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STATE OF OKLAHOMA
1st Session of the 59th Legislature (2023)
HOUSE BILL 1894 By: Cantrell
AS INTRODUCED
An Act relating to county records; amending 19 O.S.
2021, Section 155.7, which relates to the storage of
records kept by county offices ; permitting digital
storage of records with the Office of Management and
Enterprise Services; permitting fee; and providing an
effective date.
BE IT ENACTED BY THE PEOPLE OF THE STATE OF OKLAHOMA:
SECTION 1. AMENDATORY 19 O.S. 2021, Section 155.7, is
amended to read as follows:
Section 155.7 A. County officers may have any or all records
kept by any county office photographed, digitized, photostated,
reproduced on film or stored on optical disk. Such film or
reproducing material shall be of durable material and the device
used to reproduce such records on film or other material shall be
such as to accurately reproduce and perpetuate the original records
in all details.
B. The photostatic copy, photograph, digital cop y, photographic
film or optical disk of the original records shall be deemed to be
an original record for all purposes, and shall be admissible in
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evidence in all court or administrative agencies. A facsimile,
exemplification or certified copy thereof sha ll, for all purposes
recited herein, be deemed to be a transcript, exemplification or
certified copy of the original.
C. Whenever such reproduced records shall be placed in
conveniently accessible files and pr ovisions made for preserving,
examining and using same, the county officer may certify those facts
to the board of county commissioners. All such records shall be
archived or disposed of according to the provisions of the Oklahoma
State Statutes and any o ther such restrictions as may be applicable.
D. The clerk of each county may elect to store records with the
Office of Management and Enterprise Services if the county possesses
a digital copy to serve the same functions as the original . The
Office of Management and Enterprise Services may charge a reasonable
storage fee for services provided.
SECTION 2. This act shall become effective November 1, 2023.
59-1-5454 MJ 01/13/23