The Florida Senate
BILL ANALYSIS AND FISCAL IMPACT STATEMENT
(This document is based on the provisions contained in the legislation as of the latest date listed below.)
Prepared By: The Professional Staff of the Committee on Governmental Oversight and Accountability
BILL: CS/SB 1046
INTRODUCER: Governmental Oversight and Accountability Committee and Senator Hooper
SUBJECT: Public Records/Law Enforcement Geolocation Information
DATE: February 2, 2022
ANALYST STAFF DIRECTOR REFERENCE ACTION
1. Erickson Jones CJ Favorable
2. Limones-Borja McVaney GO Fav/CS
3. RC
Please see Section IX. for Additional Information:
COMMITTEE SUBSTITUTE - Substantial Changes
I. Summary:
CS/SB 1046 makes exempt from public inspection and copying requirements law enforcement
geolocation information held by a law enforcement agency. This is information collected using a
global positioning system or another mapping, locational, or directional information system that
allows tracking of the location or movement of a law enforcement officer or a law enforcement
vehicle. The bill provides that this exemption be applied retroactively. The bill requires law
enforcement agencies to disclose law enforcement geolocation information when requested by a
state or federal law enforcement agency.
The exemption is subject to the Open Government Sunset Review Act and will stand repealed on
October 2, 2027, unless reviewed and reenacted by the Legislature.
The bill creates a new public records exemption, therefore, it will require a two-thirds vote of the
members present and voting for final passage.
The bill is not expected to impact state or local government revenues and expenditures.
The bill takes effect upon becoming a law.
REVISED: BILL: CS/SB 1046 Page 2
II. Present Situation:
Access to Public Records – Generally
The State Constitution provides that the public has the right to inspect or copy records made or
received in connection with official governmental business.
1
The right to inspect or copy applies
to the official business of any public body, officer, or employee of the state, including all three
branches of state government, local governmental entities, and any person acting on behalf of the
government.
2
Additional requirements and exemptions related to public records are found in various statutes
and rules, depending on the branch of government involved. For instance, section 11.0431, F.S.,
provides public access requirements for legislative records. Relevant exemptions are codified in
s. 11.0431(2)-(3), F.S., and adopted in the rules of each house of the legislature.
3
Florida Rule of
Judicial Administration 2.420 governs public access to judicial branch records.
4
Lastly,
chapter 119, F.S., known as the Public Records Act, provides requirements for public records
held by executive agencies.
Executive Agency Records – The Public Records Act
The Public Records Act provides that all state, county and municipal records are open for
personal inspection and copying by any person, and that providing access to public records is a
duty of each agency.
5
Section 119.011(12), F.S., defines “public records” to include:
All documents, papers, letters, maps, books, tapes, photographs, films,
sound recordings, data processing software, or other material, regardless of
the physical form, characteristics, or means of transmission, made or
received pursuant to law or ordinance or in connections with the transaction
of official business by any agency.
The Florida Supreme Court has interpreted this definition to encompass all materials made or
received by an agency in connection with official business that are used to “perpetuate,
communicate, or formalize knowledge of some type.”
6
1
FLA. CONST. art. I, s. 24(a).
2
Id.
3
See Rule 1.48, Rules and Manual of the Florida Senate, (2018-2020) and Rule 14.1, Rules of the Florida House of
Representatives, Edition 2, (2018-2020)
4
State v. Wooten, 260 So. 3d 1060 (Fla. 4
th
DCA 2018).
5
Section 119.01(1), F.S. Section 119.011(2), F.S., defines “agency” as “any state, county, district, authority, or municipal
officer, department, division, board, bureau, commission, or other separate unit of government created or established by law
including, for the purposes of this chapter, the Commission on Ethics, the Public Service Commission, and the Office of
Public Counsel, and any other public or private agency, person, partnership, corporation, or business entity acting on behalf
of any public agency.”
6
Shevin v. Byron, Harless, Schaffer, Reid and Assoc., Inc., 379 So. 2d 633, 640 (Fla. 1980). BILL: CS/SB 1046 Page 3
The Florida Statutes specify conditions under which public access to public records must be
provided. The Public Records Act guarantees every person’s right to inspect and copy any public
record at any reasonable time, under reasonable conditions, and under supervision by the
custodian of the public record.
7
A violation of the Public Records Act may result in civil or
criminal liability.
8
The Legislature may exempt public records from public access requirements by passing a
general law by a two-thirds vote of both the House and the Senate.
9
The exemption must state
with specificity the public necessity justifying the exemption and must be no broader than
necessary to accomplish the stated purpose of the exemption.
10
General exemptions from the public records requirements are contained in the Public Records
Act.
11
Specific exemptions often are placed in the substantive statutes relating to a particular
agency or program.
12
When creating a public records exemption, the Legislature may provide that a record is “exempt”
or “confidential and exempt.” There is a difference between records the Legislature has
determined to be exempt from the Public Records Act and those which the Legislature has
determined to be exempt from the Public Records Act and confidential.
13
Records designated as
“confidential and exempt” are not subject to inspection by the public and may only be released
under the circumstances defined by statute.
14
Records designated as “exempt” may be released at
the discretion of the records custodian under certain circumstances.
15
Open Government Sunset Review Act
The provisions of s. 119.15, F.S., known as the Open Government Sunset Review Act
16
(the
Act), prescribe a legislative review process for newly created or substantially amended
17
public
records or open meetings exemptions, with specified exceptions.
18
The Act requires the repeal of
7
Section 119.07(1)(a), F.S.
8
Section 119.10, F.S. Public records laws are found throughout the Florida Statutes, as are the penalties for violating those
laws.
9
FLA. CONST. art. I, s. 24(c).
10
Id. See, e.g., Halifax Hosp. Medical Center v. News-Journal Corp., 724 So. 2d 567 (Fla. 1999) (holding that a public
meetings exemption was unconstitutional because the statement of public necessity did not define important terms and did
not justify the breadth of the exemption); Baker County Press, Inc. v. Baker County Medical Services, Inc., 870 So. 2d 189
(Fla. 1st DCA 2004) (holding that a statutory provision written to bring another party within an existing public records
exemption is unconstitutional without a public necessity statement).
11
See, e.g., s. 119.071(1)(a), F.S. (exempting from public disclosure examination questions and answer sheets of
examinations administered by a governmental agency for the purpose of licensure).
12
See, e.g., s. 213.053(2)(a), F.S. (exempting from public disclosure information contained in tax returns received by the
Department of Revenue).
13
WFTV, Inc. v. The Sch. Bd. of Seminole County, 874 So. 2d 48, 53 (Fla. 5
th
DCA 2004).
14
Id.
15
Williams v. City of Minneola, 575 So. 2d 683 (Fla. 5th DCA 1991).
16
Section 119.15, F.S.
17
An exemption is considered to be substantially amended if it is expanded to include more records or information or to
include meetings as well as records. Section 119.15(4)(b), F.S.
18
Section 119.15(2)(a) and (b), F.S., provides that exemptions required by federal law or applicable solely to the Legislature
or the State Court System are not subject to the Open Government Sunset Review Act. BILL: CS/SB 1046 Page 4
such exemption on October 2nd of the fifth year after creation or substantial amendment, unless
the Legislature reenacts the exemption.
19
The Act provides that a public records or open meetings exemption may be created or
maintained only if it serves an identifiable public purpose and is no broader than is necessary.
20
An exemption serves an identifiable purpose if it meets one of the following purposes and the
Legislature finds that the purpose of the exemption outweighs open government policy and
cannot be accomplished without the exemption:
It allows the state or its political subdivisions to effectively and efficiently administer a
governmental program, and administration would be significantly impaired without the
exemption;
21
It protects sensitive, personal information, the release of which would be defamatory, cause
unwarranted damage to the good name or reputation of the individual, or would jeopardize
the individual’s safety. If this public purpose is cited as the basis of an exemption, however,
only personal identifying information is exempt;
22
or
It protects information of a confidential nature concerning entities, such as trade or business
secrets.
23
The Act also requires specified questions to be considered during the review process.
24
In
examining an exemption, the Act directs the Legislature to question the purpose and necessity of
reenacting the exemption.
If the exemption is continued and expanded, then a public necessity statement and a two-thirds
vote for passage are required.
25
If the exemption is continued without substantive changes or if
the exemption is continued and narrowed, then a public necessity statement and a two-thirds vote
for passage are not required. If the Legislature allows an exemption to expire, the previously
exempt records will remain exempt unless otherwise provided by law.
26
Geolocation Data
“Geolocation data is data collected via an electronic communications network or service that
indicates the position of equipment used by people who are connected to the network or
19
Section 119.15(3), F.S.
20
Section 119.15(6)(b), F.S.
21
Section 119.15(6)(b)1., F.S.
22
Section 119.15(6)(b)2., F.S.
23
Section 119.15(6)(b)3., F.S.
24
Section 119.15(6)(a), F.S. The specified questions are:
What specific records or meetings are affected by the exemption?
Whom does the exemption uniquely affect, as opposed to the general public?
What is the identifiable public purpose or goal of the exemption?
Can the information contained in the records or discussed in the meeting be readily obtained by alternative means?
If so, how?
Is the record or meeting protected by another exemption?
Are there multiple exemptions for the same type of record or meeting that it would be appropriate to merge?
25
See generally s. 119.15, F.S.
26
Section 119.15(7), F.S. BILL: CS/SB 1046 Page 5
service.”
27
Some technologies that collect geolocation date include global positioning system
(GPS) units and smartphones. In addition to including information on “latitude, longitude, and
altitude of the equipment,” geolocation data can include the “time data was collected, direction
of travel, and other detailed information.”
28
One concern identified with the use of geolocation data is that the “data can be used to identify
people and discern details of where they live, work and travel, potentially enabling stalking and
harassment and revealing sensitive destinations….”
29
Geolocation Data on Law Enforcement Officers and Law Enforcement Vehicles
Geolocation data on a law enforcement officer may be available to the agency employing the
officer. For example, an important source for location information on the officer could be an
agency-issued or agency-owned cellphone.
30
The agency may have the ability to obtain location
information from the cellphone provider either through a built-in GPS capability in the
cellphone, a smart app, or through other available means. This location information may include
real-time or historical location information.
Geolocation information on a law enforcement officer may also be available to the law
enforcement agency if the officer is driving or riding in an agency-issued or agency-owned
vehicle equipped with GPS technology or other means of locating the vehicle and tracking its
movement.
31
There are multiple reasons why a law enforcement agency would track the location
and movement of its vehicles including:
“Identify[ing] which police vehicle is closest to a crime scene and [ensuring] those police
officers stay within their assigned zone,” which “can also be helpful if a police officer ever
goes missing on the job”;
32
and
“[Providing] directions and up-to-date traffic information, helping police officers get to the
scene of a crime or emergency sooner.”
33
Geolocation Data Relating to the Home Address of a Law Enforcement Officer
Section 119.071(4)(d)2.a., F.S., in part, provides a public records exemption for:
The home addresses of active or former sworn law enforcement personnel or of active or
former civilian personnel employed by a law enforcement agency;
The home addresses and places of employment of the spouses and children of such
personnel; and
The locations of schools and day care facilities attended by the children of such personnel.
27
Subcommittee on Cybersecurity, Privacy and Data: Geolocation Data, Task Force on Autonomous Vehicles (Oregon),
available at https://www.oregon.gov/ODOT/Get-Involved/Documents/Geolocation%20data%20ER%207-22.pdf (last visited
on Jan. 27, 2022).
28
Id.
29
Id.
30
See Marc Chase McAliister, GPS and Cell Phone Tracking of Employees, 70 Fla. L. Rev. 1265 (2019), available at
https://scholarship.law.ufl.edu/cgi/viewcontent.cgi?article=1438&context=flr (last visited on Jan. 27, 2022).
31
Id.
32
How Police Use GPS for Personal and Vehicle Tracking, BrickHouse Security, available at
https://www.brickhousesecurity.com/gps-trackers/how-police-use-gps/ (last visited on Jan. 27, 2022).
33
Id. BILL: CS/SB 1046 Page 6
The term “home addresses” means the dwelling location at which an individual resides and
includes the physical address, mailing address, street address, parcel identification number, plot
identification number, legal property description, neighborhood name and lot number, GPS
coordinates, and any other descriptive property information that may reveal the home address.
34
III. Effect of Proposed Changes:
Section 1 amends s. 119.071, F.S., to make exempt from public inspection and copying
requirements law enforcement geolocation information held by a law enforcement agency. The
section defines the term “law enforcement geolocation information” as information collected
using a global positioning system or another mapping, locational, or directional information
system that allows tracking of the location or movement of a law enforcement officer or a law
enforcement vehicle. The section further provides that the exemption be applied retroactively.
Section 1 requires law enforcement agencies to disclose law enforcement geolocation
information when requested by a state or federal law enforcement agency.
Section 1 specifies that the exemption does not apply to uniform traffic citations, crash reports,
homicide reports, arrest reports, incident reports, or any other official reports issued by an
agency which contain law enforcement geolocation information.
Section 1 provides that this new public records exemption is subject to the Open Government
Sunset Review Act and will be repealed on October 2, 2027, unless the Legislature reviews and
renews the exemption before that date.
Section 2 provides the following statement of public necessity for the exemption:
[t]he Legislature finds that it is a public necessity that geolocation
information of law enforcement officers and law enforcement vehicles be
made exempt from s. 119.07(1), Florida Statutes, and s. 24(a), Article I of
the State Constitution so that the safety of this state’s law enforcement
officers and the privacy of this state’s residents may be reasonably assured.
The Legislature recognizes that the regular and unregulated release of law
enforcement geolocation information can pose a danger to officers while on
patrol, can potentially result in the exposure of law enforcement officers’
residences, can release otherwise exempt surveillance and investigative
techniques, and can inadvertently disclose information about private
residents which would otherwise be exempt. Therefore, the Legislature
finds that it is a public necessity that law enforcement geolocation
information be made exempt from public record requirements and that such
exemption be applied retroactively.
Section 3 provides that the bill takes effect upon becoming a law.
34
Section 119.071(4)(d)1.a., F.S. (emphasis provided by staff). BILL: CS/SB 1046 Page 7
IV. Constitutional Issues:
A. Municipality/County Mandates Restrictions:
Not applicable. The bill does not require counties or municipalities to take an action
requiring the expenditure of funds, reduce the authority that counties or municipalities
have to raise revenue in the aggregate, nor reduce the percentage of state tax shared with
counties or municipalities.
B. Public Records/Open Meetings Issues:
Vote Requirement
Article I, s. 24(c), of the Florida Constitution requires a two-thirds vote of the members
present and voting in each chamber for final passage of a bill creating or expanding an
exemption to the public records requirements. This bill creates a new exemption for law
enforcement geolocation information held by a law enforcement agency, thus, the bill
requires a two-thirds vote to be enacted.
Public Necessity Statement
Article I, s. 24(c), of the Florida Constitution requires a bill creating or expanding an
exemption to the public records requirements to state with specificity the public necessity
justifying the exemption. Section 2 of the bill contains a statement of public necessity for
the exemption.
Breadth of Exemption
Article I, s. 24(c), of the Florida Constitution requires an exemption to the public records
requirements to be no broader than necessary to accomplish the stated purpose of the law.
The purpose of the law is protect the release of law enforcement geolocation information
because the regular and unregulated release of law enforcement geolocation information
can pose a danger to officers while on patrol, can potentially result in the exposure of law
enforcement officers’ residences, can release otherwise exempt surveillance and
investigative techniques, and can inadvertently disclose information about private
residents which would otherwise be exempt. The bill exempts law enforcement
geolocation information held by a law enforcement agency. The bill defines “law
enforcement geolocation information” and also specifies records to which the exemption
does not apply. The exemption does not appear to be broader than necessary to
accomplish the purpose of the law.
C. Trust Funds Restrictions:
None.
D. State Tax or Fee Increases:
None. BILL: CS/SB 1046 Page 8
E. Other Constitutional Issues:
None identified.
V. Fiscal Impact Statement:
A. Tax/Fee Issues:
None.
B. Private Sector Impact:
The private sector will be subject to the cost, to the extent one is imposed, associated with
an agency making redactions in response to a public records request.
C. Government Sector Impact:
Law enforcement agencies will incur costs related to redaction of records in responding
to public records requests to the extent law enforcement geolocation information are a
component of a requested record.
VI. Technical Deficiencies:
None.
VII. Related Issues:
None.
VIII. Statutes Affected:
This bill substantially amends section 119.071 of the Florida Statutes.
IX. Additional Information:
A. Committee Substitute – Statement of Substantial Changes:
(Summarizing differences between the Committee Substitute and the prior version of the bill.)
CS by Governmental Oversight and Accountability on February 2, 2022:
The CS adds a requirement that a law enforcement agency disclose law enforcement
geolocation information when requested by a state or federal law enforcement agency.
The CS also makes the bill take effect upon becoming a law.
B. Amendments:
None.
This Senate Bill Analysis does not reflect the intent or official position of the bill’s introducer or the Florida Senate.