The Florida Senate
BILL ANALYSIS AND FISCAL IMPACT STATEMENT
(This document is based on the provisions contained in the legislation as of the latest date listed below.)
Prepared By: The Professional Staff of the Appropriations Subcommittee on Agriculture, Environment, and General
Government
BILL: CS/SB 1952
INTRODUCER: Governmental Oversight and Accountability Committee and Senator Albritton
SUBJECT: Evidence of Vendor Financial Stability
DATE: February 15, 2022
ANALYST STAFF DIRECTOR REFERENCE ACTION
1. Limones-Borja McVaney GO Fav/CS
2. Davis Betta AEG Pre-meeting
3. AP
Please see Section IX. for Additional Information:
COMMITTEE SUBSTITUTE - Substantial Changes
I. Summary:
CS/SB 1952 permits an agency to establish financial stability criteria when determining whether
a vendor is responsible and to require a vendor to demonstrate its financial stability during the
competitive solicitation process. The bill specifies three forms of evidence an agency must
accept if it requires a vendor to show financial stability during the competitive solicitation
process for the procurement of commodities and contractual services. Such evidence includes:
Audited financial statements that demonstrate the vendor’s satisfaction of financial stability
criteria.
Documentation of an investment-grade rating from a credit rating agency designated as a
nationally recognized statistical rating organization by the Securities and Exchange
Commission.
For a vendor with annual revenues exceeding $1 billion, a letter issued by the chief financial
officer or controller verifying such vendor’s satisfaction of financial stability criteria.
The bill defines the term “financial stability” to mean the capacity to, at a minimum, efficiently
allocate resources, assess and manage financial risks, and fully perform the contract
requirements, for the term of the contract.
The bill is not expected to impact state or local government revenue or expenditures.
The bill takes effect July 1, 2022.
REVISED: BILL: CS/SB 1952 Page 2
II. Present Situation:
Procurement of Commodities and Services
Chapter 287, F.S., regulates state agency procurement of personal property and services. The
term “agency” is defined broadly to mean any unit of the executive branch of state government.
1
The Department of Management Services (DMS) is responsible for overseeing state purchasing
activity, including professional and contractual services, as well as commodities needed to
support agency activities.
2
The DMS is authorized to evaluate contracts let by the federal government, another state, or a
political subdivision for the provision of commodities and contract services and, when it is
determined to be cost effective and in the best interest of the state, to enter into written
agreements authorizing a state agency to make purchases under such contract.
3
The DMS
negotiates contracts and purchasing agreements that are intended to leverage the state’s buying
power.
Section 287.017, F.S., establishes the purchasing categories, which are threshold amounts linked
to other requirements in ch. 287, F.S., as follows:
Category One: $20,000;
Category Two: $35,000;
Category Three: $65,000;
Category Four: $195,000; and
Category Five: $325,000.
State Term Contracts & Request for Quotes
Section 287.056, F.S., requires agencies and permits eligible users
4
to purchase commodities and
contractual services from purchasing agreements and state term contracts
5
procured by the DMS.
Agencies and eligible users may use a request for quote, to obtain written pricing or services
information from a state term contract vendor to determine whether a more favorable price, term,
or condition than that provided in the state term contract is available.
6
The use of a request for
quote does not constitute a decision subject to protest.
7
Rule 60A-1.043, Florida Administrative
Code, requires agencies to request at least two quotes from state term contracts with multiple
vendors, unless (i) the purchase is less than Category One ($20,000), or (ii) the state term
1
Section 287.012(1), F.S., defines the term “agency” to mean any of the various state officers, departments, boards,
commissions, divisions, bureaus, and councils and any other unit of organization, however designated, of the executive
branch of state government. “Agency” does not include the university and college boards of trustees or the state universities
and colleges.
2
See ss. 287.032 and 287.042, F.S.
3
Section 287.042(16), F.S.
4
Section 287.012(11), F.S., defines “eligible user” to mean any person or entity authorized by the DMS pursuant to rule to
purchase from state term contracts or to use the online procurement system.
5
Section 287.012(28), F.S., defines “state term contract” to mean a term contract that is competitively procured by the DMS
pursuant to s. 287.057, F.S., and that is used by agencies and eligible users pursuant to s. 287.056, F.S.
6
Section 287.056(2), F.S.
7
Section 287.056(2), F.S. BILL: CS/SB 1952 Page 3
contract requires otherwise. Agencies must document the justification for a selection based on
receipt of less than two quotes.
8
Competitive Solicitation
With certain exceptions,
9
the procurement of commodities or contractual services in excess of
Category Two, $35,000, requires agencies to use a competitive solicitation process.
10
Any form
of competitive solicitation must be made available simultaneously to all vendors, must include
the time and date for the receipt of bids, proposals, or replies, and must include all contractual
terms and conditions applicable to the procurement.
11
Depending on the cost and characteristics
of the needed good or service, the complexity of the procurement, and the number of available
vendors, agencies may use a variety of methods, including:
Single source contracts,
12
used when an agency determines that only one vendor is available
to provide a commodity or service at the time of purchase;
Invitations to bid (ITB),
13
used when an agency determines that standard services or goods
will meet needs, wide competition is available, and the vendor’s experience will not greatly
influence the agency’s results. The agency specifically defines the scope of work for the
contractual service and establishes precise specifications for the commodity or group of
commodities;
Requests for proposals (RFP),
14
which are used when the procurement requirements allow
for consideration of various solutions and the agency believes more than two or three vendors
exist who can provide the required goods or services; and
Invitations to negotiate (ITN),
15
which are used when negotiations are determined to be
necessary to obtain the best value and involve a request for highly complex, customized,
mission-critical services, by an agency dealing with a limited number of vendors. Agencies
must specify the criteria in determining the acceptability and selection of the vendors in
which the agency will invite to negotiate.
Chapter 287, F.S., grants an agency discretion in setting criteria for the award of a contract via
competitive solicitation. For example, s. 287.057(1)(b)4., F.S., which governs the award of a
contract via a RFP, provides that the “contract shall be awarded in writing to the responsible
16
and responsive
17
vendor whose proposal is determined … to be the most advantageous to the
state, taking into consideration the price and other criteria set forth in the request for proposals.”
Similarly, for an ITN, s. 287.057(1)(c)4., F.S., provides that the “agency shall award the contract
to the responsible and responsive vendor that the agency determines will provide the best value
8
Rule 60A-1.043, F.A.C.
9
Section 287.057(3)(e), F.S.
10
Section 287.057(1), F.S.
11
Id.
12
Section 287.057(3)(c), F.S.
13
Section 287.057(1)(a), F.S.
14
Section 287.057(1)(b), F.S.
15
Section 287.057(1)(c), F.S.
16
Section 287.012(25), F.S., defines “responsible vendor” to mean a vendor who has the capability in all respects to fully
perform the contract requirements and the integrity and reliability that will assure good faith performance. This definition
includes the financial capacity of the vendor.
17
Section 287.012(27), F.S., defines “responsive vendor” to mean a vendor that has submitted a bid, proposal, or reply that
conforms in all material respected to the solicitation. BILL: CS/SB 1952 Page 4
to the state.” Additional criteria or information requested for determining whether such vendor is
responsible include:
References of the vendor;
Documents evidencing a vendor’s technical expertise; and
A showing of financial capacity (also referred to as financial ability,
18
financial viability,
19
or
financial stability
20
) by submitting financial data, including audited financial statements.
Contract Evaluations and Negotiations
For a contract in excess of $195,000, the agency head must appoint at least three people to
evaluate proposals and replies who collectively have experience and knowledge in the program
areas and service requirements for which commodities or contractual services are sought.
21
In
addition, the agency head must appoint three people
22
to conduct negotiations during an
invitation to negotiate procurement who collectively have experience and knowledge in
negotiating contracts, contract procurement, and the program areas and service requirements for
which commodities or contractual services are sought.
23
If the value of a contract is in excess of $1 million in any fiscal year, at least one of the persons
conducting negotiations must be certified as a Florida certified contract negotiator (FCCN)
24
in
order to ensure that certified contract negotiators are knowledgeable about effective negotiation
strategies, capable of successfully implementing those strategies, and involved appropriately in
the procurement process.
25
If the value of a contract is in excess of $10 million in any fiscal year,
at least one of the persons conducting negotiations must be a Project Management Professional
certified by the Project Management Institute.
26
18
See, for example, The Escambia County School District Request for Proposal #161301, p. 18,
file:///C:/Users/borja.gabriela/Downloads/Bid_161301.pdf.
19
See, for example, Department of Juvenile Justice Solicitation #10706 – Statewide Clinical Laboratory Testing Services, p.
23, file:///C:/Users/borja.gabriela/Downloads/F1236158504_RFP_10706_SolicitationDocument.pdf.
20
Rule 25-17.0832, F.A.C.
21
Section 287.057(17)(a)1., F.S.
22
Section 287.057(17)(b)2, F.S., provides that if the value of the contract is in excess of $1 million in any fiscal year, then at
least one person conducting negotiations must be certified as a contract negotiator. If the value of the contract is in excess of
$10 million in any fiscal year, then at least one person conducting negotiations must be a Project Management Professional
certified by the Project Management Institute.
23
Section 287.057(17)(a)2., F.S.
24
Rule 60A-1.041(3), F.A.C., provides that a person must meet the following requirements for FCCN Certification, which is
valid for five years or until the expiration date stated on the person’s FCCN certificate, whichever is later:
Successful completion of the FCCN certification course;
At least 12 months’ experience as a purchasing agent, contract manager, or contract administrator for an agency or local
government entity, where the job description for the position required that at least half of the employee’s designated
duties included procuring commodities or contractual services, participating in contract negotiation, contract
management, or contract administration, or working as an agency attorney whose duties included providing legal counsel
to the agency’s purchasing or contracting staff; and
Experience during the preceding five years in leading at least one federal, state, or local government negotiation team
through a negotiated procurement, or participation in at least two federal, state, or local government negotiated
procurements. Negotiated procurements include those from a single source; those negotiated when fewer than two
responsive bids, proposals, or replies are received; and contract renewals. Employees must provide documentation to
show compliance with the experience and participation requirements when submitting the application.
25
Section 287.057(17)(b), F.S.
26
Id. BILL: CS/SB 1952 Page 5
Vendor Registration and the Vendor Bid System
Any vendor that wishes to provide goods or services to the state must register in the Vendor
Registration System.
27
Once registered, vendors are able to do business with the State of Florida
executive branch agencies through the Vendor Information Portal.
28
The Vendor Bid System (VBS), allows for agencies to post competitive solicitations of $35,000
or more. These solicitations include ITBs, RFPs, and ITNs for all vendors to review. Vendors
can then bid, submit proposals, or submit a request to negotiate with the state agency through the
VBS. A vendor will be notified through the VBS if its bid has been chosen and proceed by
following bid specifications, timelines, and budgets.
29
Chief Financial Officer and Department of Financial Services
The chief financial officer (CFO) of Florida is responsible for settling and approving accounts
against the state and maintaining all state funds and securities.
30
The CFO, using generally
accepted auditing procedures for testing or sampling, must examine, audit, and settle all
accounts, claims, and demands, whatsoever, against the State, arising under any law or resolution
of the Legislature, and issue a warrant directing the payment out of the State Treasury of such
amount as he or she allows thereon.
31
The CFO may adopt and disseminate to the agencies
procedural and documentation standards for payment requests and may provide training and
technical assistance to the agencies for these standards.
32
In addition, the CFO has the legal duty
of delivering all state warrants and will be charged with the official responsibility of the
protection and security of the state warrants while in his or her custody. The CFO may delegate
this authority to other state agencies or officers.
33
III. Effect of Proposed Changes:
Section 1 amends s. 287.057, F.S., to permit an agency to establish financial stability criteria
when determining whether a vendor is responsible and to require a vendor to demonstrate its
financial stability during the competitive solicitation process. Any agency that requires a vendor
to show financial stability
34
during a competitive solicitation process must accept any of the
following as evidence of financial stability:
Audited financial statements that demonstrate the vendor’s satisfaction of financial stability
criteria;
27
In order to register, a vendor must provide the following information: (1) Company Name; (2) Federal Tax ID; (3) Tax
Filing Name; (4) Business Location; (5) Commodities and Services Offered; and (5) Certified Business and Enterprise Status.
See The Department of Management Services, Vendor Resources, available at
https://www.dms.myflorida.com/business_operations/state_purchasing/vendor_resources (last visited, February 7, 2022).
28
See The Department of Management Services, Vendor Resources, available at
https://vendor.myfloridamarketplace.com/vms-web/spring/login?execution=e1s1 (last visited, February 7, 2022).
29
Id.
30
Section 17.001, F.S.
31
Section 17.03(1), F.S.
32
Section 17.03(3), F.S.
33
Section 17.03(4), F.S.
34
This is not a defined term in ch. 287, F.S. BILL: CS/SB 1952 Page 6
Documentation of an investment-grade rating from a credit rating agency designated as a
nationally recognized statistical rating organization by the Securities and Exchange
Commission; or
For a vendor with annual revenues exceeding $1 billion, a letter issued by the chief financial
officer or controller verifying such vendor’s satisfaction of financial stability criteria.
The section defines the term “financial stability” to mean the capacity to, at a minimum,
efficiently allocate resources, assess and manage financial risks, and fully perform the contract
requirements, for the term of the contract.
Section 2 provides that the bill takes effect July 1, 2022.
IV. Constitutional Issues:
A. Municipality/County Mandates Restrictions:
Not applicable. The bill does not require counties or municipalities to take action
requiring the expenditure of funds, reduce the authority that counties or municipalities
have to raise revenue in the aggregate, or reduce the percentage of state tax shared with
counties or municipalities.
B. Public Records/Open Meetings Issues:
None.
C. Trust Funds Restrictions:
None.
D. State Tax or Fee Increases:
None.
E. Other Constitutional Issues:
None identified.
V. Fiscal Impact Statement:
A. Tax/Fee Issues:
None.
B. Private Sector Impact:
Some vendors may experience an increase in costs associated with acquiring the required
evidence to prove financial stability. BILL: CS/SB 1952 Page 7
C. Government Sector Impact:
The bill is not expected to impact state or local government revenue or expenditures.
VI. Technical Deficiencies:
None.
VII. Related Issues:
None.
VIII. Statutes Affected:
This bill substantially amends section 287.057 of the Florida Statutes.
IX. Additional Information:
A. Committee Substitute – Statement of Substantial Changes:
(Summarizing differences between the Committee Substitute and the prior version of the bill.)
CS by Governmental Oversight and Accountability on January 26, 2022:
The CS does the following:
Permits an agency to establish financial stability criteria when determining whether a
vendor is responsible and to require a vendor to demonstrate its financial stability
during the competitive solicitation process;
Clarifies language regarding evidence of financial stability; and
Defines the term “financial stability” to mean the capacity to, at a minimum,
efficiently allocate resources, assess and manage financial risks, and fully perform the
contract requirements, for the term of the contract.
B. Amendments:
None.
This Senate Bill Analysis does not reflect the intent or official position of the bill’s introducer or the Florida Senate.