The Florida Senate
BILL ANALYSIS AND FISCAL IMPACT STATEMENT
(This document is based on the provisions contained in the legislation as of the latest date listed below.)
Prepared By: The Professional Staff of the Committee on Governmental Oversight and Accountability
BILL: CS/SB 224
INTRODUCER: Governmental Oversight and Accountability Committee and Senator Wright
SUBJECT: Citizen Volunteer Advisory Committees
DATE: January 23, 2024
ANALYST STAFF DIRECTOR REFERENCE ACTION
1. Hunter Ryon CA Favorable
2. Harmsen McVaney GO Fav/CS
3. RC
Please see Section IX. for Additional Information:
COMMITTEE SUBSTITUTE - Substantial Changes
I. Summary:
CS/SB 224 authorizes certain citizen volunteer advisory committees to conduct public meetings
and workshops by means of communications media technology, as permitted by the
Administrative Procedures Act. The bill provides that an advisory committee member who
participates in a meeting or workshop by means of communications media technology is deemed
to be present at such meeting or workshop.
The bill also provides notice requirements and audible communication requirements for such
meetings.
The bill is not expected to impact state or local government revenues and expenditures.
The bill takes effect upon becoming a law.
II. Present Situation:
Open Meetings Law
The Florida Constitution provides that the public has a right to access governmental meetings.
1
Each collegial body must provide notice of its meetings to the public and permit the public to
attend any meeting at which official acts are taken or at which public business is transacted or
1
FLA CONST., art. I, s. 24(b).
REVISED: BILL: CS/SB 224 Page 2
discussed.
2
This applies to the meetings of any collegial body of the executive branch of state
government, counties, municipalities, school districts, or special districts.
3
Public policy regarding access to government meetings also is addressed in the Florida Statutes.
Section 286.011, F.S., which is also known as the “Government in the Sunshine Law,”
4
or the
“Sunshine Law,”
5
requires all meetings of any board or commission of any state or local agency
or authority at which official acts are to be taken be open to the public.
6
Meetings of advisory
boards appointed to make recommendations to an appointing authority, but that do not otherwise
act on a final determination, are also subject to the Sunshine Law.
7
Conversely, “a committee is
not subject to the Sunshine Law if the committee has only been delegated information-gathering
or fact-finding authority and only conducts such activities.”
8
The board or commission must provide the public reasonable notice of such meetings.
9
Public
meetings may not be held at any location that discriminates on the basis of sex, age, race, creed,
color, origin or economic status or which operates in a manner that unreasonably restricts the
public’s access to the facility.
10
Minutes of a public meeting must be promptly recorded and open
to public inspection.
11
Failure to abide by public meetings requirements will invalidate any resolution, rule or formal
action adopted at a meeting.
12
A public officer or member of a governmental entity who violates
the Sunshine Law is subject to civil and criminal penalties.
13
Administrative Procedure Act
The Administrative Procedure Act (APA)
14
outlines a comprehensive administrative process by
which agencies exercise the authority granted by the Legislature while offering citizen
involvement. The process subjects state agencies to a uniform procedure in enacting rules and
issuing orders and allows citizens to challenge an agency’s decision.
15
2
Id.
3
FLA CONST., art. I, s. 24(b). Meetings of the Legislature are governed by Article III, section 4(e) of the Florida Constitution,
which states: “The rules of procedure of each house shall further provide that all prearranged gatherings, between more than
two members of the legislature, or between the governor, the president of the senate, or the speaker of the house of
representatives, the purpose of which is to agree upon formal legislative action that will be taken at a subsequent time, or at
which formal legislative action is taken, regarding pending legislation or amendments, shall be reasonably open to the
public.”
4
Times Pub. Co. v. Williams, 222 So. 2d 470, 472 (Fla. 2d DCA 1969).
5
Board of Public Instruction of Broward County v. Doran, 224 So. 2d 693, 695 (Fla. 1969).
6
Section 286.011(1)-(2), F.S.
7
Op. Att’y Gen. Fla. 98-13 (1998). See also, Krause v. Reno, 366 So.2d 1244 (Fla. Dist. Ct. App. 1979);
8
Sarasota Citizens for Responsible Gov’t. v. City of Sarasota, 48 So.3d 755, 762-763 (Fla. 2010), quoting Wood v. Marston,
442 So.2d at 940-41 (Fla. 1983).
9
Id.
10
Section 286.011(6), F.S.
11
Section 286.011(2), F.S.
12
Section 286.011(1), F.S.
13
Section 286.011(3), F.S. Penalties include a fine of up to $500 or a second degree misdemeanor.
14
See ch. 120, F.S.
15
Joint Administrative Procedures Committee, A Primer on Florida’s Administrative Procedure Act, available at
http://www.japc.state.fl.us/Documents/Publications/PocketGuideFloridaAPA.pdf (last visited Jan. 22, 2024). BILL: CS/SB 224 Page 3
The term “agency” is defined in s. 120.52(1), F.S., as:
The Governor, each state officer and state department, and each departmental unit described
in s. 20.04, F.S.;
16
The Board of Governors of the State University System;
The Commission on Ethics;
The Fish and Wildlife Conservation Commission;
A regional water supply authority;
A regional planning agency;
A multicounty special district, but only if a majority of its governing board is comprised of
non-elected persons;
Educational units;
Each entity described in chs. 163 (Intergovernmental Programs), 373 (Water Resources), 380
(Land and Water Management), and 582 (Soil and Water Conservation), F.S., and s. 186.504
(regional planning councils), F.S.;
Each officer and governmental entity in the state having statewide jurisdiction or jurisdiction
in more than one county; and
Each officer and governmental entity in the state having jurisdiction in one county or less
than one county, to the extent they are expressly made subject to the act by general or special
law or existing judicial decisions.
17
Use of Electronic Media and Public Meetings
Section 120.54(5)(b)2, F.S., requires the Administration Commission
18
to create uniform rules
for state agencies to use when conducting public meetings, hearings or workshops, including
procedures for conducting meetings in person and by means of communications media
technology (CMT).
19
Specifically, a notice for a public meeting, hearing, or workshop that will
use CMT must state:
That the public meeting will be conducted using CMT;
If attendance may be provided for through CMT;
How persons who wish to attend
20
the meeting may do so; and
The locations at which CMT facilities will be available to allow participation in the meeting.
16
Section 20.04, F.S., specifies the structure of the executive branch of state government.
17
The definition of agency does not include a municipality or legal entity created solely by a municipality and expressly
excludes certain legal entities or organizations found in chs. 343, 348, and 361, F.S., and ss. 339.175 and 163.01(7), F.S.
18
Section 14.202, F.S. The Administration Commission is composed of the Governor and the Cabinet (The Attorney
General, the Chief Financial Officer, and the Commissioner of Agriculture compose the Cabinet. Section 20.03(1), F.S.).
19
Section 120.54(5)(b)2., F.S. The term “communications media technology” means the electronic transmission of printed
matter, audio, full-motion video, freeze-frame video, compressed video, and digital video by any method available. See also,
Rules 28-109.001-.006, Fla. Admin. Code.
20
Rule 28-109.002, Fla. Admin. Code defines attendance as having access to the CMT network being used to conduct a
proceeding, or being used to take evidence, testimony, or argument relative to issues considered at the proceeding. The entity
must also publish a public meeting notice which includes the address of each access point (a designated place where a person
interested in attending a CMT proceeding may go for the purpose of attending). See, Rules 28-109.002, and .005, Fla. Admin.
Code. BILL: CS/SB 224 Page 4
Other laws relating to public meetings, hearings, and workshops, including penal and remedial
provisions, apply to meetings conducted by means of CMT, and must be “liberally construed in
their application to such public meetings, hearings, and workshops.”
21
A body subject to public meetings laws that will conduct its meeting exclusively using CMT
must provide a means for a member of the public to attend, which must include physical
attendance if the available technology is insufficient to permit all interest persons to attend.
22
The
public access to the meeting must be provided via a “designated place where a person interested
in attending a CMT proceeding may go for the purpose of attending the proceeding.”
23
Unless otherwise authorized by the Legislature, these procedures for communications media
technology apply only to state agencies and not to local boards or commissions.
The Office of Attorney General has opined that only state agencies can conduct meetings and
vote via communications media technology, thus rejecting a school board’s request to conduct
board meetings via electronic means.
24
The Attorney General reasoned that s. 120.54(5)(b)2,
F.S., limits its terms only to uniform rules that apply to state agencies.
25
The Attorney General
explained that a similar rationale is not applicable to local boards and commissions even though
it may be convenient and save money since the representation on these boards and commissions
are local thus, “such factors would not by themselves appear to justify or allow the use of
electronic media technology in order to assemble the members for a meeting.”
26
The Attorney General clarified this finding, stating in a 2020 opinion, that “any requirement for
physical presence of members derives from other law specifying that a quorum be present to
lawfully conduct public business or that the meeting of a local government body be held at a
place within the body’s jurisdiction.”
27
Therefore, in the absence of any law otherwise, local
government bodies that require a quorum to conduct their business may only use
communications media technology to do so if either a statute permits a quorum to be present by
means other than in-person or the in-person requirement for constituting a quorum is lawfully
suspended.
28
Section 163.01(18), F.S., of the Florida Interlocal Cooperation Act provides that any separate
legal entity created by interlocal agreement may conduct public meetings, hearings, and
workshops by means of communications media technology if the legal entity includes public
agencies located in at least five counties, of which at least three are not contiguous.
29
21
Section 120.54(5)(b)2., F.S.
22
See, Rule 28-109.004, Fla. Admin. Code.
23
Rule 28-109.002(1), F.S.
24
Op. Att’y Gen. Fla. 98-28 (1998).
25
Id. The Attorney General explained that “allowing state agencies and their boards and commissions to conduct meetings
via communications media technology under specific guidelines recognizes the practicality of members from throughout the
state participating in meetings of the board or commission.”
26
Id. However, if a quorum of a local board is physically present at the public meeting, a board may allow a member who is
unavailable to physically attend the meeting due to extraordinary circumstances such as illness, to participate and vote at the
meeting via communications media technology.
27
Op. Att’y Gen. Fla. 2020-03.
28
Id.
29
This provision allowing the use of communications media technology was added in 2012. See, ch. 2012-164, Laws of Fla. BILL: CS/SB 224 Page 5
Other entities authorized under current law to conduct meetings and vote by means of
communications media technology include:
Regional planning councils (RPCs) that cover three or more counties;
30
A water management district’s governing board, basin board, committee, or advisory board;
31
The Florida Inland Navigation District’s Board of Governors;
32
Charter school governing boards, however, their appointed representative and principal or
director must be physically present;
33
and
Members of special committees and advisory committees that operate under a District School
Board.
34
Citizen Volunteer Advisory Committees
In Florida, there are a number of large regional collaborations made up of local governments
including municipalities, counties, and special districts which advise their individual local
government partners on policy.
Particularly, there are a group of resilience-related advisory committees across the state made up
of local governments at the forefront of preparing for and addressing flooding and sea level
rise.
35
Examples of regional resilience entities that exist across the state include the Southeast
Florida Regional Climate Change Compact,
36
East Central Florida Regional Resilience
Collaborative,
37
and the Tampa Bay Regional Resiliency Coalition.
38
The majority of these type
of entities follow the boundaries of Florida’s Regional Planning Councils (RPC) and are often
coordinated by the respective RPC.
Additionally, there are advisory committees relating to estuary partnerships across the state that
advise on policy related to their watershed. These include the Indian River Lagoon National
30
Section 120.525(4), F.S. However, note that at least one-third of the RPC’s voting members must be physically present at
the meeting location. Chapter 186, F.S., finds that RPCs are comprehensive planning districts of the state, designated as the
primary organization to address problems and plan solutions that are of greater-than-local concern or scope and recognized as
Florida’s multipurpose regional entities in a position to plan for and coordinate intergovernmental solutions to growth-related
problems. By statute, the state is divided into 10 RPC regions. Each county must be a member of their respective RPC and
municipalities may be members at their option.
31
Section 373.079(7), F.S.
32
Section 374.983(3), F.S.
33
Section 1002.33(9)(p)3., F.S.
34
Section 1001.43(10), F.S.
35
See DEO Adaptation Action Areas: Overview, available at
https://floridadep.gov/sites/default/files/CRI_AAA_Planning_Guidebook_for_Florida%27s_Local_Government.pdf (last
visited Jan. 22, 2024).
36
Southeast Florida Regional Climate Change Compact, available at: https://southeastfloridaclimatecompact.org/ (last
visited Jan. 22, 2024)
37
In 2018, the East Central Florida Regional Planning Council adopted a resolution to convene stakeholders across the region
to develop a structure and framework for a regional resilience collaborative. Members include Lake, Orange, Osceola,
Volusia, and Brevard counties and 22 member cities. See East Central Florida Regional Resilience Collaborative, available at
https://www.ecfrpc.org/ (last visited Jan. 22, 2024).
38
The Tampa Bay Regional Resiliency Coalition is comprised of members from Citrus, Hernando, Hillsborough, Manatee,
Pasco and Pinellas counties and the 21 municipalities that come together to discuss complex regional issues; develop
strategic regional responses for resolving them; and build consensus for setting and accomplishing regional goals. See Tampa
Bay Regional Resiliency Coalition, available at https://www.ecfrpc.org/r2c (last visited Jan. 22, 2024). BILL: CS/SB 224 Page 6
Estuary Program
39
and the Coastal and Heartland National Estuary Partnership.
40
The National
Estuary Partnerships’ Advisory Committees provide input about public concerns and ideas
41
to
their Management Board and Board of Directors, as illustrated below:
42
The bill may affect other citizen volunteer advisory committees that are subject to open meeting
laws as well.
III. Effect of Proposed Changes:
The bill amends s. 286.011, F.S., to authorize citizen advisory committees whose membership is
composed solely of representatives of four or more counties, to conduct public meetings and
workshops by means of communications media technology pursuant to the rules of the
Administrative Procedures Act. This will allow meetings to be conducted by telephonic hearing,
video-conferencing, and any other electronic transmission of printed matter, audio, full-motion
video, freeze-frame video compressed video, and digital video.
The bill provides that an advisory committee member who participates in a meeting or workshop
by means of communications media technology is deemed to be present at such meeting. This
will increase the likelihood that a quorum can be established for the committee meetings using
attendance via communications media technology. The bill requires that communications media
technology allow for all persons attending such public meeting or workshop to audibly
communicate, as would be allowed if they were physically present.
39
The Indian River Lagoon National Estuary Program executed an interlocal agreement between Volusia County, Brevard
County, St. Lucie County, Martin County, Florida Department of Environmental Protection, St. Johns Water Management
District, South Florida Water Management District, and the Indian River Lagoon Coalition to support the estuary available at
https://onelagoon.org/wp-content/uploads/2017-2ndAmendedInterlocal__20200201.pdf (last visited Jan. 19, 2024).
40
The Coastal and Heartland National Estuary Partnership is made up of representatives from a number of cities and counties
as well as members of the public. Their governance is available at https://www.chnep.org/governance (last visited Jan. 22,
2024).
41
See, e.g., Coastal & Heartland National Estuary Partnership, Citizen’s Advisory Committee,
https://www.chnep.org/citizens-advisory-committee (last visited Jan. 22, 2024).
42
Indian River Lagoon National Estuary Program, The Indian River Lagoon NEP, https://onelagoon.org/irlnep/ (last visited
Jan. 22, 2024). BILL: CS/SB 224 Page 7
The bill states that notice for such a meeting or workshop must state whether it will be conducted
using communications media technology, how an interested person may participate, and the
locations of any facilities where communications media technology will be available. This could
still require a physical meeting location to allow public access to the meeting conducted by
CMT.
The bill takes effect upon becoming a law.
IV. Constitutional Issues:
A. Municipality/County Mandates Restrictions:
Not applicable. The mandate restrictions do not apply because the bill does not require
counties and municipalities to spend funds, reduce counties’ or municipalities’ ability to
raise revenue, or reduce the percentage of state tax shared with counties and
municipalities.
B. Public Records/Open Meetings Issues:
None.
C. Trust Funds Restrictions:
None.
D. State Tax or Fee Increases:
None.
E. Other Constitutional Issues:
Article I, s. 24(b) of the Florida Constitution and the Sunshine Law “aim[s] to prevent the
evil of closed door operation of government without permitting public scrutiny and
participation.”
43
It is possible that a member of a citizens volunteer advisory committee
who participates in a meeting through CMT could operate with lessened scrutiny, or be
influenced by other individuals during the meeting (without obvious knowledge of such
communication by a viewing member of the public).
V. Fiscal Impact Statement:
A. Tax/Fee Issues:
None.
43
Transparency for Fla. v. City of Port St. Lucie, 240 So.3d 780, 784 (Fla. Dist. Ct. App. 2018), quoting City of Miami Beach
v. Berns, 245 So.2d 38, 41 (Fla. 1971). BILL: CS/SB 224 Page 8
B. Private Sector Impact:
Members of citizens volunteer advisory committees may be required to spend less money
to travel to attend committee meetings. This may attract additional participation in such
committees.
C. Government Sector Impact:
Authorizing citizen volunteer advisory committees to use communication media
technology for meeting purposes may save on travel time and cost for these entities.
VI. Technical Deficiencies:
The sponsor may wish to specify that the representatives from four or more counties that
constitute the membership of the citizens volunteer advisory committees must be volunteer
representatives.
VII. Related Issues:
The term “citizen volunteer advisory committee” is not defined in statute. Although the bill
limits its terms to those advisory committees that are composed solely of representatives from
four or more counties, it does not state that the membership must be required to consist of
representatives from four or more counties. Therefore, any advisory body, including a statewide
body, that has an open membership, and happens to garner members that reside in four or more
counties, will be permitted to use this meeting provision.
VIII. Statutes Affected:
This bill substantially amends section 286.011 of the Florida Statutes.
IX. Additional Information:
A. Committee Substitute – Statement of Substantial Changes:
(Summarizing differences between the Committee Substitute and the prior version of the bill.)
CS by Governmental Oversight and Accountability on January 22, 2024:
Removes language that is duplicative of s. 120.54(5)(b), F.S.
B. Amendments:
None.
This Senate Bill Analysis does not reflect the intent or official position of the bill’s introducer or the Florida Senate.