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STATE OF OKLAHOMA
1st Session of the 58th Legislature (2021)
COMMITTEE SUBSTITUTE
FOR
SENATE BILL 304 By: Jech
COMMITTEE SUBSTITUTE
An Act relating to the Department of Corrections;
amending 57 O.S. 2011, Section 37, as last amended by
Section 1, Chapter 247, O.S.L. 2019 (57 O.S. Supp.
2020, Section 37), which relates to correctional
facilities; clarifying language; modifying certain
required documentation; modifying assumption of
custody; and providing an effective date.
BE IT ENACTED BY THE PEOPLE OF THE STATE OF OKLAHOMA:
SECTION 1. AMENDATORY 57 O.S. 2011, Section 37, as last
amended by Section 1, Chapter 247, O.S.L. 2019 (57 O.S. Supp. 20 20,
Section 37), is amended to read as follows:
Section 37. A. If all correctional facilities reach maximum
capacity and the Departmen t of Corrections is required to contract
for bed space to house state inmates:
1. The Pardon and Parole Board shall consider all nonviolent
offenders for parole who are within six (6) months of their
scheduled release from a penal fa cility; and
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2. Prior to contracting with a private prison operator to
provide housing for state inmates, the Department shall send
notification to all county jails in this state that bed space is
required to house the overflow population of state inmates. Upon
receiving notification, the sheriff or jail trust administrator of a
county jail is authorized to enter into agreements with the
Department to provide housing for the inma tes. Reimbursement for
the cost of housing th e inmates shall be a negotiated per diem rate
for each inmate as contracted but sh all in no event be l ess than the
per diem rate provided for in Section 38 of this title.
B. No inmate may be received by a pena l facility from a county
jail without first sc heduling a transfer with the Department.
Within five (5) business days after the court orders the jud gment
and sentence, the court clerk shall transmit to the Department by
facsimile, electronic mail, or actua l delivery a certified copy of:
1. The the judgment and sentence certifying that the inmate is
sentenced to the Department of C orrections;
2. A notice of judgment and sentence signed by the sentencing
judge or court clerk. The not ice shall include the n ame of the
defendant, date of birth, case numb er, county of conviction, name of
the sentencing judge, the crime for which the de fendant was
convicted, the sentence imposed, if multiple sentences whether the
sentences run concurrently or consecutively, and whether the
defendant is to receive credit for any time served. The notice of
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judgment and sentence shall be substantially in t he form provided
for in subsection F of this section; or
3. Plea paperwork, Summary of Facts and Sentenc e on Plea or
Sentencing After Jury Trial Summary of Facts may be used as
sentencing documents.
C. The receipt of the certified c opy of the judgment an d
sentence shall be certification that the sentencing court has
entered a judgment and sentence and all o ther necessary commitme nt
documents. The Department of Corrections i s authorized to determine
the appropriate method of delivery from each county base d on
electronic or other capabilities, and establish a method for issuing
receipts certifying that the De partment has received t he judgment
and sentence document. The Depart ment shall establish a dedicated
electronic address location for receipt of all el ectronically
submitted judgment and sentence documents. The electronic address
location shall provide wr itten receipt verificat ion of each received
judgment and sentence doc ument. Once an appropriate judgment and
sentence document, as listed in subsectio n B of this section, is
received by the Department of Corrections, the Department shall
contact the sheriff or jail trust administrator when bed space is
available to schedule the transfer and reception of the inmate into
the Department. The Department shall as sume custody of an inm ate
from a county prior to receiving the certified copy of the judgment
and sentence upon receipt by the Department of an y of the
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appropriate judgment and sentence documents as listed in subsection
B of this section.
D. If the Department receives a judgme nt and sentence docu ment
from a county that includes inaccurate information f rom the
sentencing court the Department shal l notify the county within a
timely manner.
E. When a county jail has reached its capacity of inmates as
provided in the standards set forth in Section 192 of Title 74 of
the Oklahoma Statutes, then the county s heriff or jail trust
administrator shall notify the Director of the Oklahoma De partment
of Corrections, or the Director 's designated representative, by
facsimile, electronic mail, or ac tual delivery, that th e county jail
has reached or exceeded its capacity to hold inmates. The
notification shall i nclude copies of any judgment and s entences not
previously delivered as required by subsection B of this section.
Then within seventy-two (72) hours following suc h notification, the
county sheriff or jail trust administrator shall transport the
designated excess inmate or inmates to a penal facility designated
by the Department. The sheriff or jail trust administrator shall
notify the Department of the transport of the inmate prior to the
reception of the inmate. The Department shall sch edule the
reception date and receive the inmate within seventy -two (72) hours
of notification that the count y jail is at capacity, unless other
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arrangements can be made with the sheriff or jail trust
administrator.
F. The Department will be responsible for the co st of housing
the inmate in the county jail including costs of medical care
provided from the date the judgment and sentence was ordered by the
court until the date of transf er of the inmate from the county jail.
The Department shall implement a policy fo r determination of
scheduled dates on which an inmate or multiple inmates are to be
transferred from county jails. The policy s hall allow for no less
than three alternative dates from which the sheriff or jail trust
administrator of a county jail may select and shall provide for
weather-related occurrences or other emergencies that may prevent or
delay transfers on the scheduled date. The policy shall be
available for review upon request by any sheriff or jail trust
administrator of a county jail. The cost of hou sing shall be the
per diem rate specified in Se ction 38 of this tit le. In the event
the inmate has one or more criminal charges pending in the same
Oklahoma jurisdiction and the county jail refuses to transfer the
inmate to the Department because of the p ending charges, the
Department shall not be res ponsible for the hou sing costs of the
inmate while the inmate remains in the county jail with pending
charges. Once the inmate no longer has pending charges in the
jurisdiction, the Department shall be respon sible for the housing
costs of the inmate for t he period beginning on the date the
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judgment and sentence or final order was ordered by the Court. In
the event the inmate has other criminal charges pending in another
Oklahoma jurisdiction, the Department s hall be responsible for t he
housing costs while the inmate remains in the county jail awaiting
transfer to another jurisdiction or until the date the inmate is
scheduled to be transferred to the Department, whichever is earlier.
Once the inmate is transfe rred to another jurisdict ion, the
Department is not responsible for the housing cost of the inmate
until such time that another judgment and sentence is received by
the Department from another Oklahoma jurisdiction.
The sheriff or jail trust administrator may submit invoices for
the cost of housing the inmat e on a monthly basis. Final payment
for housing an offender will be made only after the official
judgment and sentence is received by the Department of Corrections.
G. Form for Notice of Judgmen t and Sentencing.
In the District Court of ______________ Co unty
The State of Oklahoma
State of Oklahoma, )
___________________ )
Plaintiff )
)
vs. ) Case No.________________________________
___________________,) The Honorable Judge ____________________
Defendant )
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D.O.B. ____________ )
NOTICE OF JUDGMENT AND SENT ENCE
On this _____ day of _________________, ______, to the best
knowledge and belief of the undersigned, the conviction(s) and
sentence(s) of the abo ve-captioned defendant was/were announced and
ordered as follow:
Count 1: _______________________________ ____ O.S. ________
Count 1 Sentence: ___ __________________________________________
Count 2: _______________________________ ____ O.S. ________
Count 2 Sentence: _______________________________ ______________
Running Concurrently ______ or Running Consec utively ______
With Count ______
Count 3: _______________________________ ____ O.S. ________
Count 3 Sentence: ______________________________________ _____
Running Concurrently ______ or Running C onsecutively ______
With Count ______
Count 4: ____________ ___________________ ____ O.S. ________
Count 4 Sentence: _____________________________________________
Running Concurrently ______ or Running Consecu tively ______
With Count ______
Credit for time served: ________________________________________
____________________________
Judge of the Distric t Court
or
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____________________________
Clerk of the District Court
SECTION 2. This act shall become effective November 1, 2021.
58-1-1682 BG 2/3/2021 11:37:05 AM