District Of Columbia 2023-2024 Regular Session

District Of Columbia Council Bill B25-0400 Compare Versions

Version 1 (Old)

Version 2 (New)

Old	New		Differences
1		-	ENROLLED ORIGINAL
2		-
3		-
4		-
	1	+	MURIEL BOWSER
	2	+	MAYOR
	3	+	June 30, 2023
	4	+	Honorable Phil Mendelson
	5	+	Chairman
	6	+	Council
	7	+	of the District of Columbia
	8	+	John
	9	+	A. Wilson Building
	10	+	1350 Pennsylvania Avenue, NW, Suite 504
	11	+	Washington, DC 20004
	12	+	Dear Chairman Mendelson:
	13	+	Enclosed for consideration and enactment by the Council
	14	+	of the District of Columbia is an
	15	+	emergency bill, the "Contract No. CWl O
	16	+	1161 with Maxim Healthcare Staffing Services, Inc.
	17	+	Approval and Payment Authorization Emergency Act
	18	+	of 2023," along with the accompanying
	19	+	emergency declaration resolution.
	20	+	The legislation will approve Contract No.CW101161 and approve payment under that contract
	21	+	for goods and services received and to be received for COVID-
	22	+	19 positive case response and
	23	+	immunization support services for students who attend DC public charter schools.
	24	+	As always, my administration is available
	25	+	to discuss any questions you may have regarding this
	26	+	contract. In order to facilitate a response to any questions, please have your staff contact Marc
	27	+	Scott, Chief Operating Officer, Office
	28	+	of Contracting and Procurement, at (202) 724-8759.
	29	+	I urge the Council to take prompt and favorable action regarding the enclosed legislation.
	30	+	Sincerely, 1
	31	+	2
	32	+	3
	33	+	4
	34	+	5
	35	+	6
	36	+	7 A BILL
	37	+	8
	38	+	9
	39	+	10
	40	+	11
	41	+	i!!.f;?, ... ~
	42	+	hainilm Phil Mendelson
	43	+	at the request
	44	+	of the Mayor
	45	+	12 IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
	46	+	13
	47	+	14
	48	+	15
	49	+	16
	50	+	17 To approve, on an emergency basis, Contract No. CWl0l 161 and modifications thereto
	51	+	18 with Maxim Healthcare Staffing Services, Inc. for COVID-19 positive case
	52	+	19 response and immunization support services for students who attend DC public
	53	+	20 charter schools, and to authorize payment for goods and services received and to
	54	+	21 be received under the contract.
	55	+	22
	56	+	23 BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA,
	57	+	24 That this act may be cited as the "Contract No. CWl0l 161 with Maxim Healthcare
	58	+	25 Staffing Services, Inc. Approval and Payment Authorization Emergency Act
	59	+	of 2023".
	60	+	26 Sec.
	61	+	2. Pursuant to section 451 of the District of Columbia Home Rule Act,
	62	+	27 approved
	63	+	December 24, 1973 (87 Stat. 803; D.C. Official Code§ 1-204.51), and
	64	+	28 notwithstanding the requirements
	65	+	of section 202 of the Procurement Practices Reform
	66	+	29
	67	+	Act of 2010, effective April 8, 2011 (D.C. Law 18-371; D.C. Official Code§ 2-352.02),
	68	+	30 the Council approves Contract No.
	69	+	CWl0l 161 with Maxim Healthcare Staffing Services,
	70	+	31 Inc. and modifications thereto for COVID-19 positive case response and immunization
	71	+	32 support services for students who attend DC public charter schools and authorizes
	72	+	33 payment in the total not-to-exceed contract amount of $10,269,900, for goods and
	73	+	34 services received and to
	74	+	be received under the contract. 35 Sec. 3. Fiscal impact statement.
	75	+	36 The Council adopts the fiscal impact statement provided by the Chief Financial
	76	+	37 Officer
	77	+	as the fiscal impact statement required by section 4a of the General Legislative
	78	+	38 Procedures Act
	79	+	of 1975, approved October 16, 2006 (120 Stat. 2038; D.C. Official Code
	80	+	39 § 1-301.47a).
	81	+	40 Sec.
	82	+	4. Effective date.
	83	+	41 This act shall take effect following approval by the Mayor (or in the event of veto
	84	+	42 by the Mayor, action by the Council
	85	+	to override the veto), and shall remain in effect for
	86	+	43 no longer than 90 days, as provided for emergency acts of the Council of the District of
	87	+	44 Columbia in section 4 l 2(a) of the District of Columbia Home Rule Act, approved
	88	+	45 December 24, 1973 (87 Stat. 788; D.C. Official
	89	+	Code§ l-204.12(a)).
	90	+	2 GOVERNMENT OF THE DISTRICT OF COLUMBIA
	91	+	Office
	92	+	of Contracting and Procurement
	93	+	* * *
	94	+	-
	95	+	Pursuant to section 202(c-1) of the Procurement Practices Reform Act of 2010, as amended, D.C.
	96	+	Official
	97	+	Code§ 2-352.02(c-1), the following contract summary is provided:
	98	+	(A) Contract Number:
	99	+	Proposed Contractor:
	100	+	Contract Amount:
	101	+	COUNCIL CONTRACT SUMMARY
	102	+	(Retroactive)
	103	+	CW l
	104	+	O 1161, pursuant to Contract CW82007
	105	+	Maxim Healthcare Staffing Services, Inc. (Maxim)
	106	+	Not-to-exceed (NTE) $10,269,900
	107	+	Unit and Method of Compensation: Fixed fee per hour
	108	+	Term of Contract:
	109	+	Type
	110	+	of Contract:
	111	+	Source Selection Method:
	112	+	Base Period: August 2, 2022, through August 1, 2023.
	113	+	Finn fixed hour price
	114	+	Task Order no. CW 101161 issued against DOH contract
	115	+	CW82007.
	116	+	(B) For a contract containing option periods, the contract amount for the base period and for
	117	+	each option period.
	118	+	If the contract amount for one or more of the option periods differs from
	119	+	the amount for the base period, provide
	120	+	an explanation of the reason for the difference:
	121	+	Base
	122	+	Period Amount: NTE $10,269,900
	123	+	There are no option periods.
	124	+	(C) The goods or services to be provided, the methods of delivering goods or services, and any
	125	+	significant program changes reflected
	126	+	in the proposed contract:
	127	+	Maxim provides COVID-19 positive case response and immunization support services for students
	128	+	who attend DC public charter schools. The method
	129	+	of delivery for these services will be in-person,
	130	+	as needed.
	131	+	(D) The selection process, including the number of offerors, the evaluation criteria, and the
	132	+	evaluation results, including price, technical or quality, and past performance components: Emergency contract CW82007 was issued on April 20, 2020 in accordance with 27 DCMR 1702.1
	133	+	by the DOH in response to the COVID-19 pandemic and option year one was exercised on March 16,
	134	+	2022 for the period
	135	+	of August 31, 2022 through August 30, 2023. Task order CW 101161 was
	136	+	awarded by the Office
	137	+	of Contracting and Procurement on behalf of the Office the State
	138	+	Superintendent
	139	+	of Education (OSSE) on August 2, 2022, against Department of Health contract
	140	+	CW82007.
	141	+	(E) A description
	142	+	of any bid protest related to the award of the contract, including whether the
	143	+	protest was resolved through litigation, withdrawal
	144	+	of the protest by the protestor, or
	145	+	voluntary corrective action by the District. Include the identity
	146	+	of the protestor, the grounds
	147	+	alleged
	148	+	in the protest, and any deficiencies identified by the District as a result of the protest:
	149	+	No protests were filed related
	150	+	to this contract award.
	151	+	(F) The background and qualifications
	152	+	of the proposed contractor, including its organization,
	153	+	financial stability, personnel, and performance on past or current government or private
	154	+	sector contracts with requirements similar
	155	+	to those of the proposed contract:
	156	+	Maxim has adequate financial resources to perform the contract and the ability
	157	+	to obtain those
	158	+	resources. The evidence is provided from the contractor's financial history as reported by the Dun
	159	+	and Bradstreet business report obtained on July 26, 2022. Maxim has provided COVID-19-related
	160	+	healthcare staffing services to the District under contract CW82007 since April 24, 2020. Maxim
	161	+	also provided COVID-19-related healthcare staffing services to the OSSE under task order contract
	162	+	CW92858 since August 2, 2021, and has received positive contractor performance ratings.
	163	+	This
	164	+	evidence is provided in their perfonnance evaluations, with the most recently submitted by the
	165	+	contract administrator on February 1, 2022. Additionally, they have provided nursing services
	166	+	to the
	167	+	Department
	168	+	of Health, DC Public Schools, and the Department of Consumer and Regulatory
	169	+	Affairs.
	170	+	(G) The period
	171	+	of performance associated with the proposed change, including date as of which
	172	+	the proposed change
	173	+	is to be made effective:
	174	+	The period
	175	+	of performance for the contract is from August 2, 2022, through August 1, 2023.
	176	+	(H) The value
	177	+	of any work or services performed pursuant to a proposed change for which the
	178	+	Council has not provided approval, disaggregated by each proposed change
	179	+	if more than one
	180	+	proposed change has been aggregated for Council review:
	181	+	Base period: NTE $13,253,400.
	182	+	Modification No. M0002: Decreased NTE amount to $10,269,900
	183	+	(I) The aggregate dollar value of the proposed changes as compared with the amount of the
	184	+	contract as awarded:
	185	+	NTE $10,269,900
	186	+	2 (J) The date on which the contracting officer was notified of the proposed change:
	187	+	The contracting officer was notified on August 25, 2022, of the proposed change (modification
	188	+	M0002).
	189	+	(K) The reason why the proposed change was sent to Council for approval after it is intended to
	190	+	take effect:
	191	+	There were multiple factors resulting in the awarding of the contract actions prior to submission to
	192	+	the Council. The main factor was that OSSE had a critical need to have the COVID-19 and
	193	+	immunization support services in place for public charter schools for the start
	194	+	of the 2022-2023
	195	+	school year, which occurred during Council's summer recess. This factor, along with the
	196	+	procurement team working with the contractor to obtain a renewed, compliant certificate
	197	+	of
	198	+	insurance resulted in delays in submitting the retroactive contract to obtain Council approval before
	199	+	the contract actions were implemented. OCP remains committed
	200	+	to ensuring timely and compliant
	201	+	contract awards.
	202	+	(L) The reason for the proposed change:
	203	+	OSSE had a critical need to have the COVID-19 and immunization support services in place for the
	204	+	2022-2023 school year and requested the decreased services based on their analysis
	205	+	of need.
	206	+	(M) The legal, regulatory, or contractual authority for the proposed change:
	207	+	27 DCMR, Chapter 36, Section 3601.2(c).
	208	+	(N) A summary of the subcontracting plan required under section 2346 of the Small, Local, and
	209	+	Disadvantaged Business Enterprise Development and Assistance Act
	210	+	of 2005, as amended,
	211	+	D.C. Official Code
	212	+	§ 2-218.01 et seq. ("Act"), including a certification that the subcontracting
	213	+	plan meets the minimum requirements
	214	+	of the Act and the dollar volume of the portion of the
	215	+	contract to be subcontracted, expressed both in total dollars and as a percentage
	216	+	of the total
	217	+	contract amount:
	218	+	Maxim submitted a subcontracting plan on July 28, 2022, in the amount of $4,638,690, which
	219	+	represents 35%
	220	+	of the original contract value of $13,253,400. Maxim submitted a revised
	221	+	subcontracting plan on January
	222	+	11, 2023, in the amount of $3,594,465, which represents 35% of the
	223	+	total modified contract amount
	224	+	of $10,269,900, meeting the requirements of the Act.
	225	+	(0) Performance standards and the expected outcome of the proposed contract:
	226	+	The District expects Maxim to provide and maintain an adequate staff of competent medical staff
	227	+	who maintain appropriate licenses and qualifications and meet the requirements to perfonn the
	228	+	health care services
	229	+	as needed for COVID-19 positive case response and immunization support
	230	+	services.
	231	+	3 (P) The amount and date of any expenditure of funds by the District pursuant to the contract
	232	+	prior to its submission to the Council for approval:
	233	+	$10,269,900
	234	+	4 (Q) A certification that the proposed contract is within the appropriated budget authority for the
	235	+	agency for the fiscal year and
	236	+	is consistent with the financial plan and budget adopted in
	237	+	accordance with D.C. Official Code§§ 47-392.01 and 47-392.02:
	238	+	The Office of the Chief Financial Officer certified on February 22, 2023, that the agency had in its
	239	+	approved budget sufficient funds to meet the obligations
	240	+	of the proposed contract.
	241	+	(R) A certification that the contract is legally sufficient, including whether the proposed
	242	+	contractor has any pending legal claims against the District:
	243	+	The Office of the Attorney General has reviewed the contract and finds it legally sufficient. The
	244	+	Contractor does not have any pending legal claims against the District.
	245	+	(S) A certification that Citywide Clean Hands database indicates that the proposed contractor is
	246	+	current with its District taxes. If the Citywide Clean Hands Database indicates that the
	247	+	proposed contractor
	248	+	is not current with its District taxes, either: (1) a certification that the
	249	+	contractor has worked out and is current with a payment schedule approved by the District;
	250	+	or (2) a certification that the contractor will be current with its District taxes after the District
	251	+	recovers any outstanding debt
	252	+	as provided under D.C. Official Code§ 2-353.0l(b):
	253	+	As of January 25, 2023, Maxim does not owe or is delinquent on any taxes with the Government of
	254	+	the District of Columbia.
	255	+	(T) A certification from the proposed contractor that it is current with its federal taxes, or has
	256	+	worked out and
	257	+	is current with a payment schedule approved by the federal government:
	258	+	As of January 25, 2023, Maxim does not owe or is delinquent on any taxes with the Government of
	259	+	the District of Columbia. The Contractor has certified that it is current with its federal taxes by
	260	+	submitting a Bidder/Offeror
	261	+	fonn.
	262	+	(U) The status
	263	+	of the proposed contractor as a certified local, small, or disadvantaged business
	264	+	enterprise
	265	+	as defined in the Small, Local, and Disadvantaged Business Enterprise
	266	+	Development and Assistance Act
	267	+	of 2005, as amended, D.C. Official Code § 2-218.01 et seq.:
	268	+	Maxim is not a certified, local, small, or disadvantaged business enterprise.
	269	+	(V) Other aspects of the proposed contract that the Chief Procurement Officer considers
	270	+	significant:
	271	+	None.
	272	+	5 (W) A statement indicating whether the proposed contractor is currently debarred from providing
	273	+	services or goods
	274	+	to the District or federal government, the dates of the debarment, and the
	275	+	reasons for debarment:
	276	+	Maxim
	277	+	is not debaned or suspended from federal or District contract awards, based on searches
	278	+	conducted on the System for Award Management, and the Office
	279	+	of Contracting and Procurement
	280	+	websites.
	281	+	(X) Any determination and findings issues relating
	282	+	to the contract's formation, including any
	283	+	determination and findings made under D.C. Official Code
	284	+	§ 2-352.05 (privatization
	285	+	contracts):
	286	+	A Determination and Findings for Contractor Responsibility was approved on August 2, 2022 and a
	287	+	Determination and Findings for Price Reasonableness was approved on August
	288	+	2, 2022.
	289	+	(Y) Where the contract, and any amendments or modifications,
	290	+	if executed, will be made
	291	+	available online:
	292	+	All contract documents, including modifications, are available at https://contracts.ocp.dc.gov/.
	293	+	(Z) Where the original solicitation, and any amendments or modifications, will be made available
	294	+	online:
	295	+	The contract was not solicited.
	296	+	6 * * * Government of the District of Columbia
	297	+	Office
	298	+	of the Chief Financial Officer
	299	+	Office
	300	+	of Tax and Revenue
	301	+	Date of Notice: June 30, 2023
	302	+	MAXIM HEALTHCARE STAFFING SERVICES INC
	303	+	7227 LEE DEFOREST DR
	304	+	COLUMB
	305	+	IA MD 21046-3236
	306	+	110 I 4
	307	+	th
	308	+	Street, SW
	309	+	Washington, DC 20024
	310	+	Notice Numb er: L0009759428
	311	+	FEIN:
	312	+	-*6157
	313	+	Case ID: 1562802
	314	+	CERTIFICATE OF CLEAN HANDS
	315	+	As reported in the Clean Hands system, the above referenced individual/entity has no outstanding
	316	+	liabi
	317	+	lity with the District of Columbia Office of Tax and Revenue or the Department of Employment
	318	+	Services. As
	319	+	of the date above, the individual/entity has complied with DC Code§ 47-2862, therefore
	320	+	this Certificate of Clean Han
	321	+	ds is issued.
	322	+	TITLE 47. TAXATION, LICENSING, PERMITS, ASSESSMENTS, AND FEES
	323	+	C
	324	+	HAPTER 28 GENERAL LICENSE -
	325	+	SUBCHAPTER II. CLEAN HANDS BEFORE RECEIVING A LICENSE OR PERMIT
	326	+	D.C. CODE§ 47-2862 (2006)
	327	+	§ 47-2862 PROHIBITION AGAINST ISSUANCE OF LICENSE
	328	+	OR PERMIT
	329	+	Authorized By Melinda Jenkins
	330	+	Branch Chief, Collection and Enforcement Administration
	331	+	To validate this certificate, please visit MyTax.DC.gov. On the MyTax DC homepage, click the
	332	+	"Validate a Certificate of Clean Hands" hyperlink under the Clean Hands section.
	333	+	I IOI 4th Street SW, Suite W270, Washington, DC 20024/Phone: (202) 724-5045/ MyTax.DC.gov DISTRICT OF COLUMBIA
	334	+	OFFICE OF THE STATE SUPERINTENDENT OF
	335	+	OSSE EDUCATION
	336	+	MEMORANDUM
	337	+	TO:
	338	+	FROM:
	339	+	DATE:
	340	+	Paul Kiingi
	341	+	Contract Specialist
	342	+	Office
	343	+	of Contracting and Procurement
	344	+	Stephen Regis
	345	+	Agency Fiscal Officer
	346	+	Office
	347	+	of the State Superintendent of Education
	348	+	2/17/2023
	349	+	RE: FY23 Funding Certificate for FY22/FY23
	350	+	COVID-19 Positive Case Response
	351	+	and Immunization
	352	+	Supp011 Contract# CWl0l 161
	353	+	The Office of the Chief Financial Officer of the District of Columbia hereby certifies that the
	354	+	sum $10,269,900
	355	+	is included in the Dist1ict's budget and financial plan to fund the FY22 -
	356	+	FY23 contract with Maxim Healthcare Staffing Services task order#
	357	+	CWl0l 161 against DC
	358	+	Health contract #CW82007. This task order will be for the Base year (8/2/2022 to 8/1/2023) to
	359	+	facilitate response to positive cases
	360	+	of COVID-19 and adherence with immunization
	361	+	compliance requirements including the COVID-19 vaccination. This memorandum certifies the
	362	+	amount
	363	+	of $1,969,900 will be taken from FY22 (SOAR) and $8,300,000 from FY23 (DIFS).
	364	+	Agency
	365	+	AY Index PCA CSG Object Grant/PH Project/PH Fund Amount
	366	+	GD0 22 ARPE5 ARPE5 0041 0409
	367	+	NIA NIA 8156 $1,969,900
	368	+	Agency
	369	+	AY Fund Program Account Grant Name/ Project#/ Amount
	370	+	Number Award Number Task#
	371	+	GD0 23 1010138 400365 7132001 TBD TBD $8,300,000
	372	+	Should you have any questions, please contact Stephen Regis, Agency Fiscal Officer, at
	373	+	202.727.3450.
	374	+	S~ ~ for Paris Saunders 02/22/23
	375	+	OCFO Agency Signature Date
	376	+	Cc: Christina Grant, State Superintendent, OSSE
	377	+	1050 First Street, NE, 3rd floor, Washington,
	378	+	DC 20002
	379	+	Phone: 202.727.6436 • Fax: 202.727.2019 • www.osse.dc.gov GOVERNMENT OF THE DISTRICT OF COLUMBIA
	380	+	OFFICE OF THE ATTORNEY GENERAL
	381	+	*** --
	382	+	Legal Counsel Division
	383	+	MEMORANDUM
	384	+	TO:
	385	+	FROM:
	386	+	DATE:
	387	+	RE:
	388	+	Tommy Wells
	389	+	Director
	390	+	Office
	391	+	of Policy and Legislative Affairs
	392	+	Megan
	393	+	D. Browder
	394	+	Deputy Attorney General
	395	+	Legal Counsel Division
	396	+	March 29, 2023
	397	+	Modifications to
	398	+	"Contract No. CW101161 with Maxim Healthcare Staffing Services,
	399	+	Inc.
	400	+	Approval and Payment Authorization Emergency Act of 2023" and
	401	+	Accompanying Emergency Resolution
	402	+	This is to Certify that the Office of the Attorney General has reviewed the
	403	+	legislation entitled the
	404	+	"Contract No. CW101161 with Maxim Healthcare Staffing Services, Inc.
	405	+	Approval
	406	+	and Payment Authorization Emergency Act of 2023" and the accompanying emergency
	407	+	declaration resolution
	408	+	and determined that they are legally sufficient. If you have any questions,
	409	+	please do
	410	+	not hesitate to call me at (202) 724-5524.
	411	+	Megan
	412	+	D. Browder
	413	+	1350 Pennsylva nia Avenue, N.W., Suite 409, Washington, D.C. 20004 Phone (202) 724-5524 Email: megan.browder@dc.gov MODIFICATION OF CONTRACT 1. Contract Number Page of Pages
	414	+	CWl0l 161
	415	+	2. Amendment/Modification
	416	+	Number 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
	417	+	M000l See Box 16C
	418	+	COVTD-19 Positive Case
	419	+	Response & Immunization
	420	+	Su ort Services
	421	+	6. Issued by: Code ~-----t 7. Administered by (If other than line 6)
	422	+	Office of Contracting and Procurement,
	423	+	441 4
	424	+	th
	425	+	Street, NW, Suite 330 South
	426	+	Washington, D.C. 20001
	427	+	Office
	428	+	of the State Superintendent of Education (OSSE)
	429	+	Division
	430	+	of Health and Wellness
	431	+	1050 First Street, NE, 3rd Floor
	432	+	Washin ton,
	433	+	DC 20002
	434	+	8. Name and Address of Contractor (No. street, city, county, state, and zip code) 9A. Amendment of Solicitation No.
	435	+	Maxim Healthcare Staffing Services, Inc.
	436	+	7227 Lee Deforest Drive
	437	+	9B. Dated (See Item 11)
	438	+	Columbia, MD 21046 10A. Modification of Contract/Order No.
	439	+	Attn: Mike Hemelt, Regional Controller X
	440	+	Cod
	441	+	e
	442	+	Facility
	443	+	CWl0l 161
	444	+	1 OB. Dated (See Item 13)
	445	+	08/02/2022
	446	+	11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
	447	+	DThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for recei pt of Offers Dis extended. D is not extended.
	448	+	Offers must acknowledge receipt of this amendment prior
	449	+	to the hour and date specified in the solicitation or as amended, by one of the following methods:
	450	+	(a)
	451	+	By completing Items 8 and 15 and returning,--,---,---copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer
	452	+	submitted; or (c)
	453	+	BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT
	454	+	TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN
	455	+	REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided
	456	+	each letter or tele
	457	+	ram makes reference to the solicitation and this amendment, and is received rior to the o enin hour and date s ecified.
	458	+	12. Accounting and Appropriation Data (If Required)
	459	+	X
	460	+	13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS /ORDERS,
	461	+	IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED
	462	+	IN ITEM 14
	463	+	A. This change order is issued pursuant to (Specify Authority):
	464	+	The changes set forth
	465	+	in Item 14 are made in the contract/order no. in item 10A.
	466	+	B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data
	467	+	etc. set forth
	468	+	in item 14, ursuant to the authorit of 27 DCMR, Cha ter 36, and Section 3601.3.
	469	+	C. This supplemental agreement is entered into pursuant to authority of:
	470	+	D. Other (Specify type
	471	+	of modification and authority)
	472	+	E. IMPORTANT: Contractor C8J is not D is required to sign this document and return _1_ copy to the issuing office.
	473	+	14. Description
	474	+	of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
	475	+	This modification to the task order identified in Block 1 0A above is hereby modified as described below:
	476	+	Task Order
	477	+	CWl0l 161 to contract CW82007 is modified to make the following administrative correction
	478	+	to the period
	479	+	of performance: delete "August 3, 2022 through August 2, 2023" from section 4 and replace
	480	+	with "August
	481	+	2, 2022 through August 1, 2023."
	482	+	ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
	483	+	16A. Name of Contracti ng Officer
	484	+	Tamera Anderson
	485	+	16B. District of Columbia
	486	+	----_··;·"
	487	+	_,,,/.,,,AJ,
	488	+	. M. ~ .
	489	+	S1 nature of Contractm Officer
	490	+	16C. Date Signed
	491	+	08/04/2022 MODIFICATION OF CONTRACT 11. Contract Number I Page of Pages
	492	+	CWlOl 161 I 1 12
	493	+	2. AmendmenUModification 3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption
	494	+	Number
	495	+	COVID-19 Positive Case
	496	+	M0002 See
	497	+	Box 16C Response & Immunization
	498	+	Sunnort Services
	499	+	6. Issued by: Code I 7. Administered by (If other than line 6)
	500	+	Office of Contracting and Procurement, Office of the State Superintendent of Education (OSSE)
	501	+	441 4
	502	+	th
	503	+	Street, NW, Suite 330 South Division of Health and Wellness
	504	+	Washington, D.C. 20001 1050 First Street, NE, 3rd
	505	+	Floor
	506	+	Washington, DC 20002
	507	+	8. Name and Address of Contractor (No. street, city, county, state, and zip code) 9A. Amendment of Solicitation No.
	508	+	Maxim Healthcare Staffing Services, Inc.
	509	+	7227 Lee Deforest Drive
	510	+	98. Dated (See Item 11)
	511	+	Columbia, MD 21046
	512	+	10A. Modification of ContracUOrder No.
	513	+	Attn: Mike Remelt, Regional Controller X
	514	+	CW101161
	515	+	108. Dated (See Item 13)
	516	+	Cod Facility
	517	+	08/02/2022
	518	+	e
	519	+	11. THIS ITEM ONLY APP LIES TO AMENDMENTS OF SO LICITATIONS
	520	+	OThe above numbered
	521	+	solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers D is extended. D is not extende d.
	522	+	Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
	523	+	(a) By completing Items 8 and 15 and returning copies of the amendment: ( b) By acknowle dging receipt of this amendment on each copy of the offer
	524	+	submitted;
	525	+	or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT
	526	+	TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFI ED MAY RESULT IN
	527	+	REJECTION
	528	+	OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided
	529	+	each letter
	530	+	or teleqram makes reference to the solicitation and this amendment, and is recei ved orior to the ooeni nq hour and date soecified.
	531	+	12. Accounting and Appropriation Data (If Required)
	532	+	'
	533	+	13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS ,
	534	+	IT MODIFI
	535	+	ES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14
	536	+	X A. This change order is issued pursuant to (Specify Authority): pursuant to the authority of 27 DCMR, Chapter 36, and Section 3601. 2.
	537	+	The changes set forth in Item 14 are made in the contracUorder no. in item 10A.
	538	+	8. The above numbered contracUorder is modified to reflect the administrative changes (such
	539	+	as changes in paying office, appropriation data
	540	+	etc.) set forth
	541	+	in item 14, pursuant to the authority of 27 DCMR, Chapter 36, and Section 3601. 3.
	542	+	C. This supplemental agreement is entered into pursuant to authority of:
	543	+	D. Other (Specify type
	544	+	of modification and authority)
	545	+	E. IMPORTANT: Contractor D is not ~ is required to sign this document and return _1_ copy to the issui ng office.
	546	+	14. Description of AmendmenUModification (Organized
	547	+	by UCF Section headings, including solicitation/contract subject matter where feasible.)
	548	+	This modification to the task order identified in Block lOA above is hereby modified as described below:
	549	+	Task Order CWJ O 1161 issued against contract CW82007 is modified to align the work perfonned to reflect the rate of
	550	+	stakeholder pa1iicipation.
	551	+	1) The estimated hours for CUN 0059 (Patient Care Technician II) are hereby decreased from 249,000 by 76,000
	552	+	to 172,500 estimated hours.
	553	+	2)
	554	+	The Not-to-exceed amount of Task Order CW! 01161 is hereby decreased from $13,253,400 by $2,983,500 to
	555	+	$10,269,900;
	556	+	(continu ed on page 2)
	557	+	15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
	558	+	Mike Hemel t, Regional Controller Tamera Anderson
	559	+	15B~C~~
5	560		1
6		-	AN ACT
7		-
8		-	__________
9		-
10		-
11		-	IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
12		-
13		-	__________________
14		-
15		-
16		-	To approve, on an emergency basis, Contract No. CW101161 and modifications thereto with
17		-	Maxim Healthcare Staffing Services, Inc. for COVID-19 positive case response and
18		-	immunization support services for students who attend District public charter schools,
19		-	and to authorize payment for goods and services received under the contract.
20		-
21		-	BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this
22		-	act may be cited as the “Contract No. CW101161 with Maxim Healthcare Staffing Services, Inc.
23		-	Approval and Payment Authorization Emergency Act of 2023”.
24		-
25		-	Sec. 2. Pursuant to section 451 of the District of Columbia Home Rule Act, approved
26		-	December 24, 1973 (87 Stat. 803; D.C. Official Code § 1-204.51), and notwithstanding the
27		-	requirements of section 202 of the Procurement Practices Reform Act of 2010, effective April 8,
28		-	2011 (D.C. Law 18-371; D.C. Official Code § 2-352.02), the Council approves Contract No.
29		-	CW101161 with Maxim Healthcare Staffing Services, Inc. and modifications thereto for
30		-	COVID-19 positive case response and immunization support services for students who attend
31		-	District public charter schools and authorizes payment in the total not-to-exceed amount of
32		-	$10,269,900 for goods and services received under the contract.
33		-
34		-	Sec. 3. Fiscal impact statement.
35		-	The Council adopts the fiscal impact statement of the Chief Financial Officer as the fiscal
36		-	impact statement required by section 4a of the General Legislative Procedures Act of 1975,
37		-	approved October 16, 2006 (120 Stat. 2038; D.C. Official Code § 1-301.47a).
38		-
39		-	Sec. 4. Effective date.
40		-	This act shall take effect following approval by the Mayor (or in the event of veto by the
41		-	Mayor, action by the Council to override the veto), and shall remain in effect for no longer than
42		-	90 days, as provided for emergency acts of the Council of the District of Columbia in section
43		-
44		-
45		-
46		-	ENROLLED ORIGINAL
47		-
48		-
49		-
50		-	2
51		-	412(a) of the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat. 788;
52		-	D.C. Official Code § 1-204.12(a)).
53		-
54		-
55		-
56		-
57		-	______________________________
58		-	Chairman
59		-	Council of the District of Columbia
60		-
61		-
62		-
63		-
64		-
65		-	_________________________________
66		-	Mayor
67		-	District of Columbia
68		-
69		-
70		-
	561	+	SC. Date Signed 16~,._Dis![i~.9fzmbia
	562	+	16C. Date Signed __ ,, I
	563	+	09/13/2022
	564	+	9.12.22
	565	+	IM~ o~
	566	+	(Signature of person authorized to sian) {Signature of Contract ina Officer) CONTINUATION SHEET
	567	+	AMENDMENT OF SOLICITATION/ MODIFICATION OF CONTRACT
	568	+	I
	569	+	Modification Number I Page of Pages
	570	+	CW101161-M0002 I 2 I 2
	571	+	3) In section 8 .8.2, replace the Contract Administrator (CA) from" Autumn Morgan" to" Alexis Beverly", details are as
	572	+	follows:
	573	+	Alexis Beverly
	574	+	Operations Management Specialist
	575	+	Division
	576	+	of Health & Wellness
	577	+	Office
	578	+	of the State Superintendent of Education (OSSE)
	579	+	Government
	580	+	of the District of Columbia
	581	+	1050 First Street NE, 6th Floor
	582	+	Washington, DC 20002
	583	+	Phone: (202) 442-3268
	584	+	Email: Alexis.Beverly@dc.gov
	585	+	CONTRACT ACTION RECAP:
	586	+	Description
	587	+	M000l (Administrative change -correction to POP)
	588	+	M0002 (Change the CA and decrease services)
	589	+	Effective Date
	590	+	8/4/2022
	591	+	See Block l 6C
	592	+	Amount
	593	+	$0.00
	594	+	$10,269,900
	595	+	ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED GOVERNMENT OF THE DISTRICT OF COLUMBIA
	596	+	1.REQUISITION NUMBER PAGE
	597	+	TASK ORDER/DELIVERY ORDER FOR SERVICES
	598	+	OFFEROR TO COMPLETE BLOCKS 18 ft 29
	599	+	RK214245 1 of 5
	600	+	2. TASK ORDER AGREEMENT NO. 3. Award/Effective Date 4. CONTRACT NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE
	601	+	CWl0l 161 See box 30 C CW82007 NIA NIA
	602	+	7. FOR SOLICITATION INFORMATION A. NAME B. TELEPHONE (No Collect Calls) 8.0FFER DUE DATE:
	603	+	CONTACT:
	604	+	Email: tamera .anderson@,dc.gov
	605	+	Tamera Anderson 202-258-0625 NIA
	606	+	9. ISSUED BY 10. THIS ACQUISITION IS 11. DELIVERY FOR FOB 12. PAYMENT DISCOUNT TERMS
	607	+	DESTINATION UNLESS
	608	+	Office of Contracting and Procurement
	609	+	□
	610	+	UNRESTRICTED BLOCK IS MARKED
	611	+	Net 30 days
	612	+	□
	613	+	SET ASIDE %FOR 181 N/ A
	614	+	Office of the State Superintendent of Education
	615	+	0 SMALL BUSINESS
	616	+	0 13. RESERVED
	617	+	0 SMALL DISADV. BUS.
	618	+	1050 First Street, NE, 3
	619	+	rd
	620	+	Floor
	621	+	181 Open Market
	622	+	0 DCSS
	623	+	14. METHOD OF SOLICITATION
	624	+	Washington, DC 20002 D Cooperative Agreement
	625	+	0 RFTOP 0 IFB 0 RFP
	626	+	181 Emergency
	627	+	SIC:
	628	+	5. CONTRACTOR / OFFEROR 16. PAYMENT WILL BE MADE BY
	629	+	CODE
	630	+	Maxim Healthcare Staffing Services, Inc.
	631	+	The Contractor shall create a
	632	+	nd submit payme nt requests in an
	633	+	Attn: Mike Hemelt, Controller
	634	+	electronic format through
	635	+	the DC Vendor Portal,
	636	+	7227
	637	+	Lee Deforest Drive
	638	+	https :/ /vendorportal. de. gov.
	639	+	Columbia, MD 21046
	640	+	15A DUNS CODE 15B TAX ID NO.
	641	+	17. DELIVER TO 18. ADMINISTERED BY:
	642	+	Office of the State Superintendent of Education Office of the State Superintendent of Education
	643	+	Division of Health and Wellness Office of Contracting and Procurement
	644	+	1050 First Street, NE, 3
	645	+	rd
	646	+	Floor 1050 First Street, NE, yct Floor
	647	+	Washington, DC 20002 Washington, DC 20002
	648	+	18A. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18B. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 16 UNLESS BLOCK
	649	+	□
	650	+	BELOW IS CHECKED
	651	+	0 SEE ADDENDUM
	652	+	19 20 21 22 23 24
	653	+	ITEM SCHEDULE OF SUPPLIES/SERVICES ESTIMATED UNIT UNIT PRICE ESTIMATED AMOUNT
	654	+	NO. QUANTITY
	655	+	0002 Registered Nurse I 4,920 Hour $130.00 $639,600.00
	656	+	0058
	657	+	Registered Nurse III 29,520 Hour $96.00 $2,833,920.00
	658	+	0059
	659	+	Patient Care Technician 11 249,000 Hour $39.00 $9,711,000.00
	660	+	0037
	661	+	Administrative Support/Unit Clerk 1,640 Hour $42.00 $68,880.00
	662	+	25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL ESTIMATED AWARD (FOR GOVT. USE ONLY)
	663	+	ENCUMBRANCE CODE: Not-to-exceed $13,253,400
	664	+	27. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE COPY TO THE 28. THE FOLLOWING DOCUMENTS ARE INCORPORATED BY REFERENCE INTO THIS
	665	+	ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR TASK ORDER IN THE FOLLOWING PRIORITY: (1) SEE SECTION 9.
	666	+	OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL PAGES SUBJECT TO THE TERMS
	667	+	AND CONDITIONS SPECIFIED HEREIN. THIS ORDER IS ISSUED SUBJECT TO THE TERMS AND
	668	+	CONDITIONS OF THE CONTRACT IDENTIFIED IN BLOCK 4.
	669	+	29A. SIGNATURE OF OFFEROR /CONTRACTOR _.lO~TRICT OF COLU}/l1 GNATURE OF CONTRACTING OFFICER)
	670	+	~II~
	671	+	/
	672	+	'....__../ /,.,.~.,,A r· - aL/'>
	673	+	29B. NAME AND TITLE OF SIGNER i1YPE OR PRINT) 29C. DATES IGNED 30B. NAME OF tONTRACl ING OFF'ICl:R (TYPE OR PRINT! 30C DATE
	674	+	8/2/22
	675	+	SIGNED
	676	+	Mike Hemelt, Regional Controller
	677	+	Tamera Anderson August 2. 2022 Maxim Healthcare Staffing Services, Inc.
	678	+	CW101161
	679	+	1. PRODUCT REQUIRED: COVID-19 Positive Case Response and Immunization Support
	680	+	2. CONTRACT NUMBER: CW82007
	681	+	3. TASKORDERNO.: CW101161
	682	+	4. TERM OF CONTRACT
	683	+	The term of the contract shall be from August 3, 2022 through August 2, 2023.
	684	+	5. OPTION TO EXTEND THE TERM OF THE CONTRACT
	685	+	5.1 NIA
	686	+	6. CONTRACTING OFFICER (CO)
	687	+	Contracts may be entered into and signed on behalf of the District Govermnent only by
	688	+	Contracting Officers. The name, address, and telephone number
	689	+	of the Contracting Officer for
	690	+	this task order is:
	691	+	Tamera Anderson, Contracting Officer
	692	+	Office
	693	+	of Contracting and Procurement
	694	+	Office
	695	+	of the State Superintendent of Education
	696	+	1050 First Street, NE, 3
	697	+	rd
	698	+	Floor
	699	+	Washington, DC 20002
	700	+	202-258-0625 (Phone)
	701	+	tamera.anderson@dc.gov (Emai
	702	+	1)
	703	+	7. AUTHORIZED CHANGES BY THE CONTRACTING OFFICER
	704	+	7.1 The CO is the only person authorized to approve changes in any of the requirements of this
	705	+	contract.
	706	+	7.2 The Contractor shall not comply with any order, directive or request that changes or modifies the
	707	+	requirements
	708	+	of this contract, unless issued in writing and signed by the CO.
	709	+	7.3 In the event the Contractor effects any change at the instrnction or request of any person other
	710	+	than the CO, the change will be considered to have been made without authority and no
	711	+	adjustment will be made in the contract price to cover any cost increase incurred as a result
	712	+	thereof.
	713	+	8. CONTRACT ADMINISTRATOR (CA)
	714	+	8.1 The CA is responsible for general administration of the contract and advising the CO as to the
	715	+	Contractor's compliance or noncompliance with the contract. The
	716	+	CA has the responsibility of
	717	+	ensuring the work conforms to the requirements of the contract and such other responsibilities
	718	+	and authorities as may be specified in the contract. These include:
	719	+	2 ,------------------------
	720	+	Maxim Healthcare Staffing Services, Inc.
	721	+	CW101161
	722	+	8.1.1 Keeping the CO fully informed of any technical or contractual difficulties encountered
	723	+	during the performance period and advising the
	724	+	CO of any potential problem areas
	725	+	under the contract;
	726	+	8.1.2 Coordinating site entry for Contractor personnel,
	727	+	if applicable;
	728	+	8.1.3 Reviewing invoices for completed work and recommending approval
	729	+	by the CO if the
	730	+	Contractor's prices and costs are consistent with the contractual amounts and progress
	731	+	is
	732	+	satisfactory and commensurate with the rate of expenditure;
	733	+	8.1.4 Reviewing and approving invoices for deliverables to ensure receipt
	734	+	of goods and
	735	+	services. This includes the timely processing
	736	+	of invoices and vouchers in accordance with the
	737	+	District's payment provisions; and
	738	+	8.1.5 Maintaining a
	739	+	file that includes all contract correspondence, modifications, records of
	740	+	inspections (site, data, equipment) and invoice or vouchers.
	741	+	8.2 The address and telephone number
	742	+	of the CA is:
	743	+	Autumn Morgan
	744	+	Division
	745	+	of Health and Wellness
	746	+	Office
	747	+	of the State Superintendent of Education
	748	+	1050 1
	749	+	st
	750	+	Street NE, 6th Floor
	751	+	Washington, DC 20002
	752	+	202-
	753	+	741-5307 (Phone)
	754	+	autumn.morgan@dc.gov (Email)
	755	+	8.3 The CA shall
	756	+	NOT have the authority to:
	757	+	1. Award, agree to, or sign any contract, delivery order or task order. Only the CO shall
	758	+	make contractual agreements, commitments
	759	+	or modifications;
	760	+	2. Grant deviations from or waive any of the terms and conditions of the contract;
	761	+	3. Increase the dollar limit of the contract or authorize work beyond the dollar limit of the
	762	+	contract,
	763	+	4. Authorize the expenditure
	764	+	of funds by the Contractor;
	765	+	5. Change the period
	766	+	of performance; or
	767	+	6. Authorize the use of District property, except as specified under the contract.
	768	+	8.4 The Contractor will be fully responsible for any changes not authorized in advance, in writing,
	769	+	by the CO; may be denied compensation
	770	+	or other relief for any additional work performed that is
	771	+	not so authorized; and may also be required, at no additional cost to the District, to take all
	772	+	corrective action necessitated by reason
	773	+	of the unauthorized changes.
	774	+	9. INVOICE SUBMITTAL
	775	+	9.1 The Contractor shall submit proper invoices upon completion
	776	+	of services. Invoices shall be
	777	+	prepared in triplicate and submitted to the agency
	778	+	Chief Financial Officer (CFO) with a
	779	+	concurrent copy
	780	+	to the Contract Administrator (CA) specified in G.6. The address of the CFO is:
	781	+	3 Maxim Healthcare Staffing Services, Inc.
	782	+	CW101161
	783	+	The Contractor shall create and submit payment requests in an electronic format through the DC
	784	+	Vendor Portal, https://vendorportal.dc.gov.
	785	+	The Contractor shall submit proper invoices on a monthly basis or
	786	+	as otherwise agreed upon with
	787	+	direction from the Contract Administrator (CA)
	788	+	The Contractor shall enter all required information into the Portal after selecting the applicable
	789	+	purchase order number which is listed on the Contractor's profile.
	790	+	9.2 To constitute a proper invoice, the Contractor shall submit the following infonnation:
	791	+	■ Contractor's name and invoice date (Contractors are encouraged to date invoices as close to
	792	+	the date
	793	+	of mailing or transmittal as possible. );
	794	+	• Task Order Agreement Number and Purchase Order Number. Assignment of an invoice
	795	+	number by the contractor is also recommended;
	796	+	■ Description, price, quantity, dates of work actually performed;
	797	+	■ Other supporting documentation or information, as required by the Contracting Officer;
	798	+	• Name, title, telephone number and complete mailing address
	799	+	of the responsible official to
	800	+	whom payment is to be sent;
	801	+	■ Name, title, phone number of person preparing the invoice;
	802	+	■ Authorized signature.
	803	+	9.3 PAYMENT
	804	+	The District will pay the Contractor after:
	805	+	a) Presentation of a properly executed invoice and verification of services received.
	806	+	10. INSPECTION AND ACCEPTANCE
	807	+	10.1
	808	+	The inspection and acceptance requirements for the resultant contract shall be governed by
	809	+	clause number six (6), Inspection
	810	+	of Services, of the Government of the District of Columbia's
	811	+	Standard Contract Provisions for use with Supplies and Services Contracts, dated July 2010.
	812	+	4 Maxim Healthcare Staffing Services, Inc.
	813	+	CW101161
	814	+	11. IN CORPORA TED DOCUMENTS AND ORDER OF PRECEDENCE
	815	+	The following documents are incorporated by reference into the contract. In the event
	816	+	of an
	817	+	inconsistency among the provisions of this Agreement, the inconsistency shall be resolved by
	818	+	giving precedence
	819	+	in the following order:
	820	+	11.1 This Task Order, Sections 1-11, including Standard Contract Provisions for Use with
	821	+	District
	822	+	of Columbia Government Supply and Services Contracts, dated July 2010;
	823	+	11.2 The Statement
	824	+	of Work (Attachment A);
	825	+	11.3 DC Department
	826	+	of Health Contract Award No. CW82007;
	827	+	11.4 Way to Work Amendment Act
	828	+	of 2006 -Living Wage Notice 2022;
	829	+	11.5 The Way to Work Amendment Act
	830	+	of 2006 -Living Wage Fact Sheet 2022;
	831	+	11.6 The US DOL Wage Determination No.: 2015-4281, Rev. No. 24, dated June
	832	+	27, 2022.
	833	+	5 GOVERNMENT OF THE DISTRICT OF COLUMBIA
	834	+	Office
	835	+	of Contracting and Procurement
	836	+	* * *
	837	+	-
	838	+	ATTACHMENT - A
	839	+	CLINICAL SUPPORT SERVICES (COVID-19 & IMMUNIZATION)
	840	+	STATEMENT
	841	+	OF WORK
	842	+	C.1 SCOPE
	843	+	The Office of Contracting and Procurement on behalf of the Office of the State Superintendent
	844	+	of Education (OSSE) is seeking a contractor to provide support in the responses to positive
	845	+	cases
	846	+	of corona virus (COVID-19) and to support compliance with immunization requirements
	847	+	for students, including the COVID-19 vaccine, in DC public charter schools serving pre
	848	+	kindergarten through adult education students.
	849	+	The support will be used to facilitate response to positive cases ofCOVID-19 and
	850	+	adherence with immunization requirements, including the COVID-19 vaccine.
	851	+	The following engagement of services is required. Minimum needs include the provision of
	852	+	trained and experienced staff to:
	853	+	a. COVID-19 Support
	854	+	• Supporting schools' response to positive cases
	855	+	• Supervision of symptomatic students or s taff
	856	+	• Close contact identification
	857	+	• Internal and external communication
	858	+	• Support execution of schools' mitigation strategies
	859	+	• Test administration
	860	+	• Health screenings
	861	+	• Cleaning and disinfecting
	862	+	b. Immunization Support, including the COVID-19 Vaccine
	863	+	• Schools' outreach to families
	864	+	• Access to vaccines and vaccine resources
	865	+	• Importance
	866	+	of being up-to-date
	867	+	• Understanding Immunization Attendance Policy
	868	+	• Student's vaccination and attendance status
	869	+	• Schools' implementation
	870	+	of the Immunization Attendance Policy
	871	+	• Monitoring students' vaccination status
	872	+	• Assisting with maintaining school records and related administra
	873	+	tive tasks
	874	+	Because the Contractor will have access to Personally Identifiable lnfonnation (PII) for the
	875	+	purpose
	876	+	of supporting contact identification and reporting to DC Health of positive cases identified
	877	+	in participating District public charter schools, the Contractor
	878	+	is required to adhere to the Data
	879	+	Privacy Policy [Applicable Document 3]. The Contractor must comply with
	880	+	key federal laws
	881	+	containing provisions about student privacy. All partie
	882	+	s, including subcontractors when
	883	+	appropriate, must agree and comply with the policy.
	884	+	1.1 APPLICABLE DOCUMENTS The following documents are applicable to this procurement and are hereby incorporated by this
	885	+	reference:
	886	+	Item Document Type Title Date
	887	+	No.
	888	+	LIMITED COVID-19 Procurements Executed Under Emergen c:i:: Authorit:i:: as
	889	+	0001 PROCUREMENT S12ecified in D.C. Act 24-277 and D.C. Act A24-0329 03/24/2022
	890	+	E
	891	+	XTENSION
	892	+	0002 Reference
	893	+	OSSE Style
	894	+	Guide
	895	+	2020
	896	+	(Available v ia PDF from OSSE)
	897	+	0003 Data Privacy Policy h tt12s :/ / osse. de. gov/sit es/ defau I t/fi !es/ de/sites/ osse/ 12ub Ii cati 11/01/2017
	898	+	on/a
	899	+	ttachments/OSSE%20and%20Federal%20Privacy%20
	900	+	Laws 0.Qdf
	901	+	0004 Family Educational htt12s://www2.ed.gov/12olicy/gen/guid/f12co/fer12a/index.htm 08/25/2021
	902	+	Rights and Privacy Act
	903	+	l
	904	+	0005 Health Insu rance ht t12s://www.hhs.gov/hi 12aa/index.html 05/17/2021
	905	+	Portability and
	906	+	Accountability Act
	907	+	(HIPAA)
	908	+	0006 OSSE's Data Incident h t!J2s :/ / osse. d e. gov/sites/ defau I ti fi !es/ de/sites/ osse/ 12u b Ii cati 03/ 05/2019
	909	+	Response Plan: Policies on/attac
	910	+	hments/Data%20Incident%20Plan.Qdf
	911	+	0007 OSSE's Data Destruction h ttQS :// osse .de. gov/sites/ defau I t/fi I es/ dc/si tes/ osse/serv ice 03/01/2019
	912	+	Policy
	913	+	content/attachments/OSSE%20Data%20Destruction%20P
	914	+	oPoli.Qdf
	915	+	0008 NIST Sanitization httos://nvloubs.nist.gov/nistoubs/SoecialPublications/NIST 12/01/2014
	916	+	Guideline .
	917	+	SP.800-88rl .Qdf
	918	+	0009 Non-Disclosure h t!J2s :// osse. de. gov Is i tes/ defau I t/ fi !es/ dc/s i tes/ osse/ 12u b Ii cati 08/18/2016
	919	+	Agreement on/a
	920	+	ttachments/Non-
	921	+	D
	922	+	isclosure%20Agreement%209.3. l 9.Qdf
	923	+	0010 Immunization ht!J2s://dchealth.dc.gov/service/school-health-services-03/01/2022
	924	+	Requirements
	925	+	12rogram
	926	+	0011 District Immunization httns:// code.dccouncil.us/dc/council/code/titles/38/chanters 03/02/2022
	927	+	Law /5/
	928	+	0012 District Immunization htm s://dcregs.dc. gov/common/dcmr/rulelist.as12x?Cha12ter 01/01/2000
	929	+	Regula
	930	+	tions N um=5-e53&cha 12terid=258
	931	+	0013 Test to Stay htt ]s://www.cdc.gov/coron avirus/2019- 01/24/2022
	932	+	ncov/
	933	+	community/ schools-childcare/wha t-you-should-
	934	+	know.html#anchor 16 426956521 84
	935	+	0014 Corona virus htt12s ://code.dccounc il. us/us/dc/co uncil/acts/24-2 80 01/ 12/2022
	936	+	Immunization
	937	+	of School
	938	+	Studen
	939	+	ts and Early
	940	+	C
	941	+	hildhood Workers
	942	+	R
	943	+	egulation Emergency
	944	+	Amendment Act
	945	+	of 2021.
	946	+	2 1.2 DEFINITIONS
	947	+	Contact identification:
	948	+	The identification of individuals that may meet criteria as a close
	949	+	contact, per DC Health guidance.
	950	+	FERP A: Family Educational Rights and Privacy Act
	951	+	HIP AA: Health Insurance Portability and Accountability Act
	952	+	Immunization Attendance Policy: The District of Columbia Immunization Attendance
	953	+	Policy, which details how public charter schools shall meet the requirements
	954	+	of the
	955	+	Immunization
	956	+	of School Students Act of 1979.
	957	+	Local Education Agency (LEA): As defined in ESEA, a public board of education or other
	958	+	public authority legally constituted within a State for either administrative control or direction
	959	+	of,
	960	+	or to perform a service function for, public elementary schools or secondary schools in a
	961	+	city, county, township, school district,
	962	+	or other political subdivision of a State, or for a
	963	+	combination
	964	+	of school districts or counties that is recognized in a State as an administrative
	965	+	agency for its public elementary schools
	966	+	or secondary school s. Each charter network in the
	967	+	District
	968	+	of Columbia is an independent LEA.
	969	+	Protected Health Information (PHI): Information, including demographic information, which
	970	+	relates to the past, present
	971	+	or future payment for the provision of health care to the individual,
	972	+	and that identifies the individual
	973	+	or for which there is reasonable basis to believe can be used to
	974	+	identify the individual.
	975	+	Personally Identifiable Information (PII): Information that, alone or in combination, can be
	976	+	linked to a specific student, including but not limited to
	977	+	•
	978	+	Name of student, parents, other family members, or staff.
	979	+	• Address
	980	+	of student, parents, other fam ily members or staff.
	981	+	• Personal identifier, such as a Social Security Number, unique student identifier (such as
	982	+	OSSE's USI) or staff identifier, or biometric record.
	983	+	• Indirect identifiers, such as date
	984	+	of birth, place of birth or mother's maiden name.
	985	+	• COVID-19 test
	986	+	or vaccination results.
	987	+	Symptomatic testing: Testing for COVID-19 of individuals identified to have symptoms of
	988	+	COVID-19
	989	+	C.2 BACKGROUND
	990	+	On March 2, 2020, the first resident of Washington, District of Columbia was reported to have
	991	+	contracted the novel coronavirus SARS-CoV-2, the virus that causes
	992	+	COVID-19.
	993	+	Schools across the District initially closed for in-person learning and have since gradually
	994	+	reopened.
	995	+	Over the last school year, DC Public Schools and many public cha1ier schools
	996	+	established programs to support the response to positive cases
	997	+	of COVID-19 identified amongst
	998	+	school communities.
	999	+	As schools remain open and begin preparing for
	1000	+	SY 2022-23 full-time, in-person learning, we
	1001	+	have identified continued need for supports for charter schools as they proactively approach
	1002	+	and reactively respond to positive cases
	1003	+	of COVID-19 identified in their schools. This may
	1004	+	include, but is not limited to, COVID-19 testing, screening, cleaning/disinfection, supervision
	1005	+	of symptomatic students in the building, and contacting parents or guardians pertaining to
	1006	+	COVID-19 and/
	1007	+	or inununizations and directing them to health services, as needed. Experts
	1008	+	have signaled the possibility
	1009	+	of another surge of COVID-19 cases in the coming year. If such
	1010	+	3 a surge occurs, having these services in a state of readiness will help minimize the impact of
	1011	+	such a surge and support smooth operations of schools.
	1012	+	Further, during the COVID-19 pandemic, many families avoided or lacked access to routine
	1013	+	healthcar
	1014	+	e, including well child visits and immunizations. As a result, compliance with
	1015	+	pediatric care and required immunizations decreased in the District and across the country,
	1016	+	creating concern for an outbreak
	1017	+	of a vaccine-preventable illness. Beginning in the 2022-23
	1018	+	school year, student immunization requirements include the COVID-19 vaccine for all students
	1019	+	of an age for which there is a fully approved vaccine by the US Food and Drug Administration
	1020	+	(FDA), per the Coronavirus Immunization
	1021	+	of School Students and Early Childhood Workers
	1022	+	Amendment Act
	1023	+	of 2021.
	1024	+	To support the health
	1025	+	of students, staff and the broader community, and to comply with District
	1026	+	law and regulation, schools must ensure that all students are fully immunized, including the
	1027	+	COVID-19 vaccine for all students
	1028	+	of an age for which there is a fully approved vaccine.
	1029	+	Schools must review records as often as necessary to ensure that all students are compliant with
	1030	+	the District's pediatric immunization requirements and to identify and notify any noncompliant
	1031	+	adult student or student's parent or guardian
	1032	+	of any missing immunization certification. If a
	1033	+	student remains non-compliant beyond a 20-school day period, the school shall remove the
	1034	+	student from school until the immunization certification is secured by the school.
	1035	+	C.3 REQUIREMENTS
	1036	+	C.3.1 The Contractor shall immediately provide centralized support to participating charter Local
	1037	+	Education Agencies (LEAs) and schools for the purposes
	1038	+	of minimizing spread ofCOVID-19 and
	1039	+	complying with immunization requirements
	1040	+	in accordance with District law and regulations,
	1041	+	including the Coronavirus Immunization
	1042	+	of School Students and Early Childhood Workers
	1043	+	Amendment Act
	1044	+	of 2021.
	1045	+	Depending on the need expressed by public charter schools, the following roles may be required, at
	1046	+	numbers determined by the number
	1047	+	of participating charter schools:
	1048	+	C.3 .1.1 Registered Nursing Director, who will supervise the Patient Care Technicians II,
	1049	+	Registered Nurses, and Administrative Coordinator, will provide administrative and health
	1050	+	services support
	1051	+	to participating charter schools as necessary. Minimum qualifications
	1052	+	include:
	1053	+	C.3.1.1.1 Minimum
	1054	+	of high school diploma or GED; associate's or bachelor's degree in
	1055	+	public health or related field.
	1056	+	C.3.
	1057	+	1.1.2 At least one year of supervisory experience.
	1058	+	C.3.1.1.3 At least six months
	1059	+	of contact tracing or related public health experience.
	1060	+	C.3.1.1.4 Demonstrated experience developing and facilitating trainings and technical
	1061	+	assistance, with preference for such experience being in subject areas
	1062	+	of contact
	1063	+	tracing or related public health fields.
	1064	+	C.3.
	1065	+	l.1.5 Completed course on privacy and handling private health information.
	1066	+	C.3 .1.1.6 Completed Johns Hopkins on line course on COVID-19 Contact Tracing.
	1067	+	C.3.1.2 Patient Care Technician
	1068	+	II, who will provide on-site administrative and health services to
	1069	+	participating charter schools as School-Assigned and Float Pool PCTs.
	1070	+	C.3 .1.2.1 Minimum
	1071	+	of high school diploma or GED
	1072	+	4 C.3.1.2.2 Cardiopulmonary resuscitation certification.
	1073	+	C.3.1.2.3 Completed course on privacy and handling private health information
	1074	+	C.3.1.2.4 Completed Johns Hopkins online course on COVID-19 Contact Investigation
	1075	+	C.3
	1076	+	.1.2.5 Completed DC Health Administration of Medication training within 30 days of
	1077	+	hire, or as determined by OSSE and DC Health
	1078	+	C.3.1.2.6 Completed Respirator Fit Testing within 30 days
	1079	+	of hire, if requested by school
	1080	+	so
	1081	+	as to facilitate administration ofCOVID-19 testing
	1082	+	C.3.1.2. 7
	1083	+	Be able to lift up to 30 pounds.
	1084	+	C.3 .1.2.8 Completed DC Health School Health Management training within 30 days
	1085	+	of hire,
	1086	+	or as determined
	1087	+	by OSSE and DC Health.
	1088	+	C.3 .
	1089	+	1.3 Registered Nurse, who will provide on-site health services to participating charter schools
	1090	+	and support and supervise School-Assigned and Float Pool Patient Care Technicians.
	1091	+	C.3.1.3. 1 Must hold a license in good standing in the District
	1092	+	of Columbia
	1093	+	C.3.1.3.2 Basic Life Support experience and training
	1094	+	C.3.1.3.3 Must hold a degree necessary to practice their profession (i.e., associate degree,
	1095	+	bachelor's degree, graduate degree, etc.)
	1096	+	C.3.1.3.4 Completed DC Health School Health Management training within 30 days
	1097	+	of hire,
	1098	+	or as detennined by OSSE and
	1099	+	DC Health
	1100	+	C.3.1.3.5 Completed course on privacy and handling private health infonnation
	1101	+	C.3.1.3
	1102	+	.6 Completed Johns Hopkins online course on COVID-19 Contact Investigation
	1103	+	C.3 .1.3. 7 Completed Respirator Fit Testing within 30 days
	1104	+	of hire, if requested by school
	1105	+	so
	1106	+	as to facilitate administration ofCOVID-19 testing
	1107	+	C.3 .1.4 Administrative Coordinator
	1108	+	C3.l.4.l Minimum of high school diploma or GED.
	1109	+	C3. 1.4.2 At least six months
	1110	+	of administrative experience.
	1111	+	C.3.2 The Contractor wi
	1112	+	ll provide oversight including the following duties:
	1113	+	C.3.2
	1114	+	.1 The Contractor shall ensure all personnel report to the designated supervisor for their
	1115	+	assignment during engagement. The Staffing Coordinator and
	1116	+	RN Director will generally
	1117	+	work fully remote but must be positioned
	1118	+	to come to OSSE's offices or participating
	1119	+	public charter school sites during regular business hours
	1120	+	if deemed necessary to support
	1121	+	the timely and high-quality completion
	1122	+	of required deliverables. School-assigned and Float
	1123	+	Pool Patient Care Technicians and Registered Nurses will work on-site at identified
	1124	+	charter schools. An RN Field Director will go on-site at multiple school locations to
	1125	+	support and monitor the perfonnance
	1126	+	of PCTs, and RNs assigned to those schools.
	1127	+	C.3.2.2 The Contractor shall ensure that personnel are working at all times articulated in
	1128	+	Requirements and C.3.2.
	1129	+	1, including hours outside of standard business hours.
	1130	+	5 C.3.2.3 The Contractor shall furnish telephones and telephone service for all personnel.
	1131	+	C.3.2.4 The Contractor shall ensure that all personnel have completed background checks,
	1132	+	Tuberculosis tests, and drug screenings, and follow all vaccine
	1133	+	and mask orders as
	1134	+	required by
	1135	+	OSSE and District law.
	1136	+	C.3.2.5 The Contractor shall submit, prior to assignment, all resumes
	1137	+	of proposed supervisory
	1138	+	personnel that meet the
	1139	+	minimum qualifications of the labor category
	1140	+	descriptions/qualifications in Requirements C.3.1.2 and C.3.1.3, as well as the Registered
	1141	+	Nursing Director role within C.3.1.1, to
	1142	+	OSSE's designated POC.
	1143	+	C.3.2.6 The Contractor shall submit monthly reports to the contract administrator and designated
	1144	+	OSSE POCs indicating all services and time that is approved by their supervisor or
	1145	+	manager for their assigned personnel previous period. Reports must be differentiated by
	1146	+	hours spent by category
	1147	+	of work ( e.g., positive case response, clinical services, COYID-19
	1148	+	testing, immunization tracking and outreach, etc.).
	1149	+	C.3.2.7 The Contractor shall ensure
	1150	+	staff exercise all necessary precautions to avoid damage to
	1151	+	equipment provided by the district (ex. Laptops) and shall assume responsibility for all loss
	1152	+	from
	1153	+	any damage to such equipment. The contractor shall reimburse OSSE for the entire
	1154	+	expense incurred in making repairs and
	1155	+	or replacing equipment due to loss or damages.
	1156	+	C.3.2.8 The Contractor shall track and inspect all district equipment prior to returning to
	1157	+	OSSE
	1158	+	documenting and communicating and damages
	1159	+	if applicable.
	1160	+	C.3.2.9 The Contractor shall coordinate with the designated OSSE POC to return all equipment on a
	1161	+	pre-detennined and agreed upon time, date and location.
	1162	+	C.3.3 School-assigned Patient Care Technicians (PCTs) Contractor's personnel will
	1163	+	work during regular
	1164	+	school hours
	1165	+	of their assigned school, up to 37.5 hours per week. Based on school needs, PCT
	1166	+	schedules can accommodate part time hours up to 20 hours per week. RN Program Director, RN
	1167	+	Field Director(s) and
	1168	+	RN Supervisors will work up to 40 hours per week, generally aligned to
	1169	+	regular school hours.
	1170	+	C.3 .3
	1171	+	.1 The Contractor shall request approval in writing from OSSE for any permanent hour
	1172	+	reduction below 37.5 hours for PCTs based on school needs.
	1173	+	C.3 .3
	1174	+	.2 The Contractor shall infom1 contracted staff members they are not authorized to perform
	1175	+	work on federal or district holidays without prior approval from the Contract
	1176	+	Administrator. The contractor shall monitor timesheets to ensure adherence and proper
	1177	+	billing aligns with allowable hours based on labor categories and authorized work
	1178	+	schedules.
	1179	+	C.3.3.3 The Contractor shall provide
	1180	+	OSSE with a condensed school operations schedule for all
	1181	+	participating charter schools to identify pre-scheduled school breaks and professional
	1182	+	development days.
	1183	+	C.3
	1184	+	.3 .4 The Contractor shall provide a training schedule for contracted staff that incorporates pre
	1185	+	scheduled non-school days (inclusive
	1186	+	of school breaks and professional development days)
	1187	+	to
	1188	+	OSSE. The training schedule shall incorporate staff orientation, onboarding, and
	1189	+	continued training. The training schedule must be projected out for the entire school year
	1190	+	(SY2022-23).
	1191	+	C.3.3.5
	1192	+	Any requests for training and or additional work for contracted personnel during non
	1193	+	school days must be requested and approved in writing
	1194	+	by the Contract Administrator no
	1195	+	less than two weeks prior to the scheduled break with supporting documentation related to
	1196	+	6 trainings and or additional work hours. (Inclusive of Agendas, attendance records,
	1197	+	presentation materials, hyper links to online trainings, certificates
	1198	+	of completion etc.)
	1199	+	C.3.4 School-Assigned Patient Care Technicians:
	1200	+	C.3.4.1 Lead or support the response to positive cases identified in the school, including
	1201	+	preliminary contact identification; interviews with school
	1202	+	staff and members of the school
	1203	+	community; creation and review
	1204	+	of seating charts; corresponding communication to
	1205	+	positive individual, potential close contacts and members
	1206	+	of school leadership and staff;
	1207	+	and reporting to OSSE and/or DC Health.
	1208	+	C.3 .4.2 Ensure consistent, high-quality documentation and turnover
	1209	+	of notes, records and related
	1210	+	materials, to ensure continuity with floating PCTs and/or school staff. Utilize data and
	1211	+	technology systems specified by the pa1ticipating chatter school.
	1212	+	C.3 .4.3 Lead or suppo1t the execution
	1213	+	of any necessa1y mitigation measures after the identification
	1214	+	of a positive case of COVID-19, to protect the health and safety of the broader school
	1215	+	community.
	1216	+	C.3.4.4 In circumstances in which a
	1217	+	DC Health School Health Services Program nurse is
	1218	+	unavailable, lead or support the supervision of symptomatic students or staff, in
	1219	+	partnership with the Maxim Registered Nurse. Supervise COVID-19 diagnostic testing,
	1220	+	if
	1221	+	requested by the school, for symptomatic individual. Lead communication with positive
	1222	+	individual and family, members
	1223	+	of school leadership and staff, and school nurse, as
	1224	+	appropriate.
	1225	+	C.3.4.5
	1226	+	lf requested by the school, support logistics, sample collection, follow-up and other related
	1227	+	tasks to support COVID-19 testing.
	1228	+	If supervising sample collection, must be fully trained
	1229	+	and wearing appropriate Personal Protective Equipment (PPE)
	1230	+	per vendor and DC Health
	1231	+	specifications.
	1232	+	C.3 .4.6
	1233	+	If requested by the school, support implementation of daily health screenings, including
	1234	+	temperature screenings,
	1235	+	of students and staff.
	1236	+	C.3.4.7
	1237	+	If requested by the school, support cleaning/disinfection protocols per DC Health
	1238	+	guidance.
	1239	+	C.3.4.8
	1240	+	lf requested by the school, and upon completion of Administration of Medication training
	1241	+	by DC Health, support the administration
	1242	+	of medication to students when the DC Health
	1243	+	School Health Services Program nurse
	1244	+	is not present.
	1245	+	C.3.4.9
	1246	+	Ifrequested by the school, engage in health promotion activities such as displaying flyers
	1247	+	around the school related to COVID-19 and immunizations.
	1248	+	C.3.4.10 In the event
	1249	+	of an anticipated or unanticipated absence by a PCT, float pool PCT is
	1250	+	deployed to school within 60 minutes (if during tour of duty) or by school start time of
	1251	+	next scheduled workday (if after hours).
	1252	+	C.3 .4.
	1253	+	11 Perfom1 outreach to families, including providing resources upon request, by such means as
	1254	+	phone calls, emails, mail, and conversation on school grounds (e.g ., at drop-off and pick
	1255	+	up), in an effort to ensure compliance with District law and regulations which require all
	1256	+	schools
	1257	+	in the District of Columbia to verify student compliance with the immunization
	1258	+	requirements as part
	1259	+	of enrollment and attendance. This includes the COVID-19 vaccine for
	1260	+	students
	1261	+	of an age for which there is a fully approved vaccine, per Corona virus
	1262	+	Immunization
	1263	+	of School Students and Early Childhood Workers Regulation Emergency
	1264	+	Amendment Act of 2021.
	1265	+	7 C.3.4.12 Regularly monitors compliance with student immunization requirements, including the
	1266	+	COVTD-19 vaccine for students
	1267	+	of an age for which there is a fully approved vaccine, and
	1268	+	generates complete, accurate repo1ts regarding student compliance with immunization
	1269	+	attendance policy and applicable state laws.
	1270	+	C.3.4.13 Review Universal Health Certificate, other Immunization records, and
	1271	+	LEA/ School
	1272	+	records to ensure correct vaccines have been administered and documented in accordance
	1273	+	with District law and regulations.
	1274	+	C.3.4.14 ln collaboration with school staff, collect, review, and support data entry related to student
	1275	+	health f01ms as recommended or required in accordance with District law and regulations.
	1276	+	C.3.4.15 Assist with mobile vaccination clinic scheduling, family outreach, as well as onsite day-of
	1277	+	coordination and support, in collaboration with OSSE and DC Health to ensure compliance
	1278	+	with District law and regulations which require all schools in the District
	1279	+	of Columbia to
	1280	+	verify student compliance with the immunizations, including the COVID-19 vaccine for all
	1281	+	students
	1282	+	of an age for which there is a fully approved vaccine, as part of enrollment and
	1283	+	attendance.
	1284	+	C.3.5 Registered Nurses:
	1285	+	C.3.5.1 Support School-Assigned PCTs with technical assistance (TA) regarding evidence-based
	1286	+	COVID-19 protocols and response, including the response to a positive case
	1287	+	of COVID-19
	1288	+	and the immediate steps
	1289	+	to care for an individual identified with symptoms ofCOVID-19
	1290	+	within the school community.
	1291	+	C.3.5.2
	1292	+	In circumstances in which a DC Health School Health Services Program nurse is
	1293	+	unavailable, supervise symptomatic students or staff, in paitnership with the PCT, and
	1294	+	conduct clinical assessment
	1295	+	of symptomatic students prior to dismissal. Supervise COVID-
	1296	+	19 diagnostic testing of symptomatic student or staff, if requested by the school. If
	1297	+	supervising COVID-19 sample collection, must be fully trained and wearing appropriate
	1298	+	Personal Protective Equipment (PPE)
	1299	+	per vendor and DC Health specifications. In
	1300	+	partnership with PCT, lead communication with positive individual and family, members
	1301	+	of school leadership and staff, and school nurse, as appropriate.
	1302	+	C.3 .5.3 Support the execution
	1303	+	of any necessary mitigation measures after the identification of a
	1304	+	positive case
	1305	+	ofCOVID-19, to protect the health and safety of the broader school
	1306	+	c01m1mni ty.
	1307	+	C.3.5.4 Serve as on-site resource for questions around COVID-19 and immunization requirements
	1308	+	that align with the District immunization attendance policy. Lead trainings for
	1309	+	staff to
	1310	+	increase knowledge and confidence on COVID-19 protocol and response.
	1311	+	C.3.5.5 The RN Program Director and Field Directors shall assist in the development
	1312	+	of After
	1313	+	Action Reports (lessons learned) and other reports and presentations for OSSE and DC
	1314	+	Health leadership, and
	1315	+	as well as developing and implementing procedures to ensure
	1316	+	operational readiness
	1317	+	of implementation of outreach efforts to enforce the
	1318	+	Immunization Attendance Policy and COVID-19 mitigation measures in District schools.
	1319	+	C.3.5.6 Perform outreach to families, including for mobile vaccination clinics, by such means as
	1320	+	phone calls, emails, mail, and conversation on school grounds (e.g., at drop-off and pick
	1321	+	up), in an effort to ensure compliance with District law and regulations which require all
	1322	+	schools in the District
	1323	+	of Columbia to verify student compliance with the immunization
	1324	+	requirements, including the COVID-19 vaccine for all students
	1325	+	of an age for which there is
	1326	+	a fully approved vaccine, as part of enrollment and attendance.
	1327	+	8 C.3.6 Administrative Coordinator:
	1328	+	C.3.6.1 Develop and clearly communicate schedule for all school-assigned Patient Care
	1329	+	Technicians, float pool Patient Care Technicians and Registered Nurses.
	1330	+	C.3.6.2 Monitor any anticipated or unanticipated absences by any
	1331	+	member of Maxim team, deploy
	1332	+	float pool immediately and as needed to fill gaps per the timelines in Requirement C.3.4.
	1333	+	Ensure that immediate
	1334	+	POC identified for each site (OSSE or at participating charter
	1335	+	school(s)) is notified
	1336	+	promptly of the absence and plan for redeployment.
	1337	+	C.3.7
	1338	+	The Contractor shall ensure that all personnel, except for the Administrative Coordinator, are
	1339	+	familiar with relevant provisions within
	1340	+	DC Health and OSSE guidance for schools, especially
	1341	+	related to close contact definition and criteria for exclusion, dismissal and return to care from
	1342	+	schools. All personnel will participate in trainings and skills checks with
	1343	+	OSSE and DC Health
	1344	+	leadership.
	1345	+	C.3.8
	1346	+	The Contractor shall meet all requirements under FERPA and HIPAA Compliance.
	1347	+	C.3.9 Because the Contractor will have access to Personally Identifiable Infom1ation (PII) for the
	1348	+	purpose
	1349	+	of supporting contact identification and reporting to DC Health of positive cases identified
	1350	+	in participating District public charter schools, the Contractor is required to adhere to the
	1351	+	OSSE
	1352	+	Data Privacy Policy [Applicable Document 3]. The Contractor must comply with key federal laws
	1353	+	containing provisions about privacy. All parties, including subcontractors
	1354	+	when appropriate, must
	1355	+	agree and
	1356	+	comply with the policy.
	1357	+	C.3 .9 .1 The Contractor shall use, restrict, safeguard and dispose
	1358	+	of all information related to
	1359	+	services provided by this Contract
	1360	+	in accordance with all relevant federal and local statutes,
	1361	+	regulations, policies and guidance.
	1362	+	C.3.9.2 The Contractor shall comply with the provisions
	1363	+	of the Family Educational Rights and
	1364	+	Privacy
	1365	+	Act (FERP A) in all respects. " FERP A" includes any amendments or other relevant
	1366	+	provisions
	1367	+	of federal law, as well as all requirements of Chapter 99 of Title 34 of the Code
	1368	+	of Federal Regulations and reauthorization when effective.
	1369	+	C.3.9.3 The Contractor
	1370	+	shall comply with the provisions of the Health Insurance Portability and
	1371	+	Accountability Act (HIPAA)
	1372	+	of 1996 in all respects, including any amendments or other
	1373	+	provisions
	1374	+	of federal law.
	1375	+	C.3.10
	1376	+	The Contractor shall adhere to generally accepted policies on information security, access, and
	1377	+	employee controls in the handling
	1378	+	of all information, including but not limited to personally
	1379	+	identifiable information (PU), protected health information (PHI), and other sensitive and/or
	1380	+	confidential infonnation. Such policies will adhere to best practices and standards within the
	1381	+	IT
	1382	+	and education community related to information security and will include technical, operational
	1383	+	and physical controls.
	1384	+	C.3 .10.1 The Contractor shall adhere to
	1385	+	OSSE's interpretation of compliance with federal and local
	1386	+	privacy laws, in addition to ensuring all contracted
	1387	+	staff complete the OSSE required data
	1388	+	privacy training.
	1389	+	C.3. I 0.2
	1390	+	The Contractor shall use data disclosed to Contractor only for the purpose of providing
	1391	+	COVID
	1392	+	-19 contact identification services and related COVID-19 mitigation supports,
	1393	+	supporting immunization compliance and reporting to the district on
	1394	+	behalf of participating
	1395	+	District public charter school
	1396	+	s.
	1397	+	C.3.10.3 The Contractor sha ll not retain or release any information, including PII, Protected Health
	1398	+	Infonnation
	1399	+	or other sensitive and/or confidential infonnation provided by participating
	1400	+	9 Local Education Agencies (LEAs) except as specifically authorized by the Contract
	1401	+	Administrator. All such information must be kept confidential at all times, using appropriate
	1402	+	safeguards to maintain the security
	1403	+	of personal information.
	1404	+	C.3.10.4
	1405	+	The Contractor shall use, and store data disclosed pursuant to this Contract in a manner
	1406	+	that will preserve the confidentiality and integrity
	1407	+	of information and will ensure that this
	1408	+	infonnation
	1409	+	is not disclosed to anyone other than responsible officials with signed non
	1410	+	disclosure agreements.
	1411	+	C.3.
	1412	+	I 0.5 The Contractor shall not re-disclose data disclosed pursuant to this Contract to any other
	1413	+	person, entity, or governmental agency not specifically authorized in the Contract without
	1414	+	prior written consent
	1415	+	by the Contract Administrator.
	1416	+	C.3. 10.6 The Contractor shall respond to OSSE
	1417	+	's requests for any information, reports, or other
	1418	+	assurances
	1419	+	of ongoing compliance with the Contract's privacy requirements within seven
	1420	+	[7] business days.
	1421	+	C.3. I 0.7 The Contractor shall utilize only secure data transfer solutions when sending data,
	1422	+	documents or communications that include PII, Protected Health
	1423	+	lnfonnation or other
	1424	+	sensitive information.
	1425	+	C.3.10.8 The Contractor shall notify the user,
	1426	+	LEA affected and OSSE of any data breach within 24
	1427	+	hours
	1428	+	of the date on which the Contractor became aware of the breach. Notification must be
	1429	+	sent to the Contract Administrator, to osse.datasharing@dc.gov, and to the Point
	1430	+	of
	1431	+	Contact identified by the relevant LEA.
	1432	+	C.3 .10.8.1 Incident reports shall contain the following information:
	1433	+	1) Contract Number or Purchase Order Number
	1434	+	2) Summary of incident including:
	1435	+	a. Nature of incident
	1436	+	b. Storage medium from which information was compromised ( e.g., flash
	1437	+	drive)
	1438	+	c. Description of information suspected to be lost or compromised, including
	1439	+	the number
	1440	+	of affected records and the LEA(s) or school(s) affected
	1441	+	d. Source
	1442	+	of the data involved (if known)
	1443	+	e. Actions taken since the incident discovery
	1444	+	f. Any additional information relevant to the incident
	1445	+	g. Date and time incident was discovered
	1446	+	h. Date and time incident happened
	1447	+	(if known)
	1448	+	1. Contact information of person rep01ting the incident
	1449	+	Note: OSSE may take any actions authorized by law
	1450	+	to remediate the
	1451	+	breach, including, without limitation, exclusion
	1452	+	of Contractor from future
	1453	+	access
	1454	+	to District data. Failure to provide notification under this paragraph
	1455	+	may be grounds for termination
	1456	+	of the contract, which is determined only
	1457	+	by the Contracting Officer. Further, disputes arising under this contract
	1458	+	shall be resolved as described
	1459	+	in the District's Standard Contract Provisions
	1460	+	dated July 2010.
	1461	+	C.3.11
	1462	+	The Contractor shall adhere to OSSE's Data Destruction Policy [Applicable Document 7] and
	1463	+	sanitize all systems that contain PII,
	1464	+	PHI, or otherwise confidential and/or sensitive information at
	1465	+	the end
	1466	+	of the period of performance. OSSE and pa1ticipating LEAs retain full ownership rights to
	1467	+	the info1mation in the education records provided to the Contractor.
	1468	+	C.3
	1469	+	.11.1 The Contractor shall confirm the appropriate time to sanitize data with the Contract
	1470	+	10 Administrator.
	1471	+	C.3.11.2 The Contractor shall comply
	1472	+	OSSE's requirements for data sanitization by following the
	1473	+	NIST Sanitization Guideline [Applicable Document
	1474	+	8]
	1475	+	C.3.11.3 The Contractor shall provide written certification of data sanitization within five (5)
	1476	+	business days
	1477	+	of destroying the data to OSSE.datasharing@dc.gov.
	1478	+	C.3.
	1479	+	12 All personnel hired by the Contractor, including all subcontractors hired by the Contractor, shall be
	1480	+	informed
	1481	+	of and adhere to all applicable federal privacy laws and the privacy protections in this
	1482	+	Contract.
	1483	+	C.3.13 The Contractor shall possess the following qualifications and experience:
	1484	+	C.3 .13
	1485	+	.1 Health professional staffing agency with at least twelve months of experience providing
	1486	+	contact investigation services for state and/or local government agencies.
	1487	+	C.3.
	1488	+	13 .2 At least twelve months of direct experience building and executing school-based positive
	1489	+	case response protocols and related COVID-19 health and safety reopening and operational
	1490	+	supports in the District
	1491	+	of Columbia and/or similarly sized K-12 school districts.
	1492	+	C.3.13.3 At least twelve months
	1493	+	of direct and verifiable COVID-related experience with at least five
	1494	+	distinct District government agencies, to ensure familiarity with key educational, health and
	1495	+	emergency management stakeholders across District government, positioning quick and
	1496	+	effective launch
	1497	+	of services.
	1498	+	C.3.13.4 At least twelve months
	1499	+	of direct and verifiable experience building and delivering trainings
	1500	+	and providing technical assistance to stakeholders on COVID-19 or other public health
	1501	+	topics.
	1502	+	C.3.13.5 Ability to recruit and vet qualified contact identification candidates within three weeks
	1503	+	of
	1504	+	confirmation by OSSE of staffing needs to ensure prompt provision of contracted services.
	1505	+	C.3.13.6 Ability to provide clean background checks for personnel prior to start date.
	1506	+	C.3.14 The Contractor shall provide the following:
	1507	+	C.3.14.1
	1508	+	The Contractor shall develop and provide OSSE with a comprehensive
	1509	+	implementation / project plan utilizing the template provided by OSSE.
	1510	+	C.3.14.2
	1511	+	The Contractor shall provide OSSE a cumulative monthly fiscal spend report
	1512	+	identifying invoice amounts. If requested by OSSE, the fiscal spend report shall be
	1513	+	broken down by activities perfonned per an OSSE-approved template and format.
	1514	+	C.3.14.3 The Contractor shall provide a cumulative weekly timesheet log for all contracted staff.
	1515	+	If
	1516	+	requested by OSSE, the timesheet log shall be broken down by activities performed per an
	1517	+	OSSE-approved template and fonnat.
	1518	+	C.3 .14.4 The Contractor shall develop and furnish standard operating procedures related to work
	1519	+	perfonned. Identifying processes implemented and oversight procedures enforced.
	1520	+	C.3.14.5 The Contractor shall develop and provide OSSE with a condensed comprehensive
	1521	+	reference guide for participating LEAs.
	1522	+	C.3.14.6 The Contractor shall develop and provide OSSE with quality improvement summaries
	1523	+	11 and recommendations for improvements.
	1524	+	C.3 .14. 7 The Contractor shall furnish monthly progress reports utilizing the template
	1525	+	provided by
	1526	+	OSSE.
	1527	+	C.3. 14.8 The Contractor shall furnish fonnal communications to school leaders, school
	1528	+	staff and
	1529	+	families.
	1530	+	C.3 .14.9 The Contractor shall provide OSSE with a final report outlining project implementation
	1531	+	success and details regarding services rendered
	1532	+	to LEAs. The final report shall include
	1533	+	metrics reflecting the overall impact
	1534	+	of services provided related to positive case response
	1535	+	and the compliance with the immunization attendance policy.
	1536	+	C.3.15 The District will perfonn the following duties:
	1537	+	C.3.
	1538	+	15.1 OSSE shall review resumes for supervisory positions only and share number of staff
	1539	+	required for each labor category upon contract award. OSSE
	1540	+	reserves the right to screen
	1541	+	candidates via telephone and/or conduct in-person interview prior to assignment.
	1542	+	C.3.
	1543	+	15.2 OSSE sha ll provide contractor with two weeks' notice if staffing levels change prior to the
	1544	+	end
	1545	+	of the period of perfom1ance.
	1546	+	C.3.15.3 OSSE shall provide DC government-issued laptops to Registered Nurses, which must be
	1547	+	returned upon termination
	1548	+	of the contract and only used for the services pertaining to this
	1549	+	contract.
	1550	+	C.4 DELIVERABLES
	1551	+	CLIN Deliverable Qty Unit
	1552	+	Format and Method
	1553	+	of
	1554	+	Due Date
	1555	+	Delivery
	1556	+	PDF. Submitted via email
	1557	+	Within 5
	1558	+	001
	1559	+	Resumes of proposed
	1560	+	1
	1561	+	to David.Esguith@dc.gov
	1562	+	business days
	1563	+	RN Staff C.3.2.5 each &
	1564	+	Cominee.Miller@dc.gov
	1565	+	of award
	1566	+	Within
	1567	+	10
	1568	+	002
	1569	+	Staff Training Schedule
	1570	+	I each
	1571	+	PDF. Submitted via email business days
	1572	+	C.3.3.4 to OSSE POC
	1573	+	of award
	1574	+	Training Materials
	1575	+	Per PDF. Submitted via email
	1576	+	2 weeks prior
	1577	+	003 (Agendas, PPT)
	1578	+	1
	1579	+	training to OSSE POC.
	1580	+	to schedule
	1581	+	C.3.3.4 training
	1582	+	Trainings and TA
	1583	+	documentation.
	1584	+	Within 5 days
	1585	+	(Attendance Records, Per MS PPT, PDF. Submitted
	1586	+	004 1 after training
	1587	+	Certs
	1588	+	of completion training via to OSSE POC.
	1589	+	has concluded
	1590	+	etc.)
	1591	+	C.3.3.4 & C.3.3.5
	1592	+	PDF, emailed
	1593	+	to CA,
	1594	+	Data Incident Report
	1595	+	osse.datasharing@dc.gov
	1596	+	Upon each
	1597	+	005
	1598	+	I each and the applicable Point of
	1599	+	C.3.10.8.l
	1600	+	Contact at the relevant
	1601	+	occurrence
	1602	+	LEA
	1603	+	12 Condensed Schedule for
	1604	+	08/15/2022
	1605	+	a
	1606	+	ll pa1ticipating Schools Digital format delivered to
	1607	+	Monthly
	1608	+	006 inclusive of preschedule l each OSSE POC
	1609	+	breaks.
	1610	+	updates as
	1611	+	C.3.3.3
	1612	+	needed
	1613	+	PDF, emailed to CA,
	1614	+	Within 2
	1615	+	Proof of sanitization of osse. datasharing@dc.gov
	1616	+	weeks of
	1617	+	007 PII l each and the applicable Point of
	1618	+	contract end
	1619	+	C.3.11 Contact at the rel evant
	1620	+	date
	1621	+	LEA
	1622	+	Project/
	1623	+	Within 10
	1624	+	008
	1625	+	Implementation Plan l each
	1626	+	PDF. Submitted via Email business days
	1627	+	C.3.14.1
	1628	+	to
	1629	+	OSSE POC of award
	1630	+	Cumulative monthly
	1631	+	MS Excel and
	1632	+	PDF.
	1633	+	009
	1634	+	labor and fiscal spend
	1635	+	I each Emailed to OSSE Point of
	1636	+	By the 15th of
	1637	+	report
	1638	+	Contact.
	1639	+	each month
	1640	+	C.3.14.2
	1641	+	Excel. Delivered via email
	1642	+	010
	1643	+	Cumulative w eek
	1644	+	I each
	1645	+	to Contract
	1646	+	Administrator Weekly, COB
	1647	+	timesheet log C.3.14.3 and designated OSSE Tuesdays
	1648	+	POC.
	1649	+	Standard Operating
	1650	+	011
	1651	+	Procedures 10 each MS Word and PDF As assigned
	1652	+	C.3.14.4
	1653	+	Customized reference
	1654	+	Digital format, in editable
	1655	+	012
	1656	+	guide C.3.14.5
	1657	+	I Per school and PDF files. Delivered I 0/ 01/2022
	1658	+	to
	1659	+	OSSE POC
	1660	+	Quality
	1661	+	improvement
	1662	+	summaries, including
	1663	+	summaries
	1664	+	of
	1665	+	013
	1666	+	performance survey
	1667	+	10 each MS Word and PDF As assigned
	1668	+	resul
	1669	+	ts and
	1670	+	recommendations for
	1671	+	improvement
	1672	+	C.3.14.6
	1673	+	Cumulative Progress
	1674	+	Digital format, in editable
	1675	+	and
	1676	+	PDF formats.
	1677	+	014 Reports 1 each
	1678	+	Delivered via email to
	1679	+	Biweekly
	1680	+	C.3.14.7
	1681	+	OSSEPOC
	1682	+	Formal communications
	1683	+	015
	1684	+	to school leaders, school
	1685	+	Up to 5 each MS Word and PDF As assigned
	1686	+	s
	1687	+	taff, families
	1688	+	C.3.14.8
	1689	+	Digital format, in editable
	1690	+	End of
	1691	+	Final report
	1692	+	1
	1693	+	each
	1694	+	and PDF files. Delivered
	1695	+	contract 016
	1696	+	C.3.14.9 via email to Contract
	1697	+	period
	1698	+	Administrator.
	1699	+	13