This docum ent does not reflect the intent or official position of the bill sponsor or House of Representatives.
STORAGE NAME: h0379.TMS
DATE: 1/11/2024
HOUSE OF REPRESENTATIVES STAFF ANALYSIS
BILL #: CS/HB 379 Pub. Rec./Financial Information Regarding Competitive Bidding
SPONSOR(S): Transportation & Modals Subcommittee, Truenow
TIED BILLS: IDEN./SIM. BILLS: SB 320
REFERENCE ACTION ANALYST STAFF DIRECTOR or
BUDGET/POLICY CHIEF
1) Transportation & Modals Subcommittee 17 Y, 0 N, As CS Walker Hinshelwood
2) Ethics, Elections & Open Government
Subcommittee
3) Infrastructure Strategies Committee
SUMMARY ANALYSIS
To prequalify for bidding on any Florida Department of Transportation (FDOT) construction contract in excess
of $250,000, a contractor must obtain a certificate of qualification from FDOT. In general, each application for a
certificate of qualification must be accompanied by the contractor’s financial statements. Upon written request
from FDOT, the applying contractor must provide any additional financial information necessary for the
Department to verify the financial adequacy of the applicant as presented in their financial statements.
Additionally, FDOT has discretion to make inquiries in order to verify and evaluate whether an applicant is
competent, is responsible, and possesses the necessary financial resources to perform the requested work.
Florida law currently provides public records exemptions which cover the financial statements provided by a
contractor applying for prequalification, but Florida law does not exempt from public disclosure any additional
financial information submitted to FDOT that is necessary to verify the financial adequacy of a prospective
bidder of a FDOT construction, road, or public works project.
The bill provides that any other financial information necessary to verify the financial adequacy of a prospective
bidder which an agency requires a prospective bidder to submit in order to prequalify for bidding or for
responding to a solicitation for a road or any other public works project is exempt from public disclosure.
The bill provides that the public record exemption is subject to the Open Government Sunset Review Act and
will stand repealed on October 2, 2029, unless reviewed and saved from repeal by the Legislature. It also
provides a statement of public necessity as required by the Florida Constitution.
The bill may have an indeterminate fiscal impact on state government and the private sector.
The bill provides an effective date of July 1, 2024.
Article I, s. 24(c) of the Florida Constitution requires a two-thirds vote of the members present and
voting for final passage of a newly created or expanded public record or public meeting exemption.
The bill expands an existing public record exemption; thus, it requires a two-thirds vote for final
passage.
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DATE: 1/11/2024
FULL ANALYSIS
I. SUBSTANTIVE ANALYSIS
A. EFFECT OF PROPOSED CHANGES:
BACKGROUND
Public Records
Article I, s. 24(a) of the Florida Constitution sets forth the state’s public policy regarding access to
government records. This section guarantees every person a right to inspect or copy any public record
of the legislative, executive, and judicial branches of government.
1
The Legislature, however, may
provide by general law for exemption from public record requirements provided the exemption passes
by two-thirds vote of each chamber, states with specificity the public necessity justifying the exemption,
and is no broader than necessary to meet its public purpose.
2
The Florida Statutes also address the public policy regarding access to government records. Section
119.07(1), F.S., guarantees every person a right to inspect and copy any state, county, or municipal
record, unless the record is exempt.
3
Furthermore, the Open Government Sunset Review Act
4
provides
that a public record exemption may be created or maintained only if it serves an identifiable public
purpose and the “Legislature finds that the purpose is sufficiently compelling to override the strong
public policy of open government and cannot be accomplished without the exemption.”
5
An identifiable
public purpose is served if the exemption meets one of the following purposes:
Allows the state or its political subdivisions to effectively and efficiently administer a
governmental program, which administration would be significantly impaired without the
exemption;
Protects sensitive personal information that, if released, would be defamatory or would
jeopardize an individual’s safety; however, only the identity of an individual may be exempted
under this provision; or
Protects trade or business secrets.
6
Pursuant to the Open Government Sunset Review Act, a new public records exemption or substantial
amendment of an existing public record exemption is repealed on October 2
nd
of the fifth year following
enactment, unless the Legislature reenacts the exemption.
Florida Department of Transportation (FDOT) Contractor Prequalification for Bidding
Contractor Certificate of Qualification
To prequalify for bidding on any FDOT construction contract in excess of $250,000, a contractor must
obtain a certificate of qualification from FDOT.
7
Each application for a certificate of qualification must be
accompanied by the contractor’s latest audited annual financial statements. If the application or the
annual financial statement shows the contractor’s financial condition more than four months prior to the
date when FDOT receives the application, the contractor must also submit audited interim financial
statements and an updated application.
8
1
Art. I, s. 24(a), FLA. CONST.
2
Art. I, s. 24(c), FLA. CONST.
3
A public record exemption means a provision of general law which provides that a specified record, or portion thereof, is not subject to
the access requirements of s. 119.07(1), F.S., or s. 24, Art. I of the State Constitution. See s. 119.011(8), F.S.
4
S. 119.15, F.S.
5
S. 119.15(6)(b), F.S.
6
Id.
7
S. 337.14, F.S.; R. 14-22, F.A.C.
8
The interim financial statements must cover the period from the end date of the annual statement and must show the financial
condition of the applying contractor no more than four months prior to the date FDOT receives the interim statement; but, upon request
of the applicant, an application and accompanying annual or interim financial statement received by the FDOT within 15 days after
either four-month period is considered timely. S. 337.14(1), F.S. STORAGE NAME: h0379.TMS PAGE: 3
DATE: 1/11/2024
An applying contractor desiring to bid exclusively for the performance of construction contracts with
proposed budget estimates of less than $2 million may submit reviewed annual or reviewed interim
financial statements prepared by a certified public accountant, instead of audited, certified financial
statements. FDOT may waive these requirements for projects having a contract price of $500,000 or
less if FDOT determines that the project is of a noncritical nature and the waiver will not endanger
public health, safety, or property.
9
FDOT’s rules provide that financial statements submitted in the qualification to bid process must include
the following:
A balance sheet;
An income statement, including separate totals for construction revenues, and all revenues
earned during the period covered;
A statement of retained earnings or changes in stockholders’ equity;
A statement of cash flows;
A consolidating or combining balance sheet, when required;
Notes to financial statements;
For projects over $1 million with the exception of Emergency Debris Removal only contracts, the
opinion of a Certified Public Accountant;
10
For projects over $250,000 but under $1 million, a review report prepared by a Certified Public
Accountant;
11
and
Upon written request, any additional financial information necessary for the Department to verify
the financial adequacy of the applicant as presented in their financial statements.
12
FDOT’s rules also include requirements with respect to the equipment, past record, experience,
financial resources, and organizational personnel of the applying contractor, which are necessary to
perform the specific class of work for which the contractor seeks certification.
13
FDOT has discretion to
make inquiries in order to verify and evaluate whether an applicant is competent, is responsible, and
possesses the necessary financial resources to perform the requested work.
14
If an applicant for a certificate of qualification is found to possess the prescribed qualifications, FDOT
must issue the applicant a certificate, which, unless revoked by FDOT for good cause, is valid for a
period of 18 months after the date of the applicant’s financial statement, or such shorter period as
FDOT prescribes.
15
Public Record Exemptions
Currently, Florida law provides that any financial statement that an agency requires a prospective
bidder to submit in order to prequalify for bidding or for responding to a proposal for a road or any other
public works project is exempt from public records.
16
Florida law further provides that the following documents, required when a contractor applies to qualify
to bid on a FDOT construction contract in excess of $250,000, are confidential and exempt from public
records:
17
Audited, certified financial statements prepared in accordance with generally accepted
accounting principles and auditing standards by a licensed certified public accountant;
Interim audited certified financial statements;
9
Id.
10
However, s. 337.14, F.S., allows an applying contractor to submit reviewed financial statements, rather than audited
financial statements, if the contractor desires to bid exclusively for the performance of construction contracts with
proposed budget estimates of less than $2 million.
11
See supra note 10.
12
R. 14-22.002(2), F.A.C.
13
S. 337.14(1), F.S.
14
R. 14-22.003(1), F.A.C.
15
S. 337.14(4), F.S.
16
S. 119.071(1)(c), F.S.
17
S. 337.14(1), F.S. STORAGE NAME: h0379.TMS PAGE: 4
DATE: 1/11/2024
Reviewed annual financial statements; or
Reviewed interim financial statements.
18
Current law does not exempt from public disclosure any additional financial information submitted to
FDOT that is necessary to verify the financial adequacy of a prospective bidder of a FDOT construction,
road, or public works project.
EFFECT OF THE BILL
The bill provides that any other financial information necessary to verify the financial adequacy of a
prospective bidder which an agency requires a prospective bidder to submit in order to prequalify for
bidding or for responding to a solicitation for a road or any other public works project is exempt from
public disclosure.
As required by the Florida Constitution, the bill contains a statement of public necessity for the public
records exemption. The public necessity statement includes the following reasons for the exemption of
the additional financial information:
Such financial information often contains sensitive information.
The risk of potential disclosure of sensitive financial information defeats the purpose of
protections already afforded to financial statements and may have a chilling effect on persons
desiring to prequalify or maintain prequalification for bidding or for responding to a solicitation
for road or public works projects.
The chilling effect may result in a limited pool of potential bidders and, thus, negatively impact
the state’s ability to receive the best value for road and other public works projects.
Protecting this financial information from disclosure will prevent such information from being
used by competitors to gain an unfair advantage against other bidders on road and other public
works projects.
Protecting this financial information from disclosure promotes the free provision of such
information to the requesting agency by removing a prospective bidder’s concern for attendant
risks in doing so.
As a result, this exemption promotes the state’s interest in ensuring that prospective bidders on
road and other public works projects possess the necessary financial resources to complete
such projects, many of which involve immense costs and may be complex and of long duration.
The bill is subject to the Open Government Sunset Review Act and stands repealed on October 2,
2029, unless reviewed and saved from repeal through reenactment by the Legislature.
The bill is effective on July 1, 2024.
B. SECTION DIRECTORY:
Section 1 Amends s. 119.071, F.S., relating to general exemptions from inspection or copying of
public records.
Section 2 Provides a public necessity statement.
Section 3 Provides an effective date of July 1, 2024.
18
Id. STORAGE NAME: h0379.TMS PAGE: 5
DATE: 1/11/2024
II. FISCAL ANALYSIS & ECONOMIC IMPACT STATEMENT
A. FISCAL IMPACT ON STATE GOVERNMENT:
1. Revenues:
None.
2. Expenditures:
Indeterminate. See “Fiscal Comments” section below.
B. FISCAL IMPACT ON LOCAL GOVERNMENTS:
1. Revenues:
None.
2. Expenditures:
None.
C. DIRECT ECONOMIC IMPACT ON PRIVATE SECTOR:
Indeterminate. See “Fiscal Comments” section below.
D. FISCAL COMMENTS:
The bill may have a negative, but likely insignificant impact on the state agencies, such as FDOT, that
oversee road or public works projects because agency staff responsible for complying with public
records requests may require training related to the creation of the public record exemption.
Additionally, agency staff will expend time determining which documents, or portions thereof, are
subject to a request for public records covered by the exemption provided in the bill. The costs,
however, can likely be absorbed within current agency resources.
The bill may increase the pool of potential bidders on any road or public works project to the extent that
the public records exemption reduces a chilling effect on persons desiring to prequalify or maintain
prequalification by protecting any sensitive financial information required by a state agency to verify the
financial adequacy of a prospective bidder.
III. COMMENTS
A. CONSTITUTIONAL ISSUES:
1. Applicability of Municipality/County Mandates Provision:
Not Applicable. This bill does not appear to affect county or municipal governments.
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DATE: 1/11/2024
2. Other:
Vote Requirement
Article I, section 24(c) of the State Constitution requires a two-thirds vote of the members present and
voting for final passage of a newly created or expanded public records exemption. The bill expands a
public record exemption; thus, it requires a two-thirds vote for final passage.
Public Necessity Statement
Article I, section 24(c) of the State Constitution requires a public necessity statement for a newly
created or expanded public records exemption. The bill expands an existing public record exemption;
thus, it requires, and includes, a public necessity statement. The public necessity statement provides
the following reasons for exempting from public disclosure financial information necessary to verify the
financial adequacy of a prospective bidder which an agency requires a prospective bidder to submit in
order to prequalify for bidding or for responding to a solicitation for a road or any other public works
project:
Such financial information often contains sensitive information.
The risk of potential disclosure of sensitive financial information defeats the purpose of
protections already afforded to financial statements and may have a chilling effect on persons
desiring to prequalify or maintain prequalification for bidding or for responding to a solicitation
for road or public works projects.
The chilling effect may result in a limited pool of potential bidders and, thus, negatively impact
the state’s ability to receive the best value for road and other public works projects.
Protecting this financial information from disclosure will prevent such information from being
used by competitors to gain an unfair advantage against other bidders on road and other public
works projects.
Protecting this financial information from disclosure promotes the free provision of such
information to the requesting agency by removing a prospective bidder’s concern for attendant
risks in doing so.
As a result, this exemption promotes the state’s interest in ensuring that prospective bidders on
road and other public works projects possess the necessary financial resources to complete
such projects, many of which involve immense costs and may be complex and of long duration.
Breadth of Exemption
Article I, section 24(c) of the State Constitution requires a newly created or expanded public records
exemption to be no broader than necessary to accomplish the stated purpose of the law. The bill
expands a current public record exemption in order to exempt, in addition to financial statements, any
other financial information necessary to verify the financial adequacy of a prospective bidder which an
agency requires a prospective bidder to submit in order to prequalify for bidding or for responding to a
solicitation for a road or any other public works project. The purpose of the current exemption is to
protect sensitive financial information that an agency receives in conjunction with its duties to review
specific types of applications. Therefore, the expanded exemption appears to be no broader than
necessary to accomplish its purpose.
B. RULE-MAKING AUTHORITY:
The bill neither provides rulemaking authority nor requires rulemaking by executive branch agencies.
C. DRAFTING ISSUES OR OTHER COMMENTS:
None.
IV. AMENDMENTS/COMMITTEE SUBSTITUTE CHANGES
On January 10, 2024, the Transportation & Modals Subcommittee adopted a Proposed Committee
Substitute (PCS) and reported the bill favorably as a committee substitute. The PCS:
Removes proposed changes to s. 337.14, F.S. STORAGE NAME: h0379.TMS PAGE: 7
DATE: 1/11/2024
Makes clarifying changes to s. 119.071(1)(c), F.S.
Amends the public necessity statement.
This analysis is drafted to the committee substitute as approved by the Transportation & Modals
Subcommittee.