Division of the Budget
Landon State Office Building Phone: (785) 296-2436
900 SW Jackson Street, Room 504 adam.c.proffitt@ks.gov
Topeka, KS 66612 http://budget.kansas.gov
Adam Proffitt, Director Laura Kelly, Governor
Division of the Budget
January 30, 2023
The Honorable Troy Waymaster, Chairperson
House Committee on Appropriations
300 SW 10th Avenue, Room 112-N
Topeka, Kansas 66612
Dear Representative Waymaster:
SUBJECT: Fiscal Note for HB 2077 by Joint Committee on Information Technology
In accordance with KSA 75-3715a, the following fiscal note concerning HB 2077 is
respectfully submitted to your committee.
HB 2077 would require the Joint Committee on Information Technology (JCIT) to advise
and consult on all state agency information technology projects that pose a significant business
risk as determined by the Information Technology Executive Council’s policies. The bill would
define “business risk.” The bill would also alter the definition of “information technology project.”
HB 2077 would require whenever an agency proposes an information technology project, the
agency would prepare documentation that would include a financial plan showing the proposed
source of funding and categorized expenditures for each phase of the project and cost estimates
for any needs analysis or other investigations, consulting, or other professional services, computer
programs, data, equipment, buildings, or major repairs or improvements to buildings, and other
items or services necessary for the project. Also, the documentation would have to be consistent
with information technology resource policies and procedures and project management
methodologies for all state agencies; an information technology architecture, including
telecommunications systems, networks, and equipment that covers all state agencies; standards for
data management for all agencies; and a strategic information technology management plan for
the state.
The bill specifies the following requirements to be met prior to the release of any request
for proposal for an information technology project with significant business risk:
1. Specifications for bids or proposals for a project would be submitted to the Chief
Information Technology Officer (CITO) of the branch of state government of which the The Honorable Troy Waymaster, Chairperson
Page 2—HB 2077
agency is a part of. Information technology projects requiring the CITO’s approval must
have that CITO’s written approval on the bid or proposal specifications;
2. Each CITO must submit the project and project plan, including architecture and the cost
benefit analysis, to each member of the JCIT and to the Kansas Legislative Research
Department (KLRD). Each project plan must include a notice specifying the date the
summary was mailed or e-mailed;
3. Each JCIT member would review the summary and may submit questions, requests for
additional information, or a request for a presentation and review of the proposed project
at a JCIT meeting;
4. If at least two members of the JCIT contact KLRD within seven business days of the date
specified in the summary description and request that the JCIT schedule a meeting for
presentation and review, KLRD would notify the CITO of the appropriate branch of state
government, the agency head, and the Committee Chairperson that a meeting has been
requested on the next business day following the members’ contact with KLRD;
5. The Committee Chairperson would be required to call a meeting of the Committee as soon
as practicable after receiving notice of the request. The Chairperson would furnish the
CITO and agency head with a notice of the time, date, and place of the meeting;
6. A state agency could not authorize or approve the release of any request for proposal or
other bid event for an information technology project without having first advised and
consulted with the JCIT at a meeting unless fewer than two members of the JCIT contact
KLRD to request a Committee meeting for presentation and review or a Committee
meeting is requested by at least two members but the meeting does not occur within two
calendar weeks of the Chairperson receiving the notification from KLRD;
7. The bill would require the JCIT to report to the House Appropriations Committee and the
Senate Ways and Means Committee on the JCIT’s recommendations regarding the merit
of information technology project appropriations; and
8. The JCIT would be responsible for reviewing information technology plans and budget
estimates for all state agencies.
The bill would also update and clarify provisions of the Kansas Cybersecurity Act and add
additional state agency cybersecurity training requirements and reports.
The Office of Information Technology Services (OITS) states the agency does not
currently have data on low-cost projects that are high-risk because state agencies are not reporting
those outside their agency. OITS states that the Kansas Information Security Office currently
provides security awareness training to Executive Branch agencies through a vendor. OITS
estimates additional expenditures of $120,096 in FY 2024 to train employees from the Board of
Regents and universities, the Judicial Branch, and the Legislative Branch. OITS indicates this
funding would be paid to an outside vendor and recovered through billings to participating
agencies.
The Honorable Troy Waymaster, Chairperson
Page 3—HB 2077
The Kansas Department of Transportation states that enactment of the bill would result in
additional workload for KDOT to complete required documentation and reports; however, the
agency indicates any additional workload could be absorbed within existing budget resources.
The Kansas Department of Revenue indicates there would be no fiscal effect on agency
operations because the agency follows all state IT processes. Any fiscal effect associated with HB
2077 is not reflected in The FY 2024 Governor’s Budget Report.
Sincerely,
Adam Proffitt
Director of the Budget
cc: Brian Reiter, OITS
Karen Clowers, Legislative Services