This docum ent does not reflect the intent or official position of the bill sponsor or House of Representatives.
STORAGE NAME: h0301c.EEC
DATE: 4/7/2023
HOUSE OF REPRESENTATIVES STAFF ANALYSIS
BILL #: CS/CS/HB 301 Emergency Response Mapping Data
SPONSOR(S): PreK-12 Appropriations Subcommittee, Choice & Innovation Subcommittee, Alvarez and
others
TIED BILLS: None. IDEN./SIM. BILLS: CS/SB 212
REFERENCE ACTION ANALYST STAFF DIRECTOR or
BUDGET/POLICY CHIEF
1) Choice & Innovation Subcommittee 17 Y, 0 N, As CS Wolff Sleap
2) PreK-12 Appropriations Subcommittee 14 Y, 0 N, As CS Bailey Potvin
3) Education & Employment Committee Wolff Hassell
SUMMARY ANALYSIS
In order to assist local first responders in responding to emergencies in public schools, the bill requires the
Department of Education (DOE) to create a School Mapping Data Grant Program, which public schools,
including charter schools, can apply to receive funds for mapping each school in the district.
The bill does not require school districts to use emergency response mapping data. However, should a school
district elect to do so, the district could procure a vendor to provide such data and apply for funding through the
School Mapping Data Grant Program.
The bill requires the mapping data to be provided in an electronic or a digital format to assist first responders in
responding to emergencies at schools and specifies minimum requirements for the data.
A vendor selected by a school district under the grant program is responsible for providing the data to the
district and local law enforcement and public safety agencies for use in responding to emergencies and for
conducting required active assailant drills.
The bill appropriates $14 million to the DOE for the School Mapping Data Grant Program established by this
bill.
The bill has an effective date of July 1, 2023.
STORAGE NAME: h0301c.EEC PAGE: 2
DATE: 4/7/2023
FULL ANALYSIS
I. SUBSTANTIVE ANALYSIS
A. EFFECT OF PROPOSED CHANGES:
Present Situation
Background
Lessons learned from school emergencies highlight the importance of preparing school officials and
first responders to implement emergency operations plans. By having plans in place to keep students
and staff safe, schools play a key role in taking preventative and protective measures to stop an
emergency from occurring or reduce the impact of an incident. They provide first aid, notify response
partners, and provide instructions before first responders arrive.
1
Schools also work with their community partners (i.e., governmental organizations that have a
responsibility in the school emergency operations plan to provide a cohesive, coordinated response).
Community partners include first responders (law enforcement officers, fire officials, and emergency
medical services personnel) as well as public and mental health entities.
2
According to federal guidance,
3
the planning process must include preparing and making available to
first responders an up-to-date and well-documented site assessment as well as any other information
that would assist them. These materials should include building schematics and photos of both the
inside and the outside, and include information about door and window locations, and locks and access
controls. Emergency responders should also have advance information on where students, staff, and
others with disabilities as well as those with access and functional needs are likely to be sheltering or
escaping, generally in physically accessible locations, along accessible routes, or in specific
classrooms.
4
State school safety guidance also highlights the importance of ensuring that first responders
understand the layout of school facilities. In a 2019 report on school safety, the Marjory Stoneman
Douglas High School Public Safety Commission (Commission) recommended that schools quickly, with
little to no funding required:
5
Ensure all campus doors and buildings are clearly marked with easily identifiable markings
known to first responders.
Mark exterior classroom windows so first responders can identify classrooms from the exterior
of the building.
Place building numbers on the roof for aerial support.
Provide keys/access to on duty law enforcement so they can quickly enter the school.
State-Level Support
Comprehensive Emergency Management Plan
1
U.S. Department of Education, Office of Elementary and Secondary Education, Office of Safe and Healthy Students, Guide for
Developing High-Quality School Emergency Operations Plans (2013), at 7, available at
https://www.fema.gov/sites/default/files/2020-07/guide-developing-school-emergency-operations-plans.pdf.
2
U.S. Department of Education, Office of Elementary and Secondary Education, Office of Safe and Healthy Students, Guide for
Developing High-Quality School Emergency Operations Plans (2013), at 7, available at
https://www.fema.gov/sites/default/files/2020-07/guide-developing-school-emergency-operations-plans.pdf.
3
The federal agencies collaborating on the guidance include the Federal Bureau of Investigation, the Federal Emergency Management
Agency, and the U.S. Departments of Education, Health and Human Services, Homeland Security, and Justice.
4
U.S. Department of Education, Office of Elementary and Secondary Education, Office of Safe and Healthy Students, Guide for
Developing High-Quality School Emergency Operations Plans (2013), at 64, available at
https://www.fema.gov/sites/default/files/2020-07/guide-developing-school-emergency-operations-plans.pdf.
5
Marjory Stoneman Douglas Public High School Safety Commission, Initial Report (Jan. 2019), at 364, available at
http://www.fdle.state.fl.us/MSDHS/CommissionReport.pdf. STORAGE NAME: h0301c.EEC PAGE: 3
DATE: 4/7/2023
For the 3,697 public schools in Florida,
6
emergency management is a collaborative process that
includes the Division of Emergency Management (DEM), the Department of Education (DOE), local
governments and first responders, and district school boards.
The DEM is required to prepare a state comprehensive emergency management plan (CEMP).
7
The
CEMP serves as the master operations document for Florida and is the framework through which the
state handles emergencies and disasters.
8
Each county, or with approval from the Governor, a group of two or more adjoining counties, is required
to establish and maintain such an emergency management agency and develop a county emergency
management plan and program that is coordinated and consistent with the state comprehensive
emergency management plan and program.
9
During a declared state or local emergency and upon the request of the director of the local emergency
management agency, the district school board or school boards in the affected area are required to
participate in emergency management by providing facilities and necessary personnel to staff such
facilities.
10
Department of Education Responsibilities
When the needs of disaster survivors exceed local government capabilities,
11
the DOE is tasked under
the CEMP, in relevant part, to:
12
Coordinate, when necessary during emergency activations, the use of educational facilities,
campuses and equipment by federal and state agencies, local school districts and Colleges.
Serve as the primary liaisons in coordinating all phases of an emergency response from pre-
disaster planning through post disaster recovery of educational facilities.
Facilitate the coordination and implementation of an emergency communication network with
the State Emergency Response Team and the public education school districts and Colleges.
Be prepared to provide trained personnel to other emergency response agencies upon
activation of the State Emergency Operations Center.
The Commissioner of Education (commissioner) oversees and enforces compliance with the
requirements relating to school safety and security by district school boards, district school
superintendents, and public schools, including charter schools. The commissioner must facilitate
compliance to the maximum extent provided under law, identify incidents of noncompliance, and
impose or recommend to the State Board of Education, the Governor, or the Legislature enforcement
and sanctioning actions.
13
Office of Safe Schools Responsibilities
The Office of Safe Schools (OSS) is a division of the DOE that serves as a central repository for best
practices, training standards, and compliance oversight in matters regarding school safety and security,
6
As of August 2021, there were 3,697 public schools in Florida. Florida Department of Education, PK-12 Public School Data
Publications and Reports: 2021-22 Public School Files, available at https://www.fldoe.org/accountability/data-sys/edu-info-
accountability-services/pk-12-public-school-data-pubs-reports/school/index.stml (Excel file “Number of Elementary, Middle/Junior
High, High, and Combination Schools, K-12 General Education, by District”).
7
Section 252.35(2), F.S.
8
Id. Florida Division of Emergency Management, 2020 Comprehensive Emergency Management Plan, available at
https://www.floridadisaster.org/globalassets/cemp/2020-cemp/2020-state-cemp.pdf.
9
Section 252.38(1)(a), F.S.
10
Section 252.38(1)(d), F.S.
11
Florida Division of Emergency Management, 2020 Comprehensive Emergency Management Plan, at 92, available at
https://www.floridadisaster.org/globalassets/cemp/2020-cemp/2020-state-cemp.pdf.
12
Id. at 101.
13
Section 1001.11(9), F.S. STORAGE NAME: h0301c.EEC PAGE: 4
DATE: 4/7/2023
including prevention efforts, intervention efforts, and emergency preparedness planning. OSS
responsibilities include, in relevant part:
14
The establishment of the school security risk assessment tool for use by school districts.
The development of a model emergency event family reunification plan for use by child care
facilities, public K-12 schools, and public postsecondary institutions that are closed or
unexpectedly evacuated due to natural or man-made disasters or emergencies.
The development and implementation of a School Safety Specialist Training Program for school
safety specialists, which must be based on national and state best practices on school safety
and include active shooter training.
Provision of ongoing professional development opportunities to district school board and charter
school personnel.
School District Requirements Related to School Safety
Emergency Response Policies and Procedures
District school boards must formulate and prescribe policies and procedures for emergency drills and
for actual emergencies, including, but not limited to, fires, natural disasters, active assailant and
hostage situations, and bomb threats, for all students and faculty at all district K-12 public schools.
District school board policies must establish emergency response and emergency preparedness
policies and procedures, including emergency notification procedures.
15
In 2022, the Legislature
required that law enforcement officers responsible for responding to a school in the event of an active
assailant must be physically present on campus and actively involved in the execution of active
assailant drills.
16
Each district school board must employ a school safety specialist to serve as the school district liaison
with local public safety agencies and national, state, and community agencies and organizations in
matters of school safety and security.
17
The school safety specialist must also conduct a school
security risk assessment at each public school using the Florida Safe Schools Assessment Tool
(FSSAT).
18
The FSSAT is required to be used by school officials at each school district and public school site in the
state in conducting security assessments and is intended to help school officials identify threats,
vulnerabilities, and appropriate safety controls for the schools that they supervise. The FSSAT is
required to address certain components of school safety, such as school emergency and crisis
preparedness planning.
19
Required Floor Plan Sharing with Law Enforcement
Each district school superintendent must provide to the law enforcement agency and fire department
that has jurisdiction over each educational facility a copy of the floor plans and other relevant
documents for each educational facility in the district.
20
After the initial submission of the floor plans and
other relevant documents, the district superintendent of schools shall submit, by October 1 of each
year, revised floor plans and other relevant documents for each educational facility in the district that
was modified during the preceding year.
21
14
Section 1001.212, F.S.
15
Section 1006.07(4), F.S.
16
Section 1006.07(4)(a), F.S.
17
Section 1006.07(6)(a), F.S.
18
Section 1006.07(6)(a)4., F.S.
19
Section 1006.1493, F.S.
20
Section 1013.13(1), F.S. “Educational facility” means the buildings and equipment, structures, and special educational use areas that
are built, installed, or established to serve primarily the educational purposes and secondarily the social and recreational purposes of
the community and which may lawfully be used as authorized by the Florida Statutes and approved by boards. Section 1013.01(6),
F.S.
21
Section 1013.13(1), F.S. STORAGE NAME: h0301c.EEC PAGE: 5
DATE: 4/7/2023
Trends in Emergency Response Mapping Data in Schools
At least 24 states are actively investing in digital maps, according to Critical Response Group, Inc., the
country’s largest school-mapping contractor.
22
An initial digital or critical incident map by a third-party
contractor can cost between roughly $3,500 and $5,000 per school.
23
Virginia
In Virginia, as part of required safety audits, each school board must create a detailed and accurate
floor plan for each public school building in the local school division or certify that the existing floor plan
for each such school is sufficiently detailed and accurate.
24
In 2022, the Virginia Department of Criminal
Justice Services announced it will reimburse each district school board up to $3,500 for each school
that collaborates with local first responder partners and chooses an approved vendor to provide digital
mapping services for the school.
25
New Jersey
Under a bill passed in New Jersey in 2022, public and private schools are required to submit to local
law enforcement authorities digital mapping data of school facilities.
26
The state has allocated $6.5
million in funding from the American Rescue Plan Act of 2021
27
to cover digital mapping for the 1,500
public and private schools that do not have digital maps.
28
Washington
The Washington Legislature has appropriated $24 million to map schools and cover operational costs
of the school mapping system since 2003, when it directed the Washington Association of Sheriffs and
Police Chiefs to create a statewide first responder mapping system for schools and other public
buildings.
29
Currently, school districts update the information at their own expense. Among districts and
agencies that report using the system, 33 to 53 percent intend to use it during an incident. Following a
review of the status of the system in schools, the Joint Legislative Audit and Review Committee
recommended that the Washington Association of Sheriffs and Police Chiefs should:
30
Develop and implement detailed training and outreach strategies that have measurable goals
and targets.
Periodically review technology standards, address user feedback about technology issues, and
use system data to inform its program management decisions.
Wisconsin
In 2022, the Wisconsin Department of Justice began offering grants of up to $5,000 per building to
district school boards, governing bodies of private schools, public schools, and tribal schools to submit
to law enforcement a digital blueprint of a school that can be easily accessed by law enforcement on
22
Pew, After Uvalde, States Look to New Digital Maps to Keep Schools Safe (Oct. 2022), https://www.pewtrusts.org/en/research-and-
analysis/blogs/stateline/2022/10/18/after-uvalde-states-look-to-new-digital-maps-to-keep-schools-safe (last visited Mar. 15, 2023).
23
Id.
24
Va. Code s. 22.1-279.8.
25
Virginia Department of Criminal Justice Services, Digital Mapping Program for Virginia K-12 Schools,
https://www.dcjs.virginia.gov/digital-mapping-program-virginia-k-12-schools (last visited Mar. 15, 2023).
26
New Jersey Legislature, S2426 (Session 2022-2023), https://www.njleg.state.nj.us/bill-search/2022/S2426 (last visited Jan. 31,
2023).
27
Pub. L. No. 117-2, 135 Stat. 1517 (Mar. 11, 2021).
28
State of New Jersey Governor Phil Murphy, Governor Murphy Unveils Statewide School Security Initiative (Aug. 2022),
https://www.nj.gov/governor/news/news/562022/20220830a.shtml (last visited Mar. 15, 2023).
29
Washington JLARC, 20-02 Final Report: First Responder Mapping System in K-12 Schools (June 2020),
https://leg.wa.gov/jlarc/reports/2020/mapping/f_3/default.html (last visited Mar. 15, 2023).
30
Id. STORAGE NAME: h0301c.EEC PAGE: 6
DATE: 4/7/2023
cell phones or other devices during a critical incident and provide a clear layout of a school for law
enforcement when a quick response is necessary. A total of $2 million is available in grant funding.
31
Michigan
The Michigan Legislature appropriated $12.5 million
32
to districts, intermediate districts, and nonpublic
schools for the implementation of critical incidence mapping that:
33
Is compatible with platforms and applications used by local, state, and federal public safety
officials.
Does not require the purchase of additional software for use.
Is provided in a printable format.
Is verified for accuracy through a walk-through of a school building and school grounds.
Is oriented true north.
Includes accurate floor plans overlaid on or current aerial imagery of a school building or school
plan.
Includes site-specific labeling that matches the structure of the school building, including room
labels, hallway names, external door or stairwell numbers, locations of hazards, key utility
locations, key boxes, automated external defibrillators, and trauma kits.
Includes site-specific labeling that matches the school grounds, including parking areas, athletic
fields, surrounding roads, and neighboring properties.
Includes a gridded overlay with x/y coordinates.
Includes information that best assists first responders in an emergency, including, but not
limited to, the following information:
o Building numbers.
o Floors.
o Suite designations.
o Room numbers.
o Other available relevant location information for each school.
Effect of Proposed Changes
In order to assist local first responders in responding to emergencies in public schools, the bill requires
the DOE to create a School Mapping Data Grant Program, which public schools, including charter
schools, can apply to receive funds for mapping each school in the district.
The bill does not require school districts to use emergency response mapping data. However, should a
school district elect to do so, the district could procure a vendor to provide such data and apply for
funding through the School Mapping Data Grant Program.
The bill requires the mapping data to be provided in an electronic or a digital format to assist first
responders in responding to emergencies at schools. The bill also requires the emergency response
mapping data to:
Be compatible with software platforms used by local, state, and federal public safety agencies
that provide emergency services to the specific school for which the data is provided without
requiring such agencies to purchase additional software or requiring a fee to view or access the
data.
Be compatible with security software platforms in use by the specific school for which the data is
provided without requiring the local law enforcement agencies or school districts to purchase
additional software or requiring a fee to view or access the data.
31
Wisconsin Department of Justice, DOJ Launches $2 Million Critical Incident Mapping Data Grant Program (July 2022),
https://www.doj.state.wi.us/news-releases/doj-launches-2-million-critical-incident-mapping-data-grant-program (last visited Mar. 15,
2023).
32
Michigan House Fiscal Agency, FY 2021-22 Supplemental Appropriations Summary: Enacted Public Act 93 of 2022 (House Bill
6012), available at http://www.legislature.mi.gov/documents/2021-2022/billanalysis/House/pdf/2021-HLA-6012-2F2BB5B1.pdf.
33
2022 Mich. Pub. Act. 93, s. 97d. STORAGE NAME: h0301c.EEC PAGE: 7
DATE: 4/7/2023
Be in a printable format and, if requested be in a digital file format, that can be integrated into
interactive mobile platforms in use.
Be verified for accuracy by a walk-through of school buildings and grounds.
Be oriented true north.
Be overlaid on current aerial imagery.
Contain site-specific labeling that matches the structure of school buildings, including room
labels, hallway names, and external door or stairwell numbers and locations of hazards, critical
utility locations, key boxes, automated external defibrillators, and trauma kits.
Contain site-specific labeling that matches the school grounds, including parking areas, athletic
fields, surrounding roads, and neighboring properties.
Be overlaid with gridded x and y coordinates.
A vendor selected by a school district under the grant program is responsible for providing the data to
the district and local law enforcement and public safety agencies for use in responding to emergencies
and for conducting required active assailant drills.
B. SECTION DIRECTORY:
Section 1: Amends s. 1013.13, F.S.; creating the School Mapping Data Grant Program within the
Department of Education; authorizing each school district to apply for program funds to
provide mapping data for public schools within the district; providing requirements for the
use of such funds; providing requirements for specified entities and school mapping
data.
Section 2: Provides appropriations.
Section 3: Provides an effective date.
II. FISCAL ANALYSIS & ECONOMIC IMPACT STATEMENT
A. FISCAL IMPACT ON STATE GOVERNMENT:
1. Revenues:
None.
2. Expenditures:
The bill appropriates $14 million in nonrecurring funds from the General Revenue Fund to the DOE
for the School Mapping Data Grant Program established in the bill.
B. FISCAL IMPACT ON LOCAL GOVERNMENTS:
1. Revenues:
None.
2. Expenditures:
None.
C. DIRECT ECONOMIC IMPACT ON PRIVATE SECTOR:
None.
D. FISCAL COMMENTS:
None. STORAGE NAME: h0301c.EEC PAGE: 8
DATE: 4/7/2023
III. COMMENTS
A. CONSTITUTIONAL ISSUES:
1. Applicability of Municipality/County Mandates Provision:
None.
2. Other:
None.
B. RULE-MAKING AUTHORITY:
None.
C. DRAFTING ISSUES OR OTHER COMMENTS:
None.
IV. AMENDMENTS/COMMITTEE SUBSTITUTE CHANGES
On March 21, 2023, the Choice & Innovation Subcommittee adopted a Proposed Committee Substitute
(PCS) and reported the PCS favorably as a committee substitute. The PCS differs from HB 301 in the
following ways:
changed the statewide procurement by the DOE to a grant program administered by the DOE;
clarified that participation in the grant program by school districts is voluntary and that charter
schools are included when the bill refers to each public school;
required the use of such school mapping data, when available, in mandatory active assailant
emergency drills;
required school districts participating in the program to consult with local law enforcement and
public safety agencies prior to selecting a vendor; and
updated the required specifications for the school mapping data.
On March 28, 2023, the PreK-12 Appropriations Subcommittee adopted an amendment and reported the
bill favorably as a committee substitute. The amendment:
appropriates $14 million in nonrecurring funds from the General Revenue Fund to the DOE for the
School Mapping Data Grant Program.
The bill analysis is drafted to the committee substitute adopted by the PreK-12 Appropriations
Subcommittee.