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Chairman Phil Mendelson 2
at the request of the Mayor 3
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A PROPOSED RESOLUTION 6
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IN THE COUNCIL OF THE DISTRICT OF COLUMBIA 11
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To declare the existence of an emergency with respect to the need to approve Contract No. 16
CW116019 with Immediate Mailing Services, Inc. , and Modification Nos. 1, 2, and 3 to 17
Contract No. CW116019 , and to authorize payment for the goods and services received 18
and to be received under the contract and modifications. 19
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RESOLVED, BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this 21
resolution may be cited as the “Modification Nos. 1, 2, and 3 to Contract No. CW116019 with 22
Immediate Mailing Services, Inc. Approval and Payment Authorization Emergency Declaration 23
Resolution of 2025”. 24
Sec. 2. (a) There exists an immediate need to approve Contract No. CW116019 with 25
Immediate Mailing Services, Inc., and Modifications Nos. 1, 2, and 3 thereto , and to authorize 26
payment for the goods and services received and to be received under the contract and 27
modifications. 28
(b) On May 28, 2024, the Office of Con tracting and Procurement (“OCP”), on behalf of 29
the Department of Health Care Finance (“DHCF”), executed Contract No. CW116019 with 30
Immediate Mailing Services, Inc., for printing and mailing services for the District of Columbia 31
Access System, in the not-to-exceed (“NTE”) amount of $379,731.38. 32 2
(c) By Modification No. 1, dated September 27, 2024, OCP partial ly exercised option 33
year one of Contract No. CW116019 for the period October 1, 2024, through January 31, 2025, 34
in the NTE amount of $389,565.92. 35
(d) By Modification No. 2, dated January 14, 2025, OCP exercised an additional partial 36
option year one of Contract No. CW116019 through March 31, 2025, and increased the NTE 37
amount of option year one by $194,873.94, from $389,565.92 to $584,439.86. 38
(e) Modification No. 3 will fully exercise option year on e of Contract No. CW116019 39
and increase the NTE amount of option year one by $584,046.19, from $584,439.86 to 40
$1,168,486.05. 41
(f) Under section 451(b)(1) of the District of Columbia Home Rule Act, approved 42
December 24, 1973 (87 Stat. 803; D.C. Official Code § 1- 204.51(b)(1)), Council approval is 43
necessary since the modification s will increase the value of the contract to more than $1 million 44
during a 12- month period. 45
(g) Approval is necessary to allow the continuation of these vital services. Without this 46
approval, Immediate Mailing Services, Inc. cannot be paid for goods and services provided in 47
excess of $1 million for the period from October 1, 2024, through September 30 , 2025. 48
Sec. 3. The Council determines that the circumstances enumerated in section 2 constitute 49
emergency circumstances making it necessary that the Modification Nos. 1, 2, and 3 to Contract 50
No. CW116019 with Immediate Mailing Services, Inc. Approval and Payment Authorization 51
Emergency Act of 2025 be adopted after a single reading. 52
Sec. 4. This resolution shall take effect immediately. 53