Hawaii Senate Bill SB1255

Hawaii 2025 Regular Session

• Introduced: 1/23/25
• Refer: 1/27/25
• Report Pass: 2/12/25
• Refer: 2/12/25

Caption

Relating To Government Records.

Impact

One of the primary effects of this bill is the revision of the Hawaii Revised Statutes related to record-keeping and access requirements for government functions performed by private entities. By mandating that all contracts for government functions include provisions for record retention and access per the agency's retention schedule, it creates a stringent framework to uphold transparency when public functions are outsourced. Additionally, it broadens the definition of 'government records' to include those handled by private contractors, reinforcing public access rights.

Summary

SB1255, relating to government records, seeks to enhance transparency and accountability within public agencies in Hawaii. The bill recognizes the growing reliance on private contractors by these agencies to carry out government functions, which could potentially obscure public access to critical records. By explicitly stating that records managed by contractors are subject to the Uniform Information Practices Act (UIPA), the bill aims to ensure that public oversight is maintained and that these records remain accessible to the public.

Sentiment

Discussions surrounding SB1255 highlight a general sentiment of support for the bill among transparency advocates who argue that it is essential for maintaining public trust in government operations. However, concerns were raised regarding the potential impact on private contractors who may feel burdened by increased oversight and record-keeping obligations. Ultimately, the sentiment is characterized by an appreciation for its transparency goals while acknowledging the challenges it might pose to contractors.

Contention

There are notable points of contention regarding the bill, especially relating to the provisions that prevent agencies from denying access to contractor records based on trade secret claims. Critics argue that this could infringe on proprietary information rights and discourage contractors from engaging in government projects due to fear of exposing sensitive business information. The debate centers around balancing the need for transparency with the rights of private entities contributing to public functions.