The Florida Senate
BILL ANALYSIS AND FISCAL IMPACT STATEMENT
(This document is based on the provisions contained in the legislation as of the latest date listed below.)
Prepared By: The Professional Staff of the Committee on Governmental Oversight and Accountability
BILL: CS/SB 1614
INTRODUCER: Transportation Committee and Senator Harrell
SUBJECT: Public Records/Motor Vehicle Crashes/Traffic Citations
DATE: February 9, 2022
ANALYST STAFF DIRECTOR REFERENCE ACTION
1. Proctor Vickers TR Fav/CS
2. Ponder McVaney GO Pre-meeting
3. RC
Please see Section IX. for Additional Information:
COMMITTEE SUBSTITUTE - Substantial Changes
I. Summary:
CS/SB 1614 amends s. 316.066, F.S., to (i) expand a current public records exemption related to
personal information in a crash report; and (ii) make crash report data in a computerized database
confidential and exempt from public inspection and copying requirements. The bill also amends
s. 316.650, F.S., to make driver information contained in a uniform traffic citation (UTC) exempt
from public record inspection and copying requirements.
The exemption for personal information in a crash report is expanded under the bill by: (i)
removing the 60 day limitation period on accessing a crash report; and (ii) enlarging the
definition of agency.
1
The bill makes crash report data in a computerized database confidential
and exempt from public inspection and copying requirements. The bill designates certain
governmental and third-party entities to whom a crash report may be made available. The bill
provides for a sworn statement process as a condition precedent to a person accessing a crash
report held by an agency. In lieu of the sworn statement, an agency may provide a crash report
via electronic means pursuant to a memorandum of understanding. The bill provides that an
agency is not prohibited from providing summary reports of crashes to the media.
The bill makes driver information in a UTC exempt from public records inspection and copying
requirements. The bill defines the term “driver information” to mean a driver’s date of birth,
1
The bill provides that agency has the same meaning as that term is defined in s. 119.011, F.S., rather than, as under current
law, meaning only those agencies that “regularly receive[] or prepare[] information from or concerning the parties to motor
vehicle crashes.” See s. 316.066(2)(a), F.S.
REVISED: BILL: CS/SB 1614 Page 2
driver license number, address excluding the five-digit zip code, telephone number, motor
vehicle license plate number, and trailer tag number. The bill excludes the driver’s name from
the definition.
The bill specifically provides authority for an agency to release driver information in a UTC in
accordance with the exemptions in the Driver’s Privacy Protection Act (DPPA) of 1994 and in
the same manner that prescribed by s. 119.0712(2)(b), F.S., which governs the release of
personal information in a motor vehicle record.
The bill is subject to the Open Government Sunset Review Act and will stand repealed on
October 2, 2027, unless reviewed and reenacted by the Legislature. The bill contains a public
necessity statement for each exemption as required by the State Constitution.
Because the bill expands a public records exemption and creates two new public records
exemptions, a two-thirds vote of the members present and voting in each house of the Legislature
is required for passage.
The bill takes effect July 1, 2022.
II. Present Situation:
Access to Public Records - Generally
The State Constitution provides that the public has the right to inspect or copy records made or
received in connection with official governmental business.
2
The right to inspect or copy applies
to the official business of any public body, officer, or employee of the state, including all three
branches of state government, local governmental entities, and any person acting on behalf of the
government.
3
Additional requirements and exemptions related to public records are found in various statutes
and rules, depending on the branch of government involved. For instance, section 11.0431,
Florida Statutes (F.S.), provides public access requirements for legislative records. Relevant
exemptions are codified in s. 11.0431(2)-(3), F.S., and the statutory provisions are adopted in the
rules of each house of the legislature.
4
Florida Rule of Judicial Administration 2.420 governs
public access to judicial branch records.
5
Lastly, chapter 119, F.S., provides requirements for
public records held by executive agencies.
2
FLA. CONST. art. I, s. 24(a).
3
Id.
4
See Rule 1.48, Rules and Manual of the Florida Senate, (2018-2020) and Rule 14.1, Rules of the Florida House of
Representatives, Edition 2, (2018-2020)
5
State v. Wooten, 260 So. 3d 1060 (Fla. 4
th
DCA 2018). BILL: CS/SB 1614 Page 3
Executive Agency Records – The Public Records Act
Chapter 119, F.S., known as the Public Records Act, provides that all state, county and
municipal records are open for personal inspection and copying by any person, and that
providing access to public records is a duty of each agency.
6
A public record includes virtually any document or recording, regardless of its physical form or
how it may be transmitted.
7
The Florida Supreme Court has interpreted the statutory definition of
“public record” to include “material prepared in connection with official agency business which
is intended to perpetuate, communicate, or formalize knowledge of some type.
8
The Florida Statutes specify conditions under which public access to public records must be
provided. The Public Records Act guarantees every person’s right to inspect and copy any public
record at any reasonable time, under reasonable conditions, and under supervision by the
custodian of the public record.
9
A violation of the Public Records Act may result in civil or
criminal liability.
10
The Legislature may exempt public records from public access requirements by passing a
general law by a two-thirds vote of both the House and the Senate.
11
The exemption must state
with specificity the public necessity justifying the exemption and must be no broader than
necessary to accomplish the stated purpose of the exemption.
12
General exemptions from the public records requirements are contained in the Public Records
Act.
13
Specific exemptions often are placed in the substantive statutes relating to a particular
agency or program.
14
6
Section 119.01(1), F.S. Section 119.011(2), F.S., defines “agency” as “any state, county, district, authority, or municipal
officer, department, division, board, bureau, commission, or other separate unit of government created or established by law
including, for the purposes of this chapter, the Commission on Ethics, the Public Service Commission, and the Office of
Public Counsel, and any other public or private agency, person, partnership, corporation, or business entity acting on behalf
of any public agency.”
7
Section 119.011(12), F.S., defines “public record” to mean “all documents, papers, letters, maps, books, tapes, photographs,
films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means
of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by
any agency.”
8
Shevin v. Byron, Harless, Schaffer, Reid and Assoc., Inc., 379 So. 2d 633, 640 (Fla. 1980).
9
Section 119.07(1)(a), F.S.
10
Section 119.10, F.S. Public records laws are found throughout the Florida Statutes, as are the penalties for violating those
laws.
11
FLA. CONST. art. I, s. 24(c).
12
Id. See, e.g., Halifax Hosp. Medical Center v. News-Journal Corp., 724 So. 2d 567 (Fla. 1999) (holding that a public
meetings exemption was unconstitutional because the statement of public necessity did not define important terms and did
not justify the breadth of the exemption); Baker County Press, Inc. v. Baker County Medical Services, Inc., 870 So. 2d 189
(Fla. 1st DCA 2004) (holding that a statutory provision written to bring another party within an existing public records
exemption is unconstitutional without a public necessity statement).
13
See, e.g., s. 119.071(1)(a), F.S. (exempting from public disclosure examination questions and answer sheets of
examinations administered by a governmental agency for the purpose of licensure).
14
See, e.g., s. 213.053(2)(a), F.S. (exempting from public disclosure information contained in tax returns received by the
Department of Revenue). BILL: CS/SB 1614 Page 4
When creating a public records exemption, the Legislature may provide that a record is “exempt”
or “confidential and exempt.” Custodians of records designated as “exempt” are not prohibited
from disclosing the record; rather, the exemption means that the custodian cannot be compelled
to disclose the record.
15
Custodians of records designated as “confidential and exempt” may not
disclose the record except under circumstances specifically defined by the Legislature.
16
Open Government Sunset Review Act
The Open Government Sunset Review Act
17
(the Act) prescribes a legislative review process for
newly created or substantially amended
18
public records or open meetings exemptions, with
specified exceptions.
19
It requires the automatic repeal of such exemption on October 2nd of the
fifth year after creation or substantial amendment, unless the Legislature reenacts the
exemption.
20
The Act provides that a public records or open meetings exemption may be created or
maintained only if it serves an identifiable public purpose and is no broader than is necessary.
21
An exemption serves an identifiable purpose if it meets one of the following purposes and the
Legislature finds that the purpose of the exemption outweighs open government policy and
cannot be accomplished without the exemption:
It allows the state or its political subdivisions to effectively and efficiently administer a
governmental program, and administration would be significantly impaired without the
exemption;
22
It protects sensitive, personal information, the release of which would be defamatory, cause
unwarranted damage to the good name or reputation of the individual, or would jeopardize
the individual’s safety. If this public purpose is cited as the basis of an exemption, however,
only personal identifying information is exempt;
23
or
It protects information of a confidential nature concerning entities, such as trade or business
secrets.
24
The Act also requires specified questions to be considered during the review process.
25
In
examining an exemption, the Act directs the Legislature to carefully question the purpose and
necessity of reenacting the exemption.
15
See Williams v. City of Minneola, 575 So. 2d 683, 687 (Fla. 5th DCA 1991).
16
WFTV, Inc. v. The School Board of Seminole, 874 So. 2d 48 (Fla. 5th DCA 2004).
17
Section 119.15, F.S.
18
An exemption is considered to be substantially amended if it is expanded to include more records or information or to
include meetings as well as records. Section 119.15(4)(b), F.S.
19
Section 119.15(2)(a) and (b), F.S., provide that exemptions that are required by federal law or are applicable solely to the
Legislature or the State Court System are not subject to the Open Government Sunset Review Act.
20
Section 119.15(3), F.S.
21
Section 119.15(6)(b), F.S.
22
Section 119.15(6)(b)1., F.S.
23
Section 119.15(6)(b)2., F.S.
24
Section 119.15(6)(b)3., F.S.
25
Section 119.15(6)(a), F.S. The specified questions are:
What specific records or meetings are affected by the exemption?
Whom does the exemption uniquely affect, as opposed to the general public?
What is the identifiable public purpose or goal of the exemption? BILL: CS/SB 1614 Page 5
If the exemption is continued and expanded, then a public necessity statement and a two-thirds
vote for passage are required.
26
If the exemption is continued without substantive changes or if
the exemption is continued and narrowed, then a public necessity statement and a two-thirds vote
for passage are not required. If the Legislature allows an exemption to sunset, the previously
exempt records will remain exempt unless provided for by law.
27
Driver Privacy Protection Act of 1994
To obtain a driver’s license or register a vehicle, state departments of motor vehicles require an
individual to disclose detailed personal information, including name, home address, telephone
number, social security number and medical information. The Drivers Privacy Protection Act of
1994
28
(DPPA) was enacted to address two concerns (i) the growing threat from stalkers and
criminals who could acquire personal information from state departments of motor vehicles; and
(ii) to address the concern related to the common practice of some states of selling personal
information to business engaged in direct marketing and solicitation. To address these concerns,
the DPPA “establishes a regulatory scheme that restricts the States’ ability to disclose a driver’s
personal information from motor vehicle records without the driver’s consent.”
29
The DPPA
defines “motor vehicle record” to mean “any record that pertains to a motor vehicle operator's
permit, motor vehicle title, motor vehicle registration, or identification card issued by a
department of motor vehicles.”
30
“[P]ersonal information” is “information that identifies an
individual, including [a] … driver identification number, name, address …, [or] telephone
number, and medical or disability information, but does not include information on vehicular
accidents, driving violations and driver’s status.”
31
The DPPA’s disclosure ban is subject to the following 14 exceptions for which personal
information may be disclosed:
For use by any government agency, including any court or law enforcement agency, in
carrying out its functions, or any private person or entity acting on behalf of a Federal, State,
or local agency in carrying out its functions.
For use in connection with matters of motor vehicle or driver safety and theft; motor vehicle
emissions; motor vehicle product alterations, recalls, or advisories; performance monitoring
of motor vehicles, motor vehicle parts and dealers; motor vehicle market research activities,
including survey research; and removal of non-owner records from the original owner
records of motor vehicle manufacturers.
For use in the normal course of business by a legitimate business or its agents, employees, or
contractors, but only -
Can the information contained in the records or discussed in the meeting be readily obtained by alternative means?
If so, how?
Is the record or meeting protected by another exemption?
Are there multiple exemptions for the same type of record or meeting that it would be appropriate to merge?
26
See generally s. 119.15, F.S.
27
Section 119.15(7), F.S.
28
18 U.S.C. §§ 2721-2725.
29
See Reno v. Condon, 528 U.S. 141, 144 (2000).
30
18 U.S.C. § 2725(1).
31
Id. § 2725(3). BILL: CS/SB 1614 Page 6
o To verify the accuracy of personal information submitted by the individual to the
business or its agents, employees, or contractors; and
o If such information as so submitted is not correct or is no longer correct, to obtain the
correct information, but only for the purposes of preventing fraud by, pursuing legal
remedies against, or recovering on a debt or security interest against, the individual.
For use in connection with any civil, criminal, administrative, or arbitral proceeding in any
Federal, State, or local court or agency or before any self-regulatory body, including the
service of process, investigation in anticipation of litigation, and the execution or
enforcement of judgments and orders, or pursuant to an order of a Federal, State, or local
court.
For use in research activities, and for use in producing statistical reports, so long as the
personal information is not published, redisclosed, or used to contact individuals.
For use by any insurer or insurance support organization, or by a self-insured entity, or its
agents, employees, or contractors, in connection with claims investigation activities,
antifraud activities, rating or underwriting.
For use in providing notice to the owners of towed or impounded vehicles;
For use by any licensed private investigative agency or licensed security service for any
purpose permitted under this subsection.
For use by an employer or its agent or insurer to obtain or verify information relating to a
holder of a commercial driver's license.
For use in connection with the operation of private toll transportation facilities.
For any other use in response to requests for individual motor vehicle records if the State has
obtained the express consent of the person to whom such personal information pertains.
For bulk distribution for surveys, marketing or solicitations if the State has obtained the
express consent of the person to whom such personal information pertains.
For use by any requester, if the requester demonstrates it has obtained the written consent of
the individual to whom the information pertains.
For any other use specifically authorized under the law of the State that holds the record, if
such use is related to the operation of a motor vehicle or public safety.
Information that is not covered by the DPPA is non-personal information contained in motor
vehicle and driver license records, such as vehicular crash records, driving violations, and driver
status information. This information is considered public.
32
The DPPA Protections Incorporated into Florida’s Public Records Laws
Section 119.0712(2)(a) and (b), F.S., specifically incorporate the DPPA protections relating to
personal information contained in a motor vehicle record held by the Department of Highway
Safety and Motor Vehicles (DHSMV) into the state’s public records law. Additionally, state law
restrictions extend beyond the DPPA to restrict access to emergency contact information
contained in a motor vehicle report and email addresses collected by the DHSMV.
33
32
Florida Department of Highway Safety and Motor Vehicles, Privacy Statement Driver Privacy Protection Act, available at
https://www.flhsmv.gov/privacy-statement/driver-privacy-protection-act/ (last visited on January 13, 2022).
33
Section 119.0712(2)(c) and (d), F.S. BILL: CS/SB 1614 Page 7
Crash Reports
Florida law requires written reports of motor vehicle crashes, which must contain the following
information:
The date, time, and location of the crash.
A description of the vehicles involved.
The names and addresses of the parties involved, including all drivers and passengers, and
the identification of the vehicle in which each was a driver or a passenger.
The names and addresses of witnesses.
The name, badge number, and law enforcement agency of the officer investigating the crash.
The names of the insurance companies for the respective parties involved in the crash.
34
Pursuant to s. 316.066(2)(a), F.S., crash reports that reveal the identity, home or employment
telephone number or home or employment address of, or other personal information concerning
the parties involved in the crash are confidential and exempt for a period of 60 days after the
report is filed.
35
This exemptions applies to crash reports held by any agency that regularly
receives or prepares information from or concerning the parties to motor vehicle crashes. During
the 60 day period, crash reports may be released to those provided for in law, including but not
limited to, the parties involved in the crash, their legal representatives, their licensed insurance
agents, their insurers or insurers to which they have applied for coverage, and law enforcement
agencies.
36
Additionally, any local, state, or federal agency authorized by law to have access to
crash reports must be granted access in furtherance of its statutory duties.
37
After the 60 day period, all crash report data is released as public record, including all personal
information. DHSMV routinely makes crash reports available to the public through the Florida
Crash Portal.
38
The portal comprises crash reports transmitted by the Florida Highway Patrol
(FHP), county sheriff’s officers, local police departments, and other law enforcement agencies
throughout the state.
In 2020, more than 595,000 crash reports were submitted to the DHSMV, which was a
significant decrease from 2019, when more than 740,000 reports were submitted.
39
Uniform Traffic Citations
Under Florida law, DHSMV has the duty of prescribing and providing to every traffic
enforcement agency in the state pre-numbered traffic citation books.
40
In lieu of using printed
34
Section 316.066(a) and (b), F.S.
35
Section 316.066, F.S.
36
Section 316.066(2)(b), F.S. permits the immediate availability of crash reports to the parties involved in the crash, their
legal representatives, their licensed insurance agents, their insurers or insurers to which they have applied for coverage,
persons under contract with such insurers to provide claims or underwriting information, prosecutorial authorities, law
enforcement agencies, the Department of Transportation, county traffic operations, victim services programs, radio and
television stations licensed by the Federal Communications Commission, and certain newspapers.
37
Section 316.066(2)(c), F.S.
38
FLHSMV, Florida Crash Portal, at https://www.flhsmv.gov/traffic-crash-reports (last visited Jan. 18, 2022)
39
Email from Kevin Jacobs, Legislative Affairs Director, Department of Highway Safety and Motor Vehicles, FLHSMV
Legislation (October 8, 2021)(on file with the Senate Committee on Transportation).
40
Section 316.650(1)(a), F.S. BILL: CS/SB 1614 Page 8
citation books, traffic enforcement agencies may produce uniform traffic citations (UTCs) by
electronic means.
41
FHP is among the agencies who routinely prepare citations electronically.
UTCs contain various personal information about drivers who are issued citations, including
their names, dates of birth, addresses, telephone numbers, and driver license numbers.
42
Traffic enforcement agencies, including FHP, submit traffic citations to the clerks of court. The
clerks routinely provide searchable traffic court dockets on their internet websites. Electronic
citation data is also transmitted to the clerks through the Comprehensive Case Information
System maintained by the Florida Association of Court Clerks and Comptrollers, Inc.
43
The
UTCs, arrest, disposition, and criminal financial obligation files are electronically transmitted by
the clerks to DHSMV through the Traffic Citation Accounting and Transmission System.
Under current law, all traffic citations, including all personal identifying information on the
citations, is a public record and can be freely distributed. In 2020, more than 2 million citations
were issued by Florida law enforcement agencies.
44
III. Effect of Proposed Changes:
Section 1 amends s. 316.066, F.S. to provide that personal information held by an agency as
defined in s. 119.011
45
are confidential and exempt.
46
(emphasis added). Current law makes this
information confidential and exempt when held by an agency that regularly receives or prepares
information from or concerning the parties to motor vehicle crashes. The exemption applies to
crash reports held by an agency before, on, or after the effective date of this bill.
This section eliminates the 60 day time limitation, to make specified personal information - the
home or employment telephone number or home or employment address of, or other personal
information concerning the parties involved in the crash - exempt from public records
requirements in perpetuity, unless such access is provided in law. Current law permits a crash
report held by an agency to be made available to:
The parties involved in the crash;
The legal representatives of the parties involved in the crash;
The licensed insurance agents of the parties involved in the crash;
The insurers or insurers to which the parties involved in the crash have applied for coverage,
and persons under contract with such insurers to provide claims or underwriting information;
Prosecutorial authorities;
41
Section 316.650(1)(c), F.S.
42
See FLHSMV, Uniform Traffic Citation Procedures Manual (Rev. Nov. 2019), available at
https://www.flhsmv.gov/pdf/courts/utc/UTCCombinedManual.pdf. (last visited Jan. 26, 2022)
43
See s. 28.2405, F.S.
44
See supra note 39.
45
Section 119.011(2), F.S., defines the term “agency” to mean any state, county, district, authority, or municipal officer,
department, division, board, bureau, commission, or other separate unit of government created or established by law
including, for the purposes of this chapter, the Commission on Ethics, the Public Service Commission, and the Office of
Public Counsel, and any other public or private agency, person, partnership, corporation, or business entity acting on behalf
of any public agency.
46
Current law makes the exemption applicable only to “an agency that regularly receives or prepares information from or
concerning the parties to motor vehicle crashes.” BILL: CS/SB 1614 Page 9
Law enforcement agencies;
The Department of Transportation;
County Traffic operations; and
Victim services programs.
This sections adds to the above listing the following as permissible entities with whom an agency
may make a crash report available: the Department of Health, municipal traffic operations, and
any federal, state or local agency in carrying out its functions.
This section authorizes access to a crash report to a federal, state, or local governmental agency
or any private person or entity acting on behalf of a federal, state or local governmental entity in
in carrying out its functions which is authorized to have access to a crash report by any provision
of law. Such access must be used in the furtherance of such agency’s statutory duties and
pursuant to a memorandum of understanding approved by the agency holding the crash reports
which requires that the personal information contained in the crash reports remain confidential
and exempt.
Current law sets forth a condition precedent procedure for accessing a crash report. The bill
revises this process to require that a person – as a condition precedent - submit to the agency
holding a crash report, in a format prescribed by that agency, a sworn statement attesting to the
person’s identity, authority to access the crash report, and agreement to keep the personal
information contained in the crash report confidential and exempt, and refrain from using the
personal information for commercial solicitation or knowingly redisclosing the personal
information to any third party. In lieu of the sworn statement, an agency may provide crash
reports via electronic means via a memorandum of understanding that requires the personal
information in a crash report remain confidential and exempt, and prohibits such personal
information from being used for commercial solicitation or knowingly disclosed to any third
party who is not authorized to access such personal information.
This section specifies that an agency is not prohibited from providing summary reports of
crashes to radio and television stations, newspapers, and other news media, which reports may
disclose information about crashes, including, but not limited to:
The time, date, and location of a crash.
The name, age, gender, race, and ethnicity of any driver involved in the crash.
A general description of any vehicle involved in the crash, including the vehicle’s color,
make, model, body style, and year.
The names of the law enforcement agencies and officers responding to the scene or
investigating the crash.
The circumstances of the crash.
Whether any arrests were made or traffic citations were issued.
This section makes crash report data entered in a computerized database held by an agency
confidential and exempt from public records requirements. Specifically, the bill provides that if
crash reports are created by or submitted to an agency electronically as data elements within a
computerized database, or if personal information from a crash report is entered into a
computerized database, such crash report data is confidential and exempt. This exemption BILL: CS/SB 1614 Page 10
applies to such crash report data held by an agency, before, on or after the effective date of the
exemption. Such exemption does not prevent an agency from disclosing:
A crash report pursuant to the provisions governing disclosure to other agencies and third
parties and subject to the condition precedent.
Extracts of crash report data if all personal information is omitted from the extracts.
Section 2 amends s. 316.650, F.S., to make driver information contained in a uniform traffic
citation (UTC) held by an agency exempt
47
from public records inspection and copying
requirements. This applies to driver information held by an agency before, on, or after the
effective date of the bill.
The section defines the term “driver information” to mean a driver’s date of birth, driver license
number, address excluding the five-digit zip code, telephone number, motor vehicle license plate
number, and trailer tag number. The section excludes the driver’s name from the definition.
The section permits an agency to release driver information in accordance with any of the
permissible uses listed in 18 U.S.C. s. 2721(b), which are:
For use by any government agency, including any court or law enforcement agency, in
carrying out its functions, or any private person or entity acting on behalf of a Federal, State,
or local agency in carrying out its functions.
For use in connection with matters of motor vehicle or driver safety and theft; motor vehicle
emissions; motor vehicle product alterations, recalls, or advisories; performance monitoring
of motor vehicles, motor vehicle parts and dealers; motor vehicle market research activities,
including survey research; and removal of non-owner records from the original owner
records of motor vehicle manufacturers.
For use in the normal course of business by a legitimate business or its agents, employees, or
contractors, but only -
o To verify the accuracy of personal information submitted by the individual to the
business or its agents, employees, or contractors; and
o If such information as so submitted is not correct or is no longer correct, to obtain the
correct information, but only for the purposes of preventing fraud by, pursuing legal
remedies against, or recovering on a debt or security interest against, the individual.
For use in connection with any civil, criminal, administrative, or arbitral proceeding in any
Federal, State, or local court or agency or before any self-regulatory body, including the
service of process, investigation in anticipation of litigation, and the execution or
enforcement of judgments and orders, or pursuant to an order of a Federal, State, or local
court.
For use in research activities, and for use in producing statistical reports, so long as the
personal information is not published, redisclosed, or used to contact individuals.
For use by any insurer or insurance support organization, or by a self-insured entity, or its
agents, employees, or contractors, in connection with claims investigation activities,
antifraud activities, rating or underwriting.
47
When creating a public records exemption, the Legislature may provide that a record is “exempt” or “confidential and
exempt.” Custodians of records designated as “exempt” are not prohibited from disclosing the record; rather, the exemption
means that the custodian cannot be compelled to disclose the record. Custodians of records designated as “confidential and
exempt” may not disclose the record except under circumstances specifically defined by the Legislature. BILL: CS/SB 1614 Page 11
For use in providing notice to the owners of towed or impounded vehicles.
For use by any licensed private investigative agency or licensed security service for any
purpose permitted under this subsection.
For use by an employer or its agent or insurer to obtain or verify information relating to a
holder of a commercial driver’s license that is required under chapter 313 of title 49.
For use in connection with the operation of private toll transportation facilities.
For any other use in response to requests for individual motor vehicle records if the State has
obtained the express consent of the person to whom such personal information pertains.
For bulk distribution for surveys, marketing or solicitations if the State has obtained the
express consent of the person to whom such personal information pertains.
For use by any requester, if the requester demonstrates it has obtained the written consent of
the individual to whom the information pertains.
For any other use specifically authorized under the law of the State that holds the record, if
such use is related to the operation of a motor vehicle or public safety.
Any such release of driver information must conform to that prescribed by s. 119.0712(2)(b),
F.S., which governs the release of personal information in a motor vehicle record.
The public records exemption for driver information is subject to the Open Government Sunset
Review Act and shall stand repealed on October 2, 2027, unless reviewed and saved from repeal
through reenactment by the Legislature.
Section 3 contains a public necessity statement identifying a public purpose for each exemption.
The public necessity statement justifying the exemption for crash reports that reveal personal
information provides that:
Crash reports reveal significant personal information, not only about drivers involved in a
crash but also about motor vehicle owners, motor vehicle passengers, and other witnesses
and about owners of nonvehicle property damaged in a crash.
Use of the Internet and related technologies allows those with malicious purposes to exploit
the use of personal information, such as a motorist’s date of birth, driver license number, and
address, threatening motorist privacy and security.
Increasing use of information technology for the preparation, submission, and management
of crash reports has led agencies to hold vast repositories of computerized crash report data,
which includes such personal information.
Motorist personal information, when held by the DHSMV in motor vehicle records, is
confidential pursuant to the DPPA and s. 119.0712(2), F.S.
Restrictions on disclosure of motorist personal information, however, have not applied to
personal information contained in crash reports.
When crash reports and computerized crash report data are made available to the public,
because they comprise much of the same personal information contained in motor vehicle
records, the protections afforded by the DPPA are undermined, eroding the privacy and
safety of motorists.
The public necessity statement justifying the exemption for driver information states:
UTCs reveal significant personal information about drivers issued a citation. BILL: CS/SB 1614 Page 12
Use of the Internet and related technologies allow those with malicious purpose to exploit the
use of personal information, such as a motorist’s date of birth, driver license number, and
address, threatening motorists’ privacy and security.
Motorist personal information, when held by the DHSMV in motor vehicle records, is
confidential pursuant to the DPPA and s. 119.0712(2), F.S.
Restrictions on disclosure of motorist personal information have not applied to driver
information contained in UTCs.
When driver information contained in UTCs is made available to the public, because it
comprises much of the same personal information contained in motor vehicle records, the
protections afforded by the DPPA are undermined, eroding the privacy and safety of
motorists.
The bill takes effect July 1, 2022.
IV. Constitutional Issues:
A. Municipality/County Mandates Restrictions:
Not applicable. The bill does not require counties or municipalities to take action
requiring the expenditure of funds, reduce the authority that counties or municipalities
have to raise revenue in the aggregate, or reduce the percentage of state tax shared with
counties or municipalities.
B. Public Records/Open Meetings Issues:
Vote Requirement
Article I, s. 24(c) of the State Constitution requires a two-thirds vote of the members
present and voting for final passage of a bill creating or expanding an exemption to the
public records requirements. This bill expands a public records exemption related to
personal information in a crash report and makes crash report data in a computerized
database confidential and exempt. The bill also makes driver information contained in a
uniform traffic citation exempt from public records requirements. Thus, the bill requires a
two-thirds vote to be enacted.
Public Necessity Statement
Article I, s. 24(c) of the State Constitution requires a bill creating or expanding an
exemption to the public records requirements to state with specificity the public necessity
justifying the exemption. Section 3 of the bill contains a statement of public necessity for
each exemption.
Breadth of Exemption
Article I, s. 24(c) of the State Constitution requires an exemption to the public records
requirements to be no broader than necessary to accomplish the stated purpose of the law.
The purpose of the law is to: BILL: CS/SB 1614 Page 13
Protect personal information - the home or employment telephone number or home or
employment address of, or other personal information concerning the parties involved
in the crash - in a crash report and in computerized crash report data; and
Protect driver information - the driver’s date of birth, driver license number, address
excluding the five-digit zip code, telephone number, motor vehicle license plate
number, and trailer tag number - contained in a uniform traffic citation.
The exemptions do not appear to be broader than necessary to accomplish the purpose of
the law.
C. Trust Funds Restrictions:
None.
D. State Tax or Fee Increases:
None.
E. Other Constitutional Issues:
None identified.
V. Fiscal Impact Statement:
A. Tax/Fee Issues:
None.
B. Private Sector Impact:
The private sector entities which currently acquire and use personal information and
driver information to generate revenue, may be negatively impacted by the provisions of
the bill.
C. Government Sector Impact:
Government entities may incur costs related to the redaction of personal information in a
crash report, computerized crash report data, and a uniform traffic citation in responding
to public records requests.
VI. Technical Deficiencies:
None.
VII. Related Issues:
None. BILL: CS/SB 1614 Page 14
VIII. Statutes Affected:
This bill substantially amends the following sections of the Florida Statutes: 316.066 and
316.650.
IX. Additional Information:
A. Committee Substitute – Statement of Substantial Changes:
(Summarizing differences between the Committee Substitute and the prior version of the bill.)
CS by Transportation on January 18, 2022:
The committee substitute:
Clarifies current practice with respect to third parties acting on behalf of entities
exempt from the public record exemption. Third parties acting on behalf of persons or
entities who are authorized access to crash reports under this legislation may continue
to access the report. The third party may only redisclose the report to the entity they
are acting on behalf of; and
Removes conflicting language regarding disclosing crash reports to third parties, and
clarifies that crash reports may not be redisclosed for solicitation.
B. Amendments:
None.
This Senate Bill Analysis does not reflect the intent or official position of the bill’s introducer or the Florida Senate.