Relating To The State Archives.
To support the preservation efforts, SB1509 proposes the establishment of a dedicated fund — the State Archives Preservation and Long-term Access Special Fund. This fund will be fed by several sources, including fees collected for services rendered by the archives and legislative appropriations for significant archival projects. Such a fund aims to ensure adequate financing for the digitization process and related administrative costs, thus enhancing the state's capability to maintain and provide access to its historical records.
SB1509, also known as the State Archives Preservation and Long-term Access Special Fund Bill, seeks to enhance public access to Hawaii's extensive historical and documentary heritage through digital means. In light of the disruptions caused by the COVID-19 pandemic, which hindered public access to valuable records, the bill emphasizes the need to digitize various archival materials, including documents, photographs, and audio-visual collections. The intent is to make these resources available to the public at all times, improving transparency and fostering trust in government processes.
While the focus of SB1509 is primarily on improving access to public records, the bill also introduces a nominal preservation fee of $1 that will be assessed for each document filed with governmental entities designated as permanent. This fee is intended to contribute to the special fund and ensure that electronic records remain accessible and in a usable state. However, potential concerns may arise regarding the practicality of implementing this fee, and whether it could unintentionally deter individuals from filing necessary documents due to additional costs.