contractorshallremoveallltrash/packingmaterialanddisposeatthesite's
designatedtrashareafordisposal
8.3Contractorshallremoveallpalletsanddisposeatthesite’sdesignatedtrasharea
fordisposal
co
9.1Contractorshallinspectwallmaterialandpoweroutletavailabilitytodetermine
installationrequirements
€.9.2Contractorshallreinforcewallstosupporttheweightoftheinteractiveboardand
wallmount/wallstandifneeded.
9.3.Contractorshallpatchandpaintdrywall/plasterboardsifneeded.
€.9.4Contractorshallsecurelyinstallthewallmount/wallstandfollowingthe
manufacturerinstallationinstructionsensuringallsafetyprecautionsarefollowed.
9.5Contractorshallmountinteractiveboardsontothewallmount/wallstand
securely.
€.9.6Contractorshallwireandinstallone(1)wallplatewithanHDMIinputasclose
aspossibletotheteacherworkstation/podium/desk.
€.9.7Contractorshallthoroughlytestinstallationandensurefullfunctionality.
C10ProjectManagement
€.10.1Contractorshallmanageandimplementtheservicesdescribedherein.The
Vendorwillassignaprojectmanagerwhowillcoordinatetheactivitiestobe
performedunderthisSOW(“ProjectManagement).TheProjectManagerwill
workwithDCPS’sprojectmanagerdirectlyandforeachpartywillserveasthe
point-of-contactforallcommunications,escalationofissues,andany
modificationtothescope,requirements,orresponsibilitiesunderthisSOW.
10 ContractNo:GAGA-2021-C-0157 ‘SmartboardsPurchase&Installation
€.10.2Contractorand/oritsProjectManagerwillperformthefollowingactivities:
€.10.2.1Contractorshallmanagevendortasksandresourcesassociatedwiththe
servicesandcoordinateactivitieswiththedistrict
C.10,2.2Contractorshallconductmeetingstocommunicateroles,responsibilities,
andscheduleactivities.
€.10.2.3Contractorshallusestandardindustryrecognizedprojectmanagement
toolsandmethodologies.
€.10.2.4Contractorshallemployareportingmechanismtoidentifyprojecttasks,
nextsteps,andissues.
€.10.2.5Contractorshallimplementchangesassociatedwiththeservicesin
compliancewiththeChangeManagementProcessdescribedinthisSOW
(SectionC.11).
C.10.2.6Contractorshallcoordinateresourcesandschedulesofvendor's
contractualstaff.
€.10.2.7Contractorshalltrackprogressandadjustiftheprojectisofftrack.
Escalatesproblemsassoonastheyareidentifiedandprovides
recommendationsonwhatstepswillneedtobetakentoresolvetheissues.
€.10.2.8ContractorshallcommunicateeffectivelywithDCPSstaffincluding
schoolstaffaboutscheduleandstaffchanges,delays,oranychallenges
duringtheproject.
C11ChangeManagementProtocol
C.11.2TheContractorshallnotimplementanychangestotheprojectwithoutapproval
ofDCPS.Suchchangesincludebutarenotlimitedtotheprojectscope,schedule,
anddeliverables.Thefollowingchangemanagementprocessmustbefollowed:
C.11.2.1Uponidentifyinganeedforachange,thevendormustnotifytheDCPS
pointofcontactinwriting.Vendormustprovideaproblem/change
background,explanation,justification,impacttoscope,budgetand
timeline,andanyotherhelpfulinformationneededtoformulatea
decision.
C.11.2.2DCPSmayrequestfurtherinformationorscheduleafollowupmeeting
withthevendorifneeded.
C.11.2.3DCPSwillprovideinwritingwithinreasonabletimeanapprovalto
proceedwiththerequestedchangeandoutlineanyandallprovisions
requiredtominimizethenegativeimpact(s)ofthechange.
C.11.2.4IntheeventachangeisnotapprovedbyDCPS,thevendormustadhere
totheagreeduponcontractualtermsoftheprojecttothebestoftheir
ability.
C12Training
C.12.1ProvidetrainingontheoperationoftheinteractiveboardstoDCPSusers.
C.12.2Provideatotalof81-hourtrainingsessionswithamaximumof|sessionper
week,
C.12.3TrainingsessionsmustbeprovidedbycertifiedSmarttrainersandsessions
recordedforfuturereference.
C.12.4Provideself-pacedtrainingguidesforDCPSteachersontheuseofkeyfeatures
andfunctionalityoftheboards.
i ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
C13ContractorRequirements
ContractormustbeabletoprovideproofofthefollowingExperienceandCertifications:
€.13.1ContractorshallprovideAuthorizedSmartboardResellerandthattheyhave
accesstoEducationalPricingviacertificateorcorrespondencewithauthorized
SMARTemployee.
C.13.2ContractorshallprovideproofofCBE/SBEstatusviaauthorizeddocumentation
fromDSLBDifapplicable.
SECTIOND:PACKAGINGANDMARKING
RESERVED
SECTIONE:INSPECTIONANDACCEPTANCE,
E.1TheinspectionandacceptancerequirementsfortheContractwillbegovernedbythe
InspectionofSuppliesClauseinSection5andtheInspectionofServicesClausein
Section6oftheGovernmentoftheDistrictofColumbia'sStandardContractProvisions
forusewithSuppliesandServicesContracts,datedJuly2010
(hittps://ocp.de,gov/node/S68082)..
E.2DCPSwillreceive,inspect,andacceptthedevicesattheconfirmedlocationdesignated
tobeassignedonceorderisplaced.TheContractorwillcommencethedeployment
services(SectionC.6),priortoassettagging.Anydefectiveormalfunctioningdevice,
wallstand,orpenpackwillbereturnedtotheContractorforareplacement(‘Rejection’).
RejectionswillnotbeconsideredforWarrantyServiceclaim(SectionC.3).Ownership
ofthedevice,wallstand,orpenpackwilltransferfromContractortoDCPSwhenthe
devicehasbeeninspectedandaccepted.
E.3Anyreplacements,defectsorfixesrequiredaftertheinspectionandacceptanceofthe
device,wallstand,orpenpackrequiretheusageoftheappropriateWarrantyService
(SectionC.3).
SECTIONF:PERIODOFPERFORMANCEANDDELIVERABLES
FlTERMOFCONTRACT
‘Thetermofthecontractshallbefromdateofawardspecifiedonthecoverpageofthis
contractuntilSeptember1,2022.
F.2OPTIONTOEXTENDTHETERMOFTHECONTRACT
F.2.1TheDistrictmayextendthetermofthiscontractforaperiodoffour(4)one-yearoption
periods,orsuccessivefractionsthereof,bywrittennoticetotheContractorbeforethe
expirationofthecontract;providedthatthedistrictwillgivetheContractorpreliminary
writtennoticeofitsintenttoextendatleastthirty(30)daysbeforethecontractexpires.
Thepreliminarynoticedoesnotcommitthedistricttoanextension.Theexerciseofthis
optionissubjecttotheavailabilityoffundsatthetimeoftheexerciseofthisoption.The
12 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
F.22
F.23
F24
F3
Contractormaywaivethethirty(30)daypreliminarynoticerequirementbyprovidinga
writtenwaivertotheContractingOfficerpriortoexpirationofthecontract.
IftheDistrictexercisesthisoption,theextendedcontractshallbeconsideredtoinclude
thisoptionprovision.
Thepricefortheoptionperiod(s)shallbeasspecifiedintheSectionBofthecontract.
Thetotaldurationofthiscontract,includingtheexerciseofanyoptionsunderthisclause,
shallnotexceedfive(5)years.
DELIVERABLES
‘TheContractorshallperformtheactivitiesrequiredtosuccessfullycompletethedistrict’s
requirementsandsubmiteachdeliverabletotheContractAdministrator(CA)identified
insectionG.9inaccordancewiththefollowing:
DateofAward—September1,2022
CLINItemDescriptionQuantity|DueDate
75”SMARTBoard6000S.
InteractiveDisplay 545 12weeksfromorderdate
4-YearExtensionofAssure
andSMARTRemote
Management(SRM)~7
yearstotalwarrantyand
SRM 545
SMARTToolExplorerPen 12weeksfromorderdate
Pack 545
SMARTElectricHeight- 12weeksfromorderdate
AdjustableWallStand 35
UniversalWallMount 12weeksfromorderdate
10ftHDMIcable 12weeksfromorderdate
alalals HDMIWallPlate 12weeksfromorderdate
InstallationandDeployment
Services 545
Removalofexisting
interactiveboards,displays,
projectors,mounts,and
cablingandreturnto
centralizedlocationwithin
thedistrict. 545
10
Sitemanagementincluding
unloadingshipment,
unboxing,andtrashremoval_|545
ul Training I ul
13 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
F3 TheContractorshallsubmittothedistrict,asadeliverable,thereportdescribedinsection
H.5.5whichisrequiredbythe51%DistrictResidentsNewHiresRequirementsandFirst
SourceEmploymentAgreement.IftheContractordoesnotsubmitthereportaspartof
thedeliverables,thedistrictshallnotmakefinalpaymenttotheContractorpursuantto
sectionG.3.2.
SECTIONG:CONTRACT ADMINISTRATION
INVOICEPAYMENT
GAL
G2
G21
G22
G23
G3
G31
G4
TheDistrictwillmakepaymentstotheContractor,uponthesubmissionofproper
invoices,atthepricesstipulatedinthiscontract,forsuppliesdeliveredandacceptedor
servicesperformedandaccepted,lessanydiscounts,allowancesoradjustmentsprovided
forinthiscontract
‘TheDistrictwillpaytheContractoronorbeforethe30"dayafterreceivingaproper
invoicefromtheContractor.
INVOICESUBMITTAL.
‘TheContractorshallcreateandsubmitpaymentrequestsinanelectronicformatthrough
theDCVendorPortal,https://vendorportal.de.gov
TheContractorshallsubmitproperinvoicesonamonthlybasisorasotherwisespecified
inSectionG.4.
Toconstituteaproperinvoice,theContractorshallenterallrequiredinformationintothe
Portalafterselectingtheapplicablepurchaseordernumberwhichislistedonthe
Contractor’sprofile.
FIRSTSOURCEAGREEMENT REQUESTFORFINALPAYMENT.
Forcontractssubjecttothe51%DistrictResidentsNewHiresRequirementsandFirst
SourceEmploymentAgreementrequirements,finalrequestforpaymentmustbe
accompaniedbythereportorawaiverofcompliancediscussedinsectionH.5.5.
‘TheDistrictshallnotmakefinalpaymenttotheContractoruntiltheagencyCFOhas
receivedtheCO’sfinaldeterminationorapprovalofwaiveroftheContractor's
compliancewith51%DistrictResidentsNewHiresRequirementsandFirstSource
EmploymentAgreementrequirements
PAYMENT
G.4.1PAYMENTS ONPARTIALDELIVERIESOFGOODS
Unlessotherwisespecifiedinthiscontract,paymentwillbemadeonpartialdeliveriesof
goodsacceptedbythedistrictif:
a)Theamountdueonthedeliverieswarrantsit;or
14 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
b)TheContractorrequestsitandtheamountdueonthedeliveriesisatleast$1,000or
50percentofthetotalcontractprice.
G.4.2PAYMENTSONPARTIALDELIVERIESOFSERVICES
Unlessotherwisespecifiedinthiscontract,paymentwillbemadeonpartialdeliveriesof
servicesacceptedbythedistrictif:
a)TheCOdeterminesthattheamountdueonthedeliverieswarrantsit;or
b)TheContractorrequestsitandtheamountdueonthedeliveriesisatleast$1,000or
50percentofthetotalcontractprice.
G.4.3.PARTIALPAYMENTS,
Unlessotherwisespecifiedinthiscontract,paymentwillbemadeonpartialdeliveriesof
goodsandservicesacceptedbythedistrictif:
a)Theamountdueonthedeliverieswarrantsit;or
b)TheContractorrequestsitandtheamountdueonthedeliveriesisinaccordancewith
thefollowing:
*"Paymentwillbemadeoncompletionandacceptanceofeachiteminaccordance
withtheagreedupondeliveryschedule".
©)Presentationofaproperlyexecutedinvoice.
G44LUMPSUMPAYMENT
ThedistrictwillpaythefullamountduetheContractorafter:
a)Completionandacceptanceofallwork;and
b)Presentationofaproperlyexecutedinvoice.
GA.5PAYMENTFORREIMBURSABLEITEMSANDSERVICES
Paymentforapprovedreimbursableitemsandservicesprovidedonanhourlylaborrate
basiswillbemadebasedonsubmitted,approveddocumentation,includingverified
timesheetsandreceipts.Hourlyratesshallbecomputedbymultiplyingtheappropriate
hourlyratesinSectionBbythenumberofdirectlaborhoursperformed.Fractionalparts
ofanhourshallbepayableonaproratedbasis.Fixedhourlyratesshallbefullyloaded
andincludewages,overhead,general,andadministrativeexpensesandprofit.
G5 HOURLYRATECEILING
G.5.1_TheceilingsforspecifiedhourlyrateitemsaresetforthinSectionB.4,asNotToExceed
amounts.
15 ContractNo:
GAGA-2021-C-0157 SmartboardsPurchase&Installation
2Thehourlyratesinthiscontractshallbefullyloadedandincludewages,overhead,
general,andadministrativeexpenses,andprofitandthetotalcosttothedistrictshallnot
exceedtheceilingsspecifiedinSectionB.4.
‘TheContractoragreestouseitsbesteffortstoperformtheworkspecifiedinthiscontract
andtomeetallobligationsunderthiscontractwithinthehourlyrateceilings.
G.5.4.TheContractormustnotifytheCO,inwriting,wheneverithasreasontobelievethatthe
totalcostforthehourlyrateitemsofthiscontractwillbeeithergreaterorsubstantially
lessthanthehourlyrateceilings.
G.5.5_Aspartofthenotification,theContractormustprovidetheCOarevisedestimateofthe
totalcostofthehourlyrateitemsofthiscontract.
G.5.6TheDistrictisnotobligatedtoreimbursetheContractorforhourlyratesincurredin
excessofthehourlyrateceilingsspecifiedinSectionB.4,andtheContractorisnot
obligatedtocontinueprovidinghourlyrateitemsunderthiscontract(includingactions
undertheTerminationclausesofthiscontract),orotherwiseincurcostsinexcessofthe
hourlyrateceilingsspecifiedinSectionB.4,untiltheCOnotifiestheContractor,in
writing,thattheestimatedcosthasbeenincreasedandprovidesrevisedhourlyrate
ceilingsforthehourlyrateitemsinthiscontract.
G.5.7Nonotice,communication,orrepresentationinanyformfromanypersonotherthanthe
COshallchangethehourlyrateceilings.Intheabsenceofthespecifiednotice,the
DistrictisnotobligatedtoreimbursetheContractorforanycostsinexcessofthehourly
rateceilings,whethersuchcostswereincurredduringthecourseofcontractperformance
orasaresultoftermination.
G58IfanyhourlyrateceilingspecifiedinSectionsB.4isincreased,anycoststheContractor
incursbeforetheincreasethatareinexcessoftheprevioushourlyrateceilingsshallbe
allowabletothesameextentasifincurredafterward,unlesstheCOissuesatermination
orothernoticedirectingthattheincreaseissolelytocoverterminationorotherspecified
expenses.
G.5.9Achangeordershallnotbeconsideredanauthorizationtoexceedtheapplicablehourly
rateceilingsspecifiedinSectionB.4unlessthechangeorderspecificallyincreasesthe
hourlyrateceilings.
G6|ASSIGNMENT OFCONTRACT PAYMENTS
Inaccordancewith27DCMR3250,theContractormayassigntoabank,trustcompany,
orotherfinancinginstitutionfundsdueortobecomedueasaresultoftheperformanceof
thiscontract.
G.6.2.Anyassignmentshallcoverallunpaidamountspayableunderthiscontractandshallnot
bemadetomorethanoneparty.
16 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
G.6.3Notwithstandinganassignmentofcontractpayments,theContractor,nottheassignee,is
requiredtoprepareinvoices.Wheresuchanassignmenthasbeenmade,theoriginal
copyoftheinvoicemustrefertotheassignmentandmustshowthatpaymentofthe
invoiceistobemadedirectlytotheassigneeasfollows:
“Pursuanttotheinstrumentofassignmentdated ,makepaymentofthis
invoiceto(nameandaddipssofassignee)”PoaarofAmeren
"540weatMedian,4*Floov
G.7_THEQUICKPAYMENTCLAUSE ‘Q Cluicago,LLCowus wt
MeetVo.000683024400
PeeNoO26001593
G.7.1.1TheDistrictwillpayinterestpenaltiesonamountsduetotheContractorunderthe
QuickPaymentAct,D.C.OfficialCode§2-221.01erseq.,fortheperiodbeginningon
thedayaftertherequiredpaymentdateandendingonthedateonwhichpaymentofthe
amountismade,Interestshallbecalculatedattherateof1%permonth.Nointerest
penaltyshallbepaidifpaymentforthecompleteddeliveryoftheitemofpropertyor
serviceismadeonorbefore:
G.7.1InterestPenaltiestoContractors
a)the3"dayaftertherequiredpaymentdateformeatorameatproduct
b)the5"dayaftertherequiredpaymentdateforanagriculturalcommodity;or
c)the15"dayaftertherequiredpaymentdateforanyotheritem.
G.7.1.2.Anyamountofaninterestpenaltywhichremainsunpaidattheendofany30-dayperiod
shallbeaddedtotheprincipalamountofthedebtandthereafterinterestpenaltiesshall
accrueontheaddedamount,
G.7.2_PaymentstoSubcontractors
G,7.2.1_TheContractormusttakeoneofthefollowingactionswithinseven(7)daysof
receiptofanyamountpaidtotheContractorbytheDistrictforworkperformedby
anysubcontractorunderthiscontract:
a)Paythesubcontractorfortheproportionateshareofthetotalpaymentreceived
fromthedistrictthatisattributabletothesubcontractorforworkperformedunder
thecontract;or
'b)NotifytheDistrictandthesubcontractor,inwriting,oftheContractor'sintention
towithholdallorpartofthesubcontractor’spaymentandstatethereasonforthe
nonpayment.
‘TheContractormustpayanysubcontractororsupplierinterestpenaltiesonamounts
duetothesubcontractororsupplierbeginningonthedayafterthepaymentisdueand
endingonthedateonwhichthepaymentismade.Interestshallbecalculatedatthe
rateof1%permonth.Nointerestpenaltyshallbepaidonthefollowingifpayment
forthecompleteddeliveryoftheitemofpropertyorserviceismadeonorbefore:
a)the3"dayaftertherequiredpaymentdateformeatorameatproduct.
b)the5"dayaftertherequiredpaymentdateforanagriculturalcommodity;or
©)the15"dayaftertherequiredpaymentdateforanyotheritem.
7 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
G.7.2.3AnyamountofaninterestpenaltywhichremainsunpaidbytheContractorattheendof
any30-dayperiodshallbeaddedtotheprincipalamountofthedebttothesubcontractor
andthereafterinterestpenaltiesshallaccrueontheaddedamount.
AdisputebetweentheContractorandsubcontractorrelatingtotheamountsor
entitlementofasubcontractortoapaymentoralatepaymentinterestpenaltyunderthe
QuickPaymentActdoesnotconstituteadisputetowhichtheDistrictofColumbiaisa
party.TheDistrictofColumbiamaynotbeinterpleadedinanyjudicialoradministrative
proceedinginvolvingsuchadispute.
G.7.3.Subcontractrequirements
G.7.3.1TheContractorshallincludeineachsubcontractunderthiscontraetaprovision
requiringthesubcontractortoincludeinitscontraetwithanylower-tiersubcontractor
orsupplierthepaymentandinterestclausesrequiredunderparagraphs(1)and(2)of
D.C.OfficialCode§2-221.02(d).
G.8CONTRACTING OFFICER(CO)
Contractswillbeenteredintoandsignedonbehalfofthedistrictonlybycontracting
officers.ThecontactinformationfortheContractingOfficeris:
LaVetaHilton,InterimChiefProcurementOfficer
DistrictofColumbiaPublicSchools
OfficeofContractsandAcquisitions
1200FirstStreetNE9"Floor
WashingtonD.C.20002
O)202-442-5136
F)202-442-6105
LaVetaHilton@k12dc.gov
G9 AUTHORIZED CHANGESBYTHECONTRACTING OFFICER,
G.9.1_TheCOistheonlypersonauthorizedtoapprovechangesinanyoftherequirementsof
thiscontract.
‘TheContractorshallnotcomplywithanyorder,directiveorrequestthatchangesor
modifiestherequirementsofthiscontract,unlessissuedinwritingandsignedbytheCO.
G.9.3IntheeventtheContractoreffectsanychangeattheinstructionorrequestofanyperson
otherthantheCO,thechangewillbeconsideredtohavebeenmadewithoutauthority
andnoadjustmentwillbemadeinthecontractpricetocoveranycostincreaseincurred
asaresultthereof.
G.10CONTRACT ADMINSTRATOR (CA)
G.10.1TheCAisresponsibleforgeneraladministrationofthecontractandadvisingtheCOas
totheContractor'scomplianceornoncompliancewiththecontract.TheCAhasthe
18 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
responsibilityofensuringtheworkconformstotherequirementsofthecontractandsuch
otherresponsibilitiesandauthoritiesasmaybespecifiedinthecontract.Theseinclude:
G.10.1.1KeepingtheCOfullyinformedofanytechnicalorcontractualdifficultiesencountered
duringtheperformanceperiodandadvisingtheCOofanypotentialproblemareasunder
thecontract.
G.10.1.2CoordinatingsiteentryforContractorpersonnel,ifapplicable.
G.10.1.3ReviewinginvoicesforcompletedworkandrecommendingapprovalbytheCOifthe
Contractor'scostsareconsistentwiththenegotiatedamountsandprogressissatisfactory
andcommensuratewiththerateofexpenditure.
G.10.1.4Reviewingandapprovinginvoicesfordeliverablestoensurereceiptofgoodsand
services.Thisincludesthetimelyprocessingofinvoicesandvouchersinaccordance
withthedistrict’spaymentprovisions;and
G.10.1.5Maintainingafilethatincludesallcontractcorrespondence,modifications,recordsof
inspections(site,data,equipment)andinvoiceorvouchers.
G.10.2TheaddressandtelephonenumberoftheCAis:
CyrusVerrani,DeputyChief
OfficeofDataSystemsandStrategy
DistrictofColumbiaPublicSchools
1200FirstStreetNE,9thFloor
WashingtonDC.20002
T:202-442-9256
C:202-650-7392
G.10.3TheCAshallNOThavetheauthorityto:
1,Award,agreeto,orsignanycontract,deliveryorderortaskorder.OnlytheCO
shallmakecontractualagreements,commitments,ormodifications.
2.Grantdeviationsfromorwaiveanyofthetermsandconditionsofthecontract.
3.Increasethedollarlimitofthecontractorauthorizeworkbeyondthedollarlimit
ofthecontract,
4.AuthorizetheexpenditureoffundsbytheContractor.
5.Changetheperiodofperformance:or
6.AuthorizetheuseofDistrictproperty,exceptasspecifiedunderthecontract.
G.10.4TheContractorwillbefullyresponsibleforanychangesnotauthorizedinadvance,in
writing,bytheCO;maybedeniedcompensationorotherreliefforanyadditionalwork
performedthatisnotsoauthorized;andmayalsoberequired,atnoadditionalcosttothe
district,totakeallcorrectiveactionnecessitatedbyreasonoftheunauthorizedchanges.
19 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
HALA
HIRINGOFDISTRICTRESIDENTSASAPPRENTICES ANDTRAINEES
Forallnewemploymentresultingfromthiscontractorsubcontractshereto,asdefinedin
Mayor'sOrder83-265andimplementinginstructions,theContractorshalluseitsbest
effortstocomplywiththefollowingbasicgoalandobjectivesforutilizationofbonafide
residentsoftheDistrictofColumbiaineachproject'slaborforce:
H.L.1.1Atleastfifty-one(51)percentofapprenticesandtraineesemployedshallberesidentsof
H.L2
H2
theDistrictofColumbiaregisteredinprogramsapprovedbytheDistrictofColumbia
ApprenticeshipCouncil.
‘TheContractorshallnegotiateanEmploymentAgreementwiththeDepartmentof
EmploymentServices(DOES)forjobscreatedasaresultofthiscontract.TheDOES
shallbetheContractor'sfirstsourceofreferralforqualifiedapprenticesandtraineesin
theimplementationofemploymentgoalscontainedinthisclause.
DEPARTMENT OFLABORWAGEDETERMINATIONS
TheContractorshallbeboundbytheWageDeterminationNo.2015-4281rev.19dated
July21,2021,issuedbytheU.S.DepartmentofLaborinaccordancewiththeService
ContractAct,41U.S.C.§351etseq.,andincorporatedhereinasSectionJ.2.The
Contractorshallbeboundbythewageratesforthetermofthecontractsubjectto
revisionasstatedhereinandinaccordancewithclause24oftheSCP.Ifanoptionis
exercised,theContractorshallbeboundbytheapplicablewageratesatthetimeofthe
exerciseoftheoption.IftheoptionisexercisedandtheCOobtainsarevisedwage
determination,therevisedwagedeterminationisapplicablefortheoptionperiodsandthe
Contractormaybeentitledtoanequitableadjustment.
PREGNANT WORKERS FAIRNESS
TheContractorshallcomplywiththeProtectingPregnantWorkersFairnessActof2016,
D.C.OfficialCode§32-1231.01etseq.(PPWFAct).
TheContractorshallnot:
(a)Refusetomakereasonableaccommodationstotheknownlimitationsrelatedto
pregnancy,childbirth,relatedmedicalconditions,orbreastfeedingforanemployee,
unlesstheContractorcandemonstratethattheaccommodationwouldimposeanundue
hardship;
(b)Takeanadverseactionagainstanemployeewhorequestsorusesareasonable
accommodationinregardtotheemployee'sconditionsorprivilegesofemployment,
includingfailingtoreinstatetheemployeewhentheneedforreasonableaccommodations
sestotheemployee'soriginaljobortoanequivalentpositionwithequivalent:
(1)Pay:
(2)Accumulatedseniorityandretirement;
20 ContractNo:GAGA-2021-C-0157 ‘SmartboardsPurchase&Installation
H3.3
H3.5
HA
HAL
42
(3)Benefits;and
(4)Otherapplicableservicecredits;
(c)Denyemploymentopportunitiestoanemployee,orajobapplicant,ifthedenialis
basedontheneedoftheemployertomakereasonableaccommodationstotheknown
limitationsrelatedtopregnancy,childbirth,relatedmedicalconditions,orbreastfeeding:
(d)Requireanemployeeaffectedbypregnancy,childbirth,relatedmedicalconditions,ot
breastfeedingtoacceptanaccommodationthattheemployeechoosesnottoacceptifthe
employeedoesnothaveaknownlimitationrelatedtopregnancy,childbirth,related
medicalconditions,orbreastfeedingortheaccommodationisnotnecessaryforthe
employeetoperformherduties;
(e)Requireanemployeetotakeleaveifareasonableaccommodationcanbeprovided;or
(f)Takeadverseactionagainstanemployeewhohasbeenabsentfromworkasaresult
ofapregnancy-relatedcondition,includingapre-birthcomplication.
‘TheContractorshallpostandmaintaininaconspicuousplaceanoticeofrightsinboth
EnglishandSpanishandprovidewrittennoticeofanemployee'srighttoaneeded
reasonableaccommodationrelatedtopregnancy,childbirth,relatedmedicalconditions,
orbreastfeedingpursuanttothePPWFActto:
(a)Newemployeesatthecommencementofemployment;
(b)Existingemployees:and
(c)Anemployeewhonotifiestheemployerofherpregnancy,orotherconditioncovered
bythePPWFAct,within10daysofthenotification.
‘TheContractorshallprovideanaccuratewrittentranslationofthenoticeofrightstoany
non-Englishornon-Spanishspeakingemployee.
ViolationsofthePPWFActshallbesubjecttocivilpenaltiesasdescribedintheAct.
UNEMPLOYED ANTI-DISCRIMINATION
‘TheContractorshallcomplywiththeUnemployedAnti-DiscriminationActof2012,
D.C.OfficialCode§32-1361efseq.
TheContractorshallnot:
‘ailorrefusetoconsiderforemployment,orfailorrefusetohire,anindividualasan
employeebecauseoftheindividual'sstatusasunemployed;or
(b)Publish,inprint,ontheInternet,orinanyothermedium,anadvertisementor
announcementforanyvacancyinajobforemploymentthatincludes:
21 ContractNo:GAGA-2021-C-0157, SmartboardsPurchase&Installation
(1)Anyprovisionstatingorindicatingthatanindi
disqualifiestheindividualforthejob:or
idual'sstatusasunemployed
(2)Anyprovisionstatingorindicatingthatanemploymentagencywillnotconsider
orhireanindividualforemploymentbasedonthatindividual'sstatusasunemployed.
H.4.3ViolationsoftheUnemployedAnti-Di:
asdescribedintheAct.
riminationActshallbesubjecttocivilpenalties
HS 51%DISTRICTRESIDENTS’NEWHIRESREQUIREMENTS ANDFIRST
SOURCEEMPLOYMENT AGREEMENT
contractsforservicesintheamountof$300,000ormore,theContractorshall
complywiththeFirstSourceEmploymentAgreementActof1984,asamended,D.C.
OfficialCode§2-219.01etseq.(FirstSourceAct).
H.5.2_TheContractorshallenterintoandmaintainduringthetermofthecontract,aFirst
SourceEmploymentAgreement(EmploymentAgreement)withtheDistrictofColumbia
DepartmentofEmploymentService’s(DOES),inwhichtheContractorshallagreethat:
(a)Thefirstsourceforfindingemployeestofillalljobscreatedinordertoperformthe
contractshallbetheFirstSourceRegister;and
(b)Thefirstsourceforfindingemployeestofillanyvacancyoccurringinalljobs
coveredbytheEmploymentAgreementshallbetheFirstSourceRegister.
H.5.3TheContractorshallnotbeginperformanceofthecontractuntilitsEmployment
AgreementhasbeenacceptedbyDOES.Onceapproved,theEmploymentAgreement
shallnotbeamendedexceptwiththeapprovalofDOES.
H.5.4TheContractoragreesthatatleast51%ofthenewemployeeshiredtoperformthe
contractshallbeDistrictresidents.
‘TheContractor'shiringandreportingrequirementsundertheFirstSourceActandany
rulespromulgatedthereundershallcontinueforthetermofthecontract.
H.5.6TheCOmayimposepenalties,includingmonetaryfinesof5%ofthetotalamountofthe
directandindirectlaborcostsofthecontract,forawillfulbreachoftheEmployment
Agreement,failuretosubmittherequiredhiringcompliancereports,ordeliberate
submissionoffalsifieddata.
1.5.7IftheContractordoesnotreceiveagoodfaithwaiver,theCOmayalsoimposean
additionalpenaltyequalto1/8of1%ofthetotalamountofthedirectandindirectlabor
costsofthecontractforeachpercentagebywhichtheContractorfailstomeetitshiring
requirements.
H.5.8Anycontractorwhichviolates,morethanoncewithina10-yeartimeframe,thehiringor
reportingrequirementsoftheFirstSourceActshallbereferredfordebarmentfornot
morethanfive(5)years. ContractNo:GAGA-2021-C-0157 ‘SmartboardsPurchase&Installation
H.5.9ThecontractormayappealanydecisionoftheCOpursuanttothisclausetotheD.C.
ContractAppealsBoardasprovidedinclause14oftheSCP,Disputes.
iH.
(0TheprovisionsoftheFirstSourceActdonotapplytononprofitorganizationswhich
employ50employeesorless.
H.6RESERVED
H.7.RESERVED
H8RESERVED
H.9SUBCONTRACTINGREQUIREMENTS
H.9.1|MandatorySubcontractinguirements
H.9.1.1Forallcontractsinexcessof$250,000,atleast50%ofthedollarvolumeofthe
contractshallbesubcontractedtoqualifiedsmallbusinessenterprises(SBEs).
H.9.1.2_IfthereareinsufficientSBEstocompletelyfulfilltherequirementofparagraph
1.9.1.1,thenthesubcontractingmaybesatisfiedbysubcontracting50%ofthedollar
volumetoanyqualifiedcertifiedbusinessenterprises(CBEs);provided,however,that
allreasonableeffortsshallbemadetoensurethatSBEsaresignificantparticipantsin
theoverallsubcontractingwork.
H.9.1.3AprimecontractorthatiscertifiedbyDSLBDasasmall,local,ordisadvantaged
businessenterpriseshallnotberequiredtocomplywiththeprovisionsofsections
H.9.1.1andH.9.1.2.
H.9.1.4ExceptasprovidedinH.9.1.5andH.9.1.7,aprimecontractorthatisaCBEandhas
beengrantedabidpreferencepursuanttoD.C.OfficialCode§2-218.43,orisselected
throughaset-asideprogram,shallperformatleast50%ofthecontractingeffortwith
itsownorganizationandresourcesand,ifitsubcontracts,50%ofthesubcontracting
effortshallbewithCBEs.ACBEprimecontractorthatperformslessthan50%ofthe
contractingeffortshallbesubjecttoenforcementactionsunderD.C.OfficialCode§
2-218.63.
H.9.1.5Aprimecontractorthatisacertifiedjointventureandhasbeengrantedabid
preferencepursuanttoD.C.OfficialCode§2-218.43,orisselectedthroughaset-
asideprogram,shallperformatleast50%ofthecontractingeffortwithitsown
organizationandresourcesand,ifitsubcontracts,50%ofthesubcontractingeffort
shallbewithCBEs.Acertifiedjointventureprimecontractorthatperformslessthan
50%ofthecontractingeffortshallbesubjecttoenforcementactionsunderD.C.
OfficialCode§2-218.63.
H.9.1.6EachCBEutilizedtomeetthesesubcontractingrequirementsshallperformatleast
50%ofitscontractingeffortwithitsownorganizationandresources.
23 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
H.9.1.7AprimecontractorthatisaCBEandhasbeengrantedabidpreferencepursuantto
H9.2
H.93
H94
H9.4.1
D.C.OfficialCode§2-218.43,orisselectedthroughaset-asideprogram,shall
performatleast50%oftheon-siteworkwithitsownorganizationandresourcesifthe
contractis$1millionorless.
SubcontractingPlan
Iftheprimecontractorisrequiredtosubcontractunderthiscontract,itshallsubmita
subcontractingplanaspartofthebidanditmayonlybeamendedafterawardwiththe
priorwrittenapprovaloftheCOandDirectorofDSLBD.Anyreductioninthedollar
volumeofthesubcontractedportionresultingfromanamendmentoftheplanafteraward
shallinuretothebenefitofthedistrict.
Eachsubcontractingplanshallincludethefollowing:
a) Thenameandaddressofeachsubcontractor.
Q) Acurrentcertificationnumberofthesmallorcertifiedbusinessenterprise.
@) Thescopeofworktobeperformedbyeachsubcontractor;and
CO) ‘Thepricethattheprimecontractorwillpayeachsubcontractor.
CopiesofSubcontracts
Withintwenty-one(21)daysofthedateofaward,theContractorshallprovidefully
executedcopiesofallsubcontractsidentifiedinthesubcontractingplantotheCO,CA,
DistrictofColumbiaAuditor,andtheDirectorofDSLBD.
SubcontractingPlanComplianceReporting
TheContractorshallsubmitaquarterlyreporttotheCO,CA,DistrictofColumbia
Auditor,andtheDirectorofDSLBD.‘Thequarterlyreportshallincludethefollowing
informationforeachsubcontractidentifiedinthesubcontractingplan:
(A)Thepricethattheprimecontractorwillpayeachsubcontractorunderthe
subcontract.
(B)Adescriptionofthegoodsprocured,ortheservicessubcontractedfor.
(C)Theamountpaidbytheprimecontractorunderthesubcontract;and
(D)Acopyofthefullyexecutedsubcontract,ifitwasnotprovidedwithanearlier
quarterlyreport.
H.9.4.2._Ifthefullyexecutedsubcontractisnotprovidedwiththequarterlyreport,theprime
HIS
contractorwillnotreceivecredittowarditssubcontractingrequirementsforthat
subcontract.
AnnualMeetings
Uponatleast30-dayswrittennoticeprovidedbyDSLBD,theContractorshallmeet
annuallywiththeCO,CA,DistrictofColumbiaAuditor,andtheDirectorofDSLBDto
provideanupdateonitssubcontractingplan.
24 ContractNo:GAGA-2021-C-0157 ‘SmartboardsPurchase&Installation
1.9.6Notices
TheContractorshallprovidewrittennoticetotheDSLBDandtheDistrictofColumbia
Auditoruponcommencementofthecontractandwhenthecontractiscompleted.
H.9.7EnforcementandPenaltiesforBreachofSubcontractingPlan
i.
1Acontractorshallbedeemedtohavebreachedasubcontractingplanrequiredbylaw,
ifthecontractor(i)failstosubmitsubcontractingplanmonitoringorcompliance
reportsorotherrequiredsubcontractinginformationinareasonablytimelymanner;
(ii)submitsamonitoringorcompliancereportorotherrequiredsubcontracting
informationcontainingamateriallyfalsestatement;or(iii)failstomeetits
subcontractingrequirements.
H.9.7.2__Acontractorthatisfoundtohavebreacheditssubcontractingplanforutilizationof
CBEsintheperformanceofacontractshallbesubjecttotheimpositionofpenalties,
includingmonetaryfinesinaccordancewithD.C.OfficialCode§2-218.63.
IftheCOdeterminestheContractor’sfailuretobeamaterialbreachofthecontract,
theCOshallhavecausetoterminatethecontractunderthedefaultprovisionsin
clause8oftheSCP,Default.
H.10FAIRCRIMINALRECORDSCREENING
H.10.1TheContractorshallcomplywiththeprovisionsoftheFairCriminalRecord
ScreeningAmendmentActof2014,effectiveDecember17,2014(D.C.Law20-152)
(“Act”asusedinthissection).Thissectionappliestoanyemployment,including
employmentonatemporaryorcontractualbasis,wherethephysicallocationofthe
employmentisinwholeorsubstantialpartwithintheDistrictofColumbia.
1.10.2Priortomakingaconditionalofferofemployment,theContractorshallnotrequirean
applicantforemployment,orapersonwhohasrequestedconsiderationfor
employmentbytheContractor,torevealordiscloseanarrestorcriminalaccusation
thatisnotthenpendingordidnotresultinacriminalconviction.
H.10.3Aftermakingaconditionalofferofemployment,theContractormayrequirean
applicanttodiscloseorrevealacriminalconviction.
H.10.4‘TheContractormayonlywithdrawaconditionalofferofemployment,ortake
adverseactionagainstanapplicant,foralegitimatebusinessreasonasdescribedin
theAct.
H.10.5ThissectionandtheprovisionsoftheActshallnotapply:
(a)WhereafederalorDistrictlaworregulationrequirestheconsiderationofan
applicant’scriminalhistoryforthepurposesofemployment ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
(b)ToapositiondesignatedbytheemployeraspartofafederalorDistrict
governmentprogramorobligationthatisdesignedtoencouragetheemployment
ofthosewithcriminalhistories
(c)Toanyfacilityoremployerthatprovidesprograms,services,ordirectcareto,
children,youth,orvulnerableadults;or
(d)Toemployersthatemploylessthan11employees.
H.10.6ApersonclaimingtobeaggrievedbyaviolationoftheActmayfilean
administrativecomplaintwiththeDistrictofColumbiaOfficeofHumanRights,and
theCommissiononHumanRightsmayimposemonetarypenaltiesagainstthe
Contractor.
H.11DISTRICTRESPONSIBILITIES
H.I1.1Everythreemonths(quarterly),DCPSwillevaluatetheContractor’sperformanceand
compliancetothecontractinaccordancewiththeestablishedperformanceevaluation
form(seeattachmentJ.10).
H.11.2AssuringthattheContractorhasaccesstothefacilities,asneeded.
H.12,)CONTRACTOR RESPONSIBILITIES
H.12.1TheContractorshallmakeavailabletoDCPSallresumes,coverletters,copyofdegrees,
licenses,certifications,andotheremployeeinformationoftheproposedstaff.This
informationisrequiredwhensubmittingtheproposal,atcontractawardandbeforethe
staffprovidesservicestoDCPS.
H.12.2TheContractorshallprovideservicesthatareconsistentwiththeproceduresand
standardsestablishedbytheDistrictofColumbiastateregulations,andallotherstatutory
requirements.
H.12.3TheContractorshallprovidedocumentationwithinvoicesthat:
C.6.8.1Corroboratethedate(s)andtime(s)ofserviceprovided;and
C.6.8.2Verifyarrivalanddeparturetimesonnewinstallations.
SECTIONI:CONTRACT CLAUSES
Li APPLICABILITY OFSTANDARD CONTRACT PROVISIONS
‘TheStandardContractProvisionsforusewithDistrictofColumbiaGovernment
SuppliesandServicesContractsdatedJuly2010(SCP)areincorporatedaspartofthe
contract.ToobtainacopyoftheSCPgotohttp://ocp.de.gov,underQuickLinksclick
on“RequiredSolicitationDocuments”.
12 CONTRACTS THATCROSSFISCALYEARS
Continuationofthiscontractbeyondthecurrentfiscalyeariscontingentuponfuture
fiscalappropriations.
26 ContractNo:GAGA-2021-C-0157 ‘SmartboardsPurchase&Installation
13
14
Ls
CONFIDENTIALITY OFINFORMATION
‘TheContractorshallkeepallinformationrelatingtoanyemployeeorcustomerofthe
districtinabsoluteconfidenceandshallnotusetheinformationinconnectionwithany
othermatters;norshallitdiscloseanysuchinformationtoanyotherperson,firmor
corporation,inaccordancewiththedistrictandfederallawsgoverningthe
confidentialityofrecords.
TIME
‘Time,ifstatedinanumberofdays,willincludeSaturdays,Sundays,andholidays,unless
otherwisestatedherein.
RIGHTSINDATA
Deleteclause42,RightsinData,oftheStandardContractProvisionsdatedJuly2010for
usewithDistrictofColumbiaGovernmentSuppliesandServicesContractsand
substitutethefollowingclause42,RightsinData)initsplace:
A Definitions
1.“Products”-Adeliverableunderanycontractthatmayincludecommodities,services
and/ortechnologyfurnishedbyorthroughContractor,includingexistingandcustom
Products,suchas,butnotlimitedto:a)recordedinformation,regardlessofformorthe
mediaonwhichitmayberecorded;b)documentresearch;c)experimental,
developmental,orengineeringwork;d)licensedsoftware;e)componentsofthehardware
environment;f)printedmaterials(includingbutnotlimitedtotrainingmanuals,system
anduserdocumentation,reports,drawings);g)thirdpartysoftware;h)modifications,
customizations,customprograms,programlistings,programmingtools,data,modules,
components;andi)anyintellectualpropertyembodiedtherein,whetherintangibleor
intangibleform,includingbutnotlimitedtoutilities,interfaces,templates,subroutines,
algorithms,formulas,sourcecode,andobjectcode.
2.“ExistingProducts”-TangibleProductsandintangiblelicensedProductsthatexist
priortothecommencementofworkunderthecontract.ExistingProductsmustbe
identifiedontheProductpriortocommencementofworkorelsewillbepresumedtobe
CustomProducts.
3.“CustomProducts”-Products,preliminary,finalorotherwise,whicharecreatedor
developedbyContractor,itssubcontractors,partners,employees,resellersoragentsfor
theDistrictunderthecontract.
4.“District”—TheDistrictofColumbiaanditsagencies.
B._TitletoProjectDeliverables
27 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
TheContractoracknowledgesthatitiscommissionedbythedistricttoperformservices
detailedinthecontract.Thedistrictshallhaveownershipandrightsforthedurationset
forthinthecontracttouse,copy,modify,distribute,oradaptProductsasfollows:
1.ExistingProducts:TitletoallExistingLicensedProduct(s),whetherornotembedded
in,delivered,oroperatinginconjunctionwithhardwareorCustomProducts,shallremain
withContractororthirdparty,proprietaryowner,whoretainsallrights,title,andinterest
(includingpatent,trademark,orcopyrights).Effectiveuponpayment,theDistrictshallbe
grantedanirrevocable,non-exclusive,worldwide,paid-uplicensetouse,execute,
reproduce,display,perform,adapt(unlessContractoradvisestheDistrictaspartof
Contractor'sbidthatadaptationwillviolateexistingagreementsorstatutesand
ContractordemonstratessuchtotheDistrict’ssatisfaction),anddistributeExisting
ProducttoDistrictusersuptothelicensecapacitystatedinthecontractwithalllicense
rightsnecessarytofullyeffectthegeneralbusinesspurposeoftheprojectorworkplanor
contract.Licensesshallbegrantedinthenameofthedistrict.Thedistrictagreesto
reproducethecopyrightnoticeandanyotherlegendofownershiponanycopies
authorizedunderthisparagraph.
2.CustomProducts:EffectiveuponProductcreation,Contractorshallconvey,assign,
andtransfertothedistrictthesoleandexclusiverights,title,andinterestinCustom
Products,whetherpreliminary,final,orotherwise,includingallpatent,trademark,and
copyrights.Contractorherebyagreestotakeallnecessaryandappropriatestepstoensure
thattheCustomProductsareprotectedagainstunauthorizedcopying,reproduction,and
marketingbyorthroughContractor.
C.‘TransfersorAssignmentsofExistingorCustomProduetsbytheDistrict
‘ThedistrictmaytransferorassignExistingorCustomProductsandthelicenses
thereundertoanotherDistrictagency.NothinghereinshallprecludetheContractorfrom
otherwiseusingtherelatedorunderlyinggeneralknowledge,skills,ideas,concepts,
techniques,andexperiencedevelopedunderaprojectorworkplaninthecourseof
Contractor'sbusiness.
D.SubcontractorRights
Wheneveranydata,includingcomputersoftware,aretobeobtainedfromasubcontractor
underthecontract,theContractorshallusethisclause,RightsinData,inthe
subcontract,withoutalteration,andnootherclauseshallbeusedtoenlargeordiminish
theDistrict'sortheContractor'srightsinthatsubcontractordataorcomputersoftware
whichisrequiredforthedistrict.
E. SourceCodeEscrow
1.Forallcomputersoftwarefurnishedtothedistrictwiththerightsspecifiedinsection
B.2,theContractorshallfurnishtothedistrict,acopyofthesourcecodewithsuchrights
ofthescopeasspecifiedinsectionB.2ofthisclause.Forallcomputersoftwarefurnished
totheDistrictwiththerestrictedrightsspecifiedinsectionB.1ofthisclause,theDistrict,
iftheContractoreitherdirectlyorthroughasuccessororaffiliateshallceasetoprovide
themaintenanceorwarrantyservicesprovidedtheDistrictunderthecontractoranypaid-
28 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
16
17
upmaintenanceagreement,oriftheContractorshouldbedeclaredinsolventbyacourtof
competentjurisdiction,shallhavetherighttoobtain,foritsownandsoleuseonly,a
singlecopyofthecurrentversionofthesourcecodesuppliedunderthecontract,anda
singlecopyofthedocumentationassociatedtherewith,uponpaymenttothepersonin
controlofthesourcecodethereasonablecostofmakingeachcopy.
2.IftheContractororProductmanufacturer/developerofsoftwarefurnishedtothe
DistrictwiththerightsspecifiedinsectionB.1ofthisclauseoffersthesourcecodeor
sourcecodeescrowtoanyothercommercialcustomers,theContractorshalleither:(1)
providetheDistrictwiththesourcecodefortheProduct;(2)placethesourcecodeina
thirdpartyescrowarrangementwithadesignatedescrowagentwhoshallbenamedand
identifiedtotheDistrict,andwhoshallbedirectedtoreleasethedepositedsourcecodein
accordancewithastandardescrowarrangementacceptabletotheDistrict;or(3)will
certifytotheDistrictthattheProductmanufacturer/developerhasnamedtheDistrictasa
namedbeneficiaryofanestablishedescrowarrangementwithitsdesignatedescrowagent
whoshallbenamedandidentifiedtotheDistrict,andwhoshallbedirectedtoreleasethe
depositedsourcecodeinaccordancewiththetermsofescrow.
3.TheContractorshallupdatethesourcecode,aswellasanycorrectionsor
enhancementstothesourcecode,foreachnewreleaseoftheProductinthesamemanner
asprovidedaboveandcertifysuchupdatingofescrowtothedistrictinwriting.
F IndemnificationandLimitationofLiability
TheContractorshallindemnifyandsaveandholdharmlesstheDistrict,itsofficers,
agentsandemployeesactingwithinthescopeoftheirofficialdutiesagainstanyliability,
includingcostsandexpenses,(i)forviolationofproprietaryrights,copyrights,orrights
ofprivacy,arisingoutofthepublication,translation,reproduction,delivery,
performance,useordispositionofanydatafurnishedunderthiscontract,or(ii)based
uponanydatafurnishedunderthiscontract,orbaseduponlibelousorotherunlawful
mattercontainedinsuchdata.
OTHERCONTRACTORS
‘TheContractorshallnotcommitorpermitanyactthatwillinterferewiththe
performanceofworkbyanotherDistrictcontractororbyanyDistrictemployee.
SUBCONTRACTS
TheContractorhereundershallnotsubcontractanyoftheContractor’sworkorservices
toanysubcontractorwithoutthepriorwrittenconsentoftheCO.Anyworkorserviceso
subcontractedshallbeperformedpursuanttoasubcontractagreement,whichthedistrict
willhavetherighttoreviewandapprovepriortoitsexecutionbytheContractor.Any
suchsubcontractshallspecifythattheContractorandthesubcontractorshallbesubject
toeveryprovisionofthiscontract.Notwithstandinganysuchsubcontractapprovedby
theDistrict,theContractorshallremainliabletotheDistrictforallContractor'sworkand
servicesrequiredhereunder.
29 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
18 INSURANCE
A.GENERAL REQUIREMENTS. TheContractorshallprocureandmaintain,during
theentireperiodofperformanceunderthiscontract,thetypesofinsurancespecified
below.TheContractorshallhaveitsinsurancebrokerorinsurancecompanysubmit
aCertificateofInsurancetotheCOgivingevidenceoftherequiredcoveragepriorto
commencingperformanceunderthiscontract.Innoeventshallanyworkbe
performeduntiltherequiredCertificatesofInsurancesignedbyanauthorized
representativeoftheinsurer(s)havebeenprovidedto,andacceptedby,theCO.All
insuranceshallbewrittenwithfinanciallyresponsiblecompaniesauthorizedtodo
businessintheDistrictofColumbiaorinthejurisdictionwheretheworkistobe
performedandhaveanA.M.BestCompanyratingofA-VIIIorhigher.The
Contractorshallrequireallofitssubcontractorstocarrythesameinsurancerequired
herein.TheContractorshallensurethatallpoliciesprovidethattheCOshallbe
giventhirty(30)dayspriorwrittennoticeintheeventthestatedlimitinthe
declarationspageofthepolicyisreducedviaendorsementorthepolicyiscanceled
priortotheexpirationdateshownonthecertificate.TheContractorshallprovidethe
COwithten(10)dayspriorwrittennoticeintheeventofnon-paymentofpremium.
1.CommercialGeneralLiabilityInsurance.TheContractorshallprovide
evidencesatisfactorytotheCOwithrespecttotheservicesperformedthatit
carries$1,000,000peroccurrencelimits;$2,000,000aggregate;BodilyInjury
andPropertyDamageincluding,butnotlimitedto:premises-operations;
broadformpropertydamage;ProductsandCompletedOperations;Personal
andAdvertisingInjury;contractualliabilityandindependentcontractors.The
policycoverageshallincludetheDistrictofColumbiaasanadditional
insured,shallbeprimaryandnon-contributorywithanyotherinsurance
maintainedbytheDistrictofColumbia,andshallcontainawaiverof
subrogation.TheContractorshallmaintainCompletedOperationscoverage
forfive(5)yearsfollowingfinalacceptanceoftheworkperformedunderthis,
contract.
2.AutomobileLiabilityInsurance.TheContractorshallprovideautomobile
liabilityinsurancetocoverallowned,hired,ornon-ownedmotorvehicles
usedinconjunctionwiththeperformanceofthiscontract.Thepolicyshall
providea$1,000,000peroccurrencecombinedsinglelimitforbodilyinjury
andpropertydamage.
3.Workers’CompensationInsurance.TheContractorshallprovideWorkers’
Compensationinsuranceinaccordancewiththestatutorymandatesofthe
DistrictofColumbiaorthejurisdictioninwhichthecontractisperformed.
4.Employer'sLiabilityInsurance.TheContractorshallprovideemployer's
liabilityinsuranceasfollows:$500,000peraccidentforinjury;$500,000per
employeefordisease;and$500,000forpolicydiseaselimit.
B,DURATION.TheContractorshallcarryallrequiredinsuranceuntilallcontractworkis
acceptedbythedistrictandshallcarrytherequiredGeneralLiability;anyrequired
30 ContractNo:GAGA-2021-C-0157
1
E.
H.
SmartboardsPurchase&Installation
ProfessionalLiability;andanyrequiredEmploymentPracticesLiabilityinsurancefor
five(5)yearsfollowingfinalacceptanceoftheworkperformedunderthiscontract.
LIABILITY.Thesearetherequiredminimuminsurancerequirementsestablishedbythe
DistrictofColumbia.HOWEVER, THEREQUIREDMINIMUM INSURANCE
REQUIREMENTS PROVIDEDABOVEWILLNOTINANYWAYLIMITTHE
CONTRACTOR'S LIABILITYUNDERTHISCONTRACT.
CONTRACTOR'SPROPERTY.Contractorandsubcontractorsaresolelyresponsible
foranylossordamagetotheirpersonalproperty,includingbutnotlimitedtotoolsand
equipment,scaffoldingandtemporarystructures,rentedmachinery,orownedandleased
equipment.AwaiverofsubrogationshallapplyinfavoroftheDistrictofColumbia.
MEASUREOFPAYMENT.Thedistrictshallnotmakeanyseparatemeasureor
paymentforthecostofinsuranceandbonds.TheContractorshallincludeallofthecosts
ofinsuranceandbondsinthecontractprice.
NOTIFICATION.TheContractorshallimmediatelyprovidetheCOwithwrittennotice
intheeventthatitsinsurancecoveragehasorwillbesubstantiallychanged,canceled,or
notrenewed,andprovideanupdatedcertificateofinsurancetotheCO.
CERTIFICATESOFINSURANCE.TheContractorshallsubmitcertificatesof
insurancegivingevidenceoftherequiredcoverageasspecifiedinthissectionpriorto
‘commencingwork.EvidenceofinsuranceshallbesubmittedtotheContractingOfficer.
LaVetaHilton,InterimChiefProcurementOfficer
DistrictofColumbiaPublicSchools
OfficeofContractsandAcquisitions
1200FirstStreetNE9"Floor
WashingtonD.C.20002
O)202-442-5136
F)202-442-6105
LaVeta.Hilton@k12dc.gov
DISCLOSUREOFINFORMATION.TheContractoragreesthatthedistrictmay
disclosethenameandcontactinformationofitsinsurerstoanythirdpartywhichpresents
aclaimagainstthedistrictforanydamagesorclaimsresultingfromorarisingoutof
workperformedbytheContractor,itsagents,employees,servantsorsubcontractorsin
theperformanceofthiscontract.
EQUALEMPLOYMENT OPPORTUNITY
InaccordancewiththeDistrictofColumbiaAdministrativeIssuanceSystem,Mayor's
Order85-85datedJune10,1985,theformsforcompletionoftheEqualEmployment
OpportunityInformationReportareincorporatedhereinasSectionJ.3.Anawardcannot
bemadetoanybidderwhohasnotsatisfiedtheequalemploymentrequirements.
31 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
1.10ORDEROFPRECEDENCE
‘ThecontractawardedasaresultofthisIFBwillcontainthefollowingclause:
ORDEROFPRECEDENCE
Aconflictinlanguageshallberesolvedbygivingprecedencetothedocumentinthehighest
orderofprioritythatcontainslanguageaddressingtheissueinquestion.Thefollowing
documentsareincorporatedintothecontractbyreferenceandmadeapartofthecontractin
thefollowingorderofprecedence:
(1)AnapplicableCourtOrderifany
(2)Contractdocument
(3)StandardContractProvisions
(4)ContractattachmentsotherthantheStandardContractProvisions
(5)IFB,asamended
(6)Bid
LilDISPUTES
Deleteclause14,Disputes,oftheStandardContractProvisionsdatedJuly2010foruse
withDistrictofColumbiaGovernmentSuppliesandServicesContractsandsubstitutethe
followingclause14,Disputes)initsplace:
14.Disputes
Alldisputesarisingunderorrelatingtothecontractshallberesolvedasprovidedherein.
(a)ClaimsbytheContractoragainsttheDistrict:Claim,asusedinparagraph
(a)ofthisclause,meansawrittenassertionbytheContractorseeking,asa
matterofright,thepaymentofmoneyinasumcertain,theadjustmentor
interpretationofcontractterms,orotherreliefarisingunderorrelatingtothe
contract.Aclaimarisingunderacontract,unlikeaclaimrelatingtothat
contract,isaclaimthatcanberesolvedunderacontractclausethatprovides
forthereliefsoughtbytheclaimant
AllclaimsbyaContractoragainsttheDistrictarisingunderorrelatingtoacontract
shallbeinwritingandshallbesubmittedtotheCOforadecision.The
Contractor'sclaimshallcontainatleastthefollowing:
@ Adescriptionoftheclaimandtheamountindispute
(ii)Dataorotherinformationinsupportoftheclaim
(iii)AbriefdescriptionoftheContractor'seffortstoresolvethedisputeprior
tofilingtheclaim;and
(iii)TheContractor'srequestforrelieforotheractionbytheCO.
TheCOmaymeetwiththeContractorinafurtherattempttoresolvetheclaimby
agreement.
TheCOshallissueadecisiononanyclaimwithin120calendardaysafterreceiptof
theclaim.Wheneverpossible,theCOshalltakeintoaccountfactorssuchasthe
32 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
sizeandcomplexityoftheclaimandtheadequacyoftheinformationinsupport
oftheclaimprovidedbytheContractor.
TheCO'swrittendecisionshalldothefollowing:
(iv)Provideadescriptionoftheclaimordispute
(v)Refertothepertinentcontractterms
(vi)Statethefactualareasofagreementanddisagreement
(vii)Statethereasonsforthedecision,includinganyspecific
findingsoffact,althoughspecificfindingsoffactarenot
requiredand,ifmade,shallnotbebindinginanysubsequent
proceeding
(viii) Ifalloranypartoftheclaimisdeterminedtobevalid,
determinetheamountofmonetarysettlement,thecontract
adjustmenttobemade,orotherrelieftobegranted
(ix) IndicatethatthewrittendocumentistheCO’sfinal
decision;and
@®)InformtheContractoroftherighttoseekfurtherredressby
appealingthedecisiontotheContractAppealsBoard.
FailurebytheCOtoissueadecisiononacontractclaimwithin120daysofreceiptof
theclaimwillbedeemedtobeadenialoftheclaimandwillauthorizethe
commencementofanappealtotheContractAppealsBoardasprovidedbyD.C.
OfficialCode§2-360.04.
(6)Ifacontractorisunabletosupportanypartofitsclaimanditis
determinedthattheinabilityisattributabletoamaterialmisrepresentation
offactorfraudonthepartoftheContractor,theContractorshallbeliable
tothedistrictforanamountequaltotheunsupportedpartoftheclaimin
1toallcoststothedistrictattributabletothecostofreviewingthat
partoftheContractor’sclaim.Liabilityunderthisparagraph(a)(6)shall
bedeterminedwithinsix(6)yearsofthecommissionofthe
misrepresentationoffactorfraud.
(7)Pendingfinaldecisionofanappeal,action,orfinalsettlement,theContractor
shallproceeddiligentlywithperformanceofthecontractinaccordancewiththe
decisionoftheCO.
(b)ClaimsbytheDistrictagainsttheContractor:Claimasusedinparagraph
(b)ofthisclause,meansawrittendemandorwrittenassertionbythedistrict
seeking,asamatterofright,thepaymentofmoneyinasumcertain,the
adjustmentofcontractterms,orotherreliefarisingunderorrelatingtothe
contract.Aclaimarisingunderacontract,unlikeaclaimrelatingtothat
contract,isaclaimthatcanberesolvedunderacontractclausethatprovides
forthereliefsoughtbytheclaimant
(1)TheCOshalldecideallclaimsbythedistrictagainstacontractorarisingunderor
relatingtoacontract.
33 ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
(2)TheCOshallsendwrittennoticeoftheclaimtothecontractor.TheCO’s
writtendecisionshalldothefollowing:
(xi) Provideadescriptionoftheclaimordispute
(xii)Refertothepertinentcontractterms
(xiii)Statethefactualareasofagreementanddisagreement.
(xiv)Statethereasonsforthedecision,includinganyspecific
findingsoffact,althoughspecificfindingsoffactarenot
requiredand,ifmade,shallnotbebindinginanysubsequent
proceeding
(xv)Ifalloranypartoftheclaimisdeterminedtobevalid,determinethe
amountofmonetarysettlement,thecontractadjustmenttobemade,
orotherrelieftobegranted
(xvi) IndicatethatthewrittendocumentistheCO’sfinal
decision;and
(xvii)InformtheContractoroftherighttoseekfurtherredress
byappealingthedecisiontotheContractAppealsBoard.
(3)TheCOshallsupportthedecisionbyreasonsandshallinformthe
Contractorofitsrightsasprovidedherein.
(4)Beforeorafterissuingthedecision,theCOmaymeetwiththeContractor
toattempttoresolvetheclaimbyagreement.
(5)Theauthoritycontainedinthisparagraph(b)shallnotapplytoaclaimor
disputeforpenaltiesorforfeituresprescribedbystatuteorregulationwhich
anotherDistrictagencyisspecificallyauthorizedtoadminister,settleor
determine.
(6)ThisparagraphshallnotauthorizetheCOtosettle,compromise,pay,or
otherwiseadjustanyclaiminvolvingfraud.
(c)DecisionsoftheCOshallbefinalandnotsubjecttoreviewunlesstheContractortimely
‘commencesanadministrativeappealforreviewofthedecision,byfilingacomplaint
withtheContractAppealsBoard,asauthorizedbyD.C.OfficialCode§2-360.04.
@ Pendingfinaldecisionofanappeal,action,orfinalsettlement,the
Contractorshallproceeddiligentlywithperformanceofthecontractin
accordancewiththedecisionoftheCO.
SECTIONJ:ATTACHMENTS
Thefollowinglistofattachmentsisincorporatedintothesolicitationbyreference.
Attachment
Nembar Document
GovernmentoftheDistrictofColumbiaStandardContractProvisionsforUse
Ja withtheSuppliesandServicesContracts(July2010)availableat
www.oep.de.govclickon“Opportunities,andselectRequiredSolicitation
34
ContractNo:GAGA-2021-C-0157 SmartboardsPurchase&Installation
Attachment:
Number
Attachments”
I
U.S.DepartmentofLaborWageDetermination.:2015-4281,RevisionNo.:
19,DateofRevision:07/21/2021
J
EqualEmploymentOpportunityEmployerInformationReportandMayor's,
Order85-85
availableatavailableathttp://ocp.de.gov,underQuickLinksclickon
“RequiredSolicitationDocuments”
JA
DepartmentofEmploymentServicesFirstSourceEmploymentAgreement
availableathttp:/ocp.de.gov,underQuickLinksclickon“Required
SolicitationDocuments”
WaytoWorkAmendmentActof2006-LivingWageNoticeavailableat
http://ocp.de.gov,underQuickLinksclickon“RequiredSolicitation
Documents
J6
WaytoWorkAmendmentActof2006-LivingWageFactSheetavailableat
http://ocp.de.gov,underQuickLinksclickon“RequiredSolicitation
Documents”
‘7
TaxCertificationAffidavitavailableathttp://ocp.de.gov,underQuickLinks
clickon“RequiredSolicitationDocuments”
IB
SubcontractingPlan(ifrequiredbylaw)availableathttp://ocp.de.gov,under
QuickLinksclickon“RequiredSolicitationDocuments”
IO
FirstSourceInitialEmploymentPlan(ifcontractis$300,000ormore)
availableathttp://ocp.de.gov,underQuickLinksclickon“Required
SolicitationDocuments”
J.10
Mayor'sOrder2021-099,COVID-19VaccinationCertificationRequirement
forDistrictGovernmentEmployees,Contractors,Interns,andGrantees,dated
August10,2021
JL Contractor'sproposaldatedAugust20,2021
JAZ
CityAdministrator'sOrder2021-4,ResumptionofRequirementforAll
PersonstoWearaMaskInsideDistrictGovernmentBuildingsandWhileon
DutyasaDistrictGovernmentEmployeeorContractor,datedJuly30,2021
35