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AN ACT relating to travel reimbursement. 1
Be it enacted by the General Assembly of the Commonwealth of Kentucky: 2
Section 1. KRS 6.190 is amended to read as follows: 3
(1) [Beginning as of January 1, 1984, ]The members of the General Assembly, other 4
than the Speaker of the House of Representatives, the President of the Senate, the 5
Speaker Pro Tempore of the House of Representatives, President Pro Tempore of 6
the Senate, and the majority and minority leadership of each house of the General 7
Assembly, shall each receive as compensation one hundred dollars ($100) per day, 8
the President of the Senate and the Speaker of the House of Representatives shall 9
each receive as compensation one hundred twenty-five dollars ($125) per day, the 10
majority and minority floor leaders of each house of the General Assembly shall 11
each receive as compensation one hundred twenty dollars ($120) per day, and the 12
President Pro Tempore of the Senate, the Speaker Pro Tempore, and the majority 13
and minority caucus chairs[chairmen] and whips of each house of the General 14
Assembly shall each receive as compensation one hundred fifteen dollars ($115) 15
per day, during the session of the General Assembly. In addition to his or her 16
compensation as a member of the General Assembly, each chair[chairman] of a 17
standing committee of the House of Representatives or the Senate shall receive 18
compensation of ten dollars ($10) for each regularly scheduled meeting of the 19
standing committee which he or she chairs during sessions of the General 20
Assembly. 21
(2) [Beginning as of July 1, 1980, ]Each member of the General Assembly shall receive 22
mileage and reimbursement of road tolls for one (1) round trip for each week of the 23
session between his or her home and the State Capitol during regular sessions and 24
extraordinary sessions of the General Assembly and the necessary travel in going to 25
and returning from the sessions of their respective houses. The mileage allowance 26
under this section shall be equal to the business standard mileage rate for 27 UNOFFICIAL COPY 24 RS BR 1804
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transportation or travel expenses established annually by the Internal Revenue 1
Service[the maximum mileage allowance permitted by the federal government, to 2
be increased as federal mileage allowance is increased]. 3
Section 2. KRS 44.060 is amended to read as follows: 4
When any state officer, member of a state board or commission, or any subordinate 5
officer, agent, or employee thereof is authorized by law to and does incur, in the 6
discharge of his or her official duties, any expense incident to traveling in his or her own 7
motor vehicle, the amount allowed for such expense shall be fixed by the secretary of the 8
Finance and Administration Cabinet to equal the business standard mileage rate for 9
transportation or travel expenses established annually by the Internal Revenue Service 10
[which sum shall include depreciation and investment charges incident to the operation of 11
the motor vehicle]. 12
Section 3. KRS 45.101 is amended to read as follows: 13
(1) Except as otherwise provided by law, each state officer or employee who is 14
authorized by law to receive, from corporations or from the State Treasury or from 15
any fund appropriated out of the State Treasury, traveling or other expenses 16
incident to the discharge of official duties shall submit to the Finance and 17
Administration Cabinet information regarding the expenses and necessary receipts 18
as provided by administrative regulation promulgated by the Finance and 19
Administration Cabinet, provided that any expenses in excess of ten dollars ($10) 20
shall be accompanied by a receipt, unless the Finance and Administration Cabinet 21
increases the minimum expense amount for which a receipt is required as provided 22
in this section. The required information and documentation shall be provided 23
before the cabinet shall audit or pay the expenses. The Finance and Administration 24
Cabinet may promulgate an administrative regulation to increase the minimum 25
expense amount for which a receipt is required, not to exceed twenty-five dollars 26
($25). The Finance and Administration Cabinet may rely on a preaudit performed 27 UNOFFICIAL COPY 24 RS BR 1804
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by the budget unit as a basis for issuing a warrant. 1
(2) (a) Each state officer or employee submitting reimbursement for transportation 2
expenses for authorized use of a privately owned vehicle in performance of 3
official service to the Commonwealth shall receive a fixed rate for in-state 4
and out-of-state mileage equivalent to the standard mileage rate established 5
annually by the Internal Revenue Service. 6
(b) The annual mileage reimbursement rate shall be established by the 7
secretary of the Finance and Administration Cabinet for the following 8
calendar year when notification by the Internal Revenue Service has been 9
made, and no later than December 31 of the previous calendar year. 10
(3)[(2)] The Finance and Administration Cabinet may promulgate administrative 11
regulations to permit budget units to contract with airlines, railroads, hotels, or 12
other companies for services to a group of their employees while on official travel 13
status. The expenses are to be submitted to the Finance and Administration Cabinet 14
on forms prescribed by the Finance and Administration Cabinet before the cabinet 15
shall audit or pay the expenses. 16
(4)[(3)] The Finance and Administration Cabinet may promulgate administrative 17
regulations to permit state officers or employees to assign their claim for 18
reimbursement of travel expenses to airline, railroad, hotel, or other companies in 19
payment of services rendered as provided for in subsections (1) and (3)[(2)] of this 20
section. 21
(5)[(4)] Each state officer or employee who by reason of the duties assigned to the 22
officer's or employee's office is required to be at the state capital for the majority of 23
the time, or who has an office located at the state capital, shall not be permitted to 24
charge for expenses except from the state capital to the place where the business the 25
officer or employee is transacting is to be transacted, and from that place back to 26
the state capital, and each officer or employee who is assigned to duty at some place 27 UNOFFICIAL COPY 24 RS BR 1804
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other than the state capital shall only be permitted to charge to the state such 1
expenses as are incurred in going from that place to the place where the business is 2
transacted, and returning. Expenses in going from the state capital or the place 3
where the officer or employee is assigned to duty to the officer's or employee's real 4
place of residence, or in return therefrom, shall not be allowed unless it is shown 5
that it was necessary for the officer or employee to make the trip in the discharge of 6
business for the state. 7
(6)[(5)] The Finance and Administration Cabinet may promulgate administrative 8
regulations to permit the payment of travel and other expenses incidental to the 9
official activities of formally organized groups sponsored by or otherwise 10
representing state agencies. The payment may be made direct to service 11
establishments in the manner set forth in subsection (4)[(3)] of this section, by an 12
inter-account bill between budget units, or by reimbursement to the official or other 13
employee who has been designated as the officer-in-charge of the organized group. 14
If it is necessary that one (1) or more state employees or officials travel with the 15
group, their expenses may be included in the total expenses for the group. 16
(7)[(6)] The Finance and Administration Cabinet may promulgate administrative 17
regulations allowing heads of budget units to establish imprest cash funds for 18
reimbursement of travel expenses. 19
(8)[(7)] Except as provided in KRS Chapter 6, but the provisions of any other laws to 20
the contrary notwithstanding, and in lieu of the reimbursement of travel and other 21
incidental expenses authorized by subsection (1) of this section, the Finance and 22
Administration Cabinet may promulgate administrative regulations to provide for 23
the payment of a fixed expense allowance per day to be established by the secretary 24
of the Finance and Administration Cabinet, plus necessary travel expenses, to each 25
state officer or employee who is authorized by law to be reimbursed for expenses 26
incurred in the discharge of official duties. This payment shall be made from an 27 UNOFFICIAL COPY 24 RS BR 1804
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appropriation for this purpose to a budget unit of a branch of government. 1