SLS 19RS-303 ENGROSSED
2019 Regular Session
SENATE BILL NO. 57
BY SENATOR WALSWORTH
Prefiled pursuant to Article III, Section 2(A)(4)(b)(i) of the Constitution of Louisiana.
PUBLIC RECORDS. Provides for certain records management services. (8/1/19)
1 AN ACT
2 To amend and reenact R.S. 44:415, relative to the records management program at the
3 division of archives, records management, and history within the Department of
4 State; to provide for the centralized document conversion center for the state; and to
5 provide for related matters.
6 Be it enacted by the Legislature of Louisiana:
7 Section 1. R.S. 44:415 is hereby amended and reenacted to read as follows:
8 ยง415. Centralized microfilm service imaging and preservation services
9 The microfilm imaging and preservation services section of the records
10 management program of the division shall be the centralized microfilm document
11 conversion center for the state. All state agencies lacking existing internally
12 established microfilming paper conversion systems of their own, and those state
13 agencies whose equipment or facilities are no longer adequate to meet the agency's
14 need, shall contract with the division for microfilming conversion services or shall
15 obtain division approval for any such a conversion contract with any other vendor
16 or purchase of any other conversion system. All microfilming records produced
17 by state agency microfilming conversion systems shall comply with standards
Page 1 of 2
Coding: Words which are struck through are deletions from existing law;
words in boldface type and underscored are additions. SB NO. 57
SLS 19RS-303 ENGROSSED
1 established by the division in accordance with R.S. 44:405(A)(3). This provision
2 shall not be applicable to any state agency where it can be demonstrated to be more
3 economically feasible to continue the microfilming within the agency.
The original instrument and the following digest, which constitutes no part
of the legislative instrument, were prepared by Margaret M. Corley.
DIGEST
SB 57 Engrossed 2019 Regular Session Walsworth
Present law provides that the microfilm section of the records management program of the
division of archives, records management, and history (division) within the Department of
State will be the centralized microfilm center for the state.
Proposed law provides for the removal of the term microfilming to reflect other document
preservation systems provided by the imaging and preservation services section of the
records management program of the division.
Present law requires all state agencies to obtain division approval for a conversion contract
with any other conversion vendor.
Proposed law retains present law and further requires all state agencies to obtain division
approval for the purchase of any conversion system.
Present law provides that the requirements of present law will not be applicable to any state
agency where it can be demonstrated to be more economically feasible to continue the
microfilming within the agency.
Proposed law removes the exemption.
Effective August 1, 2019.
(Amends R.S. 44:415)
Page 2 of 2
Coding: Words which are struck through are deletions from existing law;
words in boldface type and underscored are additions.