Minnesota Senate Bill SR14 Latest Draft

                            1.1A Senate resolution1.2amending the Temporary Rules of the Senate.1.3BE IT RESOLVED, by the Senate of the State of Minnesota:1.4The Temporary Rules of the Senate shall be amended for the 94th session of the Legislature 1.5as follows:1.6TEMPORARY RULES OF THE SENATE1.794TH LEGISLATURE (2025-2026)1.81.PARLIAMENTARY REFERENCE1.9 The rules of parliamentary practice contained in the most recent Mason's Manual of Legislative 1.10Procedure govern the Senate in all cases in which they are applicable, and in which they are not 1.11inconsistent with these rules and orders of the Senate and the joint rules and orders of the Senate 1.12and House of Representatives.1.132.REPORTING OF BILLS1.14 Every bill, memorial, order, resolution or vote requiring the approval of the Governor must 1.15be reported to the Senate on three different days before its passage.1.16 (a) The first report, called the first reading, is made when it has been received for introduction.1.17 (b) The second report, called the second reading, is made when it has been considered by all 1.18the necessary standing committees and is ready for debate.1.19 (c) The third report, called the third reading, is made when it is ready for final passage.1.203.BILL INTRODUCTION1.213.1Bills, memorials, and concurrent or joint resolutions may be introduced by a member or 1.22by a standing committee.2.13.2The name of the author, authors, or committee must be written on the bill, memorial or 2.2resolution. The number of authors may not exceed five.2.33.3An original and one copy are required for introduction.2.43.4A member or a committee desiring to introduce a bill, memorial or concurrent or joint 2.5resolution shall must deliver it to the office of the Secretary, and the Secretary shall must promptly 2.6deliver all the bills, memorials or concurrent or joint resolutions to the President who shall must 2.7present them to the Senate.2.83.5 A bill may not be considered by a committee or a subcommittee on the day it is introduced.2.93.6 During the period between the last day of the session in any odd-numbered year and the 2.10first day of the session in the following year, a bill filed with the Secretary for introduction must 2.11be given a file number and may be unofficially referred by the President, with the approval of the 2.12Chair of the Committee on Rules and Administration, to an appropriate standing committee of the 2.13Senate. All bills filed for introduction during this period must be presented to the Senate when it 2.14reconvenes and must be referred to the standing committees previously indicated by the President, 2.15subject to objection to the referral under Rule 4.10. 2.164.BILL REFERRAL2.174.1The President shall must refer each bill without motion to the proper standing committee 2.18unless otherwise referred by the Senate.2.194.2A bill or resolution may not be referred to committee or amended until it has been given 2.20its first reading.2.214.3A member may not object to a bill or resolution on its introduction.2.224.4All bills appropriating money, or obligating the state to pay or expend money, or 2.23establishing a policy which to be effective will require expenditure of money, when referred to and 2.24reported by any other than the Committee on Finance, must be referred before passage to the 2.25Committee on Finance.2.264.5All bills delegating rulemaking to a department or agency of state government and all 2.27bills exempting a department or agency of state government from rulemaking, when referred to 2.28and reported by any other than the Committee on State and Local Government, must be referred 2.29before passage to the Committee on State and Local Government.2.304.6All bills creating a new commission, council, task force, board, or other body to which 2.31a member of the legislature will be appointed must be referred before passage both to the Committee 2.32on State and Local Government and to the Committee on Rules and Administration.2.334.7All bills authorizing or increasing a sentence of imprisonment to a state correctional 2.34institution must be referred before passage to the Committee on Judiciary and Public Safety.3.14.8All bills proposing a constitutional amendment must be referred before passage to the 3.2Committee on Rules and Administration.3.34.8 4.9All resolutions required to follow the same procedure as bills must be referred before 3.4passage to the Committee on Rules and Administration.3.54.9 4.10A bill introduced by a committee need not be referred to a standing committee unless 3.6a question arises. It must lie over one day before being given its second reading.3.74.10 4.11A member may question the reference of a bill during the order of business of first 3.8reading on the day of introduction. When a member questions the reference of a bill, the bill must 3.9be referred without debate to the Committee on Rules and Administration to report the proper 3.10reference. Upon adoption of the report of the Committee on Rules and Administration, the bill must 3.11be referred accordingly.3.125.RECALL FROM COMMITTEE3.135.1 Before the applicable deadline for committee action on a bill, a majority of the whole 3.14Senate may recall the bill from a committee and re-refer it to any other committee or place it on 3.15General Orders. After the committee deadline for action on a bill, 41 affirmative votes of the whole 3.16Senate may recall the bill from any a committee that is subject to deadlines established under Joint 3.17Rule 2.03 and re-refer it to any other committee or place it on General Orders. A majority of the 3.18whole Senate may recall a bill that is in a committee that is not subject to committee deadlines at 3.19any time the bill is in that committee. Recall or re-referral of a bill under this rule requires the 3.20concurrence of the chief author of the bill.3.215.2By a report of the Committee on Rules and Administration adopted by the Senate, the 3.22Committee on Rules and Administration, on request of the chief author, may remove a bill from 3.23committee and re-refer it to any other committee or place it on General Orders.3.246.RESOLUTIONS3.256.1Memorial resolutions addressed to the President or the Congress of the United States, or 3.26a house or member of Congress, or a department or officer of the United States, or a state or foreign 3.27government, joint resolutions, and resolutions requiring the signature of the Governor must follow 3.28the same procedure as bills before being adopted.3.296.2A resolution may not be changed to a bill, and a bill may not be changed to a resolution.3.306.3 Upon the request of a member, a resolution not required to follow the same procedure as 3.31bills and not offered by the Committee on Rules and Administration must be referred to the 3.32Committee on Rules and Administration. If the resolution is not referred to the Committee on Rules 3.33and Administration, the resolution must lie over one calendar day without debate or other action, 3.34upon the request of a member. This paragraph does not apply before the Committee on Rules and 4.1Administration is established or to the adoption of temporary rules for purposes of organizing the 4.2Senate. 4.37.BUDGET TARGETS4.47.1The Committees on Taxes and on Finance must hold hearings as necessary to determine 4.5state revenues and appropriations for the fiscal biennium.4.67.2During the regular session in an odd-numbered year, the Chair of the Committee on 4.7Finance or the Chair of the Committee on Rules and Administration must publicly announce general 4.8fund budget targets within 30 days after the last state general fund revenue and expenditure forecast 4.9for the next fiscal biennium becomes available during the regular session in the odd-numbered year, 4.10targets for the general fund budget must be publicly announced by the Chair of the Committee on 4.11Finance or the Chair of the Committee on Rules and Administration. Subsequent adjustments to 4.12the targets required under this rule shall must be made by public announcement of the Chair of the 4.13Committee on Rules and Administration.4.147.3The omnibus tax and appropriation bills are:4.15 (1) the omnibus tax bill;4.16(2) the agriculture, broadband, and rural development appropriations bill;4.17 (3) the education appropriations bill;4.18(4) the commerce and consumer protection appropriations bill;4.19(5) the elections appropriations bill;4.20(6) the energy, utilities, environment, and climate appropriations bill;4.21 (7) the higher education appropriations bill;4.22 (8) the health and human services appropriations bill;4.23(9) the human services appropriations bill;4.24(10) the housing and homelessness prevention appropriations bill;4.25(11) the environment, climate, and legacy appropriations bill;4.26(12) the jobs and economic development appropriations bill;4.27(13) the judiciary and public safety appropriations bill;4.28(14) the labor appropriations bill;4.29(15) the state and local government appropriations bill;4.30(16) the veterans appropriations bill;4.31 (17) the transportation appropriations bill; and5.1 (18) the omnibus capital investment bill.5.2 An omnibus appropriation or tax bill may not be divided.5.37.4An amendment to an omnibus appropriation or tax bill that is a Senate file or an unofficial 5.4engrossment of a House file is out of order if it will:5.5(1) increase net appropriations from a fund for a fiscal biennium, without a corresponding 5.6increase in net revenue, compared to the bill as it was reported to the floor of the Senate;5.7(2) reduce net revenue to a fund for a fiscal biennium, without a corresponding reduction in 5.8net appropriations, compared to the bill as it was reported to the floor of the Senate;5.9(3) change appropriations, transfers, or revenues to an agency that was not in the bill as it 5.10was reported to the floor of the Senate; or5.11(4) create or increase the amount of a tax expenditure by reducing appropriations, transfers, 5.12or revenues to an agency that was not in the bill as it was reported to the floor of the Senate.5.138.CONFIRMATIONS5.148.1Every gubernatorial appointment requiring the advice and consent of the Senate must be 5.15referred by the President to the appropriate committee. If a question arises as to the proper committee, 5.16the appointment must be referred without debate to the Committee on Rules and Administration 5.17for a report making the proper reference.5.188.2An appointment referred to committee and not reported to the Senate within 60 legislative 5.19days after it was referred is withdrawn from committee and placed on the confirmation calendar 5.20for consideration by the Senate before adjournment of the regular session, unless the appointee's 5.21term has expired or the appointee is no longer serving.5.228.3The final question on the appointment is, "Will the Senate, having given its advice, now 5.23consent to this appointment?" The question must not be put the same day the appointment is received 5.24or on the day it is reported by committee except by unanimous consent. Confirmation of the 5.25appointment requires the affirmative vote of a majority of the whole Senate.5.269.STANDING COMMITTEES5.27The standing committees of the Senate are as follows:5.28Agriculture, Veterans, Broadband, and Rural Development5.29Capital Investment5.30Commerce and Consumer Protection5.31Education Finance5.32Education Policy5.33Elections6.1Energy, Utilities, Environment, and Climate6.2Environment, Climate, and Legacy6.3Finance6.4Health and Human Services6.5Higher Education6.6Housing and Homelessness Prevention6.7Human Services6.8Jobs and Economic Development6.9Judiciary and Public Safety6.10Labor6.11Rules and Administration6.12State and Local Government6.13Taxes6.14Transportation6.1510.APPOINTMENTS TO STANDING COMMITTEES6.1610.1The majority and minority groups caucuses must each be represented on all standing 6.17committees of the Senate substantially in proportion to their numbers in the Senate. The majority 6.18group shall caucus must assign the number of positions the minority group caucus will hold on 6.19each committee. The minority group caucus must be given adequate notice of its positions before 6.20the session begins.6.2110.2Both the majority and minority groups shall caucuses must appoint their own members 6.22to fill the number of positions each group caucus will hold on each committee. The minority group 6.23shall caucus must transmit notice of its assignments to the majority group caucus within 14 calendar 6.24days after receipt of the notice of positions available. The minority group caucus may designate a 6.25ranking member for each committee. Nothing prohibits a member of the minority group caucus 6.26from serving as chair or vice chair of a committee, subcommittee, or commission. If the minority 6.27group caucus for any reason fails to make its appointments pursuant to this rule, the majority group 6.28caucus may make all the committee assignments.6.2910.3 The majority and minority committee assignments are subject to the uniform criteria 6.30governing committee assignments applicable to both the majority and minority groups. The uniform 6.31criteria must be adopted by the Committee on Rules and Administration. 6.3210.4 10.3 The Senate resolution establishing representation on all Senate standing committees 6.33must set forth committee assignments as made by the majority and minority groups caucuses.7.110.5 10.4 A member may not serve as the chair of the same standing committee or a 7.2committee with substantially the same jurisdiction for more than three consecutive Senate terms. 7.3This limit does not apply to the Committee on Rules and Administration.7.410.6 10.5 After the organization of the Senate and after consultation with and the approval 7.5of the Minority Leader, the Chair of the Committee on Rules and Administration may add members 7.6to or delete members from a standing committee.7.711.APPOINTMENTS BY SUBCOMMITTEE ON COMMITTEES7.811.1The Committee on Rules and Administration may constitute a standing Subcommittee 7.9on Committees, the report of which within its jurisdiction has the effect of a report of the Committee 7.10on Rules and Administration. The subcommittee consists of at least five members, including 7.11members of the minority group caucus substantially in proportion to their number in the Senate.7.1211.2Unless otherwise provided, the Subcommittee on Committees shall must appoint all 7.13members of commissions or other bodies authorized to be appointed by the Senate and report the 7.14appointments to the Senate.7.1512.COMMITTEE MEETINGS7.1612.1(a) All meetings of the Senate, its committees, and subcommittees are open to the public. 7.17A meeting of a caucus of the members of any of those bodies from the same political party need 7.18not be open to the public. A caucus of the Hennepin county, Ramsey county, or St. Louis county 7.19delegation is open to the public. For purposes of this rule, a meeting occurs when a quorum is 7.20present and action is taken regarding a matter within the jurisdiction of the body.7.21(b) Senate committee and subcommittee meetings may be held using alternative means that 7.22permit remote participation and voting for members with the approval of the respective caucus 7.23leader, subject to this rule. A member voting from a remote location under this rule must inform 7.24the Chair of the city and state from which the member is voting at the time of the remote voting. 7.25Remote meetings under this rule may also be held: (1) during any peacetime emergency declared 7.26by the Governor that is related to the infectious disease known as COVID-19; (2) during a special 7.27session; or (3) by the Committee on Rules and Administration at any time. Compliance with this 7.28rule meets the requirements of Minnesota Statutes, section 3.055. The alternative means used to 7.29conduct a hearing under this rule must ensure that all members of the committee participating in 7.30the hearing can see and hear one another, and that all witnesses are also visible and audible to the 7.31members participating during the witness's testimony, with the ability for witnesses to see and hear 7.32the members participating during the witness's testimony. If a member participating in a hearing 7.33held under this rule verbally affirms during the course of the hearing that the member's Internet 7.34connection prevents the member from establishing a visual connection to the hearing, the member 7.35may participate using only an audio connection to the hearing. Any meeting using alternative means 7.36must be contemporaneously available electronically to the public. The notice provided for the 7.37hearing must specify how members of the public may access and monitor the meeting. All of the 8.1requirements of Senate Rule 12 apply to hearings held under this paragraph unless otherwise 8.2excepted.8.3(b) Senate committee and subcommittee meetings must be held in a manner that permits 8.4remote participation consistent with this Rule. The method used to conduct hearings under this rule 8.5must ensure that all members of the committee participating in the hearing can see and hear one 8.6another, and that witnesses are heard and seen as provided in paragraph (d). The notice provided 8.7for the hearing must specify how members of the public may access and monitor the meeting. Any 8.8meeting held using remote means under this Rule must be contemporaneously available electronically 8.9to the public. All of the requirements of Senate Rule 12 apply to hearings held under this paragraph 8.10unless otherwise excepted. Compliance with this rule meets the requirements of Minnesota Statutes, 8.11section 3.055.8.12(c) Members may participate and vote remotely in Senate committee and subcommittee 8.13meetings. A member voting from a remote location under this rule must inform the Chair of the 8.14city and state from which the member is voting at the time of the remote voting. A member must 8.15be visible when speaking or voting. If a member participating in a hearing held under this rule 8.16verbally affirms during the course of the hearing that the member's technology connection prevents 8.17the member from establishing a visual connection to the hearing, the member may participate, 8.18speak, and vote using only an audio connection to the hearing.8.19(d) When a witness testifies, members must be able to see and hear the witness and the witness 8.20must be able to see and hear the members. If a witness participating in a hearing held under this 8.21rule verbally affirms the witness's technology connection prevents the witness from establishing a 8.22visual connection to the hearing, the witness may participate using only an audio connection to the 8.23hearing.8.2412.2Any person may submit to the Chair of the Committee on Rules and Administration a 8.25complaint that members have violated the open meeting requirements of Minnesota Statutes, section 8.263.055. The complaint must be in writing. The Chair of the Committee on Rules and Administration 8.27shall must immediately forward the complaint in writing to the Subcommittee on Ethical Conduct 8.28without disclosing the identity of the complainant. The complaint must not be further disclosed 8.29without the consent of the complainant, except to the members against whom the complaint was 8.30made, unless the complaint was made by a member of the Senate in writing under oath, in which 8.31case the investigatory procedures of Rule 55 apply.8.3212.3To the extent practical, a committee or subcommittee shall must announce each meeting 8.33to the public at least three calendar days before convening. The notice must state the name of the 8.34committee or subcommittee, the bill or bills to be considered, and the place and time of meeting. 8.35The notice must be posted on the Senate's Web site and on all Senate bulletin boards in the Capitol 8.36and the State Office Building. A notice must be sent to the House of Representatives for posting 8.37as it deems necessary website. Notices posted on the website must include the date and time the 9.1notice was posted. Notice must be provided to the ranking member before the notice is posted on 9.2the website or sent via the committee listserv. If the three-day notice requirement cannot be met, 9.3the committee or subcommittee shall must give simultaneous notice to all of the known proponents 9.4and opponents of the bill as soon as practicable. A hearing notice sent by the committee listserv 9.5constitutes simultaneous notice to known proponents and opponents. 9.612.4A Senate committee or subcommittee shall must adjourn no later than midnight each 9.7day, unless two-thirds of the members present vote to suspend this requirement except that a 9.8committee may extend a meeting for up to one hour past midnight by a vote of two-thirds of the 9.9members appointed to the committee.9.1012.5Committees and subcommittees may not meet while the Senate is in session without 9.11permission of the Senate. The names of the members excused shall must be printed in the Journal.9.1212.6A majority of its members constitutes a quorum of a committee or subcommittee.9.1312.7Each standing committee of the Senate, including a subcommittee of the committee, 9.14may at any time sit and act, investigate and take testimony on any matter within its jurisdiction, 9.15report hearings held by it, and make expenditures as authorized by the Committee on Rules and 9.16Administration.9.1712.8A standing committee, but not a subcommittee, may require by subpoena or otherwise 9.18the attendance and testimony of witnesses and the production of correspondence, books, papers, 9.19and documents, in the manner provided by Minnesota Statutes, section 3.153.9.2012.9Upon the request of a member of a committee or subcommittee to which a bill has been 9.21referred, or upon the request of the chief author of the bill, a record must be made of the vote on 9.22the bill or any amendment in the committee or subcommittee Minutes must be taken for each 9.23meeting of a standing committee or subcommittee. The minutes must reflect every action and vote 9.24taken at the meeting.9.2512.10Upon request of three members of the committee before the vote is taken, the record 9.26of a roll call vote in a standing committee must accompany the committee report and be printed in 9.27the Journal.9.2812.11A committee report may only be based on action taken at a regular or special meeting 9.29of the committee. A report in violation of this rule is out of order.9.3012.12No A Senate committee or subcommittee shall must not permit any appointed officer 9.31or employee of the executive branch, registered lobbyist, or lobbyist principal to be seated at the 9.32committee table with members of the Senate during an official meeting of a committee of the Senate.9.3312.13Disturbances and disorderly conduct are prohibited in the committee hearing rooms 9.34during committee hearings. The committee chair is responsible for order and decorum.10.113.HOUR OF CONVENING10.2 If the Senate adjourns without setting a time to reconvene, the Senate shall must convene on 10.3the next legislative day at 11:00 a.m. on the following calendar day, excluding Sundays.10.414.PRESIDENT10.514.1The President shall must take the chair at the time to which the Senate adjourned. The 10.6President shall must immediately call the members to order and, on the appearance of a quorum, 10.7shall must proceed with the regular order of business. For the purposes of establishing a quorum, 10.8members who have informed the President of their intention to vote from a remote location under 10.9the provisions of Rule 40.7 may be counted for the duration of the legislative day. If a member 10.10suggests the absence of a quorum at any time during the remainder of the legislative day, the 10.11President must confirm that each member intending to vote under Rule 40.7 intends to continue 10.12voting under Rule 40.7. At any time the President announces the presence of a quorum, the President 10.13shall must announce the names of members intending to vote under Rule 40.7. A member voting 10.14from a remote location under this rule must inform the Senate President of the member's geographic 10.15location city and state at the time of remote voting. For the purposes of this rule, "geographic 10.16location" means the state and city where the member is located.10.1714.2The President may call a member to preside. In the absence of the President, the President 10.18Pro Tem, the Chair of the Committee on Rules and Administration, or the Chair's designee, shall 10.19must preside over the Senate. In the absence of the President and the Chair, the Senate may select 10.20a member to perform the duties of the President. Substitutions do not extend beyond adjournment.10.2114.3The President shall must preserve order and decorum, may speak on points of order in 10.22preference to members, and shall must also decide all questions of order, subject to an appeal to 10.23the Senate by a member.10.2414.4An appeal is decided by a majority vote of those present and voting. Upon an appeal 10.25from the decision of the President, the question is, "Shall the decision of the President be the 10.26judgment of the Senate?" A tie vote sustains the decision of the President.10.2714.5The President shall must sign all acts, memorials, addresses and resolutions. All writs, 10.28warrants, and subpoenas issued by the Senate must be signed by the President and attested by the 10.29Secretary.10.3014.6Upon a finding by the Committee on Rules and Administration that the President refuses 10.31or is unable to sign any of the documents described in this rule, the Chair of the Committee on 10.32Rules and Administration, or some other member selected by the committee, shall must assume 10.33the duties of the President under this rule until the President is able to sign the documents described 10.34or until the Senate elects a new President, whichever occurs first.11.115.ADMISSION TO SENATE CHAMBER11.215.1The Senate Chamber is reserved for Senate use.11.315.2A person may not be admitted to the Senate Chamber except as provided in these rules. 11.4A member, an officer, the constitutional officers, ex-Governors of the State of Minnesota, members 11.5of the House, judges of the trial and appellate courts and members of Congress and Senate staff 11.6may be admitted.11.715.3The constitutional officers, ex-Governors of the State of Minnesota, judges of the trial 11.8and appellate courts, and members of Congress may be personally admitted by a member of the 11.9Senate. Past members of Congress or of the state legislature who are not interested in any claim or 11.10directly in a bill pending before the legislature may be personally admitted by a member of the 11.11Senate.11.1215.4An employee of either house the House of Representatives may be personally admitted 11.13at the request of a member or an officer of the Senate.11.1415.5 A member of another Tribal, state, provincial, or national legislative body may be 11.15personally admitted to the floor by any member of the Senate. A member of another legislative 11.16body who is personally admitted to the floor may be introduced to the Senate by the President.11.1715.6The President may designate and personally admit the person who will provide the 11.18prayer and the person who will lead the Pledge of Allegiance.11.1915.7When the Senate is not meeting, a person who is not a member may be admitted to the 11.20floor at the request of a member or an officer.11.2115.8Public hearings may not be held in the Senate Chamber. The Senate Chamber may not 11.22be used for any commercial purpose.11.2315.9The Retiring Room of the Senate is reserved for the exclusive use of the members of 11.24the Senate at all times. The Sergeant at Arms shall must strictly enforce this rule.11.2515.10When a member-elect is sworn in, the member-elect may request that one guest be 11.26personally admitted until the member-elect has been sworn in.11.2716.CREDENTIALS FOR NEWS COVERAGE11.2816.1(a) The Secretary of the Senate shall must provide a reasonable number of spaces on 11.29the Senate floor and in the Senate gallery for individuals and organizations with credentials and 11.30passes issued under this rule.11.31(b) The Sergeant at Arms may not issue credentials or day passes under this rule to political 11.32organizations or to individuals affiliated with a political organization. For the purposes of this rule, 11.33"political organization" means an organization owned or controlled by a registered lobbyist, a 11.34political caucus, a political party, or any party organization and "individuals affiliated with a political 12.1organization" means an individual who, during the preceding 24 months, has been employed by or 12.2received any compensation from a political organization.12.3(c) Due to the limited space available for organizations or individuals providing news coverage 12.4of the Senate, the Senate finds that there is a compelling public interest in limiting credentials issued 12.5under this rule to organizations or individuals who demonstrate that they provide regular news 12.6coverage of the legislature. For session credentials, an organization or individual must submit an 12.7application to the Sergeant at Arms. The Sergeant at Arms must review the application and approve 12.8or reject it within 14 days after receipt. Upon the request of the Sergeant at Arms, an applicant for 12.9credentials must provide evidence of the applicant's activities in providing regular news coverage 12.10of the legislature. Evidence of regular news coverage must include examples of news coverage of 12.11legislative matters produced by the applicant. The examples must include written, video, or audio 12.12coverage written or recorded in the past year, and a description of how they were publicly distributed. 12.13Any opinion expressed in the examples is not subject to review under this rule at any time.12.14(d) If an application is rejected, the Sergeant at Arms must state the reason for the rejection 12.15in writing and notify the applicant, the Secretary of the Senate, the Majority Leader, and the Minority 12.16Leader in writing.12.17(e) An appeal of a denial of credentials must be made in writing to the Secretary of the Senate, 12.18the Senate Majority Leader, and the Senate Minority Leader. The Committee on Rules and 12.19Administration shall must review and decide the appeal within 14 days after receiving a letter of 12.20appeal.12.2116.2The Sergeant at Arms may grant a day pass for access authorized under Rule 16.1, 12.22paragraph (a). The day pass may be issued for a single day to an individual or organization who 12.23has not applied for credentials and who is not prohibited from receiving credentials under Rule 12.2416.1, paragraph (b). The pass may be granted upon the request of a member or the organization or 12.25individual, and may be renewed from day to day upon request.12.2616.3The Secretary shall must compile and distribute to the public a directory of individuals 12.27and organizations who have been issued credentials under Rule 16.1 to provide news coverage 12.28from the Senate floor. The directory must include each individual's picture and organization and a 12.29brief biography.12.3016.4The Secretary must issue each individual or organization with credentials an identification 12.31badge showing the individual's name and organization. The individual must wear the badge when 12.32in the Senate Chamber.12.3316.5 (a) A credential shall must be revoked by the Sergeant at Arms if the Sergeant has 12.34received credible information indicating that the individual or organization either was not qualified 12.35to receive the credential when it was given, or no longer qualifies for a credential.13.1(b) An appeal of a revocation of credentials must be made in writing to the Secretary of the 13.2Senate, the Senate Majority Leader, and the Senate Minority Leader. The Committee on Rules and 13.3Administration shall must review and decide the appeal within 14 days after receiving a letter of 13.4appeal.13.517.DECORUM13.617.1In case of a disturbance or disorderly conduct in the lobbies or galleries, the President 13.7may order them cleared.13.817.2A member may not introduce a visitor or visitors in the galleries from the floor or rostrum 13.9of the Senate.13.1017.3Smoking is not permitted in the Senate Chamber or galleries, the Retiring Room, hearing 13.11rooms, offices, or other spaces under the control of the Senate.13.1217.4During floor proceedings, picture taking by persons other than accredited news or 13.13legislative photographers, picture taking with floodlights or flash units, and visual or audible 13.14disruptions are prohibited.13.1517.5Demonstrations are prohibited in the Senate Chamber and galleries at all times.13.1617.6At all times, demonstrations and food or beverages are prohibited in the Senate Chamber 13.17and in the galleries, except that when floor proceedings are expected to last more than one hour, 13.18members of the Senate and Senate staff may consume water in the Senate Chamber. Water that is 13.19not being consumed must be stored out of sight in a sealed, unadorned container under a member's 13.20desk.13.2117.5 17.7Television recording or broadcasting on the Senate floor is under the direction of 13.22the Secretary.13.2318.ORDER OF BUSINESS13.2418.1The order of business is as follows:13.251. Petitions, letters, remonstrances.13.262. Executive and official communications.13.273. Messages from the House of Representatives.13.284. First reading of House bills.13.295. Reports of committees.13.30(a) From standing committees.13.31(b) From select committees.13.326. Second reading of Senate bills.14.17. Second reading of House bills.14.28. Introduction and first reading of Senate bills.14.39. Motions and Resolutions.14.410. Calendar.14.511. Consent Calendar.14.612. General Orders.14.713. Announcements of Senate interest.14.818.2Under the order of business of Motions and Resolutions, the Senate may by a majority 14.9vote of the whole Senate temporarily revert or proceed to any other order of business.14.1019.PETITIONS AND OTHER COMMUNICATIONS14.1119.1In presenting a petition, memorial, remonstrance or other communication addressed to 14.12the Senate, a member shall must only state the general purpose of it.14.1319.2Every petition, memorial, remonstrance, resolution, bill and report of committee, must 14.14have an appropriate title, and the name of the member presenting it written on it.14.1519.3Every written communication distributed to members in the Senate Chamber must have 14.16the name of the member or officer distributing it displayed on it.14.1719.4The Secretary of the Senate must ensure all messages are promptly delivered in the 14.18Senate Chamber.14.1920.MESSAGES FROM THE HOUSE14.20 A message from the House of Representatives that a Senate bill has been amended, and the 14.21amendment, must be printed and placed on the members' desks before a member may move to 14.22concur in the House amendment. If the amendment has been printed in the House Journal for a 14.23preceding day and is available to the members, the Journal copy may serve as the printed copy.14.2421.OBJECTIONS TO COMMITTEE REFERRALS14.25 A member may question the proper reference of a bill at the time the bill is reported by a 14.26standing committee to which it was previously referred. When a member questions the reference 14.27of a bill, the bill must be referred without debate to the Committee on Rules and Administration to 14.28report the proper reference. Upon adoption of the report of the Committee on Rules and 14.29Administration, the bill must be referred accordingly.14.3022.GENERAL ORDERS14.3122.1The Secretary shall must make a list of all bills, resolutions, reports of committees, and 14.32other proceedings of the Senate that are referred to the Committee of the Whole and number them. 14.33The lists are called the "General Orders."15.122.2Items on General Orders may be taken up in the order in which they are numbered, as 15.2ordered by the Chair of the Committee on Rules and Administration, or as otherwise ordered by a 15.3majority of the committee.15.422.3General Orders, together with all bills required to be included on it, must be electronically 15.5available or printed at least one calendar day before being considered in Committee of the Whole.15.622.4With the concurrence of the chief author of the bill, a majority of the whole Senate may 15.7at any time take a bill from the table and place it on General Orders.15.823.COMMITTEE OF THE WHOLE15.923.1All bills, memorials, orders, resolutions and votes requiring the approval of the Governor 15.10must, after a second reading, be considered in Committee of the Whole before they are finally acted 15.11upon by the Senate, unless considered on the Consent Calendar or as a Special Order.15.1223.2The President may call a member to the Chair when the Senate resolves itself into the 15.13Committee of the Whole.15.1423.3The rules observed in the Senate govern, as far as practicable, the proceedings of the 15.15Committee of the Whole, and the Chair of the Committee of the Whole has the powers of the 15.16President, as appropriate. However, a member may speak more than twice on the same subject and 15.17a call for the previous question may not be made.15.1823.4A member may request a roll call vote. The vote must be recorded in the Journal along 15.19with the amendment.15.2023.5The recommendations of the Committee of the Whole must be reported to the Senate. 15.21The question is on the adoption or rejection of the report, and no other question may be admitted. 15.22The question may be divided to permit separate Senate action on the report as to any bill.15.2323.6On adoption of the report of the Committee of the Whole, all bills recommended to pass 15.24must be placed on the Calendar.15.2524.CALENDAR15.2624.1The Secretary shall must make a Calendar of all bills, resolutions and other matters 15.27approved by the Committee of the Whole for final action. The Secretary shall must place them on 15.28the Calendar in the order in which they have been acted upon in Committee of the Whole.15.2924.2The Calendar must be electronically available or printed at least one calendar day before 15.30the matters on it are considered.15.3125.CONSENT CALENDAR15.3225.1If a committee determines that a bill it recommends to pass is not likely to be opposed, 15.33the committee may recommend that the bill be placed on the Consent Calendar. If the committee 15.34report is adopted, the bill must be electronically available or printed and placed on the Consent 16.1Calendar after its second reading. On the question of adoption of the report, the question of accepting 16.2the recommendation that the bill be placed on the Consent Calendar may be divided from the 16.3question of adopting the report in other respects.16.425.2A majority of the whole Senate, or the Chair of the Committee on Rules and 16.5Administration, may order a bill on General Orders placed on the Consent Calendar.16.625.3The Consent Calendar must be electronically available or printed at least one calendar 16.7day before the matters on it are considered.16.825.4If a member objects to consideration of a bill on the Consent Calendar at any time during 16.9its consideration in the Senate before the question on final passage is put, and that objection is 16.10supported by at least two other members, the bill is referred to the Committee of the Whole, and 16.11the Secretary shall must place it at the bottom of General Orders subject to Rule 22.2, except that 16.12it need not lie over one calendar day before consideration in the Committee of the Whole.16.1326.SPECIAL ORDERS16.1426.1The Chair of the Committee on Rules and Administration, or the Chair's designee, may 16.15designate a special order for a bill that has been given its second reading.16.1626.2A special order may provide that the bill be considered immediately, at a time certain, 16.17or after specific other business is completed.16.1826.3During consideration of a special order, Rule 36.5 is suspended.16.1926.4As nearly as applicable, debate on the bill and all proceedings including amendments 16.20and substitutions must be conducted as in the Committee of the Whole.16.2126.5On any question, a member may request a roll call vote, which must be entered in the 16.22Journal.16.2326.6Unless it is otherwise disposed of, after consideration a bill on Special Orders must 16.24immediately proceed to its third reading and final passage.16.2527.MOTIONS16.2627.1A motion or amendment must be written if a member requests. It must identify the 16.27member or committee offering it.16.2827.2When a motion is made, it must be stated by the President. If it is in writing, it must be 16.29handed to the Secretary and read to the members.16.3027.3After a motion is stated by the President, or read by the Secretary, it is in possession of 16.31the Senate, but may be withdrawn by the author at any time before decision or amendment.16.3228.PRECEDENCE OF MOTIONS16.3328.1When a question is under debate no motion may be made, except:17.11. To adjourn.17.22. To recess.17.33. To reconsider.17.44. To lay on the table.17.55. For the previous question.17.66. To refer.17.77. To postpone to a day certain.17.88. To amend.17.99. To postpone indefinitely.17.1028.2Motions numbered 1, 2, 4 and 5 above are not debatable, except as provided in Rule 29.17.1128.3These motions have precedence in the foregoing order; but when a motion for the 17.12previous question has been made, or the main question ordered, a motion to lay on the table is not 17.13in order.17.1428.4A motion to postpone to a day certain, to refer, to postpone indefinitely, or to amend, 17.15having been decided, may not again be put on the same day, nor at the same stage of the bill or 17.16proposition.17.1729.MOTION TO ADJOURN17.1829.1A motion to adjourn or a motion to adjourn to a time certain is always in order. The 17.19latter motion is debatable solely as to the time. When either motion is rejected, it may not be renewed 17.20until further business has been transacted.17.2129.2A motion to adjourn sine die is subject to debate, amendment, and subsidiary motions.17.2230.MOTION TO RECONSIDER17.2330.1When a motion or question has been decided, a member who voted with the prevailing 17.24side may move for reconsideration:17.25(1) on the same day on which the vote was taken;17.26(2) within the next two calendar days; or17.27(3) if after the time provided under clause (1) or (2), on the first day the Senate meets after 17.28the vote was taken. The motion takes precedence over all other questions except a motion to adjourn 17.29or recess.17.3030.2When a motion to adjourn is adopted before the disposition of a motion for 17.31reconsideration, the motion for reconsideration must lie over until the next succeeding day the 17.32Senate meets except as provided in this rule.18.130.3 When notice of intent to move reconsideration of the final action of the Senate on a 18.2question is given by a member, the Secretary shall must retain the subject of the notice until after 18.3the expiration of the time during which the motion can be made.18.430.4 A notice of intent to move for reconsideration is not in order after the Tuesday before 18.5the third Saturday in May, but a motion to reconsider may be made.18.630.5 A motion for reconsideration having been once voted on may not be made again nor 18.7reconsidered.18.831.MOTION FOR THE PREVIOUS QUESTION18.931.1Unless a motion for the previous question is made specifically applicable to a subsidiary 18.10motion, it must be in this form: "Shall the main question now be put?" If the motion for the previous 18.11question is supported by a majority of the members present, its effect is to put an end to all debate 18.12and bring the Senate to a direct vote upon all pending amendments in their order and then upon the 18.13main question.18.1431.2On a motion for the previous question, a call of the Senate is in order before the President 18.15submits the question to the Senate.18.1631.3On a motion for the previous question there is no debate. All incidental questions of 18.17order, arising after a motion is made for the previous question, and pending the motion, must be 18.18decided, whether on appeal or otherwise, without debate.18.1932.MOTION TO REFER18.20 A bill or resolution may be referred to committee at any time before its passage. If an 18.21amendment is reported on the referral to any committee other than the Committee of the Whole, it 18.22must again be read the second time, considered in Committee of the Whole, read the third time and 18.23placed on final passage. If the referral is to the Committee of the Whole it must be placed at the 18.24head of General Orders, except when the referral is from the Consent Calendar under Rule 25.4.18.2533.MOTION TO AMEND BILL OR RESOLUTION18.2633.1A motion to amend must be written if a member requests. It must identify the member 18.27offering it.18.2833.2In drawing an amendment to a bill or resolution, reference must be made, first to the 18.29number of the bill, then to the page, and then to the line or lines where language is to be stricken 18.30or inserted.18.3133.3In filling blanks, the largest sum, the longest time and the greatest distance must be first 18.32taken.18.3333.4The title to a bill may be amended by the Secretary at any time the bill is amended by 18.34the Senate.19.133.5An amendment is not in order to a bill on the Calendar or after third reading without 19.2the unanimous consent of the Senate unless it:19.3(1) fills a blank;19.4(2) amends the title;19.5(3) is proposed to the chief author of the bill by the Revisor of Statutes to correct technical 19.6defects found by the Revisor while engrossing earlier amendments to the bill; or19.7(4) is proposed to a bill on the Consent Calendar before the bill is given its third reading.19.833.6An amendment to an amendment, once adopted, may be amended.19.934.MOTION TO SUSPEND RULES19.1034.1A rule may be suspended by a vote of at least two-thirds of the whole Senate.19.1134.2A motion to suspend the rules for the purpose of advancing a bill may be made only 19.12under the order of business, "Motions and Resolutions".19.1335.GERMANENESS19.1435.1An amendment proposed to the Senate or to the Committee of the Whole that is not 19.15germane is out of order.19.1635.2A non-germane amendment includes one that:19.17(1) relates to a substantially different subject; or19.18(2) is intended to accomplish a substantially different purpose, than that of the original bill 19.19to which it is proposed.19.2035.3An amendment to insert a constitutional amendment is not germane to a bill that does 19.21not already include a constitutional amendment.19.2235.4Whether an amendment is germane is to be decided by the President, who. The President 19.23may put the question to the body if the President chooses. If put to the body, the question is "Is the 19.24point of order well taken?" The President must inform the body that a "yes" vote means the point 19.25of order is well taken and the amendment is not germane and a "no" vote means the point of order 19.26is not well taken and the amendment is germane. If there is a tie vote, the point of order is not well 19.27taken, and the amendment is germane.19.2835.5A motion to remove an amendment placed on a House bill under Rule 45.1 is out of 19.29order if removal of the amendment would make a portion of the House bill not germane to the 19.30Senate companion for which it was substituted.19.3135.6If a House amendment to a Senate bill is not germane to the Senate bill, a motion to 19.32concur in the House amendment is out of order.20.136.DEBATE20.236.1When a member is about to speak to the Senate, the member shall must rise and 20.3respectfully address "Madam (or Mr.) President." The member may not proceed to speak further 20.4until recognized by the President.20.536.2The member shall must speak only to the question under debate and avoid personality.20.636.3The member may inform the Senate of the Governor's position on a bill and on its status 20.7in the House of Representatives.20.836.4In discussing a resolution, each member is limited to ten minutes.20.936.5A member may not speak more than twice on the same question on the same day without 20.10permission of the Senate.20.1136.6When a member is speaking, no one may stand between the member speaking and the 20.12President.20.1336.7A member may not speak without using a microphone.20.1436.8All remarks during debate shall must be addressed to the President.20.1536.9When the President puts a question, or addresses the Senate, no one may walk out of or 20.16cross the Chamber.20.1736.10When a member is called to order, the member shall must be silent until it is determined 20.18whether or not the member is in order. If a member is called to order for words spoken in debate, 20.19the words excepted to must be taken down in writing by the Secretary immediately.20.2036.11Debate on the report of a conference committee is in order at any time after the report 20.21has been made available electronically or printed and placed on the desk of each member, or at an 20.22earlier time agreed to by a majority of the whole Senate.20.2337.ABSENCE OF MEMBERS20.24 A member or officer of the Senate may not be absent from a session of the Senate unless 20.25excused by the Senate. For the purposes of this rule only, a member is present when present in the 20.26Senate Chamber or when voting from a location outside of the Chamber, as provided in Rules 40.7 20.27and 40.8. The name of a member excused must be printed in the Journal. 20.2838.CALL OF THE SENATE20.2938.1A member may impose a call of the Senate requiring the attendance of all members 20.30before any further proceedings occur except a motion to adjourn.20.3138.2Upon the imposition of a call, a member may request a record of those present and the 20.32Sergeant at Arms shall must bring in the absent members.21.138.3When the Senate has been placed under call, a member may demand that the doors be 21.2closed and that no member be permitted to leave the Chamber until the matter or question, if any, 21.3under consideration at the time of the call is disposed of, or until the call is lifted by a majority of 21.4the whole Senate, or until the Senate adjourns.21.538.4A majority of the whole Senate may excuse members not answering the call.21.638.5A call may not be imposed after voting has commenced.21.739.DIVISION OF QUESTION21.839.1A member may call for a division of the question when the division is possible. The 21.9member calling for the division must state the proposed division. The President must determine 21.10whether a division is possible. A motion to strike and insert is indivisible. The author of the question 21.11being divided must determine which portion to vote on first. 21.1239.2The defeat of a motion to strike does not preclude an amendment nor a motion to strike 21.13and insert.21.1440.VOTING21.1540.1The President shall must distinctly state the question before taking the vote. The President 21.16shall must declare the result of the vote. If a member questions the result of a vote, the President 21.17shall must order a division.21.1840.2Except as provided in Rules 40.7 and 40.8, a member may vote on a question or be 21.19counted on a division only at the member's own seat in the Senate Chamber. 21.2040.3At any time before the start of voting on a question, a member may request a roll call 21.21vote, which must be entered in the Journal, unless at the time the request is made, the Senate is 21.22taking a roll call vote using the electrical voting system.21.2340.4Unless otherwise ordered, a roll call vote, except upon elections, may be taken by means 21.24of the electrical voting system under the control of the President.21.2540.5A roll call vote may not be interrupted except: (1) to announce the vote of a member 21.26voting remotely, as provided in Rule 40.8, and (2) to close the roll as provided in Rule 41.3.21.2740.6A member or other person may not proceed to or remain by the Secretary's desk while 21.28a roll call or division is being taken.21.2940.7During a special session, a peacetime public health emergency, or With the approval of 21.30the respective caucus leader, a member may vote on a question from a location outside the Senate 21.31Chamber, in accordance with Rule 40.8. For the purposes of this rule, "peacetime public health 21.32emergency" means any peacetime emergency declared by the Governor in an executive order that 21.33relates to the infectious disease known as COVID-19. 22.140.8When permissible under Rule 40.7, a member may authorize a designee chosen by the 22.2respective caucus leader to vote on the member's behalf while the member is at a location outside 22.3of the Senate Chamber. When a member assigns the member's vote to a designee under this rule, 22.4the designee shall must vote on the member's behalf as directed by the member on each question. 22.5The Secretary may adopt procedures to ensure the accurate and efficient administration of this rule. 22.6When a member votes remotely, that fact must be recorded in the Journal.22.740.9A member voting remotely may not accept per diem living expenses for a day when the 22.8member voted remotely.22.941.MEMBERS TO VOTE UNLESS EXCUSED22.1041.1Every member who is in the Senate Chamber during a roll call, including in the 22.11Committee of the Whole, shall must vote upon the request of another member unless excused by 22.12the Senate.22.1341.2A motion by a member to be excused from voting must be made before the question is 22.14put. A member wishing to be excused from voting may make a brief statement of the reason for 22.15making the request. The question on the motion to excuse must be taken without further debate.22.1641.3When members have had an opportunity to vote and fail to do so, a majority of the 22.17whole Senate may, by motion, direct the President to close the roll.22.1841.4The vote on a motion to close the roll must be taken without debate. No member is 22.19required to vote on the motion.22.2042.FINAL PASSAGE22.21 The final question on a bill or other matter requiring action by both houses after its first and 22.22second reading, and after the consideration in Committee of the Whole, is on its final passage.22.2343.TRANSMITTING BILLS TO THE HOUSE22.2443.1Except when a motion to reconsider has been made as provided in Rule 30, immediately 22.25after the passage of a bill or other matter in which the concurrence of the House of Representatives 22.26is requested, the Secretary shall must transmit it to the House.22.2743.2On the concurrence of a bill or other matter of the House by the Senate, or on the 22.28concurrence or disagreement in a vote of the House, the Secretary shall must notify the House.22.2944.ENGROSSING AND ENROLLING OF BILLS22.3044.1The Secretary and the Engrossing Secretary shall must ensure that every bill, memorial, 22.31or resolution originating in the Senate is carefully engrossed before it is transmitted to the House 22.32of Representatives for concurrence.22.33 All engrossing and enrolling of bills shall and resolutions must be done at the direction and 22.34under authority of the Senate Secretary and Engrossing Secretary.23.144.2The Engrossing Secretary must correct all mistakes in bill section numbering and internal 23.2references, whether the errors occur in the original bill or are caused by amendments to it.23.344.2 44.3The Secretary shall must ensure that every bill, memorial, or resolution originating 23.4in the Senate is carefully enrolled by the Revisor of Statutes before it is presented to the Governor 23.5or filed with the Secretary of State.23.645.COMPARISON AND SUBSTITUTION OF BILLS23.745.1A House bill, after its first reading, must be referred as follows, unless there is a motion 23.8by the Chair of the Committee on Rules and Administration or a designee of the Chair:23.9 (a) If there is no Senate companion bill, the House bill must be referred to the appropriate 23.10standing committee, unless there is objection under Rule 4.10 4.11.23.11 (b) If there is a Senate companion bill, the House bill must be referred to the standing 23.12committee possessing the Senate companion.23.13 (c) If the Senate companion bill has been reported to the Senate, the House bill must be 23.14referred to the Committee on Rules and Administration, which shall must report whether the House 23.15bill is identical to the Senate companion bill. If the bills are identical, the report must recommend 23.16that the House bill be given its second reading and substituted for the Senate companion bill and 23.17the Senate companion bill be indefinitely postponed. If the House bill is not identical to the Senate 23.18companion bill, the report of the committee must recommend an amendment to the House bill that 23.19when adopted will render the House bill identical to the Senate bill. Upon adoption of a committee 23.20report containing the proposed amendment, the House bill as amended must be given its second 23.21reading and substituted for the Senate companion bill and the Senate companion bill must be 23.22indefinitely postponed.23.2345.2The Secretary shall must prepare and submit reports under this rule on behalf of the 23.24Committee on Rules and Administration.23.2545.3A House bill placed on the Calendar by substitution must not be given its third reading 23.26on the same day as the substitution.23.2746.CONFERENCE COMMITTEES23.2846.1The Committee on Rules and Administration may constitute a standing Subcommittee 23.29on Conference Committees, the report of which within its jurisdiction has the effect of a report of 23.30the Committee on Rules and Administration. The subcommittee consists of three members, one of 23.31whom must be a member of the minority group caucus.23.3246.2The Subcommittee on Conference Committees shall must appoint all conference 23.33committees of the Senate and report the appointments to the Senate. In the appointment of members 23.34of conference committees between the two houses, the Subcommittee on Conference Committees 23.35shall appoint those who are in accord with the position of the Senate. whenever practical, the 24.1subcommittee shall must give preference to authors of bills in dispute and, to members of standing 24.2committees in which the bills were considered, and to members who are in accord with the position 24.3of the Senate. The Subcommittee on Conference Committees is not subject to the requirements 24.4provided in Rule 12.24.547.DISPOSITION OF BILLS ON ADJOURNMENT24.6 Adjournment of the regular session in an odd-numbered year to a date certain in the following 24.7year is equivalent to daily adjournment, except that a bill on the Calendar, Consent Calendar, 24.8General Orders, or on the table, other than a bill laid on the table after being vetoed by the governor 24.9or after its conference committee has been discharged under Joint Rule 3.02, must be returned to 24.10the standing committee other than the Committee on Rules and Administration from which it was 24.11last reported to the Senate, unless otherwise provided for by motion before adjournment.24.1248.PRINTING AND DISTRIBUTION OF BILLS24.1348.1Unless otherwise ordered by the Senate, all Senate bills that have been reported upon 24.14favorably or without recommendation by a committee must be electronically available or printed 24.15before consideration by the Senate or the Committee of the Whole.24.1648.2A House bill amended by the Senate must be unofficially engrossed and electronically 24.17available or printed when placed on General Orders.24.1848.3A bill may be electronically available or printed by order of the Secretary when amended 24.19after second reading.24.2048.4A bill must be electronically available or printed when ordered by the Senate.24.2148.5Action by the Senate on a bill that has not been printed is a waiver of the printing 24.22requirement.24.2348.6To the extent practical, the Secretary shall must provide a copy of any bill to the public 24.24and may charge a reasonable fee.24.2549.JOURNAL AND INDEX24.2649.1The Secretary shall must keep a correct Journal of the proceedings of the Senate and 24.27shall must perform other duties assigned to the Secretary.24.2849.2The Secretary shall must not permit Journal records, accounts or papers to be taken out 24.29of the Secretary's custody, other than in the regular mode of business. If a document in the Secretary's 24.30charge is missing, the Secretary shall must report the fact to the President, so that inquiry may be 24.31made.24.3249.3The Secretary shall must supervise the recording of proceedings in the Journal, the 24.33engrossing, transcribing and copying of bills and resolutions, and generally perform the duties of 24.34Secretary, under direction of the Committee on Rules and Administration.25.149.4The Journal of each day's proceedings is open for correction at any time during the 25.2session of the next day the Senate meets. Unless corrected on that day, the Journal stands approved.25.349.5The Secretary shall must keep a record of all Senate and House bills showing the status 25.4of each bill pending, until its final passage.25.550.ELECTRONIC RECORDINGS25.650.1The Secretary shall must cause to be recorded on electronic media the proceedings of 25.7the Senate, the Committee of the Whole, and each standing committee and subcommittee. Each 25.8electronic record must be clearly labeled to show the name of the body whose proceedings are 25.9recorded and the dates the proceedings occurred. Each electronic record of the proceedings of the 25.10Senate and the Committee of the Whole must be accompanied by a log showing the number of 25.11each bill considered and the places on the record where consideration of the bill occurred.25.1250.2Within two working days after each Senate session, the Secretary shall must make a 25.13copy of the electronic record and corresponding log of proceedings of the Senate and the Committee 25.14of the Whole available to the Legislative Reference Library.25.1550.3Within one week after each meeting of a standing committee or subcommittee, the 25.16Secretary shall must make the electronic record of the meeting available to the Legislative Reference 25.17Library, together with an agenda showing bills considered and any action taken on them.25.1850.4 Upon completion and approval of the minutes of the meeting of a standing committee 25.19or subcommittee, the Secretary shall must ensure that the completed minutes of the meeting are 25.20made available to the public. By October 1st of each year, the Secretary shall must deliver a copy 25.21of minutes for each meeting held in that calendar year before October 1st to the Legislative Reference 25.22Library.25.2350.5The Secretary shall must keep a record of each session of the Senate and the Committee 25.24of the Whole, each meeting of a Senate standing committee or subcommittee and the date on which 25.25the electronic record of the session or meeting was made available to the Legislative Reference 25.26Library. The Library shall must keep a similar record of all electronic records to which it has been 25.27given access.25.2850.6The Library shall must provide committee staff with reasonable access to Senate 25.29electronic records and shall must provide the public with convenient facilities to listen to them.25.3050.7The Secretary shall must make copies of Senate electronic records available to the public 25.31for a fee determined by the Secretary to be adequate to cover the cost of preparing the copies. A 25.32copy must be provided free to a member of the Senate upon request for use in legislative business.25.3350.8The Secretary shall must keep the original electronic record and log of each session of 25.34the Senate and the Committee of the Whole until the end of the period for which the members of 25.35the existing House of Representatives have been elected, at which time the electronic record may 26.1be preserved or disposed of as the Secretary sees fit. The Legislative Reference Library shall must 26.2keep electronic records, logs, and minutes forwarded to it until two years after the end of the period 26.3for which the members of the existing Senate have been elected, at which time they may be preserved 26.4or disposed of as the Library sees fit.26.550.9The Senate intends that testimony and discussion preserved under this rule not be 26.6admissible in any court or administrative proceeding on an issue of legislative intent.26.751.OTHER DUTIES OF SECRETARY26.851.1The Secretary shall must not issue a certificate authorizing the payment of money by 26.9virtue of a motion or resolution, unless the motion or resolution is voted for by a majority of the 26.10whole Senate on a roll call vote.26.1151.2The Secretary and the Engrossing Secretary shall correct all mistakes in numbering the 26.12sections and reference to them, whether the errors occur in the original bill or are caused by 26.13amendments to it. 26.1451.3 51.2The Secretary is the agent of the Senate for the purchase of supplies and services. 26.15The Secretary's records on purchase of supplies and services are open for inspection.26.1651.4The Secretary shall adopt administrative controls to ensure that each member is 26.17accountable for the member's own long distance telephone calls and that Senate telephones are used 26.18only for Senate business. 26.1951.5 51.3By the 15th day of January, April, July, and October, and January of each year, 26.20the Secretary shall must submit a detailed report of Senate expenditures during the previous quarter 26.21to the Committee on Rules and Administration.26.2251.6 51.4The Secretary's public records may be inspected during normal business hours.26.2352.SERGEANT AT ARMS26.24 The Sergeant at Arms shall must:26.25(1) execute all orders of the President;26.26(2) perform all assigned duties connected with the police and good order of the Senate 26.27Chamber;26.28(3) exercise supervision over the entry and exit of all persons to and from the Chamber;26.29(4) see that messages are promptly delivered; 26.30(5) (4) see that the hall is Senate spaces are properly ventilated and the temperature is properly 26.31regulated;26.32(6) (5) see that the Chamber is open for the use of members of the Senate at least one-half 26.33hour before the start of a session; and27.1(7) (6) perform all other services pertaining to the office of Sergeant.27.253.BUDGET AND EXPENDITURES27.353.1The Committee on Rules and Administration shall must adopt an operating budget for 27.4the Senate and post it on the Senate Web site website.27.553.2All propositions for the appointment and payment of employees of the Senate or for 27.6expenditures of the legislature, other than those provided by law, must be referred without debate 27.7to the Committee on Rules and Administration.27.854.EMPLOYEES27.954.1The Committee on Rules and Administration shall must establish positions, set 27.10compensation, appoint employees, and authorize expense reimbursement for employees as it deems 27.11necessary to carry out the work of the Senate. At the request of any committee member, an action 27.12of the committee must be submitted as a Senate resolution for adoption by the Senate. 27.1354.2The Secretary shall must keep a roster of all employees of the Senate, including positions 27.14and compensation, which must be open for inspection by the public.27.1554.3The Secretary shall must post, in a public place in the Capitol or on the Senate Web site, 27.16website a notice of every vacant position on the permanent staff of the Senate. The notice must 27.17remain posted for at least one week, and no vacancy may be filled until the period of posting has 27.18elapsed.27.1954.4Except as otherwise provided in these rules, the Committee on Rules and Administration 27.20has full and exclusive authority over, and charge of all employees of the Senate both elected and 27.21appointed. The committee has the sole and exclusive power and authority to may assign them to 27.22duties other than for which they were elected or appointed as the committee may provide.27.2354.5The committee may make employment rules and regulations. In case of violation of an 27.24order of the committee by an employee, or in case of a violation of a rule or regulation made by 27.25the committee, or in case of misconduct or omission by an employee, the Committee on Rules and 27.26Administration may hear complaints and discharge the employee or impose discipline, a fine, or 27.27other punishment upon the employee. The committee may, by a vote of a majority of the members 27.28of the committee, discuss an employee disciplinary proceeding under this rule in an executive 27.29session to which the open meeting requirements of Rules 12.1 to 12.3 do not apply.27.3054.6The Secretary shall must supervise the employees under the direction of the Committee 27.31on Rules and Administration.27.3255.SUBCOMMITTEE ON ETHICAL CONDUCT27.3355.1The Committee on Rules and Administration shall must appoint a Subcommittee on 27.34Ethical Conduct of the Committee on Rules and Administration consisting of four members, two 27.35from the majority group caucus and two from the minority group caucus.28.155.2The subcommittee shall must serve in an advisory capacity to a member or employee 28.2upon written request and shall must issue recommendations to the member or employee. A member 28.3may request the subcommittee to provide its advice on a potential conflict of interest to the member 28.4in private. If so requested, the subcommittee shall must conduct its proceedings on the advisory 28.5opinion in private. The request, proceedings on the request, and any advice given by the 28.6subcommittee in response to the request must remain private. The member may not use an advisory 28.7opinion from the subcommittee as a defense to a complaint under this rule unless the opinion has 28.8been adopted by the subcommittee at a public meeting.28.955.3The subcommittee shall investigate a complaint made in writing by a member of the 28.10Senate under oath A member may submit a complaint, in writing and under oath, to the chair of 28.11the subcommittee. The complaint must be received before adjournment sine die in the last year of 28.12a senate term or during a special session held after that time regarding improper conduct by a 28.13member or employee of the Senate. The chair of the subcommittee must promptly provide the 28.14subject of the complaint and members of the subcommittee a copy of the complaint. Complaints 28.15and any information included with or attached to the complaint are public after being provided to 28.16the subject of the complaint and members of the subcommittee.28.1755.4The subcommittee must investigate a complaint that satisfies the requirements of Rule 28.1855.3. The subcommittee has the powers of a standing committee to issue subpoenas under Minnesota 28.19Statutes, section 3.153.28.2055.4 55.5Within 30 calendar days after receiving a complaint, the subcommittee must meet 28.21and either make a finding of no probable cause, vote to defer action until a certain time, or proceed 28.22with its investigation.28.2355.5 55.6In order to determine whether there is probable cause to believe that improper 28.24conduct has occurred, the subcommittee may, by a vote of three of its members, conduct a 28.25preliminary inquiry in executive session to which the open meeting requirements of Rules 12.1 to 28.2612.3 do not apply. The executive session may be ordered by a vote of three of its members whenever 28.27the subcommittee determines that matters relating to probable cause are likely to be discussed. The 28.28executive session must be limited to matters relating to probable cause. The subcommittee must 28.29not call witnesses or take testimony during an executive session. Upon a vote of three members, 28.30an executive session must be recorded. A recording must only be made available to the public after 28.31the complaint has been finally acted upon. Upon a finding of probable cause, further proceedings 28.32on the complaint are open to the public.28.3355.6 55.7For complaints alleging any conduct prohibited by the nondiscrimination and 28.34anti-harassment policy applicable to the Senate, the subcommittee must conduct its proceedings in 28.35private to determine whether there is probable cause to believe that improper conduct occurred. 28.36The open meeting requirements of Rule 12.1 or 12.3 do not apply to a meeting held under this rule. 28.37The parties to the complaint may waive the requirements of this rule by mutual written agreement 29.1provided to the Chair of the Subcommittee on Ethical Conduct before any hearing is commenced. 29.2The recording required under Senate Rule 50 of any meeting held under this rule must be kept 29.3private by the Secretary, and no further description or distribution of the recording, including, but 29.4not limited to, any description or distribution required under Senate Rules 50.2 to 50.9, shall must 29.5be permitted without a vote of three of the members of the subcommittee.29.655.755.8The subcommittee may appoint special counsel to provide expert advice on how to 29.7conduct its proceedings. The subcommittee may appoint a suitable person to conduct the investigation 29.8and report findings of fact and recommendations for action to the subcommittee.29.955.8 55.9If, after investigation, the subcommittee finds the complaint substantiated by the 29.10evidence, it shall must recommend to the Committee on Rules and Administration appropriate 29.11disciplinary action.29.1255.9 55.10The subcommittee shall must hear an appeal by a member of the Senate from a 29.13Senate investigation of a complaint made pursuant to the Senate's nondiscrimination and 29.14anti-harassment policy, within the time limit for appeal provided in that policy. All hearings of 29.15appeals under this rule must be conducted privately under the terms and conditions provided under 29.16Rule 55.6 55.7. The parties may agree to waive the privacy requirements of Rule 55.6 55.7 as 29.17provided in that rule. The subcommittee may consider information gathered in the course of the 29.18Senate investigation that is under appeal, but is not bound by any determinations or recommendations 29.19from the investigation. The subcommittee may take action to gather additional information.29.2055.11The complainant or the subject of the complaint may be represented by counsel at a 29.21hearing of the subcommittee. The Senate will not provide legal counsel or reimbursement for legal 29.22counsel for any party to a complaint.29.2355.12A complainant may withdraw the complaint by submitting a notice of withdrawal, in 29.24writing, to the chair of the subcommittee. If the complaint was brought by multiple complainants, 29.25a withdrawal by one complainant has the effect of removing that complainant's name from the 29.26complaint but does not withdraw the complaint in its entirety. If a complaint is withdrawn by all 29.27complainants who submitted the complaint, the complaint is dismissed. The chair of the 29.28subcommittee must notify the subject of the complaint and the members of the subcommittee of 29.29any notice of withdrawal or if a complaint is dismissed pursuant to this rule. A notice of withdrawal 29.30is public after being provided to the subject of the complaint and the members of the subcommittee.29.3155.10 55.13To minimize disruption of its public proceedings, the subcommittee may require 29.32that television coverage be pooled or be provided by Senate media services.29.3355.11 55.14If criminal proceedings relating to the same conduct have begun, the subcommittee 29.34may defer its proceedings until the criminal proceedings have been completed.29.3555.12 55.15The Senate intends that proceedings of the Subcommittee on Ethical Conduct 29.36not be admissible in any criminal proceeding.30.156.STANDARDS OF ETHICAL CONDUCT30.256.1Members shall must adhere to the highest standard of ethical conduct as embodied in 30.3the Minnesota Constitution, state law, and these rules.30.456.2A member shall must not publish or distribute written material if the member knows or 30.5has reason to know that the material includes any statement that is false or clearly misleading, 30.6concerning a public policy issue or concerning the member's or another member's voting record or 30.7position on a public policy issue.30.856.3Improper conduct includes conduct that violates a rule or administrative policy of the 30.9Senate, that violates accepted norms of Senate behavior, that betrays the public trust, or that tends 30.10to bring the Senate into dishonor or disrepute.30.1156.4 Members of the Senate shall must disclose potential conflicts of interest in the discharge 30.12of senatorial duties as provided in Minnesota Statutes, section 10A.07.30.1357. LOBBYING ACTIVITIES PROHIBITED30.14A member is prohibited from accepting employment with or otherwise receiving compensation 30.15for services performed from a business whose primary source of revenue is derived from facilitating 30.16government relations or government affairs services if the member's job duties include offering 30.17direct or indirect consulting or advice that helps the business provide those services to clients.30.1857 58. LOBBYISTS30.1957.1 58.1 A lobbyist shall must not appear before a Senate committee pursuant to the lobbyist's 30.20employment unless the lobbyist is in compliance with the law requiring lobbyist registration, 30.21Minnesota Statutes, sections 10A.03 to 10A.06. A lobbyist, when appearing before a committee, 30.22shall must disclose to the committee on whose behalf the lobbyist speaks and the purpose of the 30.23lobbyist's appearance.30.2457.2 58.2 A lobbyist shall must not knowingly, either directly or through a third party, furnish 30.25false or misleading information or make a false or misleading statement that is relevant and material 30.26to a matter before the Senate or any of its committees or subcommittees when the lobbyist knows 30.27or should know it will influence the judgment or action of the Senate or any of its committees or 30.28subcommittees.30.2957.3 58.3 The Subcommittee on Ethical Conduct shall must investigate a complaint by a 30.30member of the Senate in writing under oath received before adjournment sine die in the last year 30.31of a Senate term or during a special session held after that time that a lobbyist has violated Rule 30.3257.1 58.1 or 57.2 58.2. The investigatory procedures of Rule 55 apply, except as provided in this 30.33rule. The complaint and proceedings on the complaint are private until the subcommittee has found 30.34probable cause to believe that a violation of Rule 57.1 58.1 or 57.2 58.2 has occurred, unless they 31.1are made public by the lobbyist whose conduct is the subject of the complaint or by the vote of at 31.2least three members of the subcommittee.31.358 59. AMENDMENTS TO RULES31.4 Every proposition to amend a rule of the Senate must be referred to the Committee on Rules 31.5and Administration. The proposition may not be acted upon until the report of the committee is 31.6received by the Senate.