Illinois 2023-2024 Regular Session

Illinois Senate Bill SB2406 Compare Versions

Version 1 (Old)

Version 2 (New)

Old	New		Differences
1		-	Public Act 103-0266
2	1		SB2406 EnrolledLRB103 26057 DTM 52412 b SB2406 Enrolled LRB103 26057 DTM 52412 b
3	2		SB2406 Enrolled LRB103 26057 DTM 52412 b
4		-	AN ACT concerning State government.
5		-	Be it enacted by the People of the State of Illinois,
6		-	represented in the General Assembly:
7		-	Section 5. The State Comptroller Act is amended by
8		-	changing Sections 9, 20, and 28 as follows:
9		-	(15 ILCS 405/9) (from Ch. 15, par. 209)
10		-	Sec. 9. Warrants; vouchers; preaudit.
11		-	(a) No payment may be made from public funds held by the
12		-	State Treasurer in or outside of the State treasury, except by
13		-	warrant drawn by the Comptroller and presented by him to the
14		-	treasurer to be countersigned except for payments made
15		-	pursuant to Section 9.03 or 9.05 of this Act.
16		-	(b) No warrant for the payment of money by the State
17		-	Treasurer may be drawn by the Comptroller without the
18		-	presentation of itemized vouchers indicating that the
19		-	obligation or expenditure is pursuant to law and authorized,
20		-	and authorizing the Comptroller to order payment.
21		-	(b-1) An itemized voucher for under $5 that is presented
22		-	to the Comptroller for payment may shall not be paid except
23		-	through electronic funds transfer. This subsection (b-1) does
24		-	not apply to (i) vouchers presented by the legislative branch
25		-	of State government, (ii) vouchers presented by the State
26		-	Treasurer's Office for the payment of unclaimed property
	3	+	1 AN ACT concerning State government.
	4	+	2 Be it enacted by the People of the State of Illinois,
	5	+	3 represented in the General Assembly:
	6	+	4 Section 5. The State Comptroller Act is amended by
	7	+	5 changing Sections 9, 20, and 28 as follows:
	8	+	6 (15 ILCS 405/9) (from Ch. 15, par. 209)
	9	+	7 Sec. 9. Warrants; vouchers; preaudit.
	10	+	8 (a) No payment may be made from public funds held by the
	11	+	9 State Treasurer in or outside of the State treasury, except by
	12	+	10 warrant drawn by the Comptroller and presented by him to the
	13	+	11 treasurer to be countersigned except for payments made
	14	+	12 pursuant to Section 9.03 or 9.05 of this Act.
	15	+	13 (b) No warrant for the payment of money by the State
	16	+	14 Treasurer may be drawn by the Comptroller without the
	17	+	15 presentation of itemized vouchers indicating that the
	18	+	16 obligation or expenditure is pursuant to law and authorized,
	19	+	17 and authorizing the Comptroller to order payment.
	20	+	18 (b-1) An itemized voucher for under $5 that is presented
	21	+	19 to the Comptroller for payment may shall not be paid except
	22	+	20 through electronic funds transfer. This subsection (b-1) does
	23	+	21 not apply to (i) vouchers presented by the legislative branch
	24	+	22 of State government, (ii) vouchers presented by the State
	25	+	23 Treasurer's Office for the payment of unclaimed property
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33		-	claims authorized under the Revised Uniform Unclaimed Property
34		-	Act, or (iii) vouchers presented by the Department of Revenue
35		-	for the payment of refunds of taxes administered by the
36		-	Department.
37		-	(c) The Comptroller shall examine each voucher required by
38		-	law to be filed with him and determine whether unencumbered
39		-	appropriations or unencumbered obligational or expenditure
40		-	authority other than by appropriation are legally available to
41		-	incur the obligation or to make the expenditure of public
42		-	funds. If he determines that unencumbered appropriations or
43		-	other obligational or expenditure authority are not available
44		-	from which to incur the obligation or make the expenditure,
45		-	the Comptroller shall refuse to draw a warrant.
46		-	(d) The Comptroller shall examine each voucher and all
47		-	other documentation required to accompany the voucher, and
48		-	shall ascertain whether the voucher and documentation meet all
49		-	requirements established by or pursuant to law. If the
50		-	Comptroller determines that the voucher and documentation do
51		-	not meet applicable requirements established by or pursuant to
52		-	law, he shall refuse to draw a warrant. As used in this
53		-	Section, "requirements established by or pursuant to law"
54		-	includes statutory enactments and requirements established by
55		-	rules and regulations adopted pursuant to this Act.
56		-	(e) Prior to drawing a warrant, the Comptroller may review
57		-	the voucher, any documentation accompanying the voucher, and
58		-	any other documentation related to the transaction on file
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	34	+	1 claims authorized under the Revised Uniform Unclaimed Property
	35	+	2 Act, or (iii) vouchers presented by the Department of Revenue
	36	+	3 for the payment of refunds of taxes administered by the
	37	+	4 Department.
	38	+	5 (c) The Comptroller shall examine each voucher required by
	39	+	6 law to be filed with him and determine whether unencumbered
	40	+	7 appropriations or unencumbered obligational or expenditure
	41	+	8 authority other than by appropriation are legally available to
	42	+	9 incur the obligation or to make the expenditure of public
	43	+	10 funds. If he determines that unencumbered appropriations or
	44	+	11 other obligational or expenditure authority are not available
	45	+	12 from which to incur the obligation or make the expenditure,
	46	+	13 the Comptroller shall refuse to draw a warrant.
	47	+	14 (d) The Comptroller shall examine each voucher and all
	48	+	15 other documentation required to accompany the voucher, and
	49	+	16 shall ascertain whether the voucher and documentation meet all
	50	+	17 requirements established by or pursuant to law. If the
	51	+	18 Comptroller determines that the voucher and documentation do
	52	+	19 not meet applicable requirements established by or pursuant to
	53	+	20 law, he shall refuse to draw a warrant. As used in this
	54	+	21 Section, "requirements established by or pursuant to law"
	55	+	22 includes statutory enactments and requirements established by
	56	+	23 rules and regulations adopted pursuant to this Act.
	57	+	24 (e) Prior to drawing a warrant, the Comptroller may review
	58	+	25 the voucher, any documentation accompanying the voucher, and
	59	+	26 any other documentation related to the transaction on file
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60	61
61		-	with him, and determine if the transaction is in accordance
62		-	with the law. If based on his review the Comptroller has reason
63		-	to believe that such transaction is not in accordance with the
64		-	law, he shall refuse to draw a warrant.
65		-	(f) Where the Comptroller refuses to draw a warrant
66		-	pursuant to this Section, he shall maintain separate records
67		-	of such transactions.
68		-	(g) State agencies shall have the principal responsibility
69		-	for the preaudit of their encumbrances, expenditures, and
70		-	other transactions as otherwise required by law.
71		-	(Source: P.A. 100-22, eff. 1-1-18.)
72		-	(15 ILCS 405/20) (from Ch. 15, par. 220)
73		-	Sec. 20. Annual report. The Comptroller shall annually, as
74		-	soon as possible after the close of the fiscal year but no
75		-	later than December 31, make available on the Comptroller's
76		-	website a report, showing the amount of warrants drawn on the
77		-	treasury, on other funds held by the State Treasurer and on any
78		-	public funds held by State agencies, during the preceding
79		-	fiscal year, and stating, particularly, on what account they
80		-	were drawn, and if drawn on the contingent fund, to whom and
81		-	for what they were issued. He or she shall, also, at the same
82		-	time, report the amount of money received into the treasury,
83		-	into other funds held by the State Treasurer and into any other
84		-	funds held by State agencies during the preceding fiscal year,
85		-	and also a general account of all the business of his office
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87	63
88		-	during the preceding fiscal year. The report shall also
89		-	summarize for the previous fiscal year the information
90		-	required under Section 19.
91		-	Within 60 days after the expiration of each calendar year,
92		-	the Comptroller shall compile, from records maintained and
93		-	available in his office, a list of all persons including those
94		-	employed in the Office of the Comptroller, who have been
95		-	employed by the State during the past calendar year and paid
96		-	from funds in the hands of the State Treasurer.
97		-	The list shall state in alphabetical order the name of
98		-	each employee, the county in which he or she resides, the
99		-	position, and the total salary paid to him or her during the
100		-	past calendar year, rounded to the nearest hundred dollars.
101		-	The list so compiled and arranged shall be kept on file in the
102		-	office of the Comptroller and be open to inspection by the
103		-	public at all times.
104		-	No person who utilizes the names obtained from this list
105		-	for solicitation shall represent that such solicitation is
106		-	authorized by any officer or agency of the State of Illinois.
107		-	Violation of this provision is a business offense punishable
108		-	by a fine not to exceed $3,000.
109		-	(Source: P.A. 101-34, eff. 6-28-19; 101-620, eff. 12-20-19;
110		-	102-558, eff. 8-20-21.)
111		-	(15 ILCS 405/28)
112		-	Sec. 28. State Comptroller purchase of real property.
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115		-	(a) Subject to the provisions of the Public Contract Fraud
116		-	Act, the State Comptroller, on behalf of the State of
117		-	Illinois, is authorized during State fiscal years 2024 and
118		-	2025 2021 and 2022 to acquire real property located in the City
119		-	of Springfield, which the State Comptroller deems necessary to
120		-	properly carry out the powers and duties vested in him or her.
121		-	Real property acquired under this Section may be acquired
122		-	subject to any third party interests in the property that do
123		-	not prevent the State Comptroller from exercising the intended
124		-	beneficial use of such property. This subsection (a) is
125		-	inoperative on and after July 1, 2025 2022.
126		-	(b) Subject to the provisions of the Comptroller's
127		-	Procurement Rules, which shall be substantially in accordance
128		-	with the requirements of the Illinois Procurement Code, the
129		-	State Comptroller may:
130		-	(1) enter into contracts relating to construction,
131		-	reconstruction, or renovation projects for any such
132		-	buildings or lands acquired under subsection (a); and
133		-	(2) equip, lease, repair, operate, and maintain those
134		-	grounds, buildings, and facilities as may be appropriate
135		-	to carry out his or her statutory purposes and duties.
136		-	(c) The State Comptroller may enter into agreements for
137		-	the purposes of exercising his or her authority under this
138		-	Section.
139		-	(d) The exercise of the authority vested in the
140		-	Comptroller to acquire property under this Section is subject
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	70	+	1 with him, and determine if the transaction is in accordance
	71	+	2 with the law. If based on his review the Comptroller has reason
	72	+	3 to believe that such transaction is not in accordance with the
	73	+	4 law, he shall refuse to draw a warrant.
	74	+	5 (f) Where the Comptroller refuses to draw a warrant
	75	+	6 pursuant to this Section, he shall maintain separate records
	76	+	7 of such transactions.
	77	+	8 (g) State agencies shall have the principal responsibility
	78	+	9 for the preaudit of their encumbrances, expenditures, and
	79	+	10 other transactions as otherwise required by law.
	80	+	11 (Source: P.A. 100-22, eff. 1-1-18.)
	81	+	12 (15 ILCS 405/20) (from Ch. 15, par. 220)
	82	+	13 Sec. 20. Annual report. The Comptroller shall annually, as
	83	+	14 soon as possible after the close of the fiscal year but no
	84	+	15 later than December 31, make available on the Comptroller's
	85	+	16 website a report, showing the amount of warrants drawn on the
	86	+	17 treasury, on other funds held by the State Treasurer and on any
	87	+	18 public funds held by State agencies, during the preceding
	88	+	19 fiscal year, and stating, particularly, on what account they
	89	+	20 were drawn, and if drawn on the contingent fund, to whom and
	90	+	21 for what they were issued. He or she shall, also, at the same
	91	+	22 time, report the amount of money received into the treasury,
	92	+	23 into other funds held by the State Treasurer and into any other
	93	+	24 funds held by State agencies during the preceding fiscal year,
	94	+	25 and also a general account of all the business of his office
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142	96
143		-	to appropriation.
144		-	(e) The Capital Facility and Technology Modernization Fund
145		-	is hereby created as a special fund in the State treasury.
146		-	Subject to appropriation, moneys in the Fund shall be used by
147		-	the Comptroller for the purchase, reconstruction, lease,
148		-	repair, and maintenance of real property as may be acquired
149		-	under this Section, including for expenses related to the
150		-	modernization and maintenance of information technology
151		-	systems and infrastructure.
152		-	(Source: P.A. 101-665, eff. 4-2-21; 102-813, eff. 5-13-22.)
153		-	Section 10. The State Finance Act is amended by changing
154		-	Sections 5 and 13.3 as follows:
155		-	(30 ILCS 105/5) (from Ch. 127, par. 141)
156		-	Sec. 5. Special funds.
157		-	(a) There are special funds in the State Treasury
158		-	designated as specified in the Sections which succeed this
159		-	Section 5 and precede Section 6.
160		-	(b) Except as provided in the Illinois Vehicle Hijacking
161		-	and Motor Vehicle Theft Prevention and Insurance Verification
162		-	Act, when any special fund in the State Treasury is
163		-	discontinued by an Act of the General Assembly, any balance
164		-	remaining therein on the effective date of such Act shall be
165		-	transferred to the General Revenue Fund, or to such other fund
166		-	as such Act shall provide. Warrants outstanding against such
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169		-	discontinued fund at the time of the transfer of any such
170		-	balance therein shall be paid out of the fund to which the
171		-	transfer was made.
172		-	(c) When any special fund in the State Treasury has been
173		-	inactive for 18 months or longer, the Comptroller may
174		-	terminate the fund, the fund is automatically terminated by
175		-	operation of law and the balance remaining in such fund shall
176		-	be transferred by the Comptroller to the General Revenue Fund.
177		-	When a special fund has been terminated by the Comptroller
178		-	operation of law as provided in this Section, the General
179		-	Assembly shall repeal or amend all Sections of the statutes
180		-	creating or otherwise referring to that fund.
181		-	The Comptroller shall be allowed the discretion to
182		-	maintain or dissolve any federal trust fund which has been
183		-	inactive for 18 months or longer.
184		-	(d) (Blank).
185		-	(e) (Blank).
186		-	(Source: P.A. 102-904, eff. 1-1-23.)
187		-	(30 ILCS 105/13.3) (from Ch. 127, par. 149.3)
188		-	Sec. 13.3. Petty cash funds; purchasing cards.
189		-	(a) Any State agency may establish and maintain petty cash
190		-	funds for the purpose of making change, purchasing items of
191		-	small cost, payment of postage due, and for other nominal
192		-	expenditures which cannot be administered economically and
193		-	efficiently through customary procurement practices.
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194	101
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196		-	Petty cash funds may be established and maintained from
197		-	moneys which are appropriated to the agency for Contractual
198		-	Services. In the case of an agency which receives a single
199		-	appropriation for its ordinary and contingent expenses, the
200		-	agency may establish a petty cash fund from the appropriated
201		-	funds.
202		-	Before the establishment of any petty cash fund, the
203		-	agency shall submit to the State Comptroller a survey of the
204		-	need for the fund. The survey shall also establish that
205		-	sufficient internal accounting controls exist. The Comptroller
206		-	shall investigate such need and if he determines that it
207		-	exists and that adequate accounting controls exist, shall
208		-	approve the establishment of the fund. The Comptroller shall
209		-	have the power to revoke any approval previously made under
210		-	this Section.
211		-	Petty cash funds established under this Section shall be
212		-	operated and maintained on the imprest system and no fund
213		-	shall exceed $1,000, except that the Department of Revenue may
214		-	maintain a fund not exceeding $2,000 for each Department of
215		-	Revenue facility and the Secretary of State may maintain a
216		-	fund of not exceeding $2,000 for each Chicago Motor Vehicle
217		-	Facility, each Springfield Public Service Facility, and the
218		-	Motor Vehicle Facilities in Champaign, Decatur, Marion,
219		-	Naperville, Peoria, Rockford, Granite City, Quincy, and
220		-	Carbondale, to be used solely for the purpose of making
221		-	change. Except for purchases made by procurement card as
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	105	+	1 during the preceding fiscal year. The report shall also
	106	+	2 summarize for the previous fiscal year the information
	107	+	3 required under Section 19.
	108	+	4 Within 60 days after the expiration of each calendar year,
	109	+	5 the Comptroller shall compile, from records maintained and
	110	+	6 available in his office, a list of all persons including those
	111	+	7 employed in the Office of the Comptroller, who have been
	112	+	8 employed by the State during the past calendar year and paid
	113	+	9 from funds in the hands of the State Treasurer.
	114	+	10 The list shall state in alphabetical order the name of
	115	+	11 each employee, the county in which he or she resides, the
	116	+	12 position, and the total salary paid to him or her during the
	117	+	13 past calendar year, rounded to the nearest hundred dollars.
	118	+	14 The list so compiled and arranged shall be kept on file in the
	119	+	15 office of the Comptroller and be open to inspection by the
	120	+	16 public at all times.
	121	+	17 No person who utilizes the names obtained from this list
	122	+	18 for solicitation shall represent that such solicitation is
	123	+	19 authorized by any officer or agency of the State of Illinois.
	124	+	20 Violation of this provision is a business offense punishable
	125	+	21 by a fine not to exceed $3,000.
	126	+	22 (Source: P.A. 101-34, eff. 6-28-19; 101-620, eff. 12-20-19;
	127	+	23 102-558, eff. 8-20-21.)
	128	+	24 (15 ILCS 405/28)
	129	+	25 Sec. 28. State Comptroller purchase of real property.
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223	131
224		-	provided in subsection (b) of this Section, single
225		-	transactions shall be limited to amounts less than $100, and
226		-	all transactions occurring in the fund shall be reported and
227		-	accounted for as may be provided in the uniform accounting
228		-	system developed by the State Comptroller and the rules and
229		-	regulations implementing that accounting system. All amounts
230		-	in any such fund of less than $1,000 but over $100 shall be
231		-	kept in a checking account in a bank, or savings and loan
232		-	association or trust company which is insured by the United
233		-	States government or any agency of the United States
234		-	government, except that in funds maintained in each Department
235		-	of Revenue Facility, Chicago Motor Vehicle Facilities, each
236		-	Springfield Public Service Facility, and the Motor Vehicle
237		-	Facilities in Champaign, Decatur, Marion, Naperville, Peoria,
238		-	Rockford, Granite City, Quincy, and Carbondale, all amounts in
239		-	the fund may be retained on the premises of such facilities.
240		-	No bank or savings and loan association shall receive
241		-	public funds as permitted by this Section, unless it has
242		-	complied with the requirements established pursuant to Section
243		-	6 of "An Act relating to certain investments of public funds by
244		-	public agencies", approved July 23, 1943, as now or hereafter
245		-	amended.
246		-	An internal audit shall be performed of any petty cash
247		-	fund which receives reimbursements of more than $5,000 in a
248		-	fiscal year.
249		-	Upon succession in the custodianship of any petty cash
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251	133
252		-	fund, both the former and successor custodians shall sign a
253		-	statement, in triplicate, showing the exact status of the fund
254		-	at the time of the transfer. The original copy shall be kept on
255		-	file in the office wherein the fund exists, and each signer
256		-	shall be entitled to retain one copy.
257		-	(b) The Comptroller may provide by rule for the use of
258		-	purchasing cards by State agencies to pay for purchases that
259		-	otherwise may be paid out of the agency's petty cash fund. Any
260		-	rule adopted hereunder shall impose a single transaction
261		-	limit, which shall not be greater than $1,000 $500.
262		-	The rules of the Comptroller may include but shall not be
263		-	limited to:
264		-	(1) standards for the issuance of purchasing cards to
265		-	State agencies based upon the best interests of the State;
266		-	(2) procedures for recording purchasing card
267		-	transactions within the State accounting system, which may
268		-	provide for summary reporting;
269		-	(3) procedures for auditing purchasing card
270		-	transactions on a post-payment basis;
271		-	(4) standards for awarding contracts with a purchasing
272		-	card vendor to acquire purchasing cards for use by State
273		-	agencies; and
274		-	(5) procedures for the Comptroller to charge against
275		-	State agency appropriations for payment of purchasing card
276		-	expenditures without the use of the voucher and warrant
277		-	system.
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278	136
279	137
280		-	(c) As used in this Section, "State agency" means any
281		-	department, officer, authority, public corporation,
282		-	quasi-public corporation, commission, board, institution,
283		-	State college or university, or other public agency created by
284		-	the State, other than units of local government and school
285		-	districts.
286		-	(Source: P.A. 98-496, eff. 1-1-14; 98-904, eff. 8-15-14.)
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	140	+	1 (a) Subject to the provisions of the Public Contract Fraud
	141	+	2 Act, the State Comptroller, on behalf of the State of
	142	+	3 Illinois, is authorized during State fiscal years 2024 and
	143	+	4 2025 2021 and 2022 to acquire real property located in the City
	144	+	5 of Springfield, which the State Comptroller deems necessary to
	145	+	6 properly carry out the powers and duties vested in him or her.
	146	+	7 Real property acquired under this Section may be acquired
	147	+	8 subject to any third party interests in the property that do
	148	+	9 not prevent the State Comptroller from exercising the intended
	149	+	10 beneficial use of such property. This subsection (a) is
	150	+	11 inoperative on and after July 1, 2025 2022.
	151	+	12 (b) Subject to the provisions of the Comptroller's
	152	+	13 Procurement Rules, which shall be substantially in accordance
	153	+	14 with the requirements of the Illinois Procurement Code, the
	154	+	15 State Comptroller may:
	155	+	16 (1) enter into contracts relating to construction,
	156	+	17 reconstruction, or renovation projects for any such
	157	+	18 buildings or lands acquired under subsection (a); and
	158	+	19 (2) equip, lease, repair, operate, and maintain those
	159	+	20 grounds, buildings, and facilities as may be appropriate
	160	+	21 to carry out his or her statutory purposes and duties.
	161	+	22 (c) The State Comptroller may enter into agreements for
	162	+	23 the purposes of exercising his or her authority under this
	163	+	24 Section.
	164	+	25 (d) The exercise of the authority vested in the
	165	+	26 Comptroller to acquire property under this Section is subject
	166	+
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	176	+	1 to appropriation.
	177	+	2 (e) The Capital Facility and Technology Modernization Fund
	178	+	3 is hereby created as a special fund in the State treasury.
	179	+	4 Subject to appropriation, moneys in the Fund shall be used by
	180	+	5 the Comptroller for the purchase, reconstruction, lease,
	181	+	6 repair, and maintenance of real property as may be acquired
	182	+	7 under this Section, including for expenses related to the
	183	+	8 modernization and maintenance of information technology
	184	+	9 systems and infrastructure.
	185	+	10 (Source: P.A. 101-665, eff. 4-2-21; 102-813, eff. 5-13-22.)
	186	+	11 Section 10. The State Finance Act is amended by changing
	187	+	12 Sections 5 and 13.3 as follows:
	188	+	13 (30 ILCS 105/5) (from Ch. 127, par. 141)
	189	+	14 Sec. 5. Special funds.
	190	+	15 (a) There are special funds in the State Treasury
	191	+	16 designated as specified in the Sections which succeed this
	192	+	17 Section 5 and precede Section 6.
	193	+	18 (b) Except as provided in the Illinois Vehicle Hijacking
	194	+	19 and Motor Vehicle Theft Prevention and Insurance Verification
	195	+	20 Act, when any special fund in the State Treasury is
	196	+	21 discontinued by an Act of the General Assembly, any balance
	197	+	22 remaining therein on the effective date of such Act shall be
	198	+	23 transferred to the General Revenue Fund, or to such other fund
	199	+	24 as such Act shall provide. Warrants outstanding against such
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	210	+	1 discontinued fund at the time of the transfer of any such
	211	+	2 balance therein shall be paid out of the fund to which the
	212	+	3 transfer was made.
	213	+	4 (c) When any special fund in the State Treasury has been
	214	+	5 inactive for 18 months or longer, the Comptroller may
	215	+	6 terminate the fund, the fund is automatically terminated by
	216	+	7 operation of law and the balance remaining in such fund shall
	217	+	8 be transferred by the Comptroller to the General Revenue Fund.
	218	+	9 When a special fund has been terminated by the Comptroller
	219	+	10 operation of law as provided in this Section, the General
	220	+	11 Assembly shall repeal or amend all Sections of the statutes
	221	+	12 creating or otherwise referring to that fund.
	222	+	13 The Comptroller shall be allowed the discretion to
	223	+	14 maintain or dissolve any federal trust fund which has been
	224	+	15 inactive for 18 months or longer.
	225	+	16 (d) (Blank).
	226	+	17 (e) (Blank).
	227	+	18 (Source: P.A. 102-904, eff. 1-1-23.)
	228	+	19 (30 ILCS 105/13.3) (from Ch. 127, par. 149.3)
	229	+	20 Sec. 13.3. Petty cash funds; purchasing cards.
	230	+	21 (a) Any State agency may establish and maintain petty cash
	231	+	22 funds for the purpose of making change, purchasing items of
	232	+	23 small cost, payment of postage due, and for other nominal
	233	+	24 expenditures which cannot be administered economically and
	234	+	25 efficiently through customary procurement practices.
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	245	+	1 Petty cash funds may be established and maintained from
	246	+	2 moneys which are appropriated to the agency for Contractual
	247	+	3 Services. In the case of an agency which receives a single
	248	+	4 appropriation for its ordinary and contingent expenses, the
	249	+	5 agency may establish a petty cash fund from the appropriated
	250	+	6 funds.
	251	+	7 Before the establishment of any petty cash fund, the
	252	+	8 agency shall submit to the State Comptroller a survey of the
	253	+	9 need for the fund. The survey shall also establish that
	254	+	10 sufficient internal accounting controls exist. The Comptroller
	255	+	11 shall investigate such need and if he determines that it
	256	+	12 exists and that adequate accounting controls exist, shall
	257	+	13 approve the establishment of the fund. The Comptroller shall
	258	+	14 have the power to revoke any approval previously made under
	259	+	15 this Section.
	260	+	16 Petty cash funds established under this Section shall be
	261	+	17 operated and maintained on the imprest system and no fund
	262	+	18 shall exceed $1,000, except that the Department of Revenue may
	263	+	19 maintain a fund not exceeding $2,000 for each Department of
	264	+	20 Revenue facility and the Secretary of State may maintain a
	265	+	21 fund of not exceeding $2,000 for each Chicago Motor Vehicle
	266	+	22 Facility, each Springfield Public Service Facility, and the
	267	+	23 Motor Vehicle Facilities in Champaign, Decatur, Marion,
	268	+	24 Naperville, Peoria, Rockford, Granite City, Quincy, and
	269	+	25 Carbondale, to be used solely for the purpose of making
	270	+	26 change. Except for purchases made by procurement card as
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	281	+	1 provided in subsection (b) of this Section, single
	282	+	2 transactions shall be limited to amounts less than $100, and
	283	+	3 all transactions occurring in the fund shall be reported and
	284	+	4 accounted for as may be provided in the uniform accounting
	285	+	5 system developed by the State Comptroller and the rules and
	286	+	6 regulations implementing that accounting system. All amounts
	287	+	7 in any such fund of less than $1,000 but over $100 shall be
	288	+	8 kept in a checking account in a bank, or savings and loan
	289	+	9 association or trust company which is insured by the United
	290	+	10 States government or any agency of the United States
	291	+	11 government, except that in funds maintained in each Department
	292	+	12 of Revenue Facility, Chicago Motor Vehicle Facilities, each
	293	+	13 Springfield Public Service Facility, and the Motor Vehicle
	294	+	14 Facilities in Champaign, Decatur, Marion, Naperville, Peoria,
	295	+	15 Rockford, Granite City, Quincy, and Carbondale, all amounts in
	296	+	16 the fund may be retained on the premises of such facilities.
	297	+	17 No bank or savings and loan association shall receive
	298	+	18 public funds as permitted by this Section, unless it has
	299	+	19 complied with the requirements established pursuant to Section
	300	+	20 6 of "An Act relating to certain investments of public funds by
	301	+	21 public agencies", approved July 23, 1943, as now or hereafter
	302	+	22 amended.
	303	+	23 An internal audit shall be performed of any petty cash
	304	+	24 fund which receives reimbursements of more than $5,000 in a
	305	+	25 fiscal year.
	306	+	26 Upon succession in the custodianship of any petty cash
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	317	+	1 fund, both the former and successor custodians shall sign a
	318	+	2 statement, in triplicate, showing the exact status of the fund
	319	+	3 at the time of the transfer. The original copy shall be kept on
	320	+	4 file in the office wherein the fund exists, and each signer
	321	+	5 shall be entitled to retain one copy.
	322	+	6 (b) The Comptroller may provide by rule for the use of
	323	+	7 purchasing cards by State agencies to pay for purchases that
	324	+	8 otherwise may be paid out of the agency's petty cash fund. Any
	325	+	9 rule adopted hereunder shall impose a single transaction
	326	+	10 limit, which shall not be greater than $1,000 $500.
	327	+	11 The rules of the Comptroller may include but shall not be
	328	+	12 limited to:
	329	+	13 (1) standards for the issuance of purchasing cards to
	330	+	14 State agencies based upon the best interests of the State;
	331	+	15 (2) procedures for recording purchasing card
	332	+	16 transactions within the State accounting system, which may
	333	+	17 provide for summary reporting;
	334	+	18 (3) procedures for auditing purchasing card
	335	+	19 transactions on a post-payment basis;
	336	+	20 (4) standards for awarding contracts with a purchasing
	337	+	21 card vendor to acquire purchasing cards for use by State
	338	+	22 agencies; and
	339	+	23 (5) procedures for the Comptroller to charge against
	340	+	24 State agency appropriations for payment of purchasing card
	341	+	25 expenditures without the use of the voucher and warrant
	342	+	26 system.
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	353	+	1 (c) As used in this Section, "State agency" means any
	354	+	2 department, officer, authority, public corporation,
	355	+	3 quasi-public corporation, commission, board, institution,
	356	+	4 State college or university, or other public agency created by
	357	+	5 the State, other than units of local government and school
	358	+	6 districts.
	359	+	7 (Source: P.A. 98-496, eff. 1-1-14; 98-904, eff. 8-15-14.)
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