Illinois 2023-2024 Regular Session

Illinois House Bill HB5172 Compare Versions

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1-Public Act 103-1056
21 HB5172 EnrolledLRB103 38136 MXP 68268 b HB5172 Enrolled LRB103 38136 MXP 68268 b
32 HB5172 Enrolled LRB103 38136 MXP 68268 b
4-AN ACT concerning government.
5-Be it enacted by the People of the State of Illinois,
6-represented in the General Assembly:
7-Section 5. The Illinois Administrative Procedure Act is
8-amended by changing Sections 10-10, 10-25, and 10-70 and by
9-adding Section 10-25.1 as follows:
10-(5 ILCS 100/10-10) (from Ch. 127, par. 1010-10)
11-Sec. 10-10. Components of rules. All agency rules
12-establishing procedures for contested cases shall at a minimum
13-comply with the provisions of this Article 10. In addition,
14-agency rules establishing procedures may include, but need not
15-be limited to, the following components: pre-hearing
16-conferences, representation interview or deposition
17-procedures, default procedures, selection of administrative
18-law judges, the form of the final order, the standard of proof
19-used, which agency official makes the final decision,
20-representation of parties, procedures for requesting and
21-receiving language access services, subpoena request
22-procedures, discovery and protective order procedures, and any
23-review or appeal process within the agency.
24-(Source: P.A. 87-823.)
25-(5 ILCS 100/10-25) (from Ch. 127, par. 1010-25)
3+1 AN ACT concerning government.
4+2 Be it enacted by the People of the State of Illinois,
5+3 represented in the General Assembly:
6+4 Section 5. The Illinois Administrative Procedure Act is
7+5 amended by changing Sections 10-10, 10-25, and 10-70 and by
8+6 adding Section 10-25.1 as follows:
9+7 (5 ILCS 100/10-10) (from Ch. 127, par. 1010-10)
10+8 Sec. 10-10. Components of rules. All agency rules
11+9 establishing procedures for contested cases shall at a minimum
12+10 comply with the provisions of this Article 10. In addition,
13+11 agency rules establishing procedures may include, but need not
14+12 be limited to, the following components: pre-hearing
15+13 conferences, representation interview or deposition
16+14 procedures, default procedures, selection of administrative
17+15 law judges, the form of the final order, the standard of proof
18+16 used, which agency official makes the final decision,
19+17 representation of parties, procedures for requesting and
20+18 receiving language access services, subpoena request
21+19 procedures, discovery and protective order procedures, and any
22+20 review or appeal process within the agency.
23+21 (Source: P.A. 87-823.)
24+22 (5 ILCS 100/10-25) (from Ch. 127, par. 1010-25)
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32-Sec. 10-25. Contested cases; notice; hearing.
33-(a) In a contested case, all parties shall be afforded an
34-opportunity for a hearing after reasonable notice. The notice
35-shall be served personally, by certified or registered mail,
36-by email as provided by Section 10-75, or as otherwise
37-provided by law upon the parties or their agents appointed to
38-receive service of process and shall include the following:
39-(1) A statement of the time, place, and nature of the
40-hearing.
41-(2) A statement of the legal authority and
42-jurisdiction under which the hearing is to be held.
43-(3) A reference to the particular Sections of the
44-substantive and procedural statutes and rules involved.
45-(4) Except where a more detailed statement is
46-otherwise provided for by law, a short and plain statement
47-of the matters asserted, the consequences of a failure to
48-respond, and the official file or other reference number.
49-(5) To the extent such information is available, the
50-names, phone numbers, email addresses, and mailing
51-addresses of the administrative law judge or designated
52-agency contact, the parties, and all other persons to whom
53-the agency gives notice of the hearing unless otherwise
54-confidential by law.
55-(6) An enclosure written in, at a minimum, English,
56-Arabic, Cantonese, Gujarati, Korean, Mandarin, Polish,
57-Russian, Spanish, Tagalog, Urdu, Ukrainian, and
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33+1 Sec. 10-25. Contested cases; notice; hearing.
34+2 (a) In a contested case, all parties shall be afforded an
35+3 opportunity for a hearing after reasonable notice. The notice
36+4 shall be served personally, by certified or registered mail,
37+5 by email as provided by Section 10-75, or as otherwise
38+6 provided by law upon the parties or their agents appointed to
39+7 receive service of process and shall include the following:
40+8 (1) A statement of the time, place, and nature of the
41+9 hearing.
42+10 (2) A statement of the legal authority and
43+11 jurisdiction under which the hearing is to be held.
44+12 (3) A reference to the particular Sections of the
45+13 substantive and procedural statutes and rules involved.
46+14 (4) Except where a more detailed statement is
47+15 otherwise provided for by law, a short and plain statement
48+16 of the matters asserted, the consequences of a failure to
49+17 respond, and the official file or other reference number.
50+18 (5) To the extent such information is available, the
51+19 names, phone numbers, email addresses, and mailing
52+20 addresses of the administrative law judge or designated
53+21 agency contact, the parties, and all other persons to whom
54+22 the agency gives notice of the hearing unless otherwise
55+23 confidential by law.
56+24 (6) An enclosure written in, at a minimum, English,
57+25 Arabic, Cantonese, Gujarati, Korean, Mandarin, Polish,
58+26 Russian, Spanish, Tagalog, Urdu, Ukrainian, and
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60-Vietnamese, which notifies the recipient of the ability
61-for a party or the recipient's agent to request
62-interpretive assistance to participate in or understand
63-the hearing and to receive language access services for
64-translating the contents of the notice. A request to
65-receive a written or sight translation of the notice must
66-be made within 7 days of service of the notice.
67-(b) An opportunity shall be afforded all parties to be
68-represented by legal counsel and to respond and present
69-evidence and argument.
70-(c) Unless precluded by law, disposition may be made of
71-any contested case by stipulation, agreed settlement, consent
72-order, or default.
73-(d) Language access services and interpretive assistance
74-provided in contested hearings shall be, at a minimum, in
75-accordance with this Act, and as otherwise provided for in any
76-law or rule governing an agency's contested hearings.
77-(Source: P.A. 100-880, eff. 1-1-19; 101-81, eff. 7-12-19.)
78-(5 ILCS 100/10-25.1 new)
79-Sec. 10-25.1. Language access services.
80-(a) As used in this Article:
81-"Foreign language interpreter" means a person who is
82-fluent in both English and another language, who listens to a
83-communication in one language and orally converts it into
84-another language while retaining the same meaning, and who
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87-either (i) has satisfied the certification requirement set
88-forth in Section 8a.2 of the Personnel Code or (ii) has been
89-contracted with by the State or an agency to provide
90-interpretive assistance in administrative hearings. A foreign
91-language interpreter need not be physically present to provide
92-interpretive assistance.
93-"Indigent person" has the meaning given in subdivision
94-(a)(2) of Section 5-105 of the Code of Civil Procedure.
95-"Interpretive assistance" means services that involve
96-listening to a communication in one language and orally
97-converting that communication into another language while
98-retaining the same meaning.
99-"Language access services" means the full spectrum of
100-language services available to provide meaningful access to
101-the programs and services for limited English proficient
102-persons, including, but not limited to, in-person interpreter
103-services, telephonic and video remote interpreter services,
104-translation of written materials, and bilingual staff
105-services.
106-"Limited English proficient person" means someone who
107-speaks a language other than English as his or her primary
108-language and has a limited ability to read, write, speak, or
109-understand English and requires the assistance of a foreign
110-language interpreter to effectively communicate in a legal
111-proceeding.
112-"Nonsubstantive hearing" means a hearing to discuss
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115-hearing rules, hearing processes, hearing procedures, and
116-hearing scheduling. A hearing in which a substantive ruling is
117-made is not a nonsubstantive hearing.
118-"Sight translation" means the conversion of written text
119-in one language into another spoken language.
120-"Substantive hearing" means a hearing in which a
121-substantive ruling may be made. "Substantive hearing" includes
122-a prehearing conference or formal hearing in which testimony
123-or evidence is being taken.
124-"Substantive ruling" means a ruling that directly relates
125-to the merits of the case and does not include explanation of
126-hearing rules, hearing processes, hearing procedures, or
127-hearing scheduling.
128-"Translator" means a person who converts written text from
129-one language into written text in another language.
130-"Written translation" means a conversion of written text
131-from one language into written text in another language.
132-(b) A self-represented litigant, a witness, or a litigant
133-who is an indigent person has the right to request
134-interpretive assistance to participate in or understand a
135-hearing at any time during the course of the hearing. If no
136-request is made but the administrative law judge reasonably
137-believes that a self-represented litigant or witness is a
138-limited English proficient person, the administrative law
139-judge shall inquire if the individual is in need of
140-interpretive assistance to participate in or understand the
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69+1 Vietnamese, which notifies the recipient of the ability
70+2 for a party or the recipient's agent to request
71+3 interpretive assistance to participate in or understand
72+4 the hearing and to receive language access services for
73+5 translating the contents of the notice. A request to
74+6 receive a written or sight translation of the notice must
75+7 be made within 7 days of service of the notice.
76+8 (b) An opportunity shall be afforded all parties to be
77+9 represented by legal counsel and to respond and present
78+10 evidence and argument.
79+11 (c) Unless precluded by law, disposition may be made of
80+12 any contested case by stipulation, agreed settlement, consent
81+13 order, or default.
82+14 (d) Language access services and interpretive assistance
83+15 provided in contested hearings shall be, at a minimum, in
84+16 accordance with this Act, and as otherwise provided for in any
85+17 law or rule governing an agency's contested hearings.
86+18 (Source: P.A. 100-880, eff. 1-1-19; 101-81, eff. 7-12-19.)
87+19 (5 ILCS 100/10-25.1 new)
88+20 Sec. 10-25.1. Language access services.
89+21 (a) As used in this Article:
90+22 "Foreign language interpreter" means a person who is
91+23 fluent in both English and another language, who listens to a
92+24 communication in one language and orally converts it into
93+25 another language while retaining the same meaning, and who
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143-hearing. The fact that an individual for whom English is a
144-second language knows some English should not prohibit that
145-individual from being allowed to receive interpretive
146-assistance from a foreign language interpreter. The conclusion
147-of the administrative law judge regarding the need for
148-interpretive assistance must be stated in the record.
149-(c) If interpretive assistance is requested by a
150-self-represented litigant, a witness, or a litigant who is an
151-indigent person or if interpretive assistance is determined to
152-be necessary by the administrative law judge, the agency must
153-appoint a foreign language interpreter at no cost to the
154-person in need of the assistance for use in a substantive
155-hearing. If it appears that interpretive assistance is needed
156-but a foreign language interpreter is not available for the
157-scheduled substantive hearing, the administrative law judge
158-shall continue or postpone the hearing until appropriate
159-services can be provided. In a substantive hearing, an
160-interpreter who is not a foreign language interpreter should
161-be appointed only if the agency made reasonable efforts to
162-obtain a foreign language interpreter and one is not
163-reasonably available. If the agency appoints an interpreter
164-who is not a foreign language interpreter, the administrative
165-law judge must examine the interpreter to ensure the
166-interpreter is competent to interpret in the hearing, has
167-proficiency in English and the applicable foreign language,
168-and does not present a conflict of interest.
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171-(d) An agency may provide interpretive assistance during a
172-nonsubstantive hearing by use of an interpreter who is not a
173-foreign language interpreter, provided the administrative law
174-judge examines the interpreter for competency for the purposes
175-of the non-substantive hearing.
176-(e) All persons appointed to provide interpretive
177-assistance in substantive and nonsubstantive hearings must
178-swear or affirm that they:
179-(1) will make a true interpretation, from the English
180-language, in an understandable manner to the limited
181-English proficient person for whom the interpreter has
182-been appointed;
183-(2) will repeat the statements of the limited English
184-proficient person, in the English language, to the best of
185-the interpreter's ability;
186-(3) have not had any involvement in the issues of the
187-case before the hearing; and
188-(4) will not disclose privileged or confidential
189-communications to any person.
190-(f) If an appointed interpreter is not accurately
191-interpreting communications, the limited English proficient
192-person, or that person's attorney or authorized
193-representative, if an authorized representative is permitted
194-under agency rules, may request the appointment of a different
195-interpreter, subject to the approval of the administrative law
196-judge.
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199-(g) An agency may adopt rules for the implementation and
200-administration of this Section. Nothing in this Section
201-precludes an agency from providing language access services in
202-addition to those required under this Section to any limited
203-English proficient person, subject to agency discretion.
204-(5 ILCS 100/10-70) (from Ch. 127, par. 1010-70)
205-Sec. 10-70. Waiver.
206-(a) Compliance with any or all of the provisions of this
207-Act concerning contested cases may be waived by written
208-stipulation of all parties.
209-(b) To waive any of the provisions relating to language
210-access services under Sections 10-25 and 10-25.1, the parties
211-must provide a signed written stipulation in both English and
212-the preferred language of the party in need of language
213-assistance.
214-(c) A written stipulation waiving the language access
215-service provisions of Sections 10-25 and 10-25.1 of this Act
216-may be withdrawn by the limited English proficient person at
217-any time. The withdrawal may be made by oral declaration at
218-hearing or in a written declaration. Following such a
219-withdrawal, the remainder of the proceeding must be conducted
220-in accordance with Sections 10-25 and 10-25.1.
221-(Source: P.A. 87-823.)
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104+1 either (i) has satisfied the certification requirement set
105+2 forth in Section 8a.2 of the Personnel Code or (ii) has been
106+3 contracted with by the State or an agency to provide
107+4 interpretive assistance in administrative hearings. A foreign
108+5 language interpreter need not be physically present to provide
109+6 interpretive assistance.
110+7 "Indigent person" has the meaning given in subdivision
111+8 (a)(2) of Section 5-105 of the Code of Civil Procedure.
112+9 "Interpretive assistance" means services that involve
113+10 listening to a communication in one language and orally
114+11 converting that communication into another language while
115+12 retaining the same meaning.
116+13 "Language access services" means the full spectrum of
117+14 language services available to provide meaningful access to
118+15 the programs and services for limited English proficient
119+16 persons, including, but not limited to, in-person interpreter
120+17 services, telephonic and video remote interpreter services,
121+18 translation of written materials, and bilingual staff
122+19 services.
123+20 "Limited English proficient person" means someone who
124+21 speaks a language other than English as his or her primary
125+22 language and has a limited ability to read, write, speak, or
126+23 understand English and requires the assistance of a foreign
127+24 language interpreter to effectively communicate in a legal
128+25 proceeding.
129+26 "Nonsubstantive hearing" means a hearing to discuss
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140+1 hearing rules, hearing processes, hearing procedures, and
141+2 hearing scheduling. A hearing in which a substantive ruling is
142+3 made is not a nonsubstantive hearing.
143+4 "Sight translation" means the conversion of written text
144+5 in one language into another spoken language.
145+6 "Substantive hearing" means a hearing in which a
146+7 substantive ruling may be made. "Substantive hearing" includes
147+8 a prehearing conference or formal hearing in which testimony
148+9 or evidence is being taken.
149+10 "Substantive ruling" means a ruling that directly relates
150+11 to the merits of the case and does not include explanation of
151+12 hearing rules, hearing processes, hearing procedures, or
152+13 hearing scheduling.
153+14 "Translator" means a person who converts written text from
154+15 one language into written text in another language.
155+16 "Written translation" means a conversion of written text
156+17 from one language into written text in another language.
157+18 (b) A self-represented litigant, a witness, or a litigant
158+19 who is an indigent person has the right to request
159+20 interpretive assistance to participate in or understand a
160+21 hearing at any time during the course of the hearing. If no
161+22 request is made but the administrative law judge reasonably
162+23 believes that a self-represented litigant or witness is a
163+24 limited English proficient person, the administrative law
164+25 judge shall inquire if the individual is in need of
165+26 interpretive assistance to participate in or understand the
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176+1 hearing. The fact that an individual for whom English is a
177+2 second language knows some English should not prohibit that
178+3 individual from being allowed to receive interpretive
179+4 assistance from a foreign language interpreter. The conclusion
180+5 of the administrative law judge regarding the need for
181+6 interpretive assistance must be stated in the record.
182+7 (c) If interpretive assistance is requested by a
183+8 self-represented litigant, a witness, or a litigant who is an
184+9 indigent person or if interpretive assistance is determined to
185+10 be necessary by the administrative law judge, the agency must
186+11 appoint a foreign language interpreter at no cost to the
187+12 person in need of the assistance for use in a substantive
188+13 hearing. If it appears that interpretive assistance is needed
189+14 but a foreign language interpreter is not available for the
190+15 scheduled substantive hearing, the administrative law judge
191+16 shall continue or postpone the hearing until appropriate
192+17 services can be provided. In a substantive hearing, an
193+18 interpreter who is not a foreign language interpreter should
194+19 be appointed only if the agency made reasonable efforts to
195+20 obtain a foreign language interpreter and one is not
196+21 reasonably available. If the agency appoints an interpreter
197+22 who is not a foreign language interpreter, the administrative
198+23 law judge must examine the interpreter to ensure the
199+24 interpreter is competent to interpret in the hearing, has
200+25 proficiency in English and the applicable foreign language,
201+26 and does not present a conflict of interest.
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212+1 (d) An agency may provide interpretive assistance during a
213+2 nonsubstantive hearing by use of an interpreter who is not a
214+3 foreign language interpreter, provided the administrative law
215+4 judge examines the interpreter for competency for the purposes
216+5 of the non-substantive hearing.
217+6 (e) All persons appointed to provide interpretive
218+7 assistance in substantive and nonsubstantive hearings must
219+8 swear or affirm that they:
220+9 (1) will make a true interpretation, from the English
221+10 language, in an understandable manner to the limited
222+11 English proficient person for whom the interpreter has
223+12 been appointed;
224+13 (2) will repeat the statements of the limited English
225+14 proficient person, in the English language, to the best of
226+15 the interpreter's ability;
227+16 (3) have not had any involvement in the issues of the
228+17 case before the hearing; and
229+18 (4) will not disclose privileged or confidential
230+19 communications to any person.
231+20 (f) If an appointed interpreter is not accurately
232+21 interpreting communications, the limited English proficient
233+22 person, or that person's attorney or authorized
234+23 representative, if an authorized representative is permitted
235+24 under agency rules, may request the appointment of a different
236+25 interpreter, subject to the approval of the administrative law
237+26 judge.
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248+1 (g) An agency may adopt rules for the implementation and
249+2 administration of this Section. Nothing in this Section
250+3 precludes an agency from providing language access services in
251+4 addition to those required under this Section to any limited
252+5 English proficient person, subject to agency discretion.
253+6 (5 ILCS 100/10-70) (from Ch. 127, par. 1010-70)
254+7 Sec. 10-70. Waiver.
255+8 (a) Compliance with any or all of the provisions of this
256+9 Act concerning contested cases may be waived by written
257+10 stipulation of all parties.
258+11 (b) To waive any of the provisions relating to language
259+12 access services under Sections 10-25 and 10-25.1, the parties
260+13 must provide a signed written stipulation in both English and
261+14 the preferred language of the party in need of language
262+15 assistance.
263+16 (c) A written stipulation waiving the language access
264+17 service provisions of Sections 10-25 and 10-25.1 of this Act
265+18 may be withdrawn by the limited English proficient person at
266+19 any time. The withdrawal may be made by oral declaration at
267+20 hearing or in a written declaration. Following such a
268+21 withdrawal, the remainder of the proceeding must be conducted
269+22 in accordance with Sections 10-25 and 10-25.1.
270+23 (Source: P.A. 87-823.)
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