LEGISLATIVE SERVICES AGENCY
OFFICE OF FISCAL AND MANAGEMENT ANALYSIS
FISCAL IMPACT STATEMENT
LS 7336 NOTE PREPARED: Jan 6, 2025
BILL NUMBER: HB 1312 BILL AMENDED:
SUBJECT: Public Notices.
FIRST AUTHOR: Rep. Meltzer BILL STATUS: As Introduced
FIRST SPONSOR:
FUNDS AFFECTED:XGENERAL IMPACT: State & Local
XDEDICATED
FEDERAL
Summary of Legislation: Website– The bill requires the Indiana Archives and Records Administration
(IARA) to establish a state public notice website not later than July 1, 2026. The bill prohibits the
administration from charging a fee for publishing or viewing notices. The bill effective July 1, 2026,
eliminates provisions regarding publication of notice on a political subdivision website.
Publishing of Notices– The bill allows a person to satisfy any notice statute by publishing notice in any of
the following forms of media: (1) Newspaper, including print edition or electronic edition. (2) Locality
newspaper, including print edition or electronic edition. (3) Political subdivision website (before July 1,
2026). (4) The state public notice website (after June 30, 2026). The bill eliminates provisions requiring: (1)
a political subdivision to publish notice only in a newspaper or locality newspaper; or (2) a newspaper that
has a website to publish notice both in the newspaper and on the website.
Effective Date: July 1, 2025.
Explanation of State Expenditures: Website– The IARA currently provides a searchable archive catalog
that includes records from local units. Adding public notice records would require some technology
development and annual maintenance. The cost would depend on the number of records entered per year,
the required functionality of the search tool that may be outside the scope of the current records search
capabilities of the IARA website, and an additional staff member to administrate the notices, if needed.
HB 1312 1 Table. Estimated Costs to Establish Public Notice Website
FY 2026 FY 2027
Staff Cost* $65,500 $66,600
Development & Ongoing Maintenance $15,000 to $45,000 $15,000 to $45,000
TOTAL $80,500 to $110,500 $81,600 to $111,600
*Estimated cost for one position, includes base salary and fringe benefits, if needed.
Explanation of State Revenues:
Explanation of Local Expenditures: Publishing of Notices– This provision may save local units of
government from the cost of publishing public notices in newsprint and/or electronic news format.
Explanation of Local Revenues:
State Agencies Affected: IARA, state agencies posting public notices.
Local Agencies Affected: Local units of government.
Information Sources: https://www.in.gov/iara/services-for-public/search-archives-holdings/; Legislative
Services Agency, Office of Technology Services.
Fiscal Analyst: Chris Baker, 317-232-9851.
HB 1312 2