District Of Columbia 2023-2024 Regular Session

District Of Columbia Council Bill PR25-0385 Compare Versions

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1	1	_______________________________________________________
2	2	1325 G Street, N.W., Suite 800 Washington, D.C., 20005
3	3	202-626-5100 * dcpsc.org
4	4	Emile C. Thompson
5	5	Chairman
6	6	September 20, 2023
7	7	The Honorable Phil Mendelson Chairman Council of the District of Columbia 1350 Pennsylvania Avenue, N.W., Suite 504 Washington, DC 20004
8	8	Dear Chairman Mendelson:
9	9	I am submitting for your consideration and approval the proposed resolution “Collective
10	10	Bargaining Agreement between the American Federation of Government Employees, Local
11	11	1403, Compensation Unit 34, and the Public Service Commission of the District of Columbia
12	12	Approval Resolution of 2023.” This Resolution provides for the approval of the Collective
13	13	Bargaining Agreement between the Public Service Commission of the District of Columbia and
14	14	the American Federal of Government Employees (“AFGE”), representing the attorney
15	15	employees in our Office of the General Counsel. The Collective Bargaining Agreement is
16	16	attached to this Resolution.
17	17	Along with the Collective Bargaining Agreement, I am providing: (1) a Statement of Legal
18	18	Sufficiency prepared by the Office of the Attorney General, and (2) a Fiscal Impact Statement
19	19	prepared by the Chief Financial Officer.
20	20	Considering the importance of this Collective Bargaining Agreement, I respectfully request that
21	21	the Resolution be placed on a fast track for review and consideration. I appreciate your attention
22	22	to this important Resolution. If you have any questions, please do not hesitate to contact me.
23	23	Respectfully submitted,
24	24	Emile C. Thompson Th
25	25	e Honorable Phil Mendelson
26	26	C
27	27	hairman, Council of the District of Columb ia
28	28	September 20
29	29	, 2023
30	30	Pag
31	31	e 2
32	32	Enclosures
33	33	cc: Muriel Bowser, Mayor
34	34	Kevin Donahue, City Administrator
35	35	Brian Schwalb, Attorney General
36	36	Betsy Cavendish, Office of the General Counsel
37	37	Tommy Wells, Office of Legislative and Policy Affairs
38	38	Kenyan McDuffie, Councilmember 1
39	39	2
40	40	3
41	41	4
42	42	5
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49	49	12
50	50	A PROPOSED RESOLUTION
51	51	BY
52	52	~~
53	53	at the request of the
54	54	Public Service Commission
55	55	THE COUNCIL
56	56	OF THE DISTRICT OF COLUMBIA
57	57	13 To approve the Collective Bargaining Agreement submitted by the Public Service Commission
58	58	14 for employees represented by the American Federation of Government Employees, Local
59	59	15 1403, Compensation Unit 34.
60	60	16
61	61	17 RESOLVED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, that this
62	62	18 Resolution may be cited as the "Collective Bargaining Agreement between the American
63	63	19 Federation of Government Employees, Local 1403, Compensation Unit 34, and the Public
64	64	20 Service Commission
65	65	of the District of Columbia Approval Resolution of 2023."
66	66	21 Sec. 2. (a) Pursuant to Section 1717(i) of the District of Columbia Comprehensive Merit
67	67	22 Personnel Act
68	68	of 1978, effective March 2, 1979 (D.C. Law 2-139; D.C. Code§ 1-617.17(j) (2001
69	69	23 ed.), the Council
70	70	of the District of Columbia approves the attached Collective Bargaining
71	71	24 Agreement submitted to the Council by the Public Service Commission on
72	72	_______ _
73	73	25 (b) This resolution applies to attorney employees
74	74	of the Public Service Commission
75	75	26 Office
76	76	of the General Counsel.
77	77	27 (
78	78	c) The Collective Bargaining Agreement is attached to this Resolution.
79	79	28 Sec. 3. The Council adopts the Fiscal Impact Statement provided by the Chief Financial
80	80	29 Officer
81	81	as the fiscal impact statement required by Section 602(c)(3) of the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat. 813; D.C. Code § 1-206(c)(3) (2001 30
82	82	ed.)). 31
83	83	Sec. 4. The Secretary of the Council shall transmit a copy of this Resolution, upon its 32
84	84	adoption, to the Mayor, to the American Federation of Government Employees, Local 1403, 33
85	85	Compensation Unit 34, and to the Public Service Commission. 34
86	86	Sec. 5. This Resolution shall take effect immediately. 35 I
87	87	_______For Union ______For PSC
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89	89
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91	91
92	92
93	93	AGREEMENT BETWEEN
94	94	DISTRICT OF COLUMBIA PUBLIC SERVICE COMMISSION
95	95
96	96	AND
97	97
98	98	AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES,
99	99	LOCAL 1403
100	100
101	101	FROM
102	102	OCTOBER 1, 2022 - SEPTEMBER 30, 2025
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112	112	II
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115	115
116	116	TABLE OF CONTENTS
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118	118
119	119	ARTICLE 1 PREAMBLE .................................................................................................................... 1
120	120	ARTICLE 2 RECOGNITION ............................................................................................................. 2
121	121	ARTICLE 3 MANAGEMENT RIGHTS .......................................................................................... 3
122	122	ARTICLE 4
123	123	LABOR/MANAGEMENT RELATIONS .................................................................... 5
124	124	ARTICLE 5 ADMINISTRATION OF LEAVE ............................................................................... 6
125	125	ARTICLE 6 EMPLOYEE ASSISTANCE PROGRAM ................................................................. 7
126	126	ARTICLE 7 UNION STEWARDS/OFFICIAL TIME ....................................................................... 8
127	127	ARTICLE 8
128	128	UNION USE OF EMPLOYER FACILITIES AND SERVICES ............................. 12
129	129	ARTICLE 9 PERSONNEL FILES ..................................................................................................... 13
130	130	ARTICLE 10
131	131	JOB DESCRIPTIONS................................................................................................ 15
132	132	ARTICLE 11 SAVINGS CLAUSE .................................................................................................. 16
133	133	ARTICLE 12
134	134	INCLEMENT WEATHER CONDITIONS ............................................................. 17
135	135	ARTICLE 13 STRIKES AND LOCKOUTS ...................................................................................... 18
136	136	ARTICLE 14 CONTRACTING OUT ............................................................................................. 19
137	137	ARTICLE 15 UNION RIGHTS AND SECURITY ........................................................................... 20
138	138	ARTICLE 16 TERM EMPLOYEES ................................................................................................. 21
139	139	ARTICLE 17 DISCRIMINATION ..................................................................................................... 22
140	140	ARTICLE 18 SAFETY AND HEALTH ............................................................................................ 24
141	141	ARTICLE 19 INFORMATIONAL REPORTS ON EMPLOYEES ............................................ 26
142	142	ARTICLE 20 FITNESS FOR DUTY .................................................................................................. 27
143	143	ARTICLE 21
144	144	REDUCTION-IN-FORCE ......................................................................................... 28
145	145	ARTICLE 22 REQUESTS FOR INFORMATION ......................................................................... 29
146	146	ARTICLE 23
147	147	EMPLOYEE USE OF INFORMATION TECHNOLOGY ................................... 30
148	148	ARTICLE 24 TRAINING ................................................................................................................. 31
149	149	ARTICLE 25 EMPLOYEE RIGHTS .............................................................................................. 32
150	150	ARTICLE 26 FURLOUGHS ............................................................................................................ 33
151	151	ARTICLE 27 REASSIGNMENTS, PROMOTIONS, DETAILS ...................................................... 34
152	152	ARTICLE 28 TIMELY RECEIPT OF CORRECT PAY AND EXPENSE REIMBURSEMENTS 35
153	153	ARTICLE 29
154	154	TECHNOLOGIES ...................................................................................................... 37
155	155	ARTICLE 30 BENEFITS.................................................................................................................... 38
156	156	ARTICLE 3l GENERAL PROVISIONS ........................................................................................ 39
157	157	ART
158	158	ICLE 32 PANTRY/DINING AREA ........................................................................................... 40
159	159	ARTICLE 33 Flexitime/Flexiplace (Telework) (RESERVED) .......................................................... 41 III
160	160	_______For Union ______For PSC
161	161
162	162
163	163	ARTICLE 34 WAITING PERIODS FOR ADVANCEMENT WITHIN STEPS ............................. 42
164	164	ARTICLE 35
165	165	PARKING SPACES & REIMBURSEMENT .......................................................... 43
166	166	ARTICLE 36 GRIEVANCE/ARBITRATION .................................................................................. 44
167	167	ARTICLE 38 WAGES/PENSION ................................................................................................... 48
168	168	ARTICLE 39 COMPENSATORY TIME ...................................................................................... 49
169	169	ARTICLE 40 SICK LEAVE INCENTIVE PROGRAM .................................................................. 50
170	170	ARTICLE 41 MISCELLANEOUS .................................................................................................... 51
171	171	ARTICLE 42 REOPENER PROCEDURE ..................................................................................... 52
172	172	ARTICLE 43 DURATION .................................................................................................................. 53
173	173	ARTICLE 44 BAR DUES .................................................................... Error! Bookmark not defined.
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197	197	ARTICLE 1 PREAMBLE
198	198
199	199	This Agreement is entered into between the District of Columbia (District) Public
200	200	Service Commission (PSC or the Commission) , and the American Federation of Government
201	201	Employees Local 1 403 (the Union) (or collectively, the Parties).
202	202
203	203
204	204	The purpose of this Agreement includes, but is not li mited to:
205	205
206	206	1. Promoting fair and reasonable working conditions;
207	207
208	208	2. Promoting harmonious labor relations between the Parties;
209	209
210	210	3. Establishing an equitable and orderly procedure for the resolution of Disputes;
211	211
212	212	4. Protecting the rights and interests of the employee, the Union and the
213	213	Commission; and
214	214
215	215
216	216	5. Promoting efficient operation of the Commission.
217	217
218	218	Each party affirms without reservation the contents of this Agreement. Now therefore,
219	219	in consideration of mutual covenants and promises contained herein, the Commission and the
220	220	Union do hereby agree as follows:
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241	241
242	242
243	243	ARTICLE 2 RECOGNITION
244	244
245	245	Section 1 - Recognition
246	246
247	247	A.
248	248	AFGE Local 1403 is recognized a s the sole and exclusive collective bargaining
249	249	representative for the following bargaining unit:
250	250
251	251
252	252	All attorneys employed by the Office of the General Counsel of the Public
253	253	Service
254	254	Commission of the District of Columbia , excluding management
255	255	officials, supervisors, confidential employees, employees engaged in
256	256	personnel work in other than a purely clerical capacity and employees
257	257	engaged in administering the provisions of Title XVII of the District of
258	258	Columbia Comprehensive Merit Personnel Act of 1978, D.C. Law 2-139 .
259	259
260	260	PERB Cas No. 02-RC-04; Certification No. 124 (December 2, 2002).
261	261
262	262	B.
263	263	AFGE Local 1403 is recognized as the sole and exclusive collective bargaining
264	264	representative for the following compensation unit:
265	265
266	266
267	267	All attorneys employed by the Office of the General Counsel of the Public
268	268	Service Commission of the District of Columbia , who currently have their
269	269	compensation set in accordance with the District Service (DS) Schedule,
270	270	Series 905 and the DS Special Rate Schedule established pursuant to the
271	271	Legal Services Establishment Act of 1998; but excluding management
272	272	officials, supervisors, confidential employees, employees engaged in
273	273	personnel work in other than a purely clerical capacity and employees
274	274	engaged in administering the provisions of Title XVII of the District of
275	275	Columbia Comprehensive Merit Personnel Act of 1978. D.C. Law 2-139.
276	276
277	277
278	278	PERB Case No. 04-CU-05; Opinion No. 772 (January 19, 2005).
279	279
280	280	Section 2 - Coverage
281	281
282	282	As the sole and exclusive representative, the Union is entitled to act for and to
283	283	negotiate agreements covering all employees in the bargaining unit. It is responsible for
284	284	representing the interests of all employees in the bargaining unit without discrimination
285	285	as to membership.
286	286
287	287
288	288	Section 3 - Meetings
289	289
290	290	The Union shall be given the opportunity to be present at any meeting between the
291	291	Employer and employees in the bargaining unit concerning any personnel practice, any
292	292	grievance, and any investigatory interview which the employee reasonably believes may
293	293	result in disciplinary action against him/her.
294	294	3
295	295	_______For Union ______For PSC
296	296
297	297
298	298	ARTICLE 3 MANAGEMENT RIGHTS
299	299
300	300
301	301	Section 1 - Management Rights in Accordance with the Compr ehensive Merit Personnel Act
302	302	(CMPA)
303	303
304	304	D.C. Official Code § 1-617.08 establishes management rights as follows:
305	305
306	306	(a) The respective personnel authority (management) shall retain the sole right, within
307	307	applicable laws and rules and regulations:
308	308
309	309
310	310	(1) to direct employees of the agency;
311	311
312	312	(2) to hire, promote, transfer, assign, and retain employees in positions within the
313	313	agency and to suspend, demote, discharge, or take other disciplinary action
314	314	against employees for cause;
315	315
316	316
317	317	(3) to relieve employees of duties because of lack of work or other legitimate reasons;
318	318
319	319
320	320	(4) to maintain the efficiency of the District government operations entrusted to
321	321	them;
322	322
323	323
324	324	(5) to determine:
325	325
326	326	(A) the mission of the agency, its budget, its organization, the number of
327	327	employees, and to establish the tour of duty;
328	328
329	329
330	330	(B) the number, types, and grades of positions of employees assigned to an
331	331	agency's organizational unit, work project, or tour of duty;
332	332
333	333
334	334	(C) the technology of performing the agency's work; and
335	335
336	336	(D) the agency's internal security practices; and
337	337
338	338	(6) to take whatever actions may be necessary to carry out the mission of the District government in emergency situations.
339	339
340	340
341	341	Section 2 - No Waiver of Management Rights
342	342
343	343	An act, exercise, or agreement contained herein or between the parties shall not be
344	344	interpreted in any manner as a waiver of the sole management rights contained in Section 1,
345	345	above, pursuant to D.C. Official Code § 1-617.08(a -1). 4
346	346	_______For Union ______For PSC
347	347
348	348
349	349	Section 3 - I mpact of the Exercise of Management Rights
350	350
351	351	Management rights set forth in D.C. Official Code § 1-617.08 are not subject to
352	352	negotiations. However, in the course of the Employer’s exercise of such rights, the Union
353	353	may
354	354	request the opportunity to bargain implementation and effects, and the Employer will not
355	355	unreasonably deny such request, where there is an impact upon employees regarding terms
356	356	and conditions of employment or the Union may grieve a specific violation of a separate article
357	357	of this agreement.
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390	390
391	391	ARTICLE 4 LABOR/MANAGEMENT RELATIONS
392	392
393	393	Section l - Labor-Management Cooperation/Partnership Committee
394	394
395	395	The parties agree to establish a structure for meaningful consultation and
396	396	communication. In furtherance of that goal, a Labor-Management Cooperation/Partnership
397	397	Committee will be established within 90 days of the execution of this contract and will be
398	398	constituted of equal number of Union and Employer representatives. All decisions must be
399	399	made by a consensus of the parties. It is understood that appeals or grievances shall not be the
400	400	subject of discussions at these meetings, nor shall the meetings be for any purpose, which will
401	401	modify, add to, or detract from the provisions of this Agreement.
402	402
403	403
404	404	Section 2 - Labor-Management Meetings
405	405
406	406	A.
407	407	In mutual recognition of the parties' joint desire to discuss and resolve matters
408	408	of concern at the lowest possible level, the Union steward and first-level supervisor should
409	409	meet periodically for the purpose of meaningful consultation and communication on the
410	410	problems and policies of the organization in their working unit, and if appropriate, the steward
411	411	may meet with supervisors of a higher level . Such meetings between supervisors and stewards
412	412	shall be on duty time, shall be brief, and shall cover matters of concern between them and
413	413	appropriate to their relationship.
414	414
415	415
416	416	B.
417	417	Appropriate Management and Union representatives shall meet at either party's
418	418	request to discuss problems covering the implementation of this Agreement. Each party shall
419	419	furnish the other with an itemized agenda setting forth the topics of discussion within a
420	420	reasonable time before the meeting.
421	421
422	422
423	423	Section 3 - Requests for Information
424	424
425	425	Upon request, the Employer will provide the Union information relevant and necessary
426	426	to the performance of the Union's duties as the exclusive bargaining representative, as long as
427	427	such requests are in accordance with 45 C.F.R. § 164.SIO(b), the Health Insurance Portability
428	428	and Accountability Act's (HIPAA) Privacy Rule.
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442	442	_______For Union ______For PSC
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444	444
445	445	ARTICLE 5 ADMINISTRATION OF LEAVE
446	446
447	447	The parties will adhere to all applicable laws and District Government-wide rules and
448	448	regulations in the administration of leave.
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494	494	ARTICLE 6 EMPLOYEE ASSISTANCE PROGRAM
495	495
496	496	Section 1 - General
497	497
498	498	The parties recognize that alcoholism, drug abuse, and emotional and mental illness
499	499	are health problems that may affect job performance. To this end, the Employer will, at least
500	500	annually, make employees aware of the District's Employee Assistance Program (DPM
501	501	Chapter 20, Section 2010 , EAP) and available services provided under it.
502	502
503	503
504	504	Section 2 - Use of Sick Leave
505	505
506	506	Employees undergoing a prescribed program of treatment for alcoholism, drug abuse,
507	507	emotional illness, or mental illness will be allowed to use available sick leave for this purpose
508	508	on the same basis as any other illness when absence from work is medically necessary.
509	509
510	510
511	511	Section 3 - Relationship to Disciplinary and Adverse Actions
512	512
513	513	If an employee requests assistance and participates in the program, the responsible
514	514	supervisory official must weigh this fact in determining any appropriate disciplinary and
515	515	adverse action, and may postpone such action.
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521	521
522	522	ARTICLE 7 UNION STEWARDS/OFFICIAL TIME
523	523
524	524	Section l - Nu mber of Stewards
525	525
526	526	The Union may designate at least one steward for this bargaining unit.
527	527
528	528	Section 2 - Designation of Representatives
529	529
530	530	A. Union Officers and Stewards: The Union agrees to provide the Commission with
531	531	a written list of its officers and stewards within two (2) workdays of the date of the Agreement
532	532	and within thirty (30) days after each general election.
533	533
534	534
535	535	B. Changes in the list will be submitted to the Employer's designated official(s) at
536	536	least two (2) workdays prior to the assumption of representational responsibilities by any new
537	537	officers, stewards or other representatives, except in the case of an emergency.
538	538
539	539
540	540	C. Non-recognition. The Employer will not recognize any official/representative
541	541	who is not listed as required or for whom notification was not provided in accordance with this
542	542	section.
543	543
544	544
545	545	D. Except where explicitly provi ded, this Agreement shall not be interpreted in
546	546	any manner which interferes with the Union's right to designate representatives of its own
547	547	choosing on any particular representational matter.
548	548
549	549
550	550	E. The Union will be notified prior to any change in tours of duty of duly appointed
551	551	stewards.
552	552
553	553
554	554	F. Management recognizes that the Union may designate employee members,
555	555	selected or appointed to a Union office or delegated to a Union function and agrees that, upon
556	556	request, the employee may be granted annual leave or leave without pay for a reasonable
557	557	period of time to be away from his/her job. The Employer shall retain the sole right to approve
558	558	or deny such requests. Requests for time off will be submitted as far in advance as possible,
559	559	but no less than five (5) working days prior to the day the leave is to begin. The Union steward
560	560	will be notified of a disapproval of leave in writing together with the Employer’s justification.
561	561	The Union steward also will be notified prior to the reorganization of tours of duty that would
562	562	affect the members of the Union.
563	563
564	564
565	565	G. Employees required to appear at meetings and conferences at the request of
566	566	Employer officials, or pursuant to a request from the D.C. Office of Personnel, a committee
567	567	of or at a public hearing of the D.C. Council, the Office of Personnel Management or the U.S.
568	568	Congress, shall not be charged annual leave for such purposes and shall be provided
569	569	administrative leave to the extent consistent with D.C. Code § 1-612.03 and other applicable
570	570	regulations. The employee receiving such a request shall promptly notify the appropriate
571	571	supervisor and, upon request, provide a copy of the request or other appropriate evidence of
572	572	the request.
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576	576
577	577
578	578	Section 3 - Official Time for Representational Activity
579	579
580	580	A. Whenever possible, Union business shall be conducted on non- working time.
581	581	However, pursuant to the statutory rights and responsibilities of the Union to represent
582	582	bargaining unit employees, representatives of the Union may be granted reasonable amounts
583	583	of official
584	584	time to conduct representational functions in accordance with the provisions of this
585	585	Article.
586	586
587	587
588	588	B. For the purpose of this Article, "representational functions" means those
589	589	authorized activities undertaken by the Union on behalf of other employee or the Union. The
590	590	representational functions for which official time will be authorized shall be limited to the
591	591	following:
592	592
593	593
594	594	(a) Negotiations;
595	595
596	596
597	597	(b) Discussion between Employer representatives and employees concerning
598	598	personnel policies, practices, and matters affecting working conditions;
599	599
600	600
601	601	(c) Any appeal proceeding or other forum in which the Union is representing an
602	602	employee or the Union pursuant to its obligations under relevant contract
603	603	provisions;
604	604
605	605
606	606	(d) Grievance meetings;
607	607
608	608	(e) EEO complaint settlements and administrative and/or court hearings if a
609	609	complaint is processed under the negotiated grievance procedure, or if the
610	610	Union is representing the employee;
611	611
612	612
613	613	(f) A disciplinary or adverse action oral reply meeting, if the Union is designated
614	614	as representative of the employee;
615	615
616	616
617	617	(g) Attendance at an examination of an employee who reasonably believes he or
618	618	she may be the subject of a disciplinary or adverse action under Chapter 16 of
619	619	the DPM and the employee has requested representation;
620	620
621	621
622	622	(h) Informal consultation meetings between the Union and the Employer;
623	623
624	624	(i) Attendance at labor management partnership meetings or other cooperative
625	625	effort;
626	626
627	627
628	628	(j) Attendance at meetings of committees on which Union representatives are
629	629	authorized members by the Employer or this Agreement;
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631	631
632	632	(k) Attendance at Employer recognized or sponsored activities to which the Union 10
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635	635
636	636	has been invited;
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638	638	(l) Attendance at training or other activities designed primarily to further the
639	639	interests of the Government by improving the Labor-Management relationship;
640	640
641	641
642	642	(m) Reasonable travel to any of the activities identified above; and
643	643
644	644	(n) For such other reasons for which the Employer approves official time to be used
645	645	for purposes related to the Union's representation of its members.
646	646
647	647
648	648	C. The Union shall be afforded thirty minutes for orientation within a reasonable
649	649	period of time of the new employee’ s report for duty.
650	650
651	651
652	652	D. Official time shall not include time spent on other activities including internal
653	653	Union business, such as:
654	654
655	655
656	656	(a)
657	657	Attending Local, Regional, or National Union meeting.
658	658
659	659	(b)
660	660	Soliciting members;
661	661
662	662	(c)
663	663	Collecting dues;
664	664
665	665	(d) Posting notices of Union meetings:
666	666
667	667	(e)
668	668	Carrying out elections;
669	669
670	670	(f)
671	671	Preparing and distributing internal Union newsletters or other such internal
672	672	documents;
673	673
674	674
675	675	(g)
676	676	Internal Union strategy sessions, except for representational functions; and
677	677
678	678	(h)
679	679	Training representational issues that are not joint labor-management training.
680	680
681	681	Section 4 - Requesting Official Time
682	682
683	683	A. Official time for Union representatives must be requested and approved in advance
684	684	except when circumstances do not allow for advance approval, such as for unscheduled
685	685	meetings called by management where the Union's attendance is requested; or representation
686	686	of employees in investigatory interviews that may result in discipline. The Union representative will request authorization from his or her supervisor. The Union will indicate
687	687	to the supervisor or designee on the leave request form attached hereto as Appendix A the
688	688	general nature of the representational activity he or she wishes to carry out and approximate
689	689	length of time he or she believes is required.
690	690
691	691
692	692	B. If a request for official time is denied, the manager or supervisor refusing such 11
693	693	_______For Union ______For PSC
694	694
695	695
696	696	permission shall give the reasons for refusal in writing to the individual who was so denied if
697	697	the individual makes such a request.
698	698
699	699
700	700	C. All affected employees (e.g., grievant , representatives, witnesses, and appellants,)
701	701	whose presence has been determined to be necessary at relevant proceedings (including
702	702	hearings, meetings arbitrations, oral replies, or other labor-management business) will receive
703	703	necessary official/duty time to travel to and from the proceedings.
704	704
705	705
706	706	Section 5 - Appendix A to Article 7
707	707
708	708	Public Service Commission Reporting and Request Form
709	709
710	710	Name:
711	711	Date:
712	712	Official Time Report/Request:
713	713	Time to be Spent on Labor-Management Issues:
714	714
715	715	Time Spent on Labor-Management Issues:
716	716	Category of Business:
717	717
718	718	Labor Issues
719	719
720	720	Meeting/Training Events
721	721
722	722	Disciplinary/Adverse Action/Grievance
723	723
724	724	Supervisor Approval (via email or signature)
725	725	12
726	726	_______For Union ______For PSC
727	727
728	728
729	729	ARTICLE 8 UNION USE OF EMPLOYER FACILITIES AND SERVICES
730	730
731	731	A. Upon request, the Union may have access to meeting space, if available, by
732	732	following established PSC procedures. Except as provided elsewhere in this Agreement, the
733	733	Union shall hold meetings during the non- work time of employees attending the meetings.
734	734	The Union will be responsible for maintaining decorum at meetings on the Employer's premises
735	735	and for restoring the space to the same condition to which it existed prior to the meetings.
736	736
737	737
738	738	B. Employer manpower, office space, and supplies, except as otherwise provided
739	739	in this Agreement, will not be used in support of internal Union business.
740	740
741	741
742	742	C. Union officers and representatives may use their regular works tations including
743	743	telephones, computers, and e-mails to communicate with bargaining unit employees in
744	744	connection with their representational functions; provided, however, such activity shall not
745	745	interfere with the effective operation of the Government's business. The PSC shall be notified
746	746	in advance of the content of any broadcast e-mails to bargaining unit employees , which shall
747	747	be limited to communications concerning employees' terms and conditions of employment.
748	748
749	749
750	750	D. The Employer shall provide the Union two large file cabinets, or in the
751	751	alternative, one large file cabinet and a dedicated computer drive, for Union use. The
752	752	Employer also shall provide the Union with a bulletin board that will be located in the Cafe
753	753	dedicated to union use exclusively.
754	754
755	755
756	756
757	757
758	758
759	759
760	760
761	761
762	762
763	763
764	764
765	765
766	766
767	767
768	768
769	769
770	770
771	771
772	772
773	773
774	774
775	775	13
776	776	_______For Union ______For PSC
777	777
778	778
779	779	ARTICLE 9 PERSONNEL FILES
780	780
781	781	Section 1 - Official and Unofficial Files
782	782
783	783	The District of Columbia Department of Human Resources maintains all employee
784	784	official personnel
785	785	files. The Public Service Commission shall have the right to
786	786	maintain through its Human Resources Department, a personnel file at the PSC offices
787	787	that
788	788	may include information from the official personnel file. Records of corrective
789	789	actions or adverse actions shall be removed
790	790	from an employee's official and Commission
791	791	file in accordance with the DPM.
792	792
793	793
794	794	Section 2 - Right to Examine
795	795
796	796	An employee shall have the right to review his/her official personnel file,
797	797	maintained by the District of Columbia Department of Human Resources and, upon
798	798	request, inspect and make copies of any document appearing in his/her official personnel
799	799	file, in accordance with District and federal laws. An employee shall also have the right
800	800	to inspect and make copies of the personnel file maintained by the Commission's Office
801	801	of Human Resources.
802	802
803	803	Section 3 - Right to Respond
804	804
805	805	As afforded by District and federal laws, each employee shall have the right to
806	806	answer any material filed in his/her official personnel files and his/her answer shall be
807	807	attached to the material to which it relates. Unless prohibited by law or regulation, in the
808	808	case of complaints made orally that are reduced to writing and placed in the PSC Personnel File, employees shall be informed of the person making the complaint; the
809	809	substance of the complaint, and the date the complaint was made, and may respond as provided for in this section.
810	810
811	811
812	812	Section 4 - Right to Copy
813	813
814	814	An employee may copy any material in his/her official personnel file.
815	815
816	816	Section 5 - Access by Union
817	817
818	818	Upon presentation of written authorization by an employee, the Union
819	819	representative may examine the employee's official personnel files and make copies of
820	820	the material. Consistent with law and upon request of the Union, the Employer shall
821	821	provide the Union information relevant and necessary to the Union's role as exclusive
822	822	bargaining representative.
823	823
824	824
825	825	Section 6 - Confidential Reports
826	826
827	827	All records of arrests, fingerprint records, medical records, and other confidential 14
828	828	_______For Union ______For PSC
829	829
830	830
831	831	reports will be maintained in a separate, confidential file. In no event shall an employee's
832	832	medical information or grievance forms or grievance decision not affecting compensation
833	833	or benefits be submitted for inclusion into the employee's official personnel file, unless
834	834	allowed under appropriate District or federal laws.
835	835
836	836	Section 7 - Employee to Receive Copies
837	837
838	838	The employee shall receive a copy of all material placed in his/her official personnel
839	839	file in accordance with District personnel rules. When the Employer sends documents to be
840	840	placed in an employee's official personnel file that could result in disciplinary action or non-
841	841	routine documents that may adversely affect the employee, the employee shall be asked to
842	842	acknowledge receipt of the document. The employee’s signature does not imply agreement
843	843	with the material but simply indicates that he /she received a copy.
844	844
845	845
846	846	If an employee alleges that he/she was not asked to acknowledge receipt of material
847	847	placed in his/her official personnel files as provided in thi s section, the employee will be given
848	848	the opportunity to respond to that document and the response will be included in the official
849	849	personnel file.
850	850
851	851	Section 8 - A
852	852	ccess by Others
853	853
854	854	The Employer shall inform the employee of all requests outside of the normal for
855	855	information about him/her, or from his/her personnel file for all non- government request, the
856	856	employer shall obtain employee’s authorization before access to the personnel file is provided.
857	857
858	858	The access card signed by all those who have requested and have been given access
859	859	to the employee’ s official personnel file, as required by federal and District laws, regulations,
860	860	and procedures, shall be made available for review by the employee.
861	861
862	862
863	863
864	864
865	865
866	866
867	867
868	868
869	869
870	870
871	871
872	872
873	873
874	874
875	875
876	876
877	877	15
878	878	_______For Union ______For PSC
879	879
880	880
881	881	ARTICLE 10 JOB DESCRIPTIONS
882	882
883	883	Each employee within the unit shall receive a copy of his/her current job description
884	884	upon request. When an employee’s job description is changed, the employee shall be provided
885	885	a copy of the new job description. Those employees employed by the Employer on October 1,
886	886	2020 shall not have their job descriptions changed during the term of this Agreement.
887	887
888	888
889	889
890	890
891	891
892	892
893	893
894	894
895	895
896	896
897	897
898	898
899	899
900	900
901	901
902	902
903	903
904	904
905	905
906	906
907	907
908	908
909	909
910	910
911	911
912	912
913	913
914	914
915	915
916	916
917	917
918	918
919	919
920	920
921	921
922	922
923	923
924	924
925	925
926	926	16
927	927	_______For Union ______For PSC
928	928
929	929
930	930	ARTICLE 11 SAVINGS CLAUSE
931	931
932	932	ln the event any Article, Section, or portion of the Agreement shall be held invalid and
933	933	unenforceable by any court or higher authority of competent jurisdiction, such decision shall
934	934	apply only to the specific Article, Section, or portion thereof specified in the decision, and upon
935	935	issuance of such a decision, the Employer and the Union agree to immediately negotiate a
936	936	substitute for the invalidated Article, Section, or portion thereof.
937	937
938	938
939	939
940	940
941	941
942	942
943	943
944	944
945	945
946	946
947	947
948	948
949	949
950	950
951	951
952	952
953	953
954	954
955	955
956	956
957	957
958	958
959	959
960	960
961	961
962	962
963	963
964	964
965	965	17
966	966	_______For Union ______For PSC
967	967
968	968
969	969
970	970	ARTICLE 12
971	971	INCLEMENT WEATHER CONDITIONS
972	972
973	973	A. During inclement weather where the District Government has declared an emergency ,
974	974	employees (other than those designated essential employees) will be given a reasonable
975	975	amount of time to report for duty without charge to leave consistent with D.C.
976	976	Government policy. Employees may choose to telework during an inclement weather
977	977	emergency when the government is open with their supervisor’s permission.
978	978
979	979
980	980	B. The Employer agrees to dismiss all non- essential employees in accordance with the
981	981	District’ s procedures for early dismissal, when early dismissal is authorized by higher
982	982	officials during inclement weather.
983	983
984	984
985	985
986	986
987	987
988	988
989	989
990	990
991	991
992	992
993	993
994	994
995	995
996	996
997	997
998	998
999	999
1000	1000
1001	1001
1002	1002
1003	1003
1004	1004
1005	1005
1006	1006
1007	1007
1008	1008
1009	1009
1010	1010
1011	1011
1012	1012
1013	1013
1014	1014
1015	1015	18
1016	1016	_______For Union ______For PSC
1017	1017
1018	1018
1019	1019	ARTICLE 13 STRIKES AND LOCKOUTS
1020	1020
1021	1021	In accordance with D.C. Official Code § 1.617.05 it shall be unlawful for any District
1022	1022	Government employee or the Union to authorize, ratify or participate in a strike against the District.
1023	1023	The term strike as used herein means any concerted work stoppage , absence from position, sick
1024	1024	out or slowdown without the lawful approval of management authority. No lockout of employees
1025	1025	shall be instituted by the Employer during the term of this Agreement except that the Employer in
1026	1026	a strike situation retains the right to close down any facilities to provide for the safety of employees,
1027	1027	equipment or the public.
1028	1028
1029	1029
1030	1030
1031	1031
1032	1032
1033	1033
1034	1034
1035	1035
1036	1036
1037	1037
1038	1038
1039	1039
1040	1040
1041	1041
1042	1042
1043	1043
1044	1044
1045	1045
1046	1046
1047	1047
1048	1048
1049	1049
1050	1050
1051	1051
1052	1052
1053	1053
1054	1054
1055	1055
1056	1056
1057	1057
1058	1058
1059	1059
1060	1060
1061	1061	19
1062	1062	_______For Union ______For PSC
1063	1063
1064	1064
1065	1065
1066	1066	ARTICLE 14 CONTRACTING OUT
1067	1067
1068	1068	Contracting out is a management right under D.C. Official Code § 1.617.08 . However,
1069	1069	upon request by the Union, the Employer agrees to bargain over impact and effects of
1070	1070	contracting out of work.
1071	1071
1072	1072
1073	1073
1074	1074
1075	1075
1076	1076
1077	1077
1078	1078
1079	1079
1080	1080
1081	1081
1082	1082
1083	1083
1084	1084
1085	1085
1086	1086
1087	1087
1088	1088
1089	1089
1090	1090
1091	1091
1092	1092
1093	1093
1094	1094
1095	1095
1096	1096
1097	1097
1098	1098
1099	1099
1100	1100
1101	1101
1102	1102
1103	1103
1104	1104
1105	1105
1106	1106
1107	1107
1108	1108
1109	1109	20
1110	1110	_______For Union ______For PSC
1111	1111
1112	1112
1113	1113
1114	1114	ARTICLE 15 UNION RIGHTS AND SECURITY
1115	1115
1116	1116	Section 1 - Exclusive Agent
1117	1117
1118	1118	The Employer shall not negotiate with any other employee organization or group with
1119	1119	reference
1120	1120	to terms and/or conditions of employment for employees represented by the Union.
1121	1121	Section 2 - Access to employees
1122	1122
1123	1123	Representatives of the Union shall have access to all new and rehired employees in its
1124	1124	bargaining unit to explain Union membership, services, and programs. Such access shall be
1125	1125	voluntary for new and rehired employees and may occur during either a formal orientation
1126	1126	session or within three (3) workdays of such employee’s reporting to their work site after
1127	1127	appointment or reappointment.
1128	1128
1129	1129
1130	1130	Section 3 - Dues Check off
1131	1131
1132	1132	Pursuant to D.C. Official Code § 1-617.07, the Employer shall deduct dues from the bi-
1133	1133	weekly salaries of those employees who authorize the deduction of said dues. The Union shall be
1134	1134	solely responsible for notifying employees, prior to obtaining their authorization. that they have
1135	1135	certain constitutional rights under Chicago Teachers Union Local No. l v. Hudson, et al., 475 U.S.
1136	1136	292 (1986) and related cases. The employee must complete and sign the D.C. Form 277 to
1137	1137	authorize the withholding. The amount to be deducted shall be certified to the Employer in writing
1138	1138	by the appropriate official of the Union. It is the responsibility of the employee and the Union to bring errors or changes in status to the attention of the Employer. Corrections or changes will be
1139	1139	made at the earliest opportunity after notification is received, but in no case will changes be made
1140	1140	retroactively. The dues check off authorizations may be cancelled by the Employee. This
1141	1141	provision shall supersede any other dues deduction agreement in effect prior to the effective date
1142	1142	of this Agreement.
1143	1143
1144	1144	Section 4 - Hold Harmless
1145	1145
1146	1146	The Union shall indemnify, defend, and hold the Employer harmless against any and
1147	1147	all claims, demands, and other forms of liability, which may arise from the operation of this
1148	1148	Article. In any case in which a judgment is entered against the Employer as a result of the
1149	1149	deduction of dues, the amount held to be improperly deducted from an employee's pay and
1150	1150	actually transferred to the Union by the Employer, shall be returned to the Employer or
1151	1151	conveyed by the Union to the employees, as appropriate.
1152	1152
1153	1153
1154	1154	Section 5 - Payment of Dues
1155	1155
1156	1156	Payment of dues shall not be a condition of employment. 21
1157	1157	_______For Union ______For PSC
1158	1158
1159	1159
1160	1160	ARTICLE 16 TERM EMPLOYEES
1161	1161
1162	1162	A. Term employees in the bargaining unit wil l be given not less than two (2) pay period’s
1163	1163	notice of the termination of their appointment.
1164	1164
1165	1165	B. Term employees will be provided a copy of their official position description and be
1166	1166	told of the conditions of employment upon entrance on duty.
1167	1167
1168	1168
1169	1169
1170	1170
1171	1171
1172	1172
1173	1173
1174	1174
1175	1175
1176	1176
1177	1177
1178	1178
1179	1179
1180	1180
1181	1181
1182	1182
1183	1183
1184	1184
1185	1185
1186	1186
1187	1187
1188	1188
1189	1189
1190	1190
1191	1191
1192	1192
1193	1193
1194	1194
1195	1195
1196	1196
1197	1197
1198	1198
1199	1199
1200	1200
1201	1201
1202	1202
1203	1203	22
1204	1204	_______For Union ______For PSC
1205	1205
1206	1206
1207	1207	ARTICLE 17 DISCRIMINATION
1208	1208
1209	1209	Section 1 - General Provisions
1210	1210
1211	1211	A. In accordance with the D.C. Human Rights Act of l977, as amended, D.C. Official
1212	1212	Code §§ 2-1401 et seq., the Employer shall not discriminate against any employee because: of
1213	1213	race, color, religion, national origin, sex, age, marital status, personal appearance, sexual
1214	1214	orientation, familial status, family responsibilities, matriculation, political affiliation, genetic
1215	1215	information, disability, source of income, sealed eviction record, status as a victim of an
1216	1216	intrafamily offense, place of residence or business, status as a victim or family member of a victim
1217	1217	of domestic violence, or stalking, and homeless status.
1218	1218
1219	1219	B. The Employer and the Union agree to cooperate in providing equal opportunity
1220	1220	for employment and promotion to all qualified persons, to cooperate in ending discrimination,
1221	1221	and to promote the full realization of equal employment opportunity through a positive and
1222	1222	continuing effort. To this end, EEO concerns of either party (but not individual-grievances)
1223	1223	may be brought before the Labor-Management Cooperation/Partnership Committee. At the
1224	1224	request of either party, the Labor Management Committee may consider any employment
1225	1225	practice or policy that allegedly has an adverse impact on members of any protected group.
1226	1226
1227	1227
1228	1228	Section 2 - Equal Employment Practices
1229	1229
1230	1230	The Employer agrees to continue the implementation of its Equal Employment
1231	1231	Opportunity Policy and its Affirmative Action Plan in accordance with the provisions of the
1232	1232	Affirmative Action in District Government Employment Act (D.C. Law 1-63). The
1233	1233	Affirmative Action Plan will be developed in accordance with Federal and D.C. Office of
1234	1234	Human Rights guidelines. Union input on the development of the Affirmative Action Plan
1235	1235	may be provided through the PSC. The Employer will provide the Union with a copy of the
1236	1236	Affirmative Action Plan, when developed by the Employer.
1237	1237
1238	1238
1239	1239	Section 3 - Sexual Harassment
1240	1240
1241	1241	A. All employees must be allowed to work in an environment free from sexual
1242	1242	harassment. Therefore, the parties mutually agree to identify and work to eliminate such
1243	1243	occurrences in accordance with the PSC Sexual Harassment policy
1244	1244
1245	1245
1246	1246	B. Sexual harassment includes unwelcome sexual advances, requests for sexual
1247	1247	favors, and other verbal or physical conduct of a sexual nature when: (1) the submission to
1248	1248	such conduct is made either explicitly or implicitly a term or condition of an individual's
1249	1249	employment; (2) submission to or rejection of such conduct by an individual is used as the basis
1250	1250	for employment decisions affecting such individual; or (3) such conduct has the purpose or
1251	1251	effect of unreasonably interfering with an individual's work performance or creating an
1252	1252	intimidating, hostile, or offensive working environment.
1253	1253
1254	1254
1255	1255	Section 4 - Discrimination Charges 23
1256	1256	_______For Union ______For PSC
1257	1257
1258	1258
1259	1259
1260	1260	Any charges of discrimination shall be presented in accordance with the Employer's
1261	1261	written procedure and shall therefore not be subject to the negotiated grievance procedure.
1262	1262
1263	1263
1264	1264	24
1265	1265	_______For Union ______For PSC
1266	1266
1267	1267
1268	1268	ARTICLE 18 SAFETY AND HEALTH
1269	1269
1270	1270	Section 1 - Working Conditions
1271	1271
1272	1272	A. The Employer will make appropriate efforts to provide and maintain safe
1273	1273	working conditions. It is understood that the District may excee d standards established by
1274	1274	regulations consistent with the objectives set by law. The Union will cooperate in these efforts
1275	1275	by encouraging its members to work in a safe manner and to obey established safety practices
1276	1276	and regulations.
1277	1277
1278	1278
1279	1279	B. Matters involving safety and health will be governed by the D.C. Occupational
1280	1280	Safety and Health Plan in accordance with Subchapter XX of the Comprehensive Merit
1281	1281	Personnel Act (D.C. Official Code §1-620.01 et seq. as amended)
1282	1282
1283	1283
1284	1284	C. If the District declares a public health emergency, then employees are permitted
1285	1285	to telework until the public health emergency is abated , with their supervisor’s permission.
1286	1286
1287	1287	Section 2 - Corrective Actions
1288	1288
1289	1289	A. If an employee observes a condition that he or she reasonably believes to be unsafe,
1290	1290	the employee shall report the condition to the immediate supervisor and the General Counsel.
1291	1291
1292	1292	B. If the supervisor determines that a condition constitutes an immediate hazard to
1293	1293	the health and safety of the employee, the supervisor shall take immediate precautions to
1294	1294	protect the employee and contact the Commission as necessary.
1295	1295
1296	1296
1297	1297	C. Employees shall be protected against penalty or reprisal for reporting an unsafe
1298	1298	or unhealthful working condition or practice, or assisting in the investigation of such condition
1299	1299	or practice.
1300	1300
1301	1301
1302	1302	Section 3 - First Aid Kits
1303	1303
1304	1304	A. The Employer shall make first-aid kits reasonably available for use in case of
1305	1305	on-the-job injuries. The need for additional first-aid kits will be referred to the General
1306	1306	Counsel or his/her designee.
1307	1307
1308	1308
1309	1309	B. Employees who have been identified by the Commission as having been
1310	1310	exposed to a toxic substance (including, but not limited to asbestos) in sufficient quantity or
1311	1311	duration to meet District Government standards shall receive appropriate health screening. In
1312	1312	the absence of District Government standards, the Commission will refer to standards
1313	1313	established by the appropriate authorities such as the Occupational Safety and Health
1314	1314	Administration (OSHA), the National Institute for Occupational Safety and Health (NIOSH),
1315	1315	or the Environmental Protection Agency (EPA).
1316	1316
1317	1317
1318	1318	25
1319	1319	_______For Union ______For PSC
1320	1320
1321	1321
1322	1322	Section 4 - Defibrillators
1323	1323
1324	1324	A. The Commission shall provide defibrillators on each floor where the Union
1325	1325	controls its own office space. 26
1326	1326	_______For Union ______For PSC
1327	1327
1328	1328
1329	1329
1330	1330	ARTICLE 19 INFORMATIONAL REPORTS ON EMPLOYEES
1331	1331
1332	1332	The Employer shall provide the Union by January 31 of each y ear a list of all bargaining
1333	1333	unit employees that includes the name, grade, step, title, organizational unit assignment, and
1334	1334	bargaining unit status of each bargaining unit employee. The list shall also indicate whether an
1335	1335	employee is having Union dues withheld. The Employer will also put the U nion on the regular
1336	1336	distribution for the New Hires and Resignations Report. The Report shall be modified to include
1337	1337	the Union status and dues withholding status of the employee.
1338	1338
1339	1339
1340	1340
1341	1341
1342	1342
1343	1343
1344	1344
1345	1345
1346	1346
1347	1347
1348	1348
1349	1349
1350	1350
1351	1351
1352	1352
1353	1353
1354	1354
1355	1355
1356	1356
1357	1357
1358	1358
1359	1359
1360	1360
1361	1361
1362	1362
1363	1363
1364	1364
1365	1365
1366	1366
1367	1367
1368	1368
1369	1369
1370	1370
1371	1371
1372	1372
1373	1373	27
1374	1374	_______For Union ______For PSC
1375	1375
1376	1376
1377	1377	ARTICLE 20 FITNESS FOR DUTY
1378	1378
1379	1379
1380	1380	The Employer agrees to comply with applicable District law and controlling
1381	1381	regulations concerning fitness for duty.
1382	1382
1383	1383
1384	1384
1385	1385
1386	1386
1387	1387
1388	1388
1389	1389
1390	1390
1391	1391
1392	1392
1393	1393
1394	1394
1395	1395
1396	1396
1397	1397
1398	1398
1399	1399
1400	1400
1401	1401
1402	1402
1403	1403
1404	1404
1405	1405
1406	1406
1407	1407
1408	1408
1409	1409
1410	1410
1411	1411
1412	1412
1413	1413
1414	1414
1415	1415
1416	1416
1417	1417
1418	1418
1419	1419
1420	1420
1421	1421
1422	1422	28
1423	1423	_______For Union ______For PSC
1424	1424
1425	1425
1426	1426	ARTICLE 21 REDUCTION- IN-FORCE
1427	1427
1428	1428	Section 1 - Definition
1429	1429
1430	1430	The term reduction-in-force (hereinafter RIF), as used in this Agreement means the
1431	1431	separation of a permanent employee, his/her reduction in grade or pay, or his/her
1432	1432	reduction in rank because of (a) reorganization; (b) abolishment of his/her position; (c)
1433	1433	lack of work; (d) lack of funds; (e) new equipment; (f) job consolidation; or (g)
1434	1434	displacement by an employee with greater retention rights who was di splaced because of
1435	1435	(a) through (f) above.
1436	1436
1437	1437
1438	1438	Section 2 - Notification of a RIF
1439	1439
1440	1440	The Employer agrees to notify the Union in advance prior to implementing a RIF
1441	1441	in the bargaining unit. The Employer agrees to engage in impact and effects bargaining.
1442	1442
1443	1443	Section 3 - Procedure
1444	1444
1445	1445	RIFs shall b e governed by provisions of Chapter 24 of the Personnel Regulations,
1446	1446	except as amended by Section 3616.1 of Chapter 36 of the District of Columbia Personnel
1447	1447	Regulations pertaining to the Legal Services Act.
1448	1448
1449	1449
1450	1450
1451	1451
1452	1452
1453	1453
1454	1454
1455	1455
1456	1456
1457	1457
1458	1458
1459	1459
1460	1460
1461	1461
1462	1462
1463	1463
1464	1464
1465	1465
1466	1466
1467	1467
1468	1468
1469	1469
1470	1470
1471	1471
1472	1472	29
1473	1473	_______For Union ______For PSC
1474	1474
1475	1475
1476	1476
1477	1477	ARTICLE 22 REQUESTS FOR INFORMATION
1478	1478
1479	1479	Consistent with law and upon request of the Union, the Employer shall provide
1480	1480	information that is relevant to perform its duties in grievance processing and collective
1481	1481	bargaining negotiations.
1482	1482
1483	1483
1484	1484
1485	1485
1486	1486
1487	1487
1488	1488
1489	1489
1490	1490
1491	1491
1492	1492
1493	1493
1494	1494
1495	1495
1496	1496
1497	1497
1498	1498
1499	1499
1500	1500
1501	1501
1502	1502
1503	1503
1504	1504
1505	1505
1506	1506
1507	1507
1508	1508
1509	1509
1510	1510
1511	1511
1512	1512
1513	1513
1514	1514
1515	1515
1516	1516
1517	1517
1518	1518
1519	1519	30
1520	1520	_______For Union ______For PSC
1521	1521
1522	1522
1523	1523	ARTICLE 23 EMPLOYEE USE OF INFO RMATION TECHNOLOGY
1524	1524
1525	1525	Section 1 - Electronic Mail Use
1526	1526
1527	1527	The parties acknowledge that D.C. Government -provided electronic mail (email) services
1528	1528	are to be used for internal and external communications which serve legitimate government
1529	1529	functions and purposes. Employees are expected to be familiar with the D.C. Government's E-mail
1530	1530	User Policy. The parties agree that employees may be allowed to use email on a limited basis for
1531	1531	personal purposes, but such use should be limited to non- work time and should not: interfere with
1532	1532	the performance of the employee’ s duties; be used to conduct outside employment; be used for
1533	1533	discriminatory or harassing purposes; or be used to exchange pornographic, discriminatory, or
1534	1534	harassing material.
1535	1535
1536	1536	Section 2 - Internet Access and Use
1537	1537
1538	1538	The parties agree that internet access through the Commission facilities is considered D.C.
1539	1539	Government property and must be used for the program needs of the General Counsel. Employees
1540	1540	are expected to be familiar with the D.C. Government's Internet Access and Use Policy. The parties agree that employees may be allowed to use the internet on a limited basis for personal
1541	1541	purposes, but such use should be limited to non-work time and should not interfere with the
1542	1542	performance of the employee's duties. Employees are expressly prohibited from visiting websites
1543	1543	to conduct outside employment or websites that contain discriminatory, pornographic, bandwidth
1544	1544
1545	1545	c
1546	1546	onsuming, or harassing material.
1547	1547	Section 3 - Telephone Use
1548	1548
1549	1549	The Employer and Union agree that D.C. Government telephones must be used primarily
1550	1550	in support of D.C . Government programs. The parties acknowledge that employees may be
1551	1551	permitted to use telephones on an occasional and selective basis for personal purposes. Such use
1552	1552	is a privilege and not a right and may not be abused for the conduct of outside employment during
1553	1553	the scheduled tour of duty of the employee or for discriminatory, pornographic, or harassing
1554	1554	purposes.
1555	1555
1556	1556	Section 4 - Privacy
1557	1557	Except as provided generally under current, written, and published D.C. Government
1558	1558	policies, the Office of the General Counsel shall not monitor employee email, telephone, or internet
1559	1559	use, unless it has good cause to believe that an employee has violated this Article or any applicable
1560	1560	law or regulation. The Employer will share with the Union notices of any changes or modifications
1561	1561	to said policies which it receives.
1562	1562
1563	1563
1564	1564
1565	1565	31
1566	1566	_______For Union ______For PSC
1567	1567
1568	1568
1569	1569	ARTICLE 24 TRAINING
1570	1570
1571	1571	Section 1 - Basic Training
1572	1572
1573	1573	The parties recognize and endorse the value of employee training. Other than skil1s
1574	1574	necessary to qualify for the position, the Employer agrees to provide each employee with
1575	1575	basic training or orientation for the safe and effective performance of his/her job, that at a
1576	1576	minimum shall enable an employee to meet the requirements of the Legal Services Act and
1577	1577	regulations implementing the Act. Such training shall be provided at the Employer's expense
1578	1578	and, if possible,
1579	1579	during the employee's regular workday.
1580	1580
1581	1581	Section 2 - Continued Training Opportunities
1582	1582
1583	1583	The Employer will encourage and assist employees in obtaining career related
1584	1584	training and education outside the Office of the General Counsel by collecting and posting
1585	1585	current information available on training and educational opportunities. The Employer
1586	1586	will inform employees of time or expense assistance the Employer may be able to provide.
1587	1587	Continued training shall be within budgetary constraints.
1588	1588
1589	1589
1590	1590	Section 3 - Requests for Continued Training
1591	1591
1592	1592	The Employer may consider requests for continued training of employees and may
1593	1593	provide time or expense assistance to employees. Continued training opportunities shall
1594	1594	be afforded employees on a fair and impartial basis to the maximum extent possible.
1595	1595	Employees shall be promptly informed of a denial of a training request together with the
1596	1596	reason for the denial. The parties agree that the program needs of the Employer are
1597	1597	paramount in providing training to bargaining unit employees.
1598	1598
1599	1599
1600	1600
1601	1601
1602	1602
1603	1603
1604	1604
1605	1605
1606	1606
1607	1607
1608	1608
1609	1609
1610	1610
1611	1611
1612	1612
1613	1613
1614	1614
1615	1615
1616	1616	32
1617	1617	_______For Union ______For PSC
1618	1618
1619	1619
1620	1620	ARTICLE 25 EMPLOYEE RIGHTS
1621	1621
1622	1622	Section 1 - Respect in the Workplace
1623	1623
1624	1624	It is the intent of the Commission and the Union that all employees both within the
1625	1625	bargaining unit and outside shall be treated with fairness and dignity.
1626	1626	Section 2 - Employee Rights
1627	1627
1628	1628	All employees have the right:
1629	1629
1630	1630	(a)
1631	1631	to organize a labor organization free from interference, restraint, or
1632	1632	coercion;
1633	1633
1634	1634	(b)
1635	1635	to form, join, or assist any labor organization;
1636	1636	(c)
1637	1637	to bargain collectively through representatives of their own choosing; and
1638	1638	(d)
1639	1639	to refrain from any or all such activities under subsections (a ), (b), and (c)
1640	1640	of this Section.
1641	1641
1642	1642
1643	1643	Section 3 - Employee Grievances
1644	1644
1645	1645	An individual employee may present a grievance at any time to the Employer
1646	1646	without the intervention of the Union; provided, however, that the Union is afforded an
1647	1647	effective opportunity to be present and to offer its view at any meetings held to adjust the
1648	1648	grievance. Any employee or group of employees who present a personal grievance to the
1649	1649	Employer may not do so under the name, or by representation, of the Union. Adjustments
1650	1650	to grievances must be consistent with the terms of the Agreement. Where the employee
1651	1651	is not represented by the Union, no adjustment of a grievance shall be considered as a
1652	1652	precedent or as relevant either to the interpretation of the Agreement or to the adjustment
1653	1653	of other grievances.
1654	1654
1655	1655
1656	1656	Section 4 - Conflicts of Interest
1657	1657
1658	1658	This Agreement does not authorize participation in the management of or acting as
1659	1659	a representative of a labor organization by any employee if the participation or activity would
1660	1660	result in a conflict of interest, a breach of legal ethics, or otherwise be incompatible with
1661	1661	applicable law or with the official duties of the employee. Any dispute concerning the
1662	1662	meaning of this provision shall be referred to the Employer for determination. Both parties
1663	1663	shall submit written positions in accordance with time limits established by the Employer.
1664	1664
1665	1665
1666	1666
1667	1667
1668	1668
1669	1669
1670	1670
1671	1671	33
1672	1672	_______For Union ______For PSC
1673	1673
1674	1674
1675	1675
1676	1676	ARTICLE 26 FURLOUGHS
1677	1677
1678	1678	Section 1 – Definition
1679	1679
1680	1680	The term furlough, as used in this Agreement, means the temporary, involuntary placement
1681	1681	of all employees within a competitive area in a non-duty, non- pay status for an equitable period of
1682	1682	time within a leave year for budgetary reasons.
1683	1683
1684	1684	Section 2 - Notification of a Furlough
1685	1685
1686	1686	The Employer agrees to provide the Union notice of a decision to furlough as soon
1687	1687	after the decision is made as practicable but not less than thirty (30) days in advance of the
1688	1688	initial furlough date, except in an emergency situation. The Employer further agrees to
1689	1689	minimize the effects of such a furlough on employees and to bargain with the Union toward
1690	1690	this end. The notification shall include, at a minimum: (1) the reason(s) for the furlough; (2)
1691	1691	the approximate number of employees who may be affected; and (3) the anticipated effective
1692	1692	date that the action will be taken.
1693	1693
1694	1694
1695	1695	Section 3 - Procedure
1696	1696
1697	1697	Furloughs shall be governed by the provisions of Chapter 24 of the District of
1698	1698	Columbia
1699	1699	Personnel Regulations (6-B DCMR Chapter 24).
1700	1700
1701	1701
1702	1702
1703	1703
1704	1704
1705	1705
1706	1706
1707	1707
1708	1708
1709	1709
1710	1710
1711	1711
1712	1712
1713	1713
1714	1714
1715	1715
1716	1716
1717	1717
1718	1718
1719	1719
1720	1720
1721	1721	34
1722	1722	_______For Union ______For PSC
1723	1723
1724	1724
1725	1725
1726	1726	ARTICLE 27 REASSIGNMENTS, PROMOTIONS, D ETAILS
1727	1727
1728	1728	Section 1 - Notice
1729	1729
1730	1730	Whenever an attorney vacancy exists within OGC, other than a temporary opening, in
1731	1731	any existing job classification or as the result of the development or establishment of a new
1732	1732	job classification, OGC shall provide a copy to the Union which shall post such vacancy notice
1733	1733	on all Union bulletin boards. The Employer shall also post the announcement electronically.
1734	1734	A copy of the notices of OGC job openings will be provided to the appropriate Union Steward
1735	1735	at the time of posting.
1736	1736
1737	1737
1738	1738	Section 2 - Job Qualifications
1739	1739
1740	1740	Management has the right to determine job qualifications. Where the Employer has
1741	1741	determined that two or more employees/applicants for a position are equally qualified to
1742	1742	perform the duties of the position, the selection shall be made by the Employer from the
1743	1743	designated qualified candidates.
1744	1744
1745	1745
1746	1746	Section 3 - Pay for Work Performed in Higher Graded Position
1747	1747
1748	1748	Employees detailed or assigned to perform the duties of a higher graded position for
1749	1749	more than one-hundred and twenty (120) consecutive days in any calendar year shall receive
1750	1750	the pay of the higher graded position. The applicable rate of pay will be determined by
1751	1751	application of D.C. government procedures concerning grade and step placement for
1752	1752	temporary promotions, and will be effective the first pay period beginning after the qualifying
1753	1753	period has passed. An employee detailed or assigned to perform the duties of a lower graded
1754	1754	position shall maintain the pay for his/her original position. Advance notice will be given to
1755	1755	the Union of any detail exceeding one pay period.
1756	1756
1757	1757
1758	1758	Section 4 - Additional Duties
1759	1759
1760	1760	Issues involving changed or additional duties assigned to an employee, within his/her
1761	1761	present position, shall be considered in accordance with District government position
1762	1762	classification guidelines set forth in the District Personnel Manual.
1763	1763
1764	1764
1765	1765
1766	1766
1767	1767
1768	1768
1769	1769
1770	1770
1771	1771
1772	1772
1773	1773	35
1774	1774	_______For Union ______For PSC
1775	1775
1776	1776
1777	1777
1778	1778	ARTICLE 28 TIMELY RECEIPT OF CORRECT PAY AND EXPENSE
1779	1779	REIMBURSEMENTS
1780	1780
1781	1781	A. Tardy or Non- receipt of Pay
1782	1782
1783	1783	(a)
1784	1784	Employer shall take all action necessary to correct tardy receipts or non- receipts
1785	1785	of employee paychecks due to electronic, delivery, or other pay errors within
1786	1786	its control.
1787	1787
1788	1788
1789	1789	(b)
1790	1790	Employer shall take all action necessary to assist in correcting tardy receipts or
1791	1791	non-receipts of employee paychecks due to electronic delivery, or other pay
1792	1792	errors when the specific error or needed correction is not within its control.
1793	1793
1794	1794
1795	1795	B. Pay Errors
1796	1796	Employer shall expeditiously take all action necessary to correct all other paycheck error
1797	1797	s
1798	1798	including those concerning benefits, sick leave, annual leave and various deductions.
1799	1799
1800	1800	C. Timely Receipt of Pay Increases and Reimbursements
1801	1801
1802	1802	(a) Employer agrees to take all action necessary within its control to ensure that pay
1803	1803	increases, including but not limited to those resulting from step increases,
1804	1804	promotions, bonuses and other salary increases, are paid on the effective date. To
1805	1805	this end, Employer will, among other things, take all necessary action to ensure that
1806	1806	paperwork needed to implement such increases is completed within a reasonable
1807	1807	time of the proposed effective date of the action and shall process the proposed
1808	1808	action as expeditiously as possible to avoid or minimize any delay in
1809	1809	implementation.
1810	1810
1811	1811	(b) Employees who are not paid increases on the effective date shall receive retroactive
1812	1812	pay from the effective date to the time that the Employee begins receiving the
1813	1813	increase.
1814	1814
1815	1815	D. Timely Reimbursement of Expenses
1816	1816
1817	1817	Employer shall take all necessary action to ensure that reimbursement of pre-authorized
1818	1818	expenses related to the employee's employment, including but not limited to travel and education expenses, is paid within thirty (30) days of submission of a proper request.
1819	1819
1820	1820	E. Audits
1821	1821
1822	1822	In the event Employee requests an audit of pay and benefit records because of errors made
1823	1823	in their computation, Employer shall complete such audit within ten (10) business days or shall provide the employee a reason why additional time is required and shall give a projected date of 36
1824	1824	_______For Union ______For PSC
1825	1825
1826	1826
1827	1827	completion.
1828	1828
1829	1829
1830	1830
1831	1831	37
1832	1832	_______For Union ______For PSC
1833	1833
1834	1834
1835	1835
1836	1836	ARTICLE 29
1837	1837	TECHNOLOGIES
1838	1838
1839	1839	Section 1
1840	1840
1841	1841	Whenever the Employe r proposes to acquire or implement any mechanical device or
1842	1842	system based upon new technology which may adversely impact employees in the bargaining
1843	1843	unit,
1844	1844	the Employer will notify the Union and when requested, bargain over the adverse effect.
1845	1845	Appropriate training for affected employees so as to enable them to maintain their present job
1846	1846	status shall be among the principal considerations as part of such bargaining. The Employer
1847	1847	shall provide such training for affected employees to acquire the skills and knowledge
1848	1848	necessary for new equipment or procedures. The training shall be held during working hours, if
1849	1849	possible. The Employer shall bear the expense of the training.
1850	1850
1851	1851
1852	1852	Section 2
1853	1853
1854	1854	The parties to this Agreement recognize that computers are essential to the operation of
1855	1855	any law office and that Employer-authorized software installed on the computers used by members
1856	1856	of the bargaining unit is an important general condition of employment. Installation of any
1857	1857	application software on an y computer issued to a member of the bargaining unit can only be
1858	1858	accomplished with the approval of the Employer and only to the extent that it is c onsistent with
1859	1859	OGC and Commission policies and internal security practices and/or is required as a reasonable
1860	1860	accommodation for a physical or mental disability.
1861	1861
1862	1862	Section 3
1863	1863
1864	1864	In addition to other approved procedures, including those permitting individual
1865	1865	employee requests, the parties agree that the Union may submit recommendations for software
1866	1866	to the Labor -Management Committee for consideration, in accordance with this Agreement.
1867	1867
1868	1868
1869	1869
1870	1870
1871	1871
1872	1872	38
1873	1873	_______For Union ______For PSC
1874	1874
1875	1875
1876	1876	ARTICLE 30 BENEFITS
1877	1877
1878	1878
1879	1879	Section 1 – General
1880	1880
1881	1881	The parties will adhere to all applicable laws, rules, and regulations regarding the
1882	1882	administration of benefits. Bargaining unit employees will be offered the same benefits as
1883	1883	those provided, from time to time, through the District of Columbia Personnel Manual.
1884	1884
1885	1885
1886	1886	Section 2 - SmarTrip Benefits and Parking Benefits
1887	1887
1888	1888	A. Bargaining unit employees shall receive the same Public Transit Fringe Benefit
1889	1889	Programs (“SmarTrip”) as all other employees of the Commission to subsidize all or part of
1890	1890	the monthly transit costs of the employees between their residence and the Commission's
1891	1891	offices on normal workdays.
1892	1892
1893	1893	B. Bargaining unit employees shall receive the same COVID -19 Parking Benefits
1894	1894	as all other employees of the Commission to subsidize all or part of the monthly parking costs
1895	1895	of the employees for parking at or near the Commission's offices on normal workdays.
1896	1896
1897	1897
1898	1898
1899	1899
1900	1900
1901	1901
1902	1902
1903	1903
1904	1904
1905	1905
1906	1906
1907	1907
1908	1908
1909	1909
1910	1910
1911	1911
1912	1912
1913	1913
1914	1914
1915	1915
1916	1916
1917	1917
1918	1918
1919	1919
1920	1920
1921	1921
1922	1922	39
1923	1923	_______For Union ______For PSC
1924	1924
1925	1925
1926	1926	ARTICLE 3l GENERAL PROVISIONS
1927	1927
1928	1928	Section l - Work Rules
1929	1929
1930	1930	Employees will be advised of written work rules that they are required to follow.
1931	1931	The Employer agrees that proposed new written work rules and the revision of existing
1932	1932	written work rules shall he subject to notice.
1933	1933
1934	1934
1935	1935	Section 2 - Identification Device
1936	1936
1937	1937	The Employer agrees that the employee has a right to participate and identify with the
1938	1938	Union as his/her representative in collective bargaining matters. Therefore, the Employer agrees that such identification devices as emblems, buttons and pins supplied by the Union to the
1939	1939	employees within the bargaining unit may be worn on their clothing except when appearing in
1940	1940	court or before any administrative tribunal or other government agency on behalf of the Employer.
1941	1941
1942	1942	Section 3 - Distribution of Agreement
1943	1943
1944	1944	The Employer and the Union agree to share equally in the cost of reproducing this
1945	1945	contract for employees and supervisors. The parties shall mutually agree upon the cost and number of copies to be printed.
1946	1946
1947	1947
1948	1948
1949	1949
1950	1950
1951	1951	40
1952	1952	_______For Union ______For PSC
1953	1953
1954	1954
1955	1955	ARTICLE 32 PANTRY/DINING AREA
1956	1956
1957	1957	PSC employees shall have access to and use of the dining space at the 1325 G Street, N.W.,
1958	1958	Suite 800, Washington, D.C., location, or at any subsequent location of the offices of the Public
1959	1959	Service Commission of the District of Columbia, beginning the effective date of this Agreement. 41
1960	1960	_______For Union ______For PSC
1961	1961
1962	1962
1963	1963	ARTICLE 33 Flexitime/Flexiplace (Telework) (RESERVED)
1964	1964
1965	1965
1966	1966
1967	1967
1968	1968
1969	1969
1970	1970	42
1971	1971	_______For Union ______For PSC
1972	1972
1973	1973
1974	1974
1975	1975	ARTICL E 34 WAITING PERIODS FOR ADVANCEMENT W ITHIN STEPS
1976	1976
1977	1977	Upon the execution of this Agreement, the within grade waiting periods for step
1978	1978	advancement for bargaining unit employees with a prearranged regularly scheduled tour of
1979	1979	duty will be consistent with the DPM.
1980	1980
1981	1981
1982	1982
1983	1983
1984	1984
1985	1985
1986	1986
1987	1987
1988	1988
1989	1989
1990	1990
1991	1991
1992	1992
1993	1993
1994	1994
1995	1995
1996	1996
1997	1997
1998	1998
1999	1999
2000	2000
2001	2001
2002	2002
2003	2003
2004	2004
2005	2005
2006	2006
2007	2007
2008	2008
2009	2009
2010	2010
2011	2011
2012	2012
2013	2013
2014	2014
2015	2015
2016	2016
2017	2017	43
2018	2018	_______For Union ______For PSC
2019	2019
2020	2020
2021	2021	ARTICLE 35 PARKING SPACES & REIMBURSEMENT
2022	2022
2023	2023	Section 1 - Parking Reimbursement
2024	2024
2025	2025	Employees required to use their personal vehicle for official business shall be
2026	2026	reimbursed for parking expenses, which are incurred in the performance of his/her official
2027	2027	duties, to the extent permitted under and consistent with Chapter 40 of Title 6- B of the D.C.
2028	2028	Municipal Regulations. For the purpose of this Section, parking expenses are defined as
2029	2029	parking expenses incurred by an employee to park his/her personal vehicle at the employee ’s
2030	2030	worksite on a day when the employee plans to use a personal vehicle with the approval of the
2031	2031	General Counsel to conduct official business on behalf of the District of Columbia
2032	2032	government.
2033	2033
2034	2034
2035	2035	Section 2 - Parking Spaces
2036	2036
2037	2037	If no public parking is available for Employees at the main location of the Public
2038	2038	Service Commission, the Employer shall give the Union the opportunity to purchase two of
2039	2039	Commission's allotted parking spaces for use by bargaining unit members as determined by
2040	2040	the Union.
2041	2041
2042	2042
2043	2043
2044	2044
2045	2045
2046	2046
2047	2047
2048	2048
2049	2049
2050	2050
2051	2051
2052	2052
2053	2053
2054	2054
2055	2055
2056	2056
2057	2057
2058	2058
2059	2059
2060	2060
2061	2061
2062	2062
2063	2063
2064	2064
2065	2065
2066	2066
2067	2067	44
2068	2068	_______For Union ______For PSC
2069	2069
2070	2070
2071	2071	ARTICLE 36 GRIEVANCE/ARBITRATION
2072	2072
2073	2073
2074	2074	Section l - Definition
2075	2075
2076	2076	A grievance shall be defined as any difference or disagreement between the parties
2077	2077	involving the interpretation or application of any of the provisions of this Agreement or a
2078	2078	breach thereof or involving the discipline or discharge of any employee. A grievance may be
2079	2079	pursued by the employee or the Union.
2080	2080
2081	2081
2082	2082	Section 2 - General Provisions
2083	2083
2084	2084	Any grievance which may arise between the parties involving an alleged violation of
2085	2085	this Agreement shall be settled as described in this Article unless otherwise agreed to in writing
2086	2086	by the Union President and the Commission or its designee.
2087	2087
2088	2088
2089	2089	Section 3 - Information Requests
2090	2090
2091	2091	Both parties shall provide all information determined to be reasonable and needed by
2092	2092	the other party for the processing of a grievance after a request by the other party.
2093	2093
2094	2094	Section 4 - Procedure
2095	2095
2096	2096	This procedure is designed to enable the parties to settle grievances at the lowest
2097	2097	possible administrative level. Grievances must be filed at the lowest level where resolution is
2098	2098	possible. Therefore, all grievances shall ordinarily be presented to the immediate supervisor,
2099	2099	unless it is clear that the immediate supervisor does not have authority to deal with the
2100	2100	grievance and that it should be filed elsewhere. The Union may request a face- to-face meeting
2101	2101	with the appropriate management representative who is delegated authority to deal with the
2102	2102	grievance at each step. The parties are encouraged to engage in productive meetings to resolve
2103	2103	a grievance.
2104	2104
2105	2105	Nothing in this Agreement shall be construed as precluding discussion between an
2106	2106	employee, the Union and the appropriate supervisor over a matter of interest or concern to
2107	2107	any of them prior to the initiation of a grievance. Once a matter has been made the subject of
2108	2108	a grievance under this procedure nothing herein shall preclude any party from attempting to
2109	2109	resolve the grievance informally at the appropriate level.
2110	2110
2111	2111
2112	2112	Step 1: The employee and/or the Union shall take up the grievance, in writing, with the
2113	2113	General Counsel or his or her designee, as appropriate, within ten (10) working days from the
2114	2114	date of the occurrence or when the employe e or the Union knew or should have known of the
2115	2115	occurrence. The written grievance shall be clearly identified as a grievance submitted under
2116	2116	the provisions of this Article, and shall list the name of the grievant or grievants, the contract
2117	2117
2118	2118	provisions allegedly violated, the basic facts issues, or concerns giving rise to the grievance,
2119	2119	the date or approximate date and location of the violation and the remedy sought. The 45
2120	2120	_______For Union ______For PSC
2121	2121
2122	2122
2123	2123	supervisor shall address the matter and shall respond, in writing, to the Steward and/or the
2124	2124	employee within ten (10) working days after the receipt of the grievance.
2125	2125
2126	2126
2127	2127	Step 2: If the grievance is still unresolved, or the General Counsel or his/her designee
2128	2128	has failed to respond, it may be presented in writing by the Union to the Commission within
2129	2129	twenty (20) working days after the Step 1 response is due or received, whichever is sooner.
2130	2130	The Commission shall respond in writing to the Union within twenty (20) working days after
2131	2131	receipt of the written grievance.
2132	2132
2133	2133	Step 3: If the grievance is still unresolved, or the Commission has failed to respond,
2134	2134	the Union may by written notice request binding arbitration. Such request must he made within
2135	2135	twenty (20) working days of the date the reply at Step 2 is due or received, whichever is
2136	2136	earlier.
2137	2137
2138	2138
2139	2139	When mutually agreed by the parties, grievances on the same matter on behalf of two (2)
2140	2140	or more employees may be processed as a single grievance for the purpose of resolving all the
2141	2141	grievances.
2142	2142
2143	2143	A grievance filed by the Union which does not seek personal relief for a particular
2144	2144	employee or a group of employees, but rather expresses the Union's disagreement with
2145	2145	management's interpretation or application of the Agreement and which seeks an institutional
2146	2146	remedy shall be filed with the General Counsel or his or her designee within ten (10) working
2147	2147	days from the date of the occurrence or when the Union knew or should have known of the
2148	2148	occurrence.
2149	2149
2150	2150
2151	2151	A grievance concerning a continuing condition may be filed at any time during the
2152	2152	existence of that condition.
2153	2153
2154	2154	Section 5 - Selection of the Arbitrator
2155	2155
2156	2156	The arbitration proceeding shall be conducted by an arbitrator selected by the Employer
2157	2157	and the Union and/or employee. The Federal Mediation and Conciliation Service (FMCS) shall be requested to provide a list of seven (7) arbitrators from which an arbitrator shall be selected
2158	2158	within seven (7) days after receipt of the list by both parties. The Employer and the Union and/or
2159	2159	Employee may strike three (3) names from the list using the alternate strike method. The party
2160	2160	requesting/arbitration shall strike the first name. The arbitration hearing shall be conducted
2161	2161	pursuant to the FMCS guidelines unless modified by this Agreement.
2162	2162
2163	2163
2164	2164	Section 6 - Authority of the Arbitrator
2165	2165
2166	2166	The jurisdiction and authority of the arbitrator and his/her opinion and award shall be
2167	2167	confined exclusively to the interpretation or application of the express provisions of this
2168	2168	Agreement at issue between the Union and/or the Employee and the Employer consistent with
2169	2169	applicable law and regulation. He/she shall have no authority to add to, detract from, alter, amend 46
2170	2170	_______For Union ______For PSC
2171	2171
2172	2172
2173	2173	or modify any provision of this Agreement or to impose on either party a limitation or obligation
2174	2174	not explicitly provided for in this Agreement. The written award of the arbitrator on the merits
2175	2175	of any grievance adjudicated within his jurisdiction and authority shall be final and binding on
2176	2176	the aggrieved employee, the Union and the Employer.
2177	2177
2178	2178
2179	2179	Section 7 - Decision of the Arbitrator
2180	2180
2181	2181	The arbitrator shall be requested to render his/her decision in writing within thirty (30)
2182	2182	days after the conclusion of the arbitration hearing.
2183	2183
2184	2184	Section 8 - Expenses of the Arbitrator
2185	2185
2186	2186	Expenses for the arbitrator's services and the proceeding shall be borne equally by
2187	2187	the Employer and the Union and /or employee. However, each party shall be responsible
2188	2188	for compensating its own representatives and witnesses.
2189	2189
2190	2190
2191	2191	Section 9 - Time Off For Grievance Hearings
2192	2192
2193	2193	The employee, Union Steward and/or Union representative shall, upon request, be
2194	2194	permitted reasonable time to meet and discuss grievances with designated management
2195	2195	officials at each step of the Grievance Procedure.
2196	2196
2197	2197
2198	2198	Section 10 - Time Limits
2199	2199
2200	2200	All time limits set forth in this Article may be extended by mutual c onsent, but if
2201	2201	not so extended, must be strictly observed. If the matter in dispute is not resolved within
2202	2202	the time period provided for in any step, the next step may be invoked. However, if a
2203	2203	party fails to pursue any step within the time limit then he/she shall have no further right
2204	2204	to continue the grievance. A
2205	2205	request for an extension of time shall not be unreasonably denied
2206	2206	by the appropriate representative
2207	2207	of either party if such request is made in writing by the
2208	2208	original deadline date. The parties may mutually agree in writing to waive a Step of the
2209	2209	procedure described in this Article.
2210	2210
2211	2211
2212	2212	Section 11 - Termination of Grievance
2213	2213
2214	2214	A grievance shall terminate with the Union's and/or Employee's consent or for failure to
2215	2215	meet contractual time limits.
2216	2216
2217	2217	Section 12 - Exclusions
2218	2218
2219	2219	Matters not within the jurisdiction of the Employer will not be processed as a
2220	2220	grievance
2221	2221	under this Article unless the matter is specifically included in another provision of this
2222	2222	Agreement.
2223	2223	47
2224	2224	_______For Union ______For PSC
2225	2225
2226	2226
2227	2227	ARTICLE 37 DISCIPLINE & DISCHARGE
2228	2228
2229	2229	Section 1 - Disciplinary Actions
2230	2230
2231	2231	A. Staff Counsels ("SC") in the bargaining unit are appointed by and are under the general
2232	2232	supervision of the General Counsel. A Staff Counsel may be subject to disciplinary action,
2233	2233	including reprimand, suspension (with or without pay), reduction in grade or step, or removal for
2234	2234	unacceptable performance or for any reason that is not arbitrary or capricious. Disciplinary actions
2235	2235	shall be processed in accordance with sections in this Agreement.
2236	2236
2237	2237	B. For purposes of this Article, "disciplinary action" includes reduction in base salary.
2238	2238
2239	2239	C. Notwithstanding Section A herein, the General Counsel may summarily suspend or
2240	2240	remove a bargaining unit member , in accordance with Sections 1616 and 1617 of the DPM,
2241	2241	when the employee's conduct:
2242	2242
2243	2243
2244	2244	(a)
2245	2245	Threatens the integrity of government operations;
2246	2246	(b)
2247	2247	Constitutes an immediate hazard to the agency, to other District employees, or
2248	2248	to the employee; or
2249	2249
2250	2250	(c)
2251	2251	Is detrimental to public health, safety , or welfare.
2252	2252
2253	2253	D. The PSC shall follow the procedures in Section 1616 of the DPM before summary
2254	2254	removal. If there is no appeal to binding arbitration under Section 2 herein, the Commission's
2255	2255	decision shall be the final agency decision.
2256	2256
2257	2257
2258	2258	Section 2 - Stay of Disciplinary Action
2259	2259
2260	2260	The filing of a request for arbitration shall not serve to stay or delay the effective date
2261	2261	of
2262	2262	the Commission's administrative decision.
2263	2263
2264	2264
2265	2265
2266	2266
2267	2267
2268	2268
2269	2269
2270	2270
2271	2271
2272	2272
2273	2273
2274	2274	48
2275	2275	_______For Union ______For PSC
2276	2276
2277	2277
2278	2278	ARTICLE 38 WAGES/PENSION
2279	2279
2280	2280	Article 38 - WAGES/PENSION of the Collective Bargaining Agreement shall be revised as follows:
2281	2281
2282	2282	Section l – Base Pay and Retroactive Pay
2283	2283
2284	2284	Commencing on October 1, 2022, all bargaining unit members shall be
2285	2285	converted to the Office of the Attorney General Fiscal Year 2023 salary schedules in Appendix A.
2286	2286
2287	2287	Base pay shall be adjusted to the appropriate schedule of the present base pay, on the first
2288	2288	pay period after the Agreement is signed.
2289	2289
2290	2290	The base pay shall be retroactive and paid to bargaining unit employees from the first day
2291	2291	of the pay period on or after October 1, 2022.
2292	2292
2293	2293	Commencing on October 1, 2023, all bargaining unit members shall receive a three percent
2294	2294	(3.0%) base pay increase.
2295	2295
2296	2296	Commencing on October 1, 2024, all bargaining unit members shall receive a three percent
2297	2297	(3.0%) base pay increase.
2298	2298	49
2299	2299	_______For Union ______For PSC
2300	2300
2301	2301
2302	2302	ARTICLE 39 COMPENSATORY TIM E
2303	2303
2304	2304	A lawyer who is required to work one or more hours outside his or her normal work
2305	2305	hours may request an equal amount of compensatory time from h is or her supervisor. If the
2306	2306	request is granted, the time will be recorded on the Employee's records and may be used in the
2307	2307	same manner that annual leave is used. Compensatory time may only be approved for working
2308	2308	at scheduled or special events outside an Employee's regular work hours , travel time outside
2309	2309	normal work hours, and extraordinary assignments. The decision to grant an Employee
2310	2310	compensatory time is at the discretion of management. In no event will an Employee be
2311	2311	entitled to pay in lieu of compensatory time, except as expressly provided elsewhere in this
2312	2312	Agreement.
2313	2313
2314	2314
2315	2315
2316	2316
2317	2317
2318	2318
2319	2319
2320	2320
2321	2321
2322	2322
2323	2323
2324	2324
2325	2325
2326	2326
2327	2327
2328	2328
2329	2329
2330	2330
2331	2331
2332	2332
2333	2333
2334	2334
2335	2335
2336	2336
2337	2337
2338	2338
2339	2339
2340	2340
2341	2341
2342	2342
2343	2343
2344	2344
2345	2345
2346	2346
2347	2347	50
2348	2348	_______For Union ______For PSC
2349	2349
2350	2350
2351	2351	ARTICLE 40 SICK LEAVE INCENTIVE PROGRAM
2352	2352
2353	2353	ln order to recognize an Employee's productivity through his/her responsible use of
2354	2354	accrued sick leave, the Commission agrees to provide personal time-off in accordance with
2355	2355	the following:
2356	2356
2357	2357
2358	2358	Section l - Accrual
2359	2359
2360	2360	A full time Employee who is in a pay status for the leave year shall accrue annually:
2361	2361
2362	2362	(a) Three (3) days off for utilizing a total of no more than two (2) days of accrued
2363	2363	sick leave;
2364	2364
2365	2365	(b) Two (2) days off for utilizing a total of more than two (2) but not more than
2366	2366	four (4) days of accrued sick l eave; and
2367	2367
2368	2368	(c) One (1) day off for utilizing a total of more than four (4) but no more than five
2369	2369	(5) days of accrued sick leave.
2370	2370
2371	2371
2372	2372	Section 2 - Procedure for Use of Time Accrued
2373	2373
2374	2374	Time off pursuant to a sick leave incentive award shall be selected by the Employee
2375	2375	and requested at least three (3) full workdays in advance of the leave date. Requests for time off
2376	2376	pursuant to an incentive award shall be given priority consideration and the Employee's
2377	2377	supervisor shall approve such requests for time off unless staffing needs or workload
2378	2378	considerations dictate otherwise. If the request is denied, the Employee shall request and be
2379	2379	granted a different day off within one month of the date the Employee initially requested. Requests for time off shall be made on the standard "Application for Leave" form.
2380	2380
2381	2381
2382	2382	Section 3 - Use of Time Accrued
2383	2383
2384	2384	All incentive days must be used in full-day increments following the leave year in
2385	2385	which they were earned. Incentive days may not be substituted for any other type of absence
2386	2386	from duty. There shall be no carryover or payment for any unused incentive days.
2387	2387
2388	2388
2389	2389
2390	2390
2391	2391
2392	2392
2393	2393	51
2394	2394	_______For Union ______For PSC
2395	2395
2396	2396
2397	2397	ARTICLE 41 MISCELLANEOUS
2398	2398
2399	2399
2400	2400	Section 1– Wellness/Fitness
2401	2401
2402	2402	If available at no cost to the Commission, the Commission shall provide exercise facilities
2403	2403	at its office location for use by Union Employees to promote physical well-being and fitness of the
2404	2404	Employee.
2405	2405	Section 2 – Fleet Vehicles
2406	2406
2407	2407	Union attorneys shall have reasonable access to Employer fleet vehicles for business purposes.
2408	2408
2409	2409	Section 3 - Educationa1 Expenses
2410	2410
2411	2411	Any Employee having incurred educational expenses in furtherance of acquiring or
2412	2412	improving the
2413	2413	skills required to perform his/her assignment, at the Commission shall be reimbursed by the
2414	2414	Commission as provided in the Commission’s Employee Tuition Reimbursement Policy.
2415	2415
2416	2416
2417	2417
2418	2418
2419	2419
2420	2420
2421	2421
2422	2422
2423	2423
2424	2424
2425	2425
2426	2426
2427	2427
2428	2428
2429	2429
2430	2430
2431	2431
2432	2432
2433	2433
2434	2434
2435	2435
2436	2436
2437	2437
2438	2438
2439	2439
2440	2440
2441	2441	52
2442	2442	_______For Union ______For PSC
2443	2443
2444	2444
2445	2445	ARTICLE 42 REOPENER PROCEDURE
2446	2446
2447	2447	This Agreement may be modified by agreement of the parties. The Union may seek
2448	2448	a modification after providing Management notice in writing at least sixty (60) days prior
2449	2449	to the effective date desired for the modification. The Union may only seek modification of
2450	2450	Article 35 - Parking Spaces/Reimbursement if free parking is offered to Management's
2451	2451	commissioners, managers, and senior staff.
2452	2452
2453	2453	During modification negotiations, Management may seek modifications of any
2454	2454	other provisions of the Agreement except for Article 38, Section 1 and Article 33, Section
2455	2455	4. Any proposed modification shall be submitted at least one hundred eighty (180) days
2456	2456	before the expiration of this Agreement. Failing to agree to modify the Agreement shall not
2457	2457	cause arbitration nor the declaration of an impasse.
2458	2458
2459	2459
2460	2460
2461	2461
2462	2462
2463	2463
2464	2464
2465	2465
2466	2466
2467	2467
2468	2468
2469	2469
2470	2470
2471	2471
2472	2472
2473	2473
2474	2474
2475	2475
2476	2476
2477	2477
2478	2478
2479	2479
2480	2480
2481	2481
2482	2482
2483	2483
2484	2484
2485	2485
2486	2486
2487	2487
2488	2488
2489	2489
2490	2490	53
2491	2491	_______For Union ______For PSC
2492	2492
2493	2493
2494	2494	ARTICLE 43 DURATION
2495	2495
2496	2496	This Agreement shall b e implemented as provided herein subject to the requirements
2497	2497	of Section 1715 of the CMPA (D.C. Official Code § 1-617.15). This Agreement shall be
2498	2498	effective on the date provided by law (i.e., when it is approved by the Council or as otherwise
2499	2499	effective pursuant to D.C. Official Code § l-617.17(j)) and shall remain in force and effect
2500	2500	until September 30, 2025.
2501	2501
2502	2502
2503	2503
2504	2504
2505	2505
2506	2506
2507	2507
2508	2508
2509	2509
2510	2510
2511	2511
2512	2512
2513	2513
2514	2514
2515	2515
2516	2516
2517	2517
2518	2518
2519	2519
2520	2520
2521	2521
2522	2522
2523	2523
2524	2524
2525	2525
2526	2526
2527	2527
2528	2528
2529	2529
2530	2530
2531	2531
2532	2532
2533	2533
2534	2534
2535	2535
2536	2536
2537	2537
2538	2538
2539	2539	54
2540	2540	_______For Union ______For PSC
2541	2541
2542	2542
2543	2543	IN WITNESS THEREOF, the parties have executed this Agreement and a duplicate
2544	2544	hereof, by their duly authorized officers on the dates shown below.
2545	2545
2546	2546
2547	2547	FOR THE EMPLOYER FOR THE UNION
2548	2548	Public Service Commission Local 1403, American Federation of
2549	2549	Of the District of Columbia Government Employees, AFL-CIO
2550	2550
2551	2551	__________________________ _____________________________
2552	2552	Emile Thompson Angela Parsons
2553	2553	Chairperson Vice President- PSC
2554	2554	Labor Representative Committee Local 1403
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2605	2605	woxainuaddw 1350 Pennsylvania Avenue, N.W., Suite 409, Washington, D.C. 20004 Phone (202) 724-5524 Email: megan.browder@dc.gov
2606	2606	GOVERNMENT OF THE DISTRICT OF COLUMBIA
2607	2607	O
2608	2608	FFICE OF THE ATTORNEY GENERAL
2609	2609	BRIAN SCHWALB PRIVILEGED AND CONFIDENTIALATTORNEY GENERAL ATTORNEY-CLIENTCOMMUNICATION
2610	2610	LEGAL COUNSEL DIVISION
2611	2611	MEMORANDUM
2612	2612	TO: Danielle Gurkin
2613	2613	Principal Legislative Advisor
2614	2614	Public Service Commission
2615	2615	FROM: Megan D. Browder
2616	2616	Deputy Attorney General
2617	2617	Legal Counsel Division
2618	2618	DATE: September 6, 2023
2619	2619	SUBJECT: Legal Sufficiency Review of “Agreement Between the District of Columbia Public
2620	2620	Service Commission and the American Federation of Government Employees, Local
2621	2621	1403” and accompanying Resolution
2622	2622	(AA-23-595)
2623	2623	_____________________________________________________________________________________
2624	2624	This memorandum responds to your request that the Office of the Attorney General (the “Office”) conduct
2625	2625	a legal sufficiency review of the above-referenced collective bargaining agreement (“Agreement”) and its
2626	2626	accompanying resolution.
2627	2627	The Agreement, between the Public Service Commission (“PSC”) and the American Federation of
2628	2628	Government Employees Local 1403 (together, the “Parties”), sets forth working conditions for the period
2629	2629	October 1, 2022 through September 30, 2025. The attached version represents changes agreed upon between
2630	2630	PSC and this Office, including this Office’s opinion that PSC may not bargain to cover Bar Dues for union
2631	2631	members without violating the Anti-deficiency Act.
2632	2632	1
2633	2633	The Agreement, as attached, is legally sufficient. The resolution is also legally sufficient and I have attached
2634	2634	a Certificate of Legal Sufficiency for your use. If you have any questions regarding this memorandum,
2635	2635	please contact Ben Moskowitz, Assistant Attorney General, Legal Counsel Division, at (202) 320-8007, or
2636	2636	me at (202) 724-5524.
2637	2637	MDB/bem
2638	2638	1
2639	2639	SeeLaurie Ensworth, Use of Appropriated Funds to Pay Bar Dues and Licensing Fees(attached).
2640	2640	eneral 1350 Pennsylvania Avenue, N.W., Suite 409, Washington, D.C. 20004 Phone (202) 724-5524 Email: megan.browder@dc.gov
2641	2641	GOVERNMENT OF THE DISTRICT OF COLUMBIA
2642	2642	OFFICE OF THE ATTORNEY GENERAL
2643	2643	Legal Counsel Division
2644	2644
2645	2645	MEMORANDUM
2646	2646	TO: Danielle Gurkin
2647	2647	Principal Legislative Advisor
2648	2648	Public Service Commission
2649	2649
2650	2650	FROM: Megan D. Browder
2651	2651	Deputy Attorney General
2652	2652	Legal Counsel Division
2653	2653	DATE: September 6, 2023
2654	2654	RE: Agreement Between the District of Columbia Public Service Commission and the
2655	2655	American Federation of Government Employees, Local 1403 and accompanying
2656	2656	resolution
2657	2657	(AA-23-595)
2658	2658	_____________________________________________________________________________________
2659	2659	This is to Certify that the Office of the Attorney General has reviewed the
2660	2660	Agreement Between the District of Columbia Public Service Commission and the American
2661	2661	Federation of Government Employees, Local 1403 from October 1, 2022 to September 30, 2025 and
2662	2662	determined that it is legally sufficient. If you have any questions, please do not hesitate to call me at
2663	2663	(202) 724-5524.
2664	2664	_________________________________
2665	2665	Megan D. Browder
2666	2666	Government of the District of Columbia
2667	2667	Office of the Chief Financial Officer
2668	2668
2669	2669	Glen Lee
2670	2670	Chief Financial Officer
2671	2671
2672	2672
2673	2673
2674	2674
2675	2675
2676	2676	1350 Pennsylvania Avenue, NW, Suite 203, Washington, DC 20004 (202)727-2476
2677	2677	www.cfo.dc.gov
2678	2678	MEMORANDUM
2679	2679
2680	2680	TO: The Honorable Phil Mendelson
2681	2681	Chairman, Council of the District of Columbia
2682	2682
2683	2683	FROM: Glen Lee
2684	2684	Chief Financial Officer
2685	2685
2686	2686	DATE: August 15, 2023
2687	2687
2688	2688	SUBJECT: Fiscal Impact Statement – Collective Bargaining Agreement between
2689	2689	the American Federation of Government Employees, Local 1403,
2690	2690	Compensation Unit 34, and the Public Service Commission of the
2691	2691	District of Columbia Approval Resolution of 2023
2692	2692
2693	2693	REFERENCE: Draft Introduction as provided to the Office of Revenue Analysis on July
2694	2694	27, 2023
2695	2695
2696	2696
2697	2697	Conclusion
2698	2698
2699	2699	Funds are sufficient in the fiscal year 2023 budget and the fiscal year 2024 through fiscal year 2027
2700	2700	budget and financial plan to implement the bill. The resolution will cost approximately $64,000 in
2701	2701	fiscal year 2023, $144,000 in fiscal year 2024, and a total of $822,000 through fiscal year 2027. The
2702	2702	Public Service Commission will fund the costs of the agreement with its special purpose revenue
2703	2703	budget.
2704	2704
2705	2705	Background
2706	2706
2707	2707	The resolution approves a compensation and working conditions agreement between the District of
2708	2708	Columbia Public Service Commission (PSC) and the American Federation of Government Employees
2709	2709	Local 1403 (the Union) The Union represents PSC’s attorney advisors. The attorney advisors have a
2710	2710	current average salary of approximately $145,000.
2711	2711	1
2712	2712
2713	2713	The agreement, which will be in effect from October 1, 2022 through September 30, 2025, includes
2714	2714	the following salary increases:
2715	2715
2716	2716	1
2717	2717	As of July 18, 2023, for filled positions. There were nine filled positions and three vacant ones. The Honorable Phil Mendelson
2718	2718	FIS: “Collective Bargaining Agreement between the American Federation of Government Employees, Local
2719	2719	1403, Compensation Unit 34, and the Public Service Commission of the District of Columbia Approval
2720	2720	Resolution of 2023,” Draft Introduction as provided to the Office of Revenue Analysis on July 27, 2023
2721	2721
2722	2722	Page 2 of 2
2723	2723
2724	2724	• For fiscal year 2023 (retroactive to first pay period), a conversion of the salary schedules to
2725	2725	be equivalent to the pay schedule for attorneys at the Office of the Attorney General (i.e., the
2726	2726	Legal Services Union pay schedule)
2727	2727	• For fiscal year 2024, a 3% increase
2728	2728	• For fiscal year 2025, a 3% increase
2729	2729
2730	2730	The union members were awarded the same terms under an arbitration agreement dated June 22,
2731	2731	2023.
2732	2732
2733	2733	Financial Plan Impact
2734	2734
2735	2735	Funds are sufficient in the fiscal year 2023 budget and the fiscal year 2024 through fiscal year 2027
2736	2736	budget and financial plan to implement the bill.
2737	2737
2738	2738	The agreement is expected to cost the PSC $64,000 in increased salary and fringe costs for fiscal year
2739	2739	2023, $144,000 for fiscal year 2024, and a total of $822,000 through fiscal year 2027. The PSC can
2740	2740	absorb the fiscal year 2023 and 2024 costs in its approved budgets. The fiscal year 2025 through
2741	2741	fiscal year 2027 costs will be incorporated into the PSC’s budget submissions. The PSC funds its costs
2742	2742	from non-Local Funds sources and primarily from special purpose revenue fund collections which
2743	2743	are an assessment on regulated entities. The PSC can increase its assessment to fund increased costs.
2744	2744
2745	2745	Cost of the Agreement between Public Service Commission and AFGE Local 1403,
2746	2746	Effective through September 30, 2025
2747	2747
2748	2748	FY 2023
2749	2749	(a) FY 2024 FY 2025 FY 2026 FY 2027 Total
2750	2750	Cost of Salary
2751	2751	Schedule Conversion
2752	2752	and Raises
2753	2753
2754	2754	$57,000
2755	2755
2756	2756	$128,000
2757	2757
2758	2758	$181,000
2759	2759
2760	2760	$181,000 $181,000 $ 730,000
2761	2761	Cost of Increased
2762	2762	Fringe Benefits
2763	2763	(b)
2764	2764
2765	2765	$7,000
2766	2766
2767	2767	$16,000
2768	2768
2769	2769	$23,000
2770	2770
2771	2771	$23,000 $23,000 $ 92,000
2772	2772	Total Cost
2773	2773	(c)
2774	2774
2775	2775	$64,000
2776	2776
2777	2777	$144,000
2778	2778
2779	2779	$204,000
2780	2780
2781	2781	$204,000 $ 204,000 $ 822,000
2782	2782
2783	2783	Table Notes
2784	2784	a) Retroactive to first pay period
2785	2785	b) Assumes salary increases lead to additional fringe costs equal to 12.65 percent of increases
2786	2786	c) No portion of costs are Local Funds