District Of Columbia 2023-2024 Regular Session

District Of Columbia Council Bill B25-0264 Compare Versions

Version 1 (Old)

Version 2 (New)

Old	New		Differences
1		-	ENROLLED ORIGINAL
2		-
3		-
4		-
5		-
	1	+	MURIEL BOWSER
	2	+	MAYOR
	3	+	April 25, 2023
	4	+	Honorable Phil Mendelson
	5	+	Chairman
	6	+	Council
	7	+	of the District of Columbia
	8	+	John
	9	+	A. Wilson Building
	10	+	1350 Pennsylvania Avenue, NW, Suite 504
	11	+	Washington, DC 20004
	12	+	Dear Chairman Mendelson:
	13	+	Enclosed for consideration and enactment
	14	+	by the Council of the District of Columbia is an
	15	+	emergency bill, the "Contract No. GAGA-2022-C-0048 with Security Assurance Management,
	16	+	Inc. Approval and Payment Authorization Emergency Act
	17	+	of 2023," and the accompanying
	18	+	emergency declaration resolution.
	19	+	The legislation will approve Contract No. GAGA-2022-C-0048 and Modifications
	20	+	1, 2,3, 4, and 5
	21	+	thereto, and authorize payment for goods and services received and to be received during both the
	22	+	base period
	23	+	of the contract (July 9, 2022 through September 30, 2022) and option year one of the
	24	+	contract (October 1, 2022 through September 30, 2023) for the provision
	25	+	of security services to
	26	+	the District
	27	+	of Columbia Public Schools.
	28	+	If you have any questions regarding this legislation, please have your staff contact La Veta Hilton,
	29	+	Deputy
	30	+	Chief Procurement Officer, District of Columbia Public Schools, at (202) 442-5136.
	31	+	I urge the Council to take prompt and favorable action on the enclosed legislation.
	32	+	Sincerely, 1
	33	+	2
	34	+	3
	35	+	4
	36	+	5
	37	+	6
	38	+	7
	39	+	8
	40	+	9
	41	+	10
	42	+	11
	43	+	12
	44	+	13
	45	+	14
	46	+	15
	47	+	16
	48	+	17
	49	+	18
	50	+	19
	51	+	20
	52	+	21
	53	+	22
	54	+	23
	55	+	24
	56	+	25
	57	+	26
	58	+	27
	59	+	28
	60	+	29
	61	+	30
	62	+	31
	63	+	32
	64	+	33
	65	+	~~
	66	+	~ Phil Mendelson
	67	+	at the request
	68	+	of the Mayor
	69	+	A BILL
	70	+	IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
	71	+	To approve, on an emergency basis, Contract No. GAGA-2022-C-0048 with Security
	72	+	Assurance Management, Inc., and Modification Nos.
	73	+	1, 2, 3, 4, and 5 thereto, to
	74	+	provide security services to the District
	75	+	of Columbia Public Schools.
	76	+	BE IT ENACTED
	77	+	BY THE COUNCIL OF THE DISTRICT OF COLUMBIA,
	78	+	That this act may be cited as the "Contract No. GAGA-2022-C-0048 with Security
	79	+	Assurance Management, Inc. Approval and Payment Authorization Emergency Act
	80	+	of
	81	+	2023".
	82	+	Sec.
	83	+	2. Pursuant to section 451 of the District of Columbia Home Rule Act,
	84	+	approved December 24, 1973 (87 Stat. 803; D.C. Official
	85	+	Code§ 1-204.51), and
	86	+	notwithstanding the requirements
	87	+	of section 202 of the Procurement Practices Reform
	88	+	Act
	89	+	of 2010, effective April 8, 2011 (D.C. Law 18-371; D.C. Official
	90	+	Code§ 2-352.02),
	91	+	the Council approves Contract No. GAGA-2022-C-0048 with Security Assurance
	92	+	Management, Inc., and Modification Nos.
	93	+	1, 2, 3, 4, and 5 thereto, to provide security
	94	+	services to the District
	95	+	of Columbia Public Schools, and authorizes payment in the not-to
	96	+	exceed amount
	97	+	of $5,669,260.80 for the goods and services received under the contract
	98	+	from July 9, 2022, through September 30, 2022, and authorizes payment in the not-to
	99	+	exceed amount of$23,769,885.60 for the goods and services received and to be received 34 under the modifications during the period from October
	100	+	1, 2022 through September 30,
	101	+	35 2023.
	102	+	36 Sec. 3. Fiscal impact statement.
	103	+	37 The Council adopts the fiscal impact statement provided by the Chief Financial
	104	+	38 Officer as the fiscal impact statement required by section 4a
	105	+	of the General Legislative
	106	+	39 Procedures Act
	107	+	of 1975, approved October 16, 2006 (120 Stat. 2038; D.C. Official Code
	108	+	40 § 1-301.47a).
	109	+	41 Sec. 4. Effective date.
	110	+	42 This act shall take effect following approval by the Mayor (or in the event
	111	+	of veto
	112	+	43 by the Mayor, action by the Council to override the veto), and shall remain in effect for
	113	+	44 no longer than 90 days, as provided for emergency acts
	114	+	of the Council of the District of
	115	+	45 Columbia in section 412(a) of the District of Columbia Home Rule Act, approved
	116	+	46 December 24, 1973 (87 Stat. 788; D.C. Official
	117	+	Code§ l-204.12(a)).
	118	+	2 GOVERNMENT OF THE DISTRICT OF COLUMBIA
	119	+	Office of Contracting and Procurement
	120	+	* * *
	121	+	-
	122	+	Pursuant to section 202(c-1) of the Procurement Practices Reform Act
	123	+	of 2010, as amended, D.C.
	124	+	Official
	125	+	Code§ 2-352.02(c-l), the following contract summary is provided:
	126	+	COUNCIL CONTRACT SUMMARY
	127	+	(Retroactive)
	128	+	(A) Contract Number: GAGA-2022-C-0048
	129	+	Proposed Contractor: Security Assurance Management
	130	+	Contract Amount (Base+ Option Year 01): Base Period - $5,669,260.80
	131	+	Option Year One -$23,769.885,00
	132	+	$29,439,145.80
	133	+	Term of Contract: Base Period -July 8, 2022, through September 30, 2022
	134	+	Option Year One -October
	135	+	1, 2022, through September 30, 2023
	136	+	Type of Contract: Indefinite Delivery, Indefinite Quantity (IDIQ)
	137	+	Source Selection Method: Invitation for Bid (IFB)
	138	+	(B) For a contract containing option periods, the contract amount for the base period and for
	139	+	each option period.
	140	+	If the contract amount for one or more
	141	+	of the option periods differs from
	142	+	the amount for the base period, provide an explanation
	143	+	of the reason for the difference:
	144	+	Base Period Amount:
	145	+	$5,669,260.80
	146	+	Option Year One Amount: $23,769,885,00
	147	+	Explanation of difference from the base period (if applicable):
	148	+	The base period provided the ability to initiate services for the start
	149	+	of the school year and the
	150	+	remainder
	151	+	of the fiscal year. The option year period aligns with the fiscal year and thus requires
	152	+	more service hours.
	153	+	Option Year Two Amount: $28,817,851.09
	154	+	Explanation of difference from the base period (if applicable):
	155	+	1 The base period provided the ability to initiate services for the start
	156	+	of the school year and the
	157	+	remainder
	158	+	of the fiscal year. The option year period aligns with the fiscal year and thus requires
	159	+	more service hours.
	160	+	Option Year Three Amount: $30,188,449.57
	161	+	Explanation of difference from the base period (if applicable):
	162	+	The base period provided the ability to initiate services for the start
	163	+	of the school year and the
	164	+	remainder
	165	+	of the fiscal year. The option year period aligns with the fiscal year and thus requires
	166	+	more service hours.
	167	+	Option Year Four Amount: $31,310,459.11
	168	+	Explanation of difference from the base period (if applicable):
	169	+	The base period provided the ability to initiate services for the start
	170	+	of the school year and the
	171	+	remainder
	172	+	of the fiscal year. The option year period aligns with the fiscal year and thus requires
	173	+	more service hours.
	174	+	(C) The goods or services to be provided, the methods of delivering goods or services, and any
	175	+	significant program changes reflected
	176	+	in the proposed contract:
	177	+	Contracted security services to provide qualified personnel with experience working with school
	178	+	aged children and students to protect persons and property at DCPS.
	179	+	Delivery
	180	+	or performance shall be made only as authorized by orders issued in accordance with the
	181	+	ordering clause
	182	+	of the contract Section G.4.4. The contractor shall furnish to the district, when and
	183	+	if ordered, the supplies or services specified in the schedule up to and including the maximum
	184	+	quantity
	185	+	of217,056 hours for the base period and 671,862 hours for each option year. The district
	186	+	will order at least the minimum quantity
	187	+	of 137,280 hours for the base period and 217,056 hours for
	188	+	each option year.
	189	+	(D) The selection process, including the number
	190	+	of offerors, the evaluation criteria, and the
	191	+	evaluation results, including price, technical or quality, and past performance components:
	192	+	• April 27, 2022, advertised a Request for Qualification
	193	+	(Rf A) No.: GAGA-2022-A-0048, for
	194	+	DCPS Security Service via Washington Post.
	195	+	• April 27, 2022, issued Request for Qualification
	196	+	(Rf A) No.: GAGA-2022-A-0048, for
	197	+	DCPS Security Service via the DCPS website using a two-step sealed bidding method.
	198	+	• May 06, 2022, DCPS issued Amendment No.
	199	+	01 to the Rf A to provide official answers to
	200	+	questions received by prospective bidders and
	201	+	to extend the proposal due date from
	202	+	05/10/2022 to 05/12/2022 and to modify Section C.9.
	203	+	1 of the RFA.
	204	+	2 • May 12, 2022, RFA responses due. DCPS received three (3) qualification responses.
	205	+	• June
	206	+	8, 2022, Second step, Invitation for Bid sent to the qualified vendors.
	207	+	• June 13, 2022, Bid opening held
	208	+	via Teams video conference.
	209	+	• June 13, 2022, DCPS received two responsive and responsible bids.
	210	+	• June 13, 2022, DCPS evaluated the bid price from each bidder and recommended an award
	211	+	to Security Assurance Management as the evaluated lowest responsive bidder.
	212	+	• July 8, 2022, Contract
	213	+	No. GAGA-2022-C-0048 with Security Assurance Management
	214	+	executed for the base period for July 9, 2022, through September 30, 2022, in the contract
	215	+	amount
	216	+	of $5,669,260.80.
	217	+	(E) A description of any bid protest related to the contract award, including whether the protest
	218	+	was resolved through litigation, withdrawal
	219	+	of the protest by the protestor, or voluntary
	220	+	corrective action by the District. Include the identity
	221	+	of the protestor, the grounds alleged
	222	+	in
	223	+	the protest, and any deficiencies identified by the District as a result
	224	+	of the protest:
	225	+	None
	226	+	(F) The background and qualifications
	227	+	of the proposed contractor, including its organization,
	228	+	financial stability, personnel, and performance on past or current government or private
	229	+	sector contracts with requirements like those
	230	+	of the proposed contract:
	231	+	Security Assurance Management, Inc. previously successfully provided security services to the
	232	+	District
	233	+	of Columbia government and DCPS. Based on past performance with the agency, the
	234	+	contractor has the necessary organization, experience, accounting and operational controls,
	235	+	technical skills, ability to obtain, and a satisfactory record
	236	+	of integrity and business ethics.
	237	+	Considering all existing commercial and governmental business commitments and a satisfactory
	238	+	performance record, it could comply with the required
	239	+	or proposed delivery or performance
	240	+	schedule. The contractor has outlined in its bid a designated team who will perform, coordinate and
	241	+	track the services.
	242	+	(G) The period of performance associated with the proposed change, including the date as
	243	+	of
	244	+	which the proposed change is to be made effective:
	245	+	Base Period: July 9, 2022, to September 30, 2022
	246	+	Option Year One: October
	247	+	1, 2022, to September 30, 2023
	248	+	Modification No.
	249	+	1: October 1, 2022 through November 18, 2022
	250	+	Modification No.
	251	+	2: November 19, 2022 through February 28, 2023
	252	+	Modification No.
	253	+	3: March 1, 2023 through March 15, 2023
	254	+	3 Modification No. 4: March 15, 2023 through April 30, 2023
	255	+	Modification No.
	256	+	5: May 1, 2023 through September 30, 2023
	257	+	(H) The value of any work or services performed pursuant
	258	+	to a proposed change for which the
	259	+	Council has not provided approval, disaggregated by each proposed change
	260	+	if more than one
	261	+	proposed change has been aggregated for Council review:
	262	+	Base Period: $5,669,260.80
	263	+	Option Year One: $23,769,885.00
	264	+	Modification No.
	265	+	1: $999,999.00
	266	+	Modification No. 2: $7,524,669.14
	267	+	Modification No. 3:
	268	+	No increase in contract amount
	269	+	Modification No. 4:
	270	+	No increase in contract amount
	271	+	Modification No.
	272	+	5: $15,245,216.86
	273	+	(I) The aggregate dollar value of the proposed changes as compared with the amount
	274	+	of the
	275	+	contract
	276	+	as awarded:
	277	+	Base Period: $5,669,260.80
	278	+	Option Year One: $23,769,885.00
	279	+	(J) The date on which the contracting officer was notified
	280	+	of the proposed change.
	281	+	Base Period: July 9, 2022
	282	+	Option Year One: September 30, 2022
	283	+	(K) The reason why the proposed change was sent
	284	+	to Council for approval after it was intended
	285	+	to
	286	+	take effect:
	287	+	There were multiple factors resulting in the awarding
	288	+	of the contract and modification actions prior
	289	+	to submission to the Council. The main factor was that DCPS experienced increased rates
	290	+	of
	291	+	vacancies and turnovers in key staff, including the chief contracting officer position. This factor,
	292	+	along with the decentralized administrative structure
	293	+	of DCPS' s contracting function, resulted in a
	294	+	failure to request and obtain Council approval before the contract actions were implemented.
	295	+	DCPS regrets this failure and is working to update and improve its processes and procedures and
	296	+	determine appropriate administrative actions to be taken in response
	297	+	to the failure.
	298	+	(L) The reason for the proposed change:
	299	+	There is a critical need to receive security services for all DCPS school buildings and satellite
	300	+	locations throughout the DCPS system. The proposed change is needed to ensure that services
	301	+	continue and that the contractor continues to provide and recruit qualified, trained security
	302	+	personnel staff, who will work in collaboration with DCPS to promote a safe environment for all
	303	+	students,
	304	+	staff, visitors, and property.
	305	+	4 (M) The legal, regulatory, or contractual authority for the proposed change:
	306	+	27 DCMR Chapter 26, Contract Modifications
	307	+	27 DCMR Section 2008
	308	+	(N) A summary
	309	+	of the subcontracting plan required under section 2346
	310	+	of the Small, Local, and
	311	+	Disadvantaged Business Enterprise Development and Assistance Act
	312	+	of 2005, as amended,
	313	+	D.C. Official Code
	314	+	§ 2-218.01 et seq. ("Act"), including a certification that the subcontracting
	315	+	plan meets the minimum requirements
	316	+	of the Act and the dollar volume of the portion of the
	317	+	contract to
	318	+	be subcontracted, expressed both in total dollars and as a percentage of the total
	319	+	contract amount:
	320	+	Security Assurance Management is a certi
	321	+	fied business enterprise in the District of Columbia;
	322	+	therefore, no subcontracting plan is required.
	323	+	(0) Performance standards and the expected outcome
	324	+	of the proposed contract:
	325	+	-Prevent and report safety and security risks by observing, patrolling, and searching for damage,
	326	+	pilferage, removal, misuse, larceny, theft, or any other improper or unlawful threats to or
	327	+	disposing
	328	+	of District or personal property to the contract administrator and DCPS.
	329	+	-Discover and detain persons attempting to gain unauthorized access to or having unlawfully
	330	+	entered a property or secured areas; this includes monitoring building intrusion detection
	331	+	systems, conducting roving patrols, and any other related duties as determined by the contract
	332	+	administrator.
	333	+	-Control entry and egress access by screening and searching persons and packages entering
	334	+	District Government schools and buildings to ensure that no unauthorized or illegal property is
	335	+	brought into or removed from such locations.
	336	+	-Provide protection and security services to all visitors within DCPS properties, including escort
	337	+	services.
	338	+	(P) The amount and date
	339	+	of any expenditure of funds by the District pursuant to the contract
	340	+	before its submission to the Council for approval:
	341	+	Base Period: $5,669,260.80
	342	+	Option Year One: $23,769,885.00
	343	+	(Q) A certification that the proposed contract is within the appropriated budget authority for the
	344	+	agency for the fiscal year and is consistent with the financial plan and budget adopted in
	345	+	accordance with D.C. Official Code
	346	+	§§ 47-392.01 and 47-392.02:
	347	+	The contract is within the appropriated budget authority for the agency and is consistent with the
	348	+	financial plan and budget adopted in accordance with D.C. Official
	349	+	Code§§ 47-392.01 and 47-
	350	+	5 392.02. The DCPS Budget Director has certified funds availability for FY23 per the Statement
	351	+	of
	352	+	Appropriated Authority.
	353	+	(R) A certification that the contract is legally sufficient, including whether the proposed
	354	+	contractor has any pending legal claims against the District:
	355	+	The District Office of the Attorney General (OAG) has reviewed and approved the Contract for
	356	+	legal sufficiency. The
	357	+	contractor does not have any legal claims against the District of Columbia.
	358	+	(S) A certification the Citywide Clean Hands database indicates that the proposed contractor is
	359	+	current with its District taxes.
	360	+	If the Citywide Clean Hands Database indicates that the
	361	+	proposed contractor is not current with its District taxes, either: (1) a certification that the
	362	+	contractor has worked out and is current with a payment schedule approved by the District;
	363	+	or (2) a certification that the contractor will be current with its District taxes after the District
	364	+	recovers any outstanding debt
	365	+	as provided under D.C. Official Code§ 2-353.0l(b):
	366	+	A Certificate of Clean Hands dated 2 /13/2023 is included.
	367	+	(T) A certification from the proposed contractor that it
	368	+	is current with its federal taxes or has
	369	+	worked out and is current with a payment schedule approved by the federal government:
	370	+	The contractor is current with its taxes pursuant to signed "Bidder/Offeror Certifications."
	371	+	(U) The status of the proposed contractor as a certified local, small, or disadvantaged business
	372	+	enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise
	373	+	Development and Assistance Act
	374	+	of 2005, as amended, D.C. Official Code§ 2-218.01 et seq.:
	375	+	Security Assurance Management is a certified business enterprise in the District
	376	+	of Columbia.
	377	+	(V) Other aspects of the proposed contract that the Chief Procurement Officer considers
	378	+	significant:
	379	+	Not Applicable
	380	+	(W) A statement indicating whether the proposed contractor is currently debarred from providing
	381	+	services
	382	+	or goods to the District or federal government, the dates
	383	+	of the debarment, and the
	384	+	reasons for debarment:
	385	+	The contractor is not debarred from providing services to the Government
	386	+	of the District of
	387	+	Columbia or the federal government according to the Office of Contracting and Procurements
	388	+	excluded parties list and the federal government's excluded parties list.
	389	+	(X) Any determination and findings issues relating to the contract's formation, including any
	390	+	determination and findings made under D.C. Official Code
	391	+	§ 2-352.05 (privatization
	392	+	contracts):
	393	+	6 D&F Contractor's Responsibility
	394	+	D&F Price Reasonableness
	395	+	D&F Contract Modification
	396	+	(Y) Where the contract, and any amendments
	397	+	or modifications, if executed, will be made
	398	+	available online: https://dcps.dc.gov/page/dcps-awarded-contracts
	399	+	(Z) Where the original solicitation, and any amendments
	400	+	or modifications, will be made available
	401	+	on line: https://dcps.dc.gov/node/1087902
	402	+	7 * * * Government of the District of Columbia
	403	+	Office
	404	+	of the Chief Financial Officer
	405	+	Office
	406	+	of Tax and Revenue
	407	+	Date of Notice: February 13, 2023
	408	+	SECURITY ASSURANCE MANAGEMENT INC
	409	+	910 17TH STNW
	410	+	WASHINGTON DC 20006-2601
	411	+	110 I 4 th Street, SW
	412	+	Washington, DC 20024
	413	+	Notice Number: L0008794796
	414	+	FEIN: -*0187
	415	+	Case ID: 1423584
	416	+	CERTIFICATE OF CLEAN HANDS ---
	417	+	As reported in the Clean Hands system, the above referenced individual/entity has
	418	+	no outstanding
	419	+	liability with the District
	420	+	of Columbia Office of Tax and Revenue or the Department of Employment
	421	+	Services. As
	422	+	of the date above, the individual/entity has complied with DC
	423	+	Code§ 47-2862, therefore
	424	+	this Certificate
	425	+	of Clean Hands is issued.
	426	+	TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
	427	+	CHAPTER
	428	+	28 GENERAL LICENSE
	429	+	SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
	430	+	D.C.
	431	+	CODE§ 47-2862 (2006)
	432	+	§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE OR PERMIT
	433	+	Authorized By Melinda Jenkins
	434	+	Branch Chief, Collection and Enforcement Administration
	435	+	To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
	436	+	"Validate a Certificate
	437	+	of Clean Hands" hyperlink under the Clean Hands section.
	438	+	1101 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/MyTax.DC.gov I:-ii DISTRICT OF COLUMBIA
	439	+	,,: l PUBLIC SCHOOLS
	440	+	Statement of Appropriated Authority
	441	+	Division of Contracts and Acquisitions
	442	+	1200 First Street NE, 9
	443	+	th Floor, Washington, DC 20002
	444	+	(202) 442-5112/Fax (202) 442-5634
	445	+	1. Prepared by: Ricky A. Brown, Jr., Sr. Director -Schoof Security Division
	446	+	2. FV23 Funding Certification Date(s): 10/1/22 -9/30/23
	447	+	3. Summary of Proposed Procurement: Funding for this initiative, will be used towards implementing a
	448	+	contract
	449	+	for security services for contract guard services in Schools.
	450	+	4. If contract has been awarded:
	451	+	•
	452	+	Contracto_r: Security Assurance Management
	453	+	•
	454	+	Contract Number: GAGA-2022-C-0048
	455	+	• RK Number: RK232821
	456	+	• FV22 Contract Dates:
	457	+	Funding Information:
	458	+	]~M~v FUND
	459	+	GAO 23 409 7547
	460	+	J~CPS,ATf!ll@U,Y
	461	+	{CtJmptet;1;Jpr9tl//(feSJ
	462	+	INDEX PCA
	463	+	(Include (inc:ludt
	464	+	p,t/a suffoc
	465	+	letttr) l~tter}
	466	+	12230 ZZ24i
	467	+	*'~" denotes where funds will be an FY23 Advance.
	468	+	PROJ/PH
	469	+	Or
	470	+	GRANT/PH
	471	+	/1/ app/icabl•J
	472	+	ESSER3/23
	473	+	** Awaiting confirmation of inter-agency funding attributes
	474	+	FUND
	475	+	8200
	476	+	INDEX PCA
	477	+	Phase PROJ/PH --
	478	+	~l:!,Ut(r ,..p,
	479	+	-
	480	+	,,_I k-J
	481	+	GE600 1223G UlSERF/21 1223GD/23
	482	+	$23,769,885. 00
	483	+	$23,769,885.00
	484	+	I hereby certify that the above referenced
	485	+	Security Services contract is consistent with the applicable approved financial plan
	486	+	and budget for the District
	487	+	of Columbia Public Schools for Fi scal Year 2023. This funding obligation is subject to the availability
	488	+	of appropriations and Congressional approval.
	489	+	2/16/2023
	490	+	Philip Seiel
	491	+	Date
	492	+	DCPS Budget Officer
	493	+	~,::ft;i~
	494	+	2/16/23
	495	+	Date
	496	+	OSSE Budget Officer
	497	+	*Program staff must create and get a "Funds Committed" requisition for the remainder
	498	+	of this contract in the first week of
	499	+	October to cover the certified amount above. All requests for fundi
	500	+	ng will be held until the encumbrance is created.
	501	+	1200 First Street, NE I Washington, DC 20002 IT 202. 442. 5885
	502	+	I F 202. 442. 5026 I dcps.dc.gov GOVERNMENT OF THE DISTRICT OF COLUMBIA
	503	+	Office
	504	+	of the Attorney General
	505	+	***
	506	+	ATTORNEY GENERAL
	507	+	BRIAN L. SCHWALB --
	508	+	Commercial Division
	509	+	MEMORANDUM
	510	+	TO:
	511	+	FROM:
	512	+	Tommy Wells
	513	+	Director
	514	+	Office
	515	+	of Policy and Legislative Affairs
	516	+	Robert Schildkraut
	517	+	Section Chief
	518	+	Government Contracts Section
	519	+	DATE: March 30, 2023
	520	+	SUBJECT: Approval
	521	+	of Contract Action for Contracted Security Services at DC Public
	522	+	Schools
	523	+	Contract Number: GAGA-2022-C-0048
	524	+	Contractor: Security Assurance Management
	525	+	Proposed Option Amount: NTE $29,439,145.80
	526	+	(Base+ Option Year One)
	527	+	This is to Certify that this Office has reviewed the above-referenced Contract and that we have
	528	+	found it to be legally sufficient, with the condition that
	529	+	1) the Certificate of Insurance be updated
	530	+	to reflect all required policies outlined in the contract.
	531	+	If you have any questions in this regard,
	532	+	please do not hesitate to call me at (202) 724-4018.
	533	+	Robert Schildkraut
	534	+	400 6 th Street NW, Suite 9100, Washington, DC 2000 I (202) 727-3400 GOVERNMENT OF THE DISTRICT OF COLUMBIA
	535	+	CHANGE ORDER/UNILATERAL MODIFICATION
	536	+	CONTRACT NO: EFFECTIVE DATE:
	537	+	GAGA-2022-C-0048 October 1, 2022
	538	+	ISSUING OFFICE:
	539	+	CONTRACTS AND ACQUISITIONS
	540	+	1200 First Street, NE, 11
	541	+	th Floor, Suite 1137
	542	+	Washington,
	543	+	DC 20002
	544	+	(202) 442-5112-0ffice
	545	+	(202) 442-6105 -Fax
	546	+	USING AGENCY OR AGENCI ES:
	547	+	Office of the Chief Operating Officer (OCOO)
	548	+	Page No. 1 of 1 Page(s)
	549	+	MODIFICATION NO:
6	550		1
7		-
8		-	AN ACT
9		-
10		-	__________
11		-
12		-
13		-	IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
14		-
15		-	__________________
16		-
17		-
18		-	To approve, on an emergency basis, Contract No. GAGA-2022-C-0048 with Security Assurance
19		-	Management, Inc., and Modification Nos. 1, 2, 3, 4, and 5 thereto, to provide security
20		-	services to the District of Columbia Public Schools.
21		-
22		-	BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, Th at this
23		-	act may be cited as the “Contract No. GAGA-2022-C-0048 with Security Assurance
24		-	Management, Inc. Approval and Payment Authorization Emergency Act of 2023”.
25		-
26		-	Sec. 2. Pursuant to section 451 of the District of Columbia Home Rule Act, approved
27		-	December 24, 1973 (87 Stat. 803; D.C. Official Code § 1-204.51), and notwithstanding the
28		-	requirements of section 202 of the Procurement Practices Reform Act of 2010, effective April 8,
29		-	2011 (D.C. Law 18-371; D.C. Official Code § 2-352.02), the Council approves Contract No.
30		-	GAGA-2022-C-0048 with Security Assurance Management, Inc., and Modification Nos. 1, 2, 3,
31		-	4, and 5 thereto, to provide security services to the District of Columbia Public Schools, and
32		-	authorizes payment in the not-to-exceed amount of $5,669,260.80 for the goods and services
33		-	received under the contract from July 9, 2022 through September 30, 2022, and payment in the
34		-	not-to-exceed amount of $23,769,885.60 for the goods and services received and to be received
35		-	under the modifications during the period from October 1, 2022 through September 30, 2023.
36		-
37		-	Sec. 3. Fiscal impact statement.
38		-	The Council adopts the fiscal impact statement of the Chief Financial Officer as the fiscal
39		-	impact statement required by section 4a of the General Legislative Procedures Act of 1975,
40		-	approved October 16, 2006 (120 Stat. 2038; D.C. Official Code § 1-301.47a).
41		-
42		-	Sec. 4. Effective date.
43		-	This act shall take effect following approval by the Mayor (or in the event of veto by the
44		-	Mayor, action by the Council to override the veto), and shall remain in effect for no longer than
45		-	90 days, as provided for emergency acts of the Council of the District of Columbia in section ENROLLED ORIGINAL
46		-
47		-
48		-
49		-
	551	+	MODIFICATION DATE:
	552	+	ISSUED TO: (Contractor)
	553	+	Security Assurance Management, Inc
	554	+	910
	555	+	17th street, N.W Suite 220
	556	+	Washington D.C 20006
	557	+	Tel: 202-293-8011
	558	+	TITLE:
	559	+	DCPS Security Services
	560	+	ACTION:
	561	+	D Change (2J Exercise of Option D Economic Price Adjustment D Other
	562	+	Pursuant to Section 15 of the District of Columbia Standard Contract Provisions for use with Supply and
	563	+	Services Contracts, dated July 2010 and 27 DCMR Section 3601.2, the Contract is hereby modified as
	564	+	follows:
	565	+	1. In accordance with the provisions of the Contract in F.2 entitled "OPTION TO EXTEND THE
	566	+	TERM OF THE CONTRACT," the District
	567	+	of Columbia Public Schools (DCPS) is exercising a
	568	+	partial option
	569	+	of option year one of the subject contract in the amount of $999,999.00.
	570	+	2. The partial option year period shall cover 10/1/2022 through 11/18/2022 while the contract package is
	571	+	submitted and reviewed by City Council.
	572	+	3. The partial option is exercised in accordance with Section B.4.2
	573	+	of the contract and pursuant to
	574	+	option year funding provided via the Statement
	575	+	of Appropriated Authority approved on 6/30/2022.
	576	+	ALL OTHER CONTRACT TERMS AND CONDITIONS REMAIN UNCHANGED
	577	+	9/29/2022
	578	+	Case File
	579	+	DC022
	580	+	DATE
	581	+	Contractor
	582	+	Laveta Hilton
	583	+	Contracting Officer
	584	+	PSD
	585	+	SIGNATURE
	586	+	Using Agency
	587	+	3/97 CONTRACT NO:
	588	+	GAGA-2022-C-0048
	589	+	ISSUING OFFICE:
	590	+	District of Columbia Public Schools
	591	+	Otlice
	592	+	of Resource Strategy
	593	+	Contract and Acquisition Division
	594	+	1200 First Stre
	595	+	et, NE, 11th Floor
	596	+	Washington, DC 20002
	597	+	(202) 442-5112 -Office
	598	+	(202) 442-6
	599	+	105 -Fax
	600	+	USING AGENCY OR AGENCIES:
	601	+	GOVERNMENT OF THE DISTRICT OF COLUMBIA
	602	+	CHANGE ORDER/UNILATERAL MODIFICATION
	603	+	EFFECTIVE DATE:
	604	+	November 19, 2022
	605	+	Page No. 1 of 1 Page(s)
	606	+	MODIFICATION NO:
50	607		2
51		-
52		-	412(a) of the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat. 788;
53		-	D.C. Official Code § 1-204.12(a)).
54		-
55		-
56		-
57		-
58		-	______________________________
59		-	Chairman
60		-	Council of the District of Columbia
61		-
62		-
63		-
64		-
65		-	_________________________________
66		-	Mayor
67		-	District of Columbia
68		-
	608	+	MODIFICATION DATE:
	609	+	11/18/2022
	610	+	ISSUED TO: (Contractor)
	611	+	Security Assurance Management, Inc
	612	+	910 17th Street,
	613	+	N.W Suite 220
	614	+	Washington D.C 20006
	615	+	Tel: 202-293-8011
	616	+	TITLE:
	617	+	Office of the Chief Operating Officer (OCOO) DCPS Security Services
	618	+	ACTION: D Change l3J Exercise of Option D Economic Price Adjustment D Other
	619	+	Pursuant to Section 15 of the District of Columbia Standard Contract Provisions for use with Supply and
	620	+	Services Contracts, dated July 2010 and 27 DCMR Section 3601.2, the Contract is hereby modified as
	621	+	follows:
	622	+	1. This modification is to extend the performance period from November 19, 2022, to February 28,
	623	+	2023, while the contract package
	624	+	is submitted for review by City Council.
	625	+	2. The partial option
	626	+	is exercised in accordance with the Contract provisions in F .2 entitled "OPTION
	627	+	TO EXTEND THE TERM OF THE CONTRACT," and Section B.4.2
	628	+	of the Contract and pursuant
	629	+	to option year funding provided via Statement
	630	+	of Appropriated Authority approved on 6/30/2022.
	631	+	3. The term
	632	+	of the partial option year is from October 1, 2022, through February 28, 2023.
	633	+	,4. The amount of this partial option year one is eight million five hundred twenty-four thousand six
	634	+	hundred sixty-eight dollars and fourteen cents ($8,524,668.14).
	635	+	Case File
	636	+	DC022
	637	+	ALL OTHER CONTRACT TERMS AND CONDITIONS REMAIN UNCHANGED
	638	+	11/18/2022
	639	+	DATE
	640	+	Contractor
	641	+	LaVeta Hilton
	642	+	CONTRACTING OFFICER
	643	+	PSD
	644	+	SIGNATURE
	645	+	Using Agency
	646	+	3/97 GOVERNMENT OF THE DISTRICT OF COLUMBIA
	647	+	CHANGE ORDER/UNILATERAL MODIFICATION
	648	+	Page No. 1 of 1 Page(s)
	649	+	CONTRACT NO:
	650	+	GAGA-2022-C-0048
	651	+	EFFECTIVE DATE:
	652	+	3/1/2023
	653	+	MODIFICATION NO:
	654	+	3
	655	+	MODIFICATION DATE:
	656	+	2/27/2023
	657	+	ISSUING OFFICE:
	658	+	District of Columbia Public Schools
	659	+	Office
	660	+	of Resource Strategy,
	661	+	Contract, and Acquisition Division
	662	+	1200 First Street, NE,
	663	+	11th Floor, Sui te 1137
	664	+	Washington, DC 20002
	665	+	(202) 442-5112 -Office
	666	+	(202) 442-6105 --Fax
	667	+	USING AGENCY OR AGENCIES:
	668	+	Office of the Chief Operating Officer (OCOO)
	669	+	ISSUED TO: (Contractor)
	670	+	Security Assurance Management, Inc
	671	+	910
	672	+	17th street, N.W Suite 220
	673	+	Washington D.C 20006
	674	+	Tel: 202-293-8011
	675	+	TITLE:
	676	+	DCPS Security Services
	677	+	ACTION: D Change ~ Exercise of Option D Economic Price Adjustment D Other
	678	+	Pursuant to Section 15 of the District of Columbia Standard Contract Provisions for use with Supply and Services
	679	+	Contracts, dated July 20
	680	+	IO and 27 DCMR Section 3601.2, the Contract is hereby modified as follows:
	681	+	A) This modification extends the performance period from March 1, 2023, to March 15, 2023, while
	682	+	DCPS obtains retroactive contract package review and approval from Council.
	683	+	B) In accordance with the Contract provisions in F.2 entitled "OPTION TO EXTEND THE TERM OF
	684	+	THE CONTRACT" and Section B.4.2
	685	+	of the contract, and pursuant to option year funding provided
	686	+	via the Statement
	687	+	of Appropriated Authority, the District of Columbia Public Schools (DCPS) is
	688	+	extending the period
	689	+	of performance of option year one to support the continuation of critical services
	690	+	required to support student and staff safety.
	691	+	C) The term
	692	+	of the partial option year is from October 1, 2022, through March 15, 2023.
	693	+	D) The amount
	694	+	of the partial option year one remains $8,524,668.14.
	695	+	ALL OTHER CONTRACT TERMS AND CONDITIONS REMAIN UNCHANGED
	696	+	2/27/2023
	697	+	Laveta Hilton
	698	+	DATE CONTRACTING OFFICER SIGNATURE
	699	+	Case F ile Contractor
	700	+	OC022
	701	+	PSD Using Agency
	702	+	3/97 CONTRACT NO:
	703	+	GAGA-2022-C-0048
	704	+	ISSUING OFFICE:
	705	+	GOVERNMENT OF THE DISTRICT OF COLUMBIA
	706	+	CHANGE ORDER/UNILATERAL MODIFICATION
	707	+	EFFECTIVE DA TE:
	708	+	3/15/2023
	709	+	MODIFICATION NO:
	710	+	4
	711	+	ISSUED TO: (Contractor)
	712	+	Page No. 1 of 1 Page(s)
	713	+	MODIFICATION DATE:
	714	+	3/15/2023
	715	+	CONTRACTS AND ACQUISITIONS DIVISION
	716	+	1200 First Street, NE, 9
	717	+	th Floor,
	718	+	Washington,
	719	+	DC 20002
	720	+	Security Assurance Management, Inc
	721	+	910 17th street, N.W Suite 220
	722	+	Washington D.C 20006
	723	+	(202) 442-5112 - Office Tel: 202-293-8011
	724	+	(202) 442-6105 - Fax
	725	+	USING AGENCY OR AGENCIES: TITLE:
	726	+	Office of the Chief Operating Officer (OCOO) DCPS Security Services
	727	+	ACTION: D Change 1:8] Exercise of Opti on D Economic Price Adjustment D Other
	728	+	Pursuant to Section 15 of the District of Columbia Standard Contract Provisions for use with Supply and
	729	+	Services Contracts, dated March 2007 and 27 DCMR Section 3601.2, the Contract
	730	+	is hereby modified as
	731	+	follows:
	732	+	A) This modification extends the performance period from March 15, 2023, to April 30, 2023, to allow
	733	+	submission
	734	+	of the retroactive contract package to City Council for review and approval.
	735	+	B) In accordance with the Contract provisions in F.2 entitled "OPTION
	736	+	TO EXTEND THE TERM OF
	737	+	THE CONTRACT," the District
	738	+	of Columbia Public Schools (DCPS) is extending the period of
	739	+	performance of option year one to support the continuation of critical services required to support
	740	+	student and staff safety.
	741	+	C) The term
	742	+	of the partial option year is from October 1, 2022, through April 30, 2023.
	743	+	D) The amount
	744	+	of the partial option year one remains $8,524,668.14.
	745	+	ALL OTHER CONTRACT TERMS AND CONDITIONS REMAIN UNCHANGED
	746	+	3/15/2023
	747	+	Case File
	748	+	DC022
	749	+	DATE
	750	+	Contractor
	751	+	Laveta H ilton
	752	+	Deputy Chief Procurement Officer
	753	+	PSD
	754	+	SIGNATURE
	755	+	Using Agency
	756	+	3/97 GOVERNMENT OF THE DISTRICT OF COLUMBIA
	757	+	BILATERAL MODIFICATION
	758	+	Page No. 1 of 1 Page(s)
	759	+	1. CONTRACT NO/fASK ORDER
	760	+	GAGA-2022-C-0048
	761	+	2. CONT RACT DATE: 3. MODIFICATION NO
	762	+	05
	763	+	4. MODIFICATION DATE:
	764	+	October 1, 2022 See Block 12
	765	+	5. CAPTION: ERA TE Basic Maintenance Services of Internal Connectors & IT fquipment
	766	+	6. ISSUED TO: (Contractor) 7. ISSUING OFFICE:
	767	+	Security Assurance Management, Inc
	768	+	910 17th street, N.W
	769	+	District of Columbia Public Schools (DCPS)
	770	+	Office of Contracts and Acquisitions
	771	+	Suite 220 Washington D.C 20006
	772	+	Tel: 202-293-8011
	773	+	1200 First Street NE, Suite 9
	774	+	th Floor
	775	+	Washington,
	776	+	DC 20002
	777	+	s. PROGRAM OFFICE: District of Columbia Pub lic Schools (DCPS) Office of the Chief Operating Officer (OCOO)
	778	+	In accordance with [the article/section that is referencing] the subject contract is hereby modified as follows:
	779	+	In accordance wi th Article 15, changes of the Standard Contract Provisions for use wi th the District of Columbia Supply
	780	+	and Services Contracts, dated
	781	+	July 2010 and the 27 DCMR -section 3601.2, the subject contract is hereby modified as
	782	+	follows:
	783	+	A) The purpose of this modification is to recap the cost of services and to add the remaining option year period and
	784	+	fundi
	785	+	ng to the contract.
	786	+	1. Modification
	787	+	#1 partially exercised option year one of the contract from October 1, 2022, through November 18, 2022,
	788	+	in the amount of nine hundred ninety-nine thousand nine hundred ninety-nine dollars and no cents ($999,999.00).
	789	+	2. Modification #2 partially exercised opti
	790	+	on year one of the contract from November 19, 2022, through February 28,
	791	+	2023, in the amount of eight million five hundred twenty-four thousand six hundred sixty-eight do
	792	+	llars and fourteen cents
	793	+	($8,524,668.14).
	794	+	3. Modification#3 extended the partial option year one period of performance from March
	795	+	01, 2023, to March 15, 2023.
	796	+	4. Modification
	797	+	#4 partially exercised option year one of the contract from March 15, 2023, through April 30, 2023.
	798	+	B) In accordance with the Contract provisions in F.2 entitled "OPTION TO EXTEND THE TERM OF THE CONTRACT,"
	799	+	the District
	800	+	of Columbia Public Schools (DCPS) is exercising the remaining portion of option year one of the subject
	801	+	contract to support the continuati
	802	+	on of critical services required to support students. The performance period for the
	803	+	remaining portion
	804	+	of option year one is May 1, 2023, through September 30, 2023, pursuant to option year funding
	805	+	provided via Statement
	806	+	of Appropriated Authority approved on 2/16/2023, and in the amount of fifteen million two hundred
	807	+	forty-five thousand two hundred sixteen dollars and eighty-six cents. ($15,245,216.86)
	808	+	C) As a recap, the total amount of option year one is twenty- three million seven hundred sixty-nine thousand eight
	809	+	hundred eighty-five dollars ($23,769,885.00).
	810	+	D) The performance period for the entire option year one period is from October
	811	+	1, 2022, through September 30, 2023.
	812	+	A
	813	+	ll other terms and conditions of the contract remain unchanged.
	814	+	[Blank Section) 1. CONTRACT NO:
	815	+	GAGA-2016-C-0036A-1
	816	+	10. AMOUNT OF MODI FICATION:
	817	+	CURRENT COMPLETION DATE:
	818	+	2. CONTRACT DATE:
	819	+	July 12, 2016
	820	+	3. MODIFICATION NO:
	821	+	15
	822	+	All other terms and conditions of the contract remain unchanged.
	823	+	$ 15,245,216.86
	824	+	CURRENT VALUE OF CONTRACT:
	825	+	September 30,
	826	+	2023
	827	+	llCONTRACTOR~
	828	+	-~ . r --
	829	+	~ Name: Russell A. Stephens By: ---
	830	+	Signature of Authorized"'
	831	+	, .J ,/
	832	+	President
	833	+	ve
	834	+	Title:
	835	+	12. ACCEPTANCE BY THE GOVERNMENT OF THE DISTRICT OF COLUMBIA
	836	+	~~
	837	+	Case File
	838	+	OC023
	839	+	Contractor
	840	+	Name:
	841	+	Titl
	842	+	e:
	843	+	Amy Malsterra
	844	+	Deputy Chancellor
	845	+	PSD
	846	+	4. MODIFICATION DATE:
	847	+	See Block 12
	848	+	$23,769,885.00
	849	+	April 6, 2023
	850	+	Date
	851	+	April 7, 2023
	852	+	Date
	853	+	Using Agency
	854	+	3/97