4 | | - | AN ACT concerning government. |
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5 | | - | Be it enacted by the People of the State of Illinois, |
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6 | | - | represented in the General Assembly: |
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7 | | - | Section 5. The Illinois Administrative Procedure Act is |
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8 | | - | amended by changing Sections 10-10, 10-25, and 10-70 and by |
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9 | | - | adding Section 10-25.1 as follows: |
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10 | | - | (5 ILCS 100/10-10) (from Ch. 127, par. 1010-10) |
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11 | | - | Sec. 10-10. Components of rules. All agency rules |
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12 | | - | establishing procedures for contested cases shall at a minimum |
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13 | | - | comply with the provisions of this Article 10. In addition, |
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14 | | - | agency rules establishing procedures may include, but need not |
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15 | | - | be limited to, the following components: pre-hearing |
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16 | | - | conferences, representation interview or deposition |
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17 | | - | procedures, default procedures, selection of administrative |
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18 | | - | law judges, the form of the final order, the standard of proof |
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19 | | - | used, which agency official makes the final decision, |
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20 | | - | representation of parties, procedures for requesting and |
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21 | | - | receiving language access services, subpoena request |
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22 | | - | procedures, discovery and protective order procedures, and any |
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23 | | - | review or appeal process within the agency. |
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24 | | - | (Source: P.A. 87-823.) |
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25 | | - | (5 ILCS 100/10-25) (from Ch. 127, par. 1010-25) |
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| 3 | + | 1 AN ACT concerning government. |
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| 4 | + | 2 Be it enacted by the People of the State of Illinois, |
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| 5 | + | 3 represented in the General Assembly: |
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| 6 | + | 4 Section 5. The Illinois Administrative Procedure Act is |
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| 7 | + | 5 amended by changing Sections 10-10, 10-25, and 10-70 and by |
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| 8 | + | 6 adding Section 10-25.1 as follows: |
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| 9 | + | 7 (5 ILCS 100/10-10) (from Ch. 127, par. 1010-10) |
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| 10 | + | 8 Sec. 10-10. Components of rules. All agency rules |
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| 11 | + | 9 establishing procedures for contested cases shall at a minimum |
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| 12 | + | 10 comply with the provisions of this Article 10. In addition, |
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| 13 | + | 11 agency rules establishing procedures may include, but need not |
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| 14 | + | 12 be limited to, the following components: pre-hearing |
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| 15 | + | 13 conferences, representation interview or deposition |
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| 16 | + | 14 procedures, default procedures, selection of administrative |
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| 17 | + | 15 law judges, the form of the final order, the standard of proof |
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| 18 | + | 16 used, which agency official makes the final decision, |
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| 19 | + | 17 representation of parties, procedures for requesting and |
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| 20 | + | 18 receiving language access services, subpoena request |
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| 21 | + | 19 procedures, discovery and protective order procedures, and any |
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| 22 | + | 20 review or appeal process within the agency. |
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| 23 | + | 21 (Source: P.A. 87-823.) |
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| 24 | + | 22 (5 ILCS 100/10-25) (from Ch. 127, par. 1010-25) |
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32 | | - | Sec. 10-25. Contested cases; notice; hearing. |
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33 | | - | (a) In a contested case, all parties shall be afforded an |
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34 | | - | opportunity for a hearing after reasonable notice. The notice |
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35 | | - | shall be served personally, by certified or registered mail, |
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36 | | - | by email as provided by Section 10-75, or as otherwise |
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37 | | - | provided by law upon the parties or their agents appointed to |
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38 | | - | receive service of process and shall include the following: |
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39 | | - | (1) A statement of the time, place, and nature of the |
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40 | | - | hearing. |
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41 | | - | (2) A statement of the legal authority and |
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42 | | - | jurisdiction under which the hearing is to be held. |
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43 | | - | (3) A reference to the particular Sections of the |
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44 | | - | substantive and procedural statutes and rules involved. |
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45 | | - | (4) Except where a more detailed statement is |
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46 | | - | otherwise provided for by law, a short and plain statement |
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47 | | - | of the matters asserted, the consequences of a failure to |
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48 | | - | respond, and the official file or other reference number. |
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49 | | - | (5) To the extent such information is available, the |
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50 | | - | names, phone numbers, email addresses, and mailing |
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51 | | - | addresses of the administrative law judge or designated |
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52 | | - | agency contact, the parties, and all other persons to whom |
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53 | | - | the agency gives notice of the hearing unless otherwise |
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54 | | - | confidential by law. |
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55 | | - | (6) An enclosure written in, at a minimum, English, |
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56 | | - | Arabic, Cantonese, Gujarati, Korean, Mandarin, Polish, |
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57 | | - | Russian, Spanish, Tagalog, Urdu, Ukrainian, and |
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| 33 | + | 1 Sec. 10-25. Contested cases; notice; hearing. |
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| 34 | + | 2 (a) In a contested case, all parties shall be afforded an |
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| 35 | + | 3 opportunity for a hearing after reasonable notice. The notice |
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| 36 | + | 4 shall be served personally, by certified or registered mail, |
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| 37 | + | 5 by email as provided by Section 10-75, or as otherwise |
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| 38 | + | 6 provided by law upon the parties or their agents appointed to |
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| 39 | + | 7 receive service of process and shall include the following: |
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| 40 | + | 8 (1) A statement of the time, place, and nature of the |
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| 41 | + | 9 hearing. |
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| 42 | + | 10 (2) A statement of the legal authority and |
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| 43 | + | 11 jurisdiction under which the hearing is to be held. |
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| 44 | + | 12 (3) A reference to the particular Sections of the |
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| 45 | + | 13 substantive and procedural statutes and rules involved. |
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| 46 | + | 14 (4) Except where a more detailed statement is |
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| 47 | + | 15 otherwise provided for by law, a short and plain statement |
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| 48 | + | 16 of the matters asserted, the consequences of a failure to |
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| 49 | + | 17 respond, and the official file or other reference number. |
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| 50 | + | 18 (5) To the extent such information is available, the |
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| 51 | + | 19 names, phone numbers, email addresses, and mailing |
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| 52 | + | 20 addresses of the administrative law judge or designated |
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| 53 | + | 21 agency contact, the parties, and all other persons to whom |
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| 54 | + | 22 the agency gives notice of the hearing unless otherwise |
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| 55 | + | 23 confidential by law. |
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| 56 | + | 24 (6) An enclosure written in, at a minimum, English, |
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| 57 | + | 25 Arabic, Cantonese, Gujarati, Korean, Mandarin, Polish, |
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| 58 | + | 26 Russian, Spanish, Tagalog, Urdu, Ukrainian, and |
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115 | | - | hearing rules, hearing processes, hearing procedures, and |
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116 | | - | hearing scheduling. A hearing in which a substantive ruling is |
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117 | | - | made is not a nonsubstantive hearing. |
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118 | | - | "Sight translation" means the conversion of written text |
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119 | | - | in one language into another spoken language. |
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120 | | - | "Substantive hearing" means a hearing in which a |
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121 | | - | substantive ruling may be made. "Substantive hearing" includes |
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122 | | - | a prehearing conference or formal hearing in which testimony |
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123 | | - | or evidence is being taken. |
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124 | | - | "Substantive ruling" means a ruling that directly relates |
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125 | | - | to the merits of the case and does not include explanation of |
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126 | | - | hearing rules, hearing processes, hearing procedures, or |
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127 | | - | hearing scheduling. |
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128 | | - | "Translator" means a person who converts written text from |
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129 | | - | one language into written text in another language. |
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130 | | - | "Written translation" means a conversion of written text |
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131 | | - | from one language into written text in another language. |
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132 | | - | (b) A self-represented litigant, a witness, or a litigant |
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133 | | - | who is an indigent person has the right to request |
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134 | | - | interpretive assistance to participate in or understand a |
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135 | | - | hearing at any time during the course of the hearing. If no |
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136 | | - | request is made but the administrative law judge reasonably |
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137 | | - | believes that a self-represented litigant or witness is a |
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138 | | - | limited English proficient person, the administrative law |
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139 | | - | judge shall inquire if the individual is in need of |
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140 | | - | interpretive assistance to participate in or understand the |
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| 69 | + | 1 Vietnamese, which notifies the recipient of the ability |
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| 70 | + | 2 for a party or the recipient's agent to request |
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| 71 | + | 3 interpretive assistance to participate in or understand |
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| 72 | + | 4 the hearing and to receive language access services for |
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| 73 | + | 5 translating the contents of the notice. A request to |
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| 74 | + | 6 receive a written or sight translation of the notice must |
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| 75 | + | 7 be made within 7 days of service of the notice. |
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| 76 | + | 8 (b) An opportunity shall be afforded all parties to be |
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| 77 | + | 9 represented by legal counsel and to respond and present |
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| 78 | + | 10 evidence and argument. |
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| 79 | + | 11 (c) Unless precluded by law, disposition may be made of |
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| 80 | + | 12 any contested case by stipulation, agreed settlement, consent |
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| 81 | + | 13 order, or default. |
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| 82 | + | 14 (d) Language access services and interpretive assistance |
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| 83 | + | 15 provided in contested hearings shall be, at a minimum, in |
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| 84 | + | 16 accordance with this Act, and as otherwise provided for in any |
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| 85 | + | 17 law or rule governing an agency's contested hearings. |
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| 86 | + | 18 (Source: P.A. 100-880, eff. 1-1-19; 101-81, eff. 7-12-19.) |
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| 87 | + | 19 (5 ILCS 100/10-25.1 new) |
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| 88 | + | 20 Sec. 10-25.1. Language access services. |
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| 89 | + | 21 (a) As used in this Article: |
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| 90 | + | 22 "Foreign language interpreter" means a person who is |
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| 91 | + | 23 fluent in both English and another language, who listens to a |
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| 92 | + | 24 communication in one language and orally converts it into |
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| 93 | + | 25 another language while retaining the same meaning, and who |
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199 | | - | (g) An agency may adopt rules for the implementation and |
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200 | | - | administration of this Section. Nothing in this Section |
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201 | | - | precludes an agency from providing language access services in |
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202 | | - | addition to those required under this Section to any limited |
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203 | | - | English proficient person, subject to agency discretion. |
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204 | | - | (5 ILCS 100/10-70) (from Ch. 127, par. 1010-70) |
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205 | | - | Sec. 10-70. Waiver. |
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206 | | - | (a) Compliance with any or all of the provisions of this |
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207 | | - | Act concerning contested cases may be waived by written |
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208 | | - | stipulation of all parties. |
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209 | | - | (b) To waive any of the provisions relating to language |
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210 | | - | access services under Sections 10-25 and 10-25.1, the parties |
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211 | | - | must provide a signed written stipulation in both English and |
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212 | | - | the preferred language of the party in need of language |
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213 | | - | assistance. |
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214 | | - | (c) A written stipulation waiving the language access |
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215 | | - | service provisions of Sections 10-25 and 10-25.1 of this Act |
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216 | | - | may be withdrawn by the limited English proficient person at |
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217 | | - | any time. The withdrawal may be made by oral declaration at |
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218 | | - | hearing or in a written declaration. Following such a |
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219 | | - | withdrawal, the remainder of the proceeding must be conducted |
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220 | | - | in accordance with Sections 10-25 and 10-25.1. |
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221 | | - | (Source: P.A. 87-823.) |
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| 104 | + | 1 either (i) has satisfied the certification requirement set |
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| 105 | + | 2 forth in Section 8a.2 of the Personnel Code or (ii) has been |
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| 106 | + | 3 contracted with by the State or an agency to provide |
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| 107 | + | 4 interpretive assistance in administrative hearings. A foreign |
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| 108 | + | 5 language interpreter need not be physically present to provide |
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| 109 | + | 6 interpretive assistance. |
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| 110 | + | 7 "Indigent person" has the meaning given in subdivision |
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| 111 | + | 8 (a)(2) of Section 5-105 of the Code of Civil Procedure. |
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| 112 | + | 9 "Interpretive assistance" means services that involve |
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| 113 | + | 10 listening to a communication in one language and orally |
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| 114 | + | 11 converting that communication into another language while |
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| 115 | + | 12 retaining the same meaning. |
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| 116 | + | 13 "Language access services" means the full spectrum of |
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| 117 | + | 14 language services available to provide meaningful access to |
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| 118 | + | 15 the programs and services for limited English proficient |
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| 119 | + | 16 persons, including, but not limited to, in-person interpreter |
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| 120 | + | 17 services, telephonic and video remote interpreter services, |
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| 121 | + | 18 translation of written materials, and bilingual staff |
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| 122 | + | 19 services. |
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| 123 | + | 20 "Limited English proficient person" means someone who |
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| 124 | + | 21 speaks a language other than English as his or her primary |
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| 125 | + | 22 language and has a limited ability to read, write, speak, or |
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| 126 | + | 23 understand English and requires the assistance of a foreign |
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| 127 | + | 24 language interpreter to effectively communicate in a legal |
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| 128 | + | 25 proceeding. |
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| 129 | + | 26 "Nonsubstantive hearing" means a hearing to discuss |
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| 130 | + | |
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| 131 | + | |
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| 132 | + | |
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| 133 | + | |
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| 140 | + | 1 hearing rules, hearing processes, hearing procedures, and |
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| 141 | + | 2 hearing scheduling. A hearing in which a substantive ruling is |
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| 142 | + | 3 made is not a nonsubstantive hearing. |
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| 143 | + | 4 "Sight translation" means the conversion of written text |
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| 144 | + | 5 in one language into another spoken language. |
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| 145 | + | 6 "Substantive hearing" means a hearing in which a |
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| 146 | + | 7 substantive ruling may be made. "Substantive hearing" includes |
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| 147 | + | 8 a prehearing conference or formal hearing in which testimony |
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| 148 | + | 9 or evidence is being taken. |
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| 149 | + | 10 "Substantive ruling" means a ruling that directly relates |
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| 150 | + | 11 to the merits of the case and does not include explanation of |
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| 151 | + | 12 hearing rules, hearing processes, hearing procedures, or |
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| 152 | + | 13 hearing scheduling. |
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| 153 | + | 14 "Translator" means a person who converts written text from |
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| 154 | + | 15 one language into written text in another language. |
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| 155 | + | 16 "Written translation" means a conversion of written text |
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| 156 | + | 17 from one language into written text in another language. |
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| 157 | + | 18 (b) A self-represented litigant, a witness, or a litigant |
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| 158 | + | 19 who is an indigent person has the right to request |
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| 159 | + | 20 interpretive assistance to participate in or understand a |
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| 160 | + | 21 hearing at any time during the course of the hearing. If no |
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| 161 | + | 22 request is made but the administrative law judge reasonably |
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| 162 | + | 23 believes that a self-represented litigant or witness is a |
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| 163 | + | 24 limited English proficient person, the administrative law |
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| 164 | + | 25 judge shall inquire if the individual is in need of |
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| 165 | + | 26 interpretive assistance to participate in or understand the |
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| 166 | + | |
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| 176 | + | 1 hearing. The fact that an individual for whom English is a |
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| 177 | + | 2 second language knows some English should not prohibit that |
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| 178 | + | 3 individual from being allowed to receive interpretive |
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| 179 | + | 4 assistance from a foreign language interpreter. The conclusion |
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| 180 | + | 5 of the administrative law judge regarding the need for |
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| 181 | + | 6 interpretive assistance must be stated in the record. |
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| 182 | + | 7 (c) If interpretive assistance is requested by a |
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| 183 | + | 8 self-represented litigant, a witness, or a litigant who is an |
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| 184 | + | 9 indigent person or if interpretive assistance is determined to |
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| 185 | + | 10 be necessary by the administrative law judge, the agency must |
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| 186 | + | 11 appoint a foreign language interpreter at no cost to the |
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| 187 | + | 12 person in need of the assistance for use in a substantive |
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| 188 | + | 13 hearing. If it appears that interpretive assistance is needed |
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| 189 | + | 14 but a foreign language interpreter is not available for the |
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| 190 | + | 15 scheduled substantive hearing, the administrative law judge |
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| 191 | + | 16 shall continue or postpone the hearing until appropriate |
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| 192 | + | 17 services can be provided. In a substantive hearing, an |
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| 193 | + | 18 interpreter who is not a foreign language interpreter should |
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| 194 | + | 19 be appointed only if the agency made reasonable efforts to |
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| 195 | + | 20 obtain a foreign language interpreter and one is not |
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| 196 | + | 21 reasonably available. If the agency appoints an interpreter |
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| 197 | + | 22 who is not a foreign language interpreter, the administrative |
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| 198 | + | 23 law judge must examine the interpreter to ensure the |
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| 199 | + | 24 interpreter is competent to interpret in the hearing, has |
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| 200 | + | 25 proficiency in English and the applicable foreign language, |
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| 201 | + | 26 and does not present a conflict of interest. |
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| 202 | + | |
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| 212 | + | 1 (d) An agency may provide interpretive assistance during a |
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| 213 | + | 2 nonsubstantive hearing by use of an interpreter who is not a |
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| 214 | + | 3 foreign language interpreter, provided the administrative law |
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| 215 | + | 4 judge examines the interpreter for competency for the purposes |
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| 216 | + | 5 of the non-substantive hearing. |
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| 217 | + | 6 (e) All persons appointed to provide interpretive |
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| 218 | + | 7 assistance in substantive and nonsubstantive hearings must |
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| 219 | + | 8 swear or affirm that they: |
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| 220 | + | 9 (1) will make a true interpretation, from the English |
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| 221 | + | 10 language, in an understandable manner to the limited |
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| 222 | + | 11 English proficient person for whom the interpreter has |
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| 223 | + | 12 been appointed; |
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| 224 | + | 13 (2) will repeat the statements of the limited English |
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| 225 | + | 14 proficient person, in the English language, to the best of |
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| 226 | + | 15 the interpreter's ability; |
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| 227 | + | 16 (3) have not had any involvement in the issues of the |
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| 228 | + | 17 case before the hearing; and |
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| 229 | + | 18 (4) will not disclose privileged or confidential |
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| 230 | + | 19 communications to any person. |
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| 231 | + | 20 (f) If an appointed interpreter is not accurately |
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| 232 | + | 21 interpreting communications, the limited English proficient |
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| 233 | + | 22 person, or that person's attorney or authorized |
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| 234 | + | 23 representative, if an authorized representative is permitted |
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| 235 | + | 24 under agency rules, may request the appointment of a different |
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| 236 | + | 25 interpreter, subject to the approval of the administrative law |
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| 237 | + | 26 judge. |
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| 238 | + | |
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| 247 | + | HB5172 Enrolled - 8 - LRB103 38136 MXP 68268 b |
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| 248 | + | 1 (g) An agency may adopt rules for the implementation and |
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| 249 | + | 2 administration of this Section. Nothing in this Section |
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| 250 | + | 3 precludes an agency from providing language access services in |
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| 251 | + | 4 addition to those required under this Section to any limited |
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| 252 | + | 5 English proficient person, subject to agency discretion. |
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| 253 | + | 6 (5 ILCS 100/10-70) (from Ch. 127, par. 1010-70) |
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| 254 | + | 7 Sec. 10-70. Waiver. |
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| 255 | + | 8 (a) Compliance with any or all of the provisions of this |
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| 256 | + | 9 Act concerning contested cases may be waived by written |
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| 257 | + | 10 stipulation of all parties. |
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| 258 | + | 11 (b) To waive any of the provisions relating to language |
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| 259 | + | 12 access services under Sections 10-25 and 10-25.1, the parties |
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| 260 | + | 13 must provide a signed written stipulation in both English and |
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| 261 | + | 14 the preferred language of the party in need of language |
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| 262 | + | 15 assistance. |
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| 263 | + | 16 (c) A written stipulation waiving the language access |
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| 264 | + | 17 service provisions of Sections 10-25 and 10-25.1 of this Act |
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| 265 | + | 18 may be withdrawn by the limited English proficient person at |
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| 266 | + | 19 any time. The withdrawal may be made by oral declaration at |
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| 267 | + | 20 hearing or in a written declaration. Following such a |
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| 268 | + | 21 withdrawal, the remainder of the proceeding must be conducted |
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| 269 | + | 22 in accordance with Sections 10-25 and 10-25.1. |
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| 270 | + | 23 (Source: P.A. 87-823.) |
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| 271 | + | |
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