Louisiana House Bill HB712

Louisiana 2012 Regular Session

• Introduced: 3/12/12
• Refer: 3/12/12

Caption

Provides relative to retention of public records

Impact

The impact of HB 712 on state laws is significant as it introduces required standards for public record retention and enhances the state archivist's authority to oversee these practices. By implementing a consistent process for surveying records locations and types, the bill serves to minimize the risks of mismanagement or loss of public records. This new process is crucial for agencies to maintain transparency and to uphold the integrity of public recordkeeping. As such, agencies must adapt their practices to comply with these new regulations, which may necessitate additional resources or training regarding record management.

Summary

House Bill 712, proposed by Representative St. Germain, establishes a systematic approach to the retention of public records in Louisiana. This legislation mandates that agency heads or designated records officers conduct a biannual survey detailing each physical location where their agency's records are stored, along with the types of media and records held at those sites. The purpose of this requirement is to enhance the oversight by the state archivist and ensure that records of continuing value are properly maintained and monitored. The bill reflects an effort to improve records management across various state and local agencies, thus facilitating better accountability.

Sentiment

The general sentiment surrounding HB 712 appears to favor increased regulation and accountability for state agencies regarding public records. Proponents argue that the bill will contribute to better records management practices, allowing for more efficient access to public information. However, there may also be concerns from agency heads about the administrative burden and resource allocation needed to comply with the new requirements. While there seems to be broad support for enhancing records oversight, there could be contention regarding the implications this has for agency operation efficiencies.

Contention

Notable points of contention regarding HB 712 may arise from the perceived administrative burden it imposes on state and local agencies. Some agency heads might argue that the requirement for detailed biannual surveys could result in a lack of efficiency and distract from their primary responsibilities. Additionally, while the enhanced oversight is intended to improve public access and accountability, critics could point out potential overreach in regulation that could complicate the management of records and create obstacles for agencies in executing their duties effectively.