MURIELBOWSER
MAYOR
January23,2023
HonorablePhilMendelson
Chairman
CounciloftheDistrictofColumbia
JohnA.WilsonBuilding
1350PennsylvaniaAvenue,NW,Suite504
Washington,DC20004
DearChairmanMendelson:
EnclosedforconsiderationandenactmentbytheCounciloftheDistrictofColumbiaisan
emergencybill,the“ModificationNo.0003toHumanCareAgreementNo.CW100384with
CommunityofHopeApprovalandPaymentAuthorizationEmergencyActof2023,”andthe
accompanyingemergencydeclarationresolution.
ThelegislationwillapproveModificationNo.0003toHumanCareAgreementNo.CW100384
withCommunityofHopeforpermanentsupportivehousingandcasemanagementservices.In
addition,thelegislationwillapprovepaymentforgoodsandservicesreceivedandtobereceived
underthecontract.
Ifyouhaveanyquestionsregardingthislegislation,pleasehaveyourstaffcontactMareScott,
ChiefOperatingOfficer,OfficeofContractingandProcurement,at(202)724-8759.
Sincerely,
MupielBawser 22
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ChaitPhilMendelson
attherequestoftheMayor
ABILL
INTHECOUNCILOFTHEDISTRICTOFCOLUMBIA.
Toapprove,onanemergencybasis,ModificationNo.0003toHumanCareAgreementNo.
CW100384withCommunityofHopetoprovidepermanentsupportivehousing
services,andtoauthorizepaymentforthegoodsandservicesreceivedandtobe
receivedunderthecontract.
BEITENACTED BYTHECOUNCILOFTHEDISTRICTOFCOLUMBIA,
Thatthisactmaybecitedasthe“ModificationNo.0003toHumanCareAgreementNo.
CW100384withCommunityofHopeApprovalandPaymentAuthorizationEmergencyAct
of2023”.
Sec.2.Pursuanttosection451oftheDistrictofColumbiaHomeRuleAct,
approvedDecember24,1973(87Stat.803;D.C.OfficialCode§1-204.51),and
notwithstandingtherequirementsofsection202oftheProcurementPracticesReform
Actof2010,effectiveApril8,2011(D.C.Law18-371;D.C.OfficialCode§2-352.02),
theCouncilapprovesModificationNo.3toHumanCareAgreementNo,CW100384
withCommunityofHopetoprovidepermanentsupportivehousingservicesand
authorizespaymentinthenot-to-exceedamountof$2,162,120.24,forthegoodsand
servicesreceivedandtobereceivedunderthecontract.
alimpactstatement.
TheCounciladoptsthefiscalimpactstatementoftheChiefFinancialOfficeras
thefiscalimpactstatementrequiredbysection4aoftheGeneralLegislativeProcedures
Actof1975,approvedOctober16,2006(120Stat.2038;D.C.OfficialCode§1-
301.47a).
Sec.4.Effectivedate.
ThisactshalltakeeffectfollowingapprovalbytheMayor(orintheeventofveto
bytheMayor,actionbytheCounciltooverridetheveto),andshallremainineffectfor
nolongerthan90days,asprovidedforemergencyactsoftheCounciloftheDistrictof
Columbiainsection412(a)oftheDistrictofColumbiaHomeRuleAct,approved
December24,1973(87Stat.788;D.C.OfficialCode§1-204.12(a)).
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pursuant to S ection 202(c) of the Procurement Practices Reform Act of 2010, as amended, D.C.
Official Code § 2-352.02(c), the following contract summary is provided :
COUNCIL CONTRACT SUMMARY
(Retroactive)
(A) Human Care Agreement (HCA) CW100384
Number:
Proposed Provider: Community of Hope
HCA Amount : Not-to-exceed $2,162,120.24
Unit and Method of Compensation: Fixed Unit Price with Cost Reimbursable Component –
Task Orders Issued under Human Care Agreement
Term of HCA: July 1, 2022 through June 30, 2023
Base Period
Type of Contract: HCA under which task orders (contracts) are to be issued for
District requirements.
Source Selection Method: Request for Qualification (RFQ)
(B) For a contract containing option periods, the contract amount for the base period and for each option period. If the contract amount for one or more of the option periods differs from the
amount for the base period, provide an explanation of the reason for the difference:
Base Period Amount: NTE $2,162,120.24
Option Period One Amount: NTE $950,000
Explanation of difference from base period (if applicable): There was an increase in clients served in the base period as a result of additional housing vouchers approved by Council during the base period. Option Period Two Amount: NTE $950,000
Explanation of difference from base period (if applicable): There was an increase in clients served in the base period as a result of additional housing vouchers approved by Council during the base period. 2
Option Period Three Amount: NTE $950,000
Explanation of difference from base period (if applicable):
There was an increase in clients served in the base period as a result o f additional housing vouchers
approved by Council during the base period.
Option Period Four Amount: NTE $950,000
Explanation of difference from base period (if applicable):
There was an increase in clients served in the base period as a result of addi tional housing vouchers
approved by Council during the base period.
(C) The goods or services to be provided, the methods of delivering goods or services, and any
significant program changes reflected in the proposed contract:
Community of Hope provides Permanent Supportive Housing III program case management s ervices,
utility a ssistance, and f inancial a ssistance to chronically homeless and other highly vulnerable
individuals and families experiencing homelessness.
The purpose of this program is to help residents who have histories of chronic homelessness move
from the street or temporary living situation into stable and permanent housing; maintain long- term
housing and gain self -sufficiency. The success of the aforementioned will be achieved by referring and
connecting participants to supportive services who will address their barriers to obtaining and
maintaining permanent housing and an optimum level of self-sufficiency.
(D) The selection process, including the number of offerors, the evaluation criteria, and the
evaluation results, including price, technical or quality, and past performance components:
An electronic RFQ DOC575024 was issued in the open market utilizing the Office of Contracting
and Procurement’s (OCP) Procurement Automated Support System on April 11, 2022, with a closing
date of May 17, 2022. The Distr ict received a total of 28 submissions . Twenty- three of the 28
responses were deemed qualified. T wenty-three p roviders are currently awarded HCAs.
The
proposal was evaluated in accordance with the qualification criteria outlined in Doc575024. The
qualification evaluation factors were Permanent Supportive Housing Program Design, Case
Management, Organizational Capacity and Past Performance. Based on the consensus and the
contracting officer’s independent assessment, Community of Hope met all criteria, and therefore was
deemed qualified and issued an HCA.
(E) A description of any bid protest related to the award of the contract, including whether the
protest was resolved through litigation, withdrawal of the protest by the protestor, or voluntary
corrective action by the District. I nclude the identity of the protestor, the grounds alleged in the
protest, and any deficiencies identified by the District as a result of the protest:
No protests were received.
3
(F) The background and qualifications of the proposed p rovider, including its organization ,
financial stability, personnel, and performance on past or current government or private sector
contracts with requirements similar to those of the proposed contrac t:
Community of Hope currently provides case management services to participants in the District of
Columbia’s Permanent Supportive Housing III program. The program is designed to help residents
who have histories of chronic homelessness move from the street or temporary living situation into
stable and permanent housing.
Community of Hope has adequate financial resources to perform the required services and the ability
to obtain those resources. The evidence is provided from the provider’s Dun and Bradstreet Business
report’s financial history dated October 6, 2022. The provider has provided the same or similar
services for the District and received very good performance ratings. This evidence is provided in
their satisfactory past performance evaluation on the current award delivering the same service
submitted on May 2, 2022.
(G) The period of performance associated with the proposed change, including date as of which the
proposed change is to be made effective:
The award period of performance is July 1, 2022 through June 30, 2023.
Proposed Modification No. M0003 – Date of Award through June 30, 2023.
(H) The value of any work or services performed pursuant to a proposed change for which the
Council has not provided approval, disaggregated by each proposed change if more than one
proposed change has been aggregated for Council review:
Human Care Agreement –Base Period: not-to-exceed $950,000
Proposed Modification No. M0003 – increase not -to-exceed amount by $1,212,120.24
(I) The aggregate dollar value of the proposed changes as compared with the amount of the
contract as awarded:
Aggregate Dollar Value: $2,162,120.24
(J) The date on which the contracting officer was notified of the proposed change:
The contracting officer was notified on September 8, 2022.
(K) The reason why the proposed change was sent to Council for approval after it is intended to take
effect:
The proposed increase amount will not take effect until after Council approval.
4
(L) The reason for the proposed change:
The Department of Human Services has a critical need to continue to provide services for the
increased client capacity for base p eriod of the Permanent Supportive Housing III p rogram-case
management requirement. This will ensure the safety of homeless individuals and families residing in
the District of Columbia.
(M) The legal, regulatory, or contractual authority for the proposed change:
27 DCMR, Chapter 36, Section 3601.2
(N) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended , D.C.
Official Code § 2-218.01 et seq . (“Act”), including a certification that the subcontracting plan
meets the minimum requirements of the Act and the dollar volume of the portion of the contract
to be subcontracted, expressed both in total dollars and as a percentage of the total contract
amount:
A subcontracting plan waiver, waiving the 35% subcontracting requirement, for the base period was
approved on March 17, 2022, by the Department of Small and Local Business Development
(DSLBD).
(O) Performance standards and the expected outcome of the proposed contract:
The District expects the provider to continue to provide permanent supportive housing and case
management services. In Section C. 10.1 of the HCA, the District outlined the required deliverables
that the provider is responsible for providing. The goal of this program is to assist those persons who
are homeless to obtain permanent supportive housing.
(P) The amount and date of any expenditure of funds by the District pursuant to the contract prior
to its submission to the Council for approval:
Human Care Agreement – Base Period: not-to-exceed amount: $950,000.
(Q) A certification that the proposed contract is within the appropriated budget authority for the
agency for the fiscal year and is consistent with the financial plan and budget adopted in
accordance with D.C. Official Code §§ 47- 392.01 and 47- 392.02:
The Associate Chief Financial Officer certified that the funds are available in the budget.
(R) A certification that the contract is legally sufficient, including whether the proposed p rovider
has any pending legal claims against the District:
The Office of the Attorney General has determined this contract to be legal ly sufficient.
The provider does not currently have any pending legal claims against the District.
5
(S) A certification that Citywide Clean Hands database indicates that the proposed p rovider is
current with its District taxes. If the Citywide Clean Hands Database indicates that the
proposed p rovider is not current with its District taxes, either: (1) a certification that the
provider has worked out and is current with a payment schedule approved by the District; or (2)
a certification that the provider will be current with its District taxes after the District recovers
any outstanding debt as provided under D.C. Official Code § 2- 353.01(b):
The Citywide Clean Hands database indicates the provider is current with its District taxes, as of
December 20, 2022.
(T) A certification from the proposed p rovider that it is current with its federal taxes, or has worked
out and is current with a payment schedule approved by the federal government:
Based on information contained in the Bidder Offeror certification form, Community of Hope has
certified that it is current with its federal taxes and does not have any outstanding debt to the federal
government.
(U) The status of the proposed p rovider as a certified local, small, or disadvantaged business
enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise Development
and Assistance Act of 2005, as amended; D.C. Official Code § 2- 218.01 et seq .:
Community of Hope is not a certified local, small, or disadvantaged business enterprise.
(V) Other aspects of the proposed contract that the Chief Procurement Officer considers significant :
None.
(W) A statement indicating whether the proposed Contractor is currently debarred from providing
services or goods to the District or federal government, the dates of the debarment, and the
reasons for debarment:
Based on searches of the District Office of Contracting and Procurement (OCP) E xcluded P arties L ist
conducted on October 4, 2022 and the System for Award Management (SAM) database conducted on
October 19, 202, Community of Hope is not debarred or suspended from Federal or District
procurements.
(X) Any determination and findings issued relating to the contract’s formation, including any
determination and findings made under D.C. Official Code § 2- 352.05 (privatization contracts):
Determination and Findings for P rice Reasonableness; dated October 28, 2022.
Determination and Findings for C ontractor’s Responsibility; dated October 28, 2022.
6
(Y) Where the contract, and any amendments or modifications, if executed, will be made available
online:
The contract is available on the Office of Contracting and Procurement website, www.ocp.dc.gov
.
(Z) Where the original solicitation, and any amendments or modifications, will be made available
online:
The solicitation and its amendments are available on the Office of Contracting and Procurement website, www.ocp.dc.gov
.
1101 4
th
Street, SW
Washington, DC 20024
Date of Notice:December 20, 2022 L0008478249Notice Number:
FEIN: **-***4749
Case ID: 1388825
Government of the District of Columbia
Office of the Chief Financial Officer
Office of Tax and Revenue
THE COMMUNITY OF HOPE
4 ATLANTIC ST SW
WASHINGTON DC 20032-2350
CERTIFICATE OF CLEAN HANDS
As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
liability with the District of Columbia Office of Tax and Revenue or the Department of Employment
Services. As of the date above, the individual/entity has complied with DC Code § 47-2862, therefore
this Certificate of Clean Hands is issued.
TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
CHAPTER 28 GENERAL LICENSE
SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
D.C. CODE § 47-2862 (2006)
§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
Chief, Collection Division
Authorized By Marc Aronin
To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
“Validate a Certificate of Clean Hands” hyperlink under the Clean Hands section.
1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov
COPY GOVERNMENT OF THE DISTRICT OF COLUMBIA
DEPARTMENT OF HUMAN SERVICES
Office of the Agency Fiscal Officer
MEMORANDUM
TO: Ge orge A. Schutter III
Contracting Officer
Office of Contracting and Procurement
THRU: D elicia V. Moore
Associate Chief Financial Officer
Human Support Services Cluster
FROM: H ayden Bernard
Agency Fiscal Officer
Department of Human Services
DATE Decemb er 9
th
, 2022
SUBJECT: Certification of Funding Availability for the Community of Hope Contract # CW100384
The
Office of the Chief Financial Officer hereby certifies that the sum of $1,746,597.31 is included in the District’s
Local Budget and Financial Plan for Fiscal Year 2023 to fund the costs associated with the Department of Human
Services Contract
with Community of Hope for Case management services for the Permanent Supportive Housing
Program. This
certification supports the Community of Hope contract during the period from 07/01/2022
– 06/30/2023. The fund allocation is as follows:
Vendor: Community of Hope Contract #: CW 100384
Fiscal Year 2022 Funding: 07/1/2022- 9/30/2022
Agency Fund Index PCA Object
DIFS Fund
DIFS
Cost
Center
DIFS
Program
DIFS
Account
Amount
JA0 100 Various Various 501 N/A N/A N/A N/A $422,312.93
FY 2022 Contract Total: $422,312.93
Fiscal Year 2023 F unding: 10/
1/2022- 6/30/2023
Agency Fund Index PCA Object
DIFS Fund
DIFS
Cost
Center
DIFS
Program
DIFS
Account
Amount
JA0 100 APSHF PSH60 501 1010001 70347 700191 7141002 $1,055,577.24
JA0 100 APSHI PSH61 501 1010001 70346 700193 7141002 $691,020.07
FY 2023 Contract Total: $1,746,597.31
Th
ere is no fiscal impact associated with the contract. Should you have any questions, please contact me at (202)
671-4240.
400 6th Street, NW, Suite 79100, Washington, DC 20001 ( 202) 727-3400 Fax (202) 347-8922
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of the Attorney General
A
TTORNEY GENERAL
BRIAN
L. SCHWALB
Commercial Division
MEMORANDUM
TO: Tommy Wells
Director
Office of Policy and Legislative Affairs
FROM: Robert Schildkraut
Section Chief
Government Contracts Section
DATE: January 11, 2023
SUBJECT: Approval of Award of Modification M0003 to Human Care Agreement for
Permanent Supportive Housing Services
Contract Number: CW100384
Contractor: Community of Hope
Proposed Contract Amount: NTE $2,162,120.24
This is to Certify that this Office has reviewed the above- referenced Contract and that we have
found it to be legally sufficient. If you have any questions in this regard, please do not hesitate to
call me at 724-4018.
______________________________
Robert Schildkraut
1
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
CW100384 1 1
2. Amendment/Modification Number 3. Effective Date 4. Requisition/Purchase Order No. 5. Solicitation Caption
M0001 See Block 16C
RK215514-V2
Permanent Supportive Housing
Program-Case Management
6. Issued by: Code 7. Administered By: (If other than line 6)
Office of Contracting and Procurement
District of Columbia Government
441 4
th
Street NW, Suite 330 South
Washington, DC 20001
Email: Dawn.mayo2@dc.gov
District of Columbia Government
Department of Human Services
64 New York Avenue, NE
Washington, DC 20002
8. Name and Address of Contractor (No. street, city, county, state and zip code)
Community of Hope
4 Atlantic St, SW
Washington, DC 20032
POINT OF CONTACT: Kelly Sweeney McShane
Email: Kmcshane@cohdc.org
9A. Amendment of Solicitation No.
9B. Dated (See Item 11)
X
10A. Modification of Contract/Order No.
CW100384
Code TIN 10B. Dated (See Item 13)
07/01/22
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of ISP is extended. is not extended.
ISP must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) completing Items 8 and 15, and returning __________ copies of the amendment; (b) acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO
BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN
REJECTION OF YOUR ISP. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter, telegram or
fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
A. This change order is issued pursuant to (Specify Authority): 27 DCMR 3601.2
The changes set forth in Item 14 are made in the Contract/Order No. in Item 10A.
B. The above numbered Contract/Order is modified to reflect the administrative changes (such as, changes in paying office, appropriation
date, etc.) set forth in Item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.1.
X
C. This supplemental agreement is entered into pursuant to authority of: The Changes Clause
27 DCMR 3601.2
D. Other (Specify type of modification and authority)
E. IMPORTANT: Contractor is not is required to sign this document and return ___1__ copy to the issuing office.
14.Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
The purpose of this modification to the subject Human Care Agreement (HCA) identified in block 10A. is as follows:
1.Task Order No. T0001 is hereby increased from $257,161.14 by $583,167.39 to $840,328.53.
All other terms and conditions shall remain unchanged.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Marketa Nicholson
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date Signed 16B. District of Columbia
(Signature of Contracting Officer)
16C. Date
Signed
Kelly Sweeney McShane, CEO
9/27/2022 9/27/2022
1
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
1. Contract Number Page of Pages
CW100384 1 6
2. Amendment/Modification
Number
3. Effective Date 4. Requisition/Purchase Order No. 5. Solicitation Caption
M0002
See Block 16C
Permanent Supportive Housing
Program-Case Management
6. Issued by: Code 7. Administered By: (If other than line 6)
Office of Contracting and Procurement
District of Columbia Government
441 4
th
Street NW, Suite 330 South
Washington, DC 20001 Email: maroufath.ogoussan@dc.gov
District of Columbia Government
Department of Human Services
64 New York Avenue, NE
Washington, DC 20002
8. Name and Address of Contractor (No. Street, city, county, state and zip
code)
Community of Hope
4 Atlantic St, SW
Washington, DC 20032
POINT OF CONTACT: Kelly Sweeney McShane
Email: Kmcshane@cohdc.org
9A. Amendment of Solicitation No.
9B. Dated (See Item 11)
X
10A. Modification of Contract/Order No.
CW100384
Code TIN 10B. Dated (See Item 13)
07/01/22
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of ISP is extended. is not extended.
ISP must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) completing Items 8 and 15 and returning __________ copies of the amendment; (b) acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO
BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN
REJECTION OF YOUR ISP. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter, telegram or
fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
A. This change order is issued pursuant to (Specify Authority):
The changes set forth in Item 14 are made in the Contract/Order No. in Item 10A.
B. The above-numbered Contract/Order is modified to reflect the administrative changes (such as, changes in paying office, appropriation
date, etc.) set forth in Item 14, pursuant to the authority of:
X C. This supplemental agreement is entered into pursuant to the authority of: 27 DCMR, Chapter 36, 3601.2
D. Other (Specify type of modification and authority)
E. IMPORTANT: Contractor is not is required to sign this document and return ___1 __ copy to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract
subject matter where feasible.)
The purpose of this modification to the subject Human Care Agreement (HCA) identified in block 10A. is as
follows:
1. Delete Section B.1.1 and B.5 titled, CONTRACT TYPE, SUPPLIES OR SERVICES AND PRICE/COST
in its entirety and replace with:
B.1.1 The Rate of Payment for services rendered in accordance with a Purchase Order shall beat the Rates
contained in Section B.5, Pricing Schedules, which have been established in 29 DCMR Chapter 74,
Reimbursement Rates for Case Management services provided by the Department of Human Services Certified
HSS Providers. The total number of service units authorized by DHS shall be subject to medical necessity in
accordance with the benefits established in 29 DCMR Chapter 74, Certification Standards for uniform housing-
related supportive service Providers. Provider shall not charge the Client any co- payment, cost-sharing or similar
charge.
2
B.5 The HCA, for the services specified herein consists of two (2) payment components, listed in Section B.8.
The prices paid for the services under the HCA shall be fixed for the term of the HCA including any options
exercised, unless the prices listed in Section C.6 are amended through rulemaking (See Attachment A –
Emergency and Proposed Rule Making 29 DCMR, Chapter 74).
2. Delete Section B.8.1 and B.8.1.2 titled, SCHEDULE B – PRICING SCHEDULE in its entirety and replace
with:
B.8.1 The current published rate shall apply for any base period Human Care Agreement awarded. The District
shall modify the payment schedule for outlying option periods pursuant to rate amendments (if any) published in
29 DCMR Chapters 25 and 74.
*All rate changes in 29 DCMR Chapters 25 and 74 are predicated o federal regulations and HHS rate increases.
B.8.1.2 The maximum not-to-exceed value of all the Base Year and subsequent Option Years (one, Two, Three
and Four) is $950,000.
29 DCMR Chapter 25
Reimbursement Rates for services provided by the
Department of Human Services Chapter 25 Certified Standards for uniform housing-
related supported
service Providers.
3. Delete Sections C titled, HUMAN CARE SERVICE DESCRIPTION AND SCOPE OF SERVICE: C.1.3,
C.2.38, C.2.54, C.4.3, C.5.1.4, C.5.16.2, C.5.16.2.1, C.5.16.2.2, C.5.16.2.3, C.5.16.2.4, C.8.3.1, C.8.4.1 and
C.10 in its entirety and replace with:
C.1.3 The goal of PSH3 is to create the enabling conditions for program participants to achieve the following
objectives: 1) obtain long- term housing; 2) maintain their housing by complying with any/all lease provisions and
local laws; and, 3) achieve the highest level of participant-driven- goals possible and improve the overall quality
of their lives. The primary objective of the case management services is to assist PSH3 participants with achieving
the aforementioned objectives. This will be achieved through connecting program participants to supportive
services that address their barriers to maintaining their housing and achieve their goals.
C.2.38 Housing Unit: A single room occupancy room/facility, individual apartment, townhome or single-family
home utilized to house participants in the PSH3. Housing units for families has separate cooking facilities and
other basic necessities to enable families to prepare and consume meals; bathroom facilities for the use of the
family; and separate sleeping quarters for adults and minor children in accordance with the occupancy standards
of Title 14 of the D.C. Municipal Regulations. Housing units can be unit-based or tenant-based.
C.2.54 Unit -Based Unit: Rental assistance that is tied to a specific unit in a property contracted with the
Housing Authority. Applicants selected for the Unit-Based Site may only receive a Unit-Based Housing
Voucher. Unit-Based Sites can be categorized in the following three designations: Site-based, Limited Site-
Based, and Scattered Site- Based.
C.4.3 Since 2018, an average of 2,109 participants has been served annually in the PSH3. As of May 2021, the
PSH3 is serving 3,453 participants in scattered housing sites, and 483 participants in unit-based housing. Well
over 80% of DC residents eligible to receive PSH3 services are also eligible for Medicaid enrollment, and thus
eligible to have Medicaid pay for their housing- related services through the housing supportive services ( HSS)
benefit. The District actively engaged in planning work over several years to determine how to best leverage
federal funding, specifically Medicaid funding, to support case management services delivered to individuals
and families enrolled in the PSH3. The District was approved by the Centers for Medicare & Medicaid Services
(CMS) to provide HSS via 1915(i) state plan Home and Community Based Services (HCBS) authority from
May 1, 2022, forward. Housing supportive services will assist Medicaid beneficiaries who are homeless or at
risk of homelessness obtain and maintain stable housing in the community, transmittal number DC 21- 0015. The
effective date for these 1915(i) benefits is May 1, 2022. PSH3 and HSS are synonymous when describing the
type of services received. HSS is funded by Medicaid and available to DC Medicaid beneficiaries determined
3
eligible for PSH3 through the District’s Coordinated Assessment Housing Plan (CAHP) process. PSH3 is locally
funded and is for DC residents determined eligible for PSH3 through the CAHP process that are ineligible for
Medicaid enrollment. DC residents receiving HSS or PSH3 services should not experience a difference in
service delivery.
C.5.1.4 Regardless of the type of PSH3 program – unit -based or tenant-based – all Providers shall comply with
the requirements set forth in this RFQ.
C.5.16.2 The Provider shall issue monthly financial assistance for critically needed health and safety related items,
household essentials, financial support, amenity fees etc. (approved by the District) on behalf of the PSH3
participants on their caseload, to ensure participants housing stabilization. The maximum reimbursement amount
for financial assistance is listed in Schedule B.
C.5.16.2.1 The Provider shall purchase monthly critically needed household essentials (health and safety related)
items, approved by the District on behalf of participants on their caseload (up to $50 per individual household
and $75 per family, per month).
C.5.16.2.2 The provider shall purchase cleaning supplies and ensure participant units are professionally cleaned
on a bi-annual basis. Approved by the District on behalf of the participants on their caseload (up to $194 for
individuals and $250 for families up to 4 bedrooms).
C.5.16.2.3 The Provider shall pay for building fees, such as amenity fees, elevator fees, move-in fees, trash fees,
holding fees, or other fees needed for participant lease- up or housing stabilization for individual/family
participating in PSH3. The District will approve funding for up to $1,000 per individual or family in first year in
a unit and up to $500 per individual or family in subsequent lease term years.
C.5.16.2.4 To expedite lease- ups, the District will reimburse the Provider for application fees paid, up to $150
for individuals and families up to $380.
C.8.3.1 The PSH 3 permanent housing rental subsidy is available through Federal or locally funded sources.
Permanent housing rental subsidies may be tenant-based rental assistance vouchers where the participant can use
the voucher at any rental unit, or the rental subsidy may be a unit-based voucher that is attached to a particular
unit within one building.
C.8.4.1 The long- term housing provided under the PSH3 through this HCA shall consist of “unit-based” or
tenant-based apartments or homes located throughout the District of Columbia. Tenant-based apartments and
homes are privately owned, where the PSH3 participant’s rental costs are subsidized through federal or locally
funded tenant -based rental assistance vouchers. These apartments will be located in buildings with other
individuals who are not PSH3 participants. These tenant-based rental assistance vouchers are not tied to any
rental site and can move with the PSH3 participant. Conversely, “unit -based” apartments or homes are
individual housing units tied to a particular residential property. Rental assistance vouchers for “unit-based”
rental units can only be used at a specific residential property and cannot move with the PSH3 participant to
another rental property site.
4. INSERT the following Section s: C.5.14.4, C.5.26.11, C.5.29.8, C.5.29.8.1, C.5.29.8.2, C.5.29.9, C.5.29.9.1 and
C.5.29.9.2 in its entirety and replace with:
C.5.14.4 The Provider shall follow the PSH3 Exit Policy. The provider shall ensure that all required
documentation is submitted into the HTH database and report all exits request their assigned PSH3 Monitor.
C.5.26.11 Within fifteen (15) calendar days of the participant’s death reported to the Case Manager, the
Provider shall submit a Mortality Report; in addition to the Unusual Incident report.
4
C.5.29.8 Hiring Incentive
To support the Providers’ ability to quickly add capacity to accept new referrals and maintain current capacity
levels, the District will offer a hiring and retention bonus for the PSH3.
The Case Manager and Case Manager Supervisor position will be eligible to receive the following hiring
incentive to support expedited hiring:
C.5.29.8.1 Each new case manager will receive a $1,500 hiring bonus upon the completion of their first 90-days
of employment.
C.5.29.8.2 Each new case manager supervisor will receive $2,000 hiring bonus upon completion of their first 90-
days of employment with the PSH3 Provider.
C.5.29.9 Staff Retention Bonus
The District is offering a retention bonus to Providers who were able to successfully employ and retain high-
quality case managers and case manager supervisors in the PSH3. To support this, Providers will receive the
following retention bonuses:
C.5.29.9.1 Case Managers employed for 12 months or longer will receive a one-time incentive of $2,000.
C.5.29.9.2 Case Manager Supervisors employed for 18 months or longer will receive a one-time incentive of
$3,500.
5.Delete Section C.10 DELIVERABLES in its entirety and replace with Section C.10 DELIVERABLES
(See Attachment A)
6.Section E.10.2 titled, Contract Administrator, is changed from LoToya Bass to:
Eskayra Pagan
Program Manager, FSA Operations
Department of Human Service
64 New York Avenue, NE
Washington, DC 20002
Email: eskayra.pagan@dc.gov
16A. Name of Contracting Officer
Marketa Nicholson
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date Signed 16B. District of Columbia
(Signature of Contracting Officer)
16C. Date Signed
9/27/22
Kelly Sweeney
McShane, President and CEO
5
ATTACHMENT A
C.10 DELIVERABLES
C.10.1 Providers must submit the following information to the District. With the exception of the monthly Home Visit
reports, all information should be encrypted and sent electronically to the designated recipient.
Section
Reference
Deliverable Quantity Format /
Method of
Delivery
Due Date To Whom
C.8.26.1 Comprehensive Monthly
Report (Template Provided by the District)
1 Electronic 10th day of each month by
12:00 Noon
CA/PSH3
Monitor
C.5.1.9
C.8.26.5
Case Note (DAP Format) 1 Electronic /
HTH
Within 48 hours of
participant contact.
DHS
C.5.26.10 Monitor One To One
Report (Template Provided by the District)
1 Electronic Upon Request CA/PSH3
Monitor
C.5.26.11 Mortality Report 1 Electronic Within 15-days of death
report to the Provider Case Manager or staff.
CA/PSH3
Monitor
C.8.24.3 Client Information Report 1 Electronic Upon Request CA/PSH3
Monitor
C.5.26.3
C.5.26.4
Unusual Incident Report 1 Electronic Within 24 hours of
occurrence
PSH3
Monitor/CA
C.5.12.5 Home Visit Report 1 Electronic Upon Request PSH3
Monitor/CA
C.5.19.7 Community Visit Report 1 Electronic Upon Request PSH3
Monitor/CA
C.5.19.7 Training Plan 1 Electronic Each new period of
performance
CA
C.5.11.1
C.5.11.2
Individual Service Plan
(ISP)
1 Electronic Upon request PSH3
Monitor/ CA
C.9.10 Resumes of Key Personnel 1 Electronic For all new hires upon
request
CA
C.5.11.4 Bio Psychosocial
Assessment
1 Electronic Upon Request PSH3
Monitor/ CA
C.5.18.1 Background Check
Clearance Reports
1 Electronic Prior to hiring new Key
Personnel
CA
C.5.21.1 Quality Assurance Plan 1 Electronic Each new period of
performance
CA
C.5.21.8 Internal Quality Review 1 Electronic End of each period of
performance
CA
6
C.5.21.5 Quality Improvement Plan 1 Electronic Each new period of
performance
CA
C.5.28.5 Continuing Of Operations
Plan (COOP)
1 Electronic Each new period of
performance /Update as
needed
CA
C.5.28.6 Project Based Escalation
Policy (Template Provided
by the District)
1 Electronic Each new period of
performance /Update as needed
PSH3 Monitor
/ CA / Housing Provider
C.5.12.6 Child Visit Report 1 Electronic Upon request PSH3
Monitor/ CA
C.5.3.2 Intake Form 1 Electronic Upon request PSH3
Monitor/ CA
C.5.26.8 Client Removal from the
Caseload Request Form
1 Electronic Upon request PSH3
Monitor/ CA
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT
1.Contract Number Page of Pages
CW100384
1 5
2.Amendment/Modification Number3. Effective Date 4.Requisition/Purchase Request No.5.Solicitation Caption
M0003 See Block 16C
Permanent Supportive Housing
Program -Case Management
6.Issued by: Code 7.Administered by (If other than line 6)
D.C. Office of Contracting and Procurement
441 4
th
Street, N.W. Suite 330 South
Washington, D.C. 20001
Attn: Dawn Mayo.
(202
)671-4383
Email: Dawn.mayo2@dc.gov
District of Columbia Government
Department of Human Services
64 New York Avenue, NE Washington, DC 20002
8.Name and Address of Contractor (No. street, city, county, state and zip code)
Community of Hope
4 Atlantic Street, S.W.
Washington, DC 20032
Attn: Kelly Sweeney McShane
202-407-7749
Email: kmcshane@coh.org
9A. Amendment of Solicitation No.
9B. Dated
X
10A. Modification of Contract/Order No.
CW100384
Code Facility X
10B. Dated
07/01/22
11.THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers X is extended is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a)
By completing Items 8 and 15, and returning __ 1__ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offersubmitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO
BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT O F OFFERS PRIOR TO THE HOUR AND DATE SPECI FIED MAY RESULT IN REJECTION
OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or
telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data:
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITE M 14
A.This change order is issued pursuant to (Specify Authority):
The changes set forth in Item 14 are made in the contract/order no. in item 10A.
B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2(a).
X
C.This supplemental agreement is entered into pursuant to authority of: The Changes Clause
D.Other (Specify type of modification and authority)
Pursuant to the authority of 27 DCMR, Section 3600, Chapter 3601.2
E. IMPORTANT: Contractor is _X_ or is not __is required to sign this document and return __1 __ copy to the issuing office.
14.Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
The purpose of this modification to the subject Human Care Agreement (HCA) identified in block 10A. is as follows:
1.Delete and replace section B.8.3 REIMBURSEMENT RATE in its entirety, and replace with revised
section per Attachment A.
2. By this modification, the District increases the total not -to-exceed amount from $950,000 by $1,212,120.24 to
$2,162,120.24.
All other terms and conditions shall remain unchanged.
15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Marketa Nicholson
15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date Signed 16B. District of Columbia
(Signature of Contracting Officer)
16C. Date Signed
Kelly Sweeney
McShane, President and CEO
11/8/2022
2
ATTACHMENT A
B.8.2 REIMBURSEMENT RATE
Reimbursement for Case Management services, per 29 DCMR, Chapters 25 and 74 shall be as follows:
B.8.2.1 Case Management Reimbursement Component
Contract
Line-Item No.
(CLIN)
Item Description
Monthly Rate
0001
Housing Supportive Services for Individuals
(See Sections C.8.6 through C.8.8 – rate effect ive
7/1/2022 through 9/30/2022)
$755.21
0001A
Housing Supportive Services for Individuals
(See Sections C.8.6 through C.8.8 – rate effective
10/1/2022 through 6/30/2023)
$770.61
0002
Housing Supportive Services for Families
(See Sections C.8.6 through C.8.8 – rate effective 7/1/2022 through 9/30/2022)
$755.21
0002A
Housing Supportive Services for Families
(See Sections C.8.6 through C.8.8 – rate effective 10/1/2022 through 6/30/2023)
$770.61
0003
Housing Supportive Services Family Add on Rate
(See Sections C.8.6 through C.8.8 – rate effective 7/1/2022 through 9/30/2022)
$400.00
0003A
Housing Supportive Services Family Add on Rate (See Sections C.8.6 through C.8.8 – rate effective
10/1/2022 through 6/30/2023)
$408.00
Base Period for Case Management Cost
Reimbursement Ceiling providing housing support services for up to 270 individu als and 199
families.
NTE
$1,842,868.24
3
B.8.2.2 Utility Assistance Reimbursement Component
Contract
Line-Item
No. (CLIN)
Item Description Estimated
Number of
Clients
Monthly
Maximum Amount Per
Client
Number of
Months
Total Price
0004
Utility Assistance Individuals
(See Section C.5.16.1)
4
$175
12
$8,400
0004A
Utility Assistance Individuals
(See Section C.5.16.1)
20
$175
9
$31,500
0005
Utility Assistance Families
(See Section C.5.16.1)
5
$225
12
$13,500
0005A
Utility Assistance Families
(See Section C.5.16.1)
12
$225
9
$24,300
Base Period for Utility Assistance NTE $ 7 7,700
B.8.2.3 Cost Reimbursement Component
Contract
Line-Item
No. (CLIN)
Item Description Estimated
number of
Clients
Unit Price Number of
Months
Total Price
0006 Financial Assistance Individuals
(See Section C.5.16.2.1)
13 $50 12 $7,800
0006A Financial Assistance Individuals
(See Section C.5.16.2.1)
8 $50 9 $3,600
0007 Financial Assistance Families
(See Section C.5.16.2.1)
5 $75 12 $4,500
0007A Financial Assistance Families
(See Section C.5.16.2.1)
20 $75 9 $13,500
0008 Cleaning Services (Individuals)
(See Section C.5.16.2.2)
64 $194 2 $24,832
0008A Cleaning Services (Individuals)
(See Section C.5.16.2.2)
8 $194 2 $3,104
0009 Cleaning Services (Families)
(See Section C.5.16.2.2)
23 $250 2 $11,500
0009A Cleaning Services (Families) 10 $250 2 $5,000
4
(See Section C.5.16.2.2)
0010 Case Manager Onboarding Fee
Per Caseload
(See Section C.5.29.5)
4 $14,870 1 $59,480
0011 Case Manager Supervisor
Onboarding Fee Per Caseload
(See Section C.5.29.6)
3 $5,130 1 $15,390
0012 Hiring bonus (Case Manager)
(See Section C.5.29.8.1)
0
$1,500
1-time incentive
per staff
member
$0.00
0013 Hiring Bonus (Case Manager
Supervisor)
(See Section C.5.29.8.2)
0
$2,000
1-time incentive
per staff
member
$0.00
0014 Retention Bonus (Case
Manager12 months)
(See Section C.5.29.9.1)
12
$2,000
1-time incentive
per staff
member
$24,000
0015 Retention Bonus (Case Manager
Supervisor 18 months)
(See Section C.5.29.9.2)
4
$3,500
1-time incentive
per staff
member
$14,000
0016 Building Fees (Individuals)
Year One
(See Section C.5.16.2.3)
8 $1,000 Leased-up for
365 days
$8,000
0017 Building Fees (Families)
Year One
(See Section C.5.16.2.3)
10 $1,000 Leased-up for
365 days
$10,000
0018 Building Fees (Individuals)
(See Section C.5.16.2.3)
8 $500 Leased-up for
365+ days
$4,000
0019 Building Fees (Families)
(See Section C.5.16.2.3)
10 $500 Leased-up for
365+ days
$5,000
0020 Application Fees (Individuals)
(See Section C.5.16.2.4)
8 $150 1-time incentive
per individual
$1,200
0021 Application Fees (Families)
(See Section C.5.16.2.4)
10 $380 1-time incentive
per family
$3,800
Base Period for Cost Reimbursement Component NTE $ 241,552
5
B.8.2.4 Base Year Total
Case Management Reimbursement Component
(See Sections C.8.6 through C.8.8)
CLINS 0001 – 0003A
NTE $1,842,868.24
Utility Assistance Reimbursement Component
(See Section C.5.16.1)
CLINS 0004 – 0005A
NTE $77,700
Cost Reimbursement Component
(See Sections C.5.16.2 in its entirety, and C.5.29.5, through C.5.29.9)
CLINS 0006 - 0021
NTE $241,552
Total NTE Amount:
$ 2,162,120.24