FIRSTREGULARSESSION
HOUSEBILLNO.394
102NDGENERALASSEMBLY
INTRODUCEDBYREPRESENTATIVEFALKNER.
1283H.01I DANARADEMANMILLER,ChiefClerk
ANACT
Torepealsections610.010,610.021,610.023,610.024,and610.026,RSMo,andtoenactin
lieuthereoffivenewsectionsrelatingtothesunshinelaw.
BeitenactedbytheGeneralAssemblyofthestateofMissouri,asfollows:
SectionA.Sections610.010,610.021,610.023,610.024,and610.026,RSMo,are
2repealedandfivenewsectionsenactedinlieuthereof,tobeknownassections610.010,
3610.021,610.023,610.024,and610.026,toreadasfollows:
610.010.Asusedinthischapter,unlessthecontextotherwiseindicates,thefollowing
2termsmean:
3 (1)"Closedmeeting","closedrecord",or"closedvote",anymeeting,recordorvote
4closedtothepublic;
5 (2)"Copying",ifrequestedbyamemberofthepublic,copiesprovidedasdetailedin
6section610.026,ifduplicationequipmentisavailable;
7 (3)"Publicbusiness",[allmatterswhichrelateinanywaytotheperformanceofthe
8publicgovernmentalbody'sfunctionsortheconductofitsbusiness] thedeliberationsofat
9leastthenumberofindividualpublicgovernmentalbodymembersrequiredtotake
10actiononbehalfofthepublicgovernmentalbodywheresuchdeliberationsdetermineor
11resultinthejointconductordispositionofofficialpublicgovernmentalbodybusiness;
12 (4)"Publicgovernmentalbody",anylegislative,administrativeorgovernmental
13entitycreatedbytheConstitutionorstatutesofthisstate,byorderorordinanceofany
14politicalsubdivisionordistrict,judicialentitieswhenoperatinginanadministrativecapacity,
15orbyexecutiveorder,including:
EXPLANATION—Matterenclosedinbold-facedbrackets[thus] intheabovebillisnotenactedandis
intendedtobeomittedfromthelaw.Matterinbold-facetypeintheabovebillisproposedlanguage. 16 (a)Anybody,agency,board,bureau,council,commission,committee,boardof
17regentsorboardofcuratorsoranyothergoverningbodyofanyinstitutionofhigher
18education,includingacommunitycollege,whichissupportedinwholeorinpartfromstate
19funds,includingbutnotlimitedtotheadministrativeentityknownas"TheCuratorsofthe
20UniversityofMissouri"asestablishedbysection172.020;
21 (b)Anyadvisorycommitteeorcommissionappointedbythegovernorbyexecutive
22order;
23 (c)Anydepartmentordivisionofthestate,ofanypoliticalsubdivisionofthestate,of
24anycountyorofanymunicipalgovernment,schooldistrictorspecialpurposedistrict
25includingbutnotlimitedtosewerdistricts,waterdistricts,andothersubdistrictsofany
26politicalsubdivision;
27 (d)Anyotherlegislativeoradministrativegovernmentaldeliberativebodyunderthe
28directionofthreeormoreelectedorappointedmembershavingrulemakingorquasi-judicial
29power;
30 (e)Anycommitteeappointedbyoratthedirectionofanyoftheentitiesandwhichis
31authorizedtoreporttoanyoftheabove-namedentities,anyadvisorycommitteeappointedby
32oratthedirectionofanyofthenamedentitiesforthespecificpurposeofrecommending,
33directlytothepublicgovernmentalbody'sgoverningboardoritschiefadministrativeofficer,
34policyorpolicyrevisionsorexpendituresofpublicfundsincluding,butnotlimitedto,
35entitiescreatedtoadvisebi-statetaxingdistrictsregardingtheexpenditureofpublicfunds,or
36anypolicyadvisorybody,policyadvisorycommitteeorpolicyadvisorygroupappointedbya
37president,chancellororchiefexecutiveofficerofanycollegeoruniversitysystemor
38individualinstitutionatthedirectionofthegoverningbodyofsuchinstitutionwhichis
39supportedinwholeorinpartwithstatefundsforthespecificpurposeofrecommending
40directlytothepublicgovernmentalbody'sgoverningboardorthepresident,chancelloror
41chiefexecutiveofficerpolicy,policyrevisionsorexpendituresofpublicfundsprovided,
42however,thestaffofthecollegeoruniversitypresident,chancellororchiefexecutiveofficer
43shallnotconstitutesuchapolicyadvisorycommittee.Thecustodianoftherecordsofany
44publicgovernmentalbodyshallmaintainalistofthepolicyadvisorycommitteesdescribedin
45thissubdivision;
46 (f)Anyquasi-publicgovernmentalbody.Theterm"quasi-publicgovernmental
47body"meansanyperson,corporationorpartnershiporganizedorauthorizedtodobusinessin
48thisstatepursuanttotheprovisionsofchapter352,353,or355,orunincorporatedassociation
49whicheither:
50 a.Hasasitsprimarypurposetoenterintocontractswithpublicgovernmentalbodies,
51ortoengageprimarilyinactivitiescarriedoutpursuanttoanagreementoragreementswith
52publicgovernmentalbodies;or
HB394 2 53 b.Performsapublicfunctionasevidencedbyastatutorilybasedcapacitytoconferor
54otherwiseadvance,throughapproval,recommendationorothermeans,theallocationor
55issuanceoftaxcredits,taxabatement,publicdebt,tax-exemptdebt,rightsofeminentdomain,
56orthecontractingofleasebackagreementsonstructureswhoseannualizedpaymentscommit
57publictaxrevenues;oranyassociationthatdirectlyacceptstheappropriationofmoneyfrom
58apublicgovernmentalbody,butonlytotheextentthatameeting,record,orvoterelatesto
59suchappropriation;and
60 (g)Anybi-statedevelopmentagencyestablishedpursuanttosection70.370;
61 (5)"Publicmeeting",anymeetingofapublicgovernmentalbodysubjecttosections
62610.010to610.030atwhichanypublicbusinessisdiscussed,decided,orpublicpolicy
63formulated,whethersuchmeetingisconductedinpersonorbymeansofcommunication
64equipment,including,butnotlimitedto,conferencecall,videoconference,internetchat,or
65internetmessageboard.Theterm"publicmeeting"shallnotincludeaninformalgatheringof
66membersofapublicgovernmentalbodyforministerialorsocialpurposeswhenthereisno
67intenttoavoidthepurposesofthischapteroranymeetingofagroupofmembersofa
68publicgovernmentalbodywhoarenotactingonbehalfoftheentirepublic
69governmentalbodyorwhenapublicgovernmentalbodyisanindividuallyelectedor
70appointedofficialwhoismeetingwithmembersofhisorherstaffintheordinarycourse
71ofbusiness, butthetermshallincludeapublicvoteofalloramajorityofthemembersofa
72publicgovernmentalbodyoragroupofmembersofapublicgovernmentalbodyvoting
73toadvanceanitemtoavoteofanothergroupofmembersortheentirepublic
74governmentalbody, byelectroniccommunicationoranyothermeans,conductedinlieuof
75holdingapublicmeetingwiththemembersofthepublicgovernmentalbodygatheredatone
76locationinordertoconductpublicbusiness;
77 (6)"Publicrecord",anyrecord,whetherwrittenorelectronicallystored,retainedby
78orofanypublicgovernmentalbodyincludinganyreport,survey,memorandum,orother
79documentorstudypreparedforthepublicgovernmentalbodybyaconsultantorother
80professionalservicepaidforinwholeorinpartbypublicfunds,includingrecordscreatedor
81maintainedbyprivatecontractorsunderanagreementwithapublicgovernmentalbodyoron
82behalfofapublicgovernmentalbody;provided,however,thatpersonallyidentifiablestudent
83recordsmaintainedbyapublic[educationalinstitutions] governmentalbodyshallbeopen
84forinspectiononlybytheparents,guardianorothercustodianofstudentsundertheageof
85eighteenyearsandbytheparents,guardianorothercustodianandthestudentifthestudentis
86overtheageofeighteenyears.Theterm"publicrecord"shallnotincludeanyinternal
87memorandumorletterreceivedorpreparedbyoronbehalfofamemberofapublic
88governmentalbodyconsistingofadvice,opinionsandrecommendationsinconnectionwith
89thedeliberativedecision-makingprocessofsaidbody,unlesssuchrecordsare[retainedby
HB394 3 90thepublicgovernmentalbodyor]presentedatapublicmeeting.Anydocumentorstudy
91preparedforapublicgovernmentalbodybyaconsultantorotherprofessionalserviceas
92describedinthissubdivisionshallberetainedbythepublicgovernmentalbodyinthesame
93mannerasanyotherpublicrecord. Theterm"publicrecord"shallnotincludetransitory
94records;
95 (7)"Publicvote",anyvote,whetherconductedinperson,bytelephone,orbyany
96otherelectronicmeans,castatanypublicmeetingofanypublicgovernmentalbody;
97 (8)"Transitoryrecord",includesdraftversionsoffinaldocuments,non-
98decision-makingmaterials,materialsthatarenotrequiredtosustainadministrativeor
99operationalfunctionoftheagency,materialsthatarerecordedforonlythetime
100requiredforcompletionoftheaction,ormaterialsthatdonothavesubstantial
101administrativeoroperationalvalue.
610.021.Excepttotheextentdisclosureisotherwiserequiredbylaw,apublic
2governmentalbodyisauthorizedtoclosemeetings,recordsandvotes,totheextenttheyrelate
3tothefollowing:
4 (1)Legalactions,causesofactionorlitigationinvolvingapublicgovernmentalbody
5andanyconfidentialorprivilegedcommunicationsbetweenapublicgovernmentalbodyor
6itsrepresentativesanditsattorneys.However,anyminutes,voteorsettlementagreement
7relatingtolegalactions,causesofactionorlitigationinvolvingapublicgovernmentalbody
8oranyagentorentityrepresentingitsinterestsoractingonitsbehalforwithitsauthority,
9includinganyinsurancecompanyactingonbehalfofapublicgovernmentbodyasitsinsured,
10shallbemadepublicuponfinaldispositionofthemattervoteduponoruponthesigningby
11thepartiesofthesettlementagreement,unless,priortofinaldisposition,thesettlement
12agreementisorderedclosedbyacourtafterawrittenfindingthattheadverseimpacttoa
13plaintifforplaintiffstotheactionclearlyoutweighsthepublicpolicyconsiderationsof
14section610.011,however,theamountofanymoneyspaidby,oronbehalfof,thepublic
15governmentalbodyshallbedisclosed;provided,however,inmattersinvolvingtheexerciseof
16thepowerofeminentdomain,thevoteshallbeannouncedorbecomepublicimmediately
17followingtheactiononthemotiontoauthorizeinstitutionofsuchalegalaction.Legalwork
18productshallbeconsideredaclosedrecord;
19 (2)Leasing,purchaseorsaleofrealestatebyapublicgovernmentalbodywhere
20publicknowledgeofthetransactionmightadverselyaffectthelegalconsiderationtherefor.
21However,anyminutes,voteorpublicrecordapprovingacontractrelatingtotheleasing,
22purchaseorsaleofrealestatebyapublicgovernmentalbodyshallbemadepublicupon
23executionofthelease,purchaseorsaleoftherealestate;
24 (3)Hiring,firing,discipliningorpromotingofparticularemployeesbyapublic
25governmentalbodywhenpersonalinformationabouttheemployeeisdiscussedorrecorded.
HB394 4 26However,anyvoteonafinaldecision,whentakenbyapublicgovernmentalbody,tohire,
27fire,promoteordisciplineanemployeeofapublicgovernmentalbodyshallbemade
28availablewitharecordofhoweachmembervotedtothepublicwithinseventy-twohoursof
29thecloseofthemeetingwheresuchactionoccurs;provided,however,thatanyemployeeso
30affectedshallbeentitledtopromptnoticeofsuchdecisionduringtheseventy-two-hour
31periodbeforesuchdecisionismadeavailabletothepublic.Asusedinthissubdivision,the
32term"personalinformation"meansinformationrelatingtotheperformanceormeritof
33individualemployees;
34 (4)Thestatemilitiaornationalguardoranypartthereof;
35 (5)Nonjudicialmentalorphysicalhealthproceedingsinvolvingidentifiablepersons,
36includingallrecordsorportionsofrecordsrelatingtomedical,psychiatric,psychological,
37oralcoholismordrugdependencydiagnosisortreatment;
38 (6)Scholasticprobation,expulsion,orgraduationofidentifiableindividuals,
39includingrecordsofindividualtestorexaminationscores;however,personallyidentifiable
40studentrecordsmaintainedbypubliceducationalinstitutionsshallbeopenforinspectionby
41theparents,guardianorothercustodianofstudentsundertheageofeighteenyearsandbythe
42parents,guardianorothercustodianandthestudentifthestudentisovertheageofeighteen
43years;
44 (7)Testingandexaminationmaterials,beforethetestorexaminationisgivenor,ifit
45istobegivenagain,beforesogivenagain;
46 (8)Welfarecasesofidentifiableindividuals;
47 (9)Preparation,includinganydiscussionsorworkproduct,onbehalfofapublic
48governmentalbodyoritsrepresentativesfornegotiationswithemployeegroups;
49 (10)Softwarecodesforelectronicdataprocessinganddocumentationthereof;
50 (11)Specificationsforcompetitivebidding,untileitherthespecificationsare
51officiallyapprovedbythepublicgovernmentalbodyorthespecificationsarepublishedfor
52bid;
53 (12)Sealedbidsandrelateddocuments,untilthebidsareopened;andsealed
54proposalsandrelateddocumentsoranydocumentsrelatedtoanegotiatedcontractuntila
55contractisexecuted,orallproposalsarerejected;
56 (13)Individuallyidentifiablepersonnelrecords,performanceratingsorrecords
57pertainingtoemployeesorapplicantsforemployment,exceptthatthisexemptionshallnot
58applytothenames,positions,salariesandlengthsofserviceofofficersandemployeesof
59publicagenciesoncetheyareemployedassuch,andthenamesofprivatesourcesdonatingor
60contributingmoneytothesalaryofachancellororpresidentatallpubliccollegesand
61universitiesinthestateofMissouriandtheamountofmoneycontributedbythesource;
62 (14)Recordswhichareprotectedfromdisclosurebylaw;
HB394 5 63 (15)Meetingsandpublicrecordsrelatingtoscientificandtechnologicalinnovations
64inwhichtheownerhasaproprietaryinterest;
65 (16)Recordsrelatingtomunicipalhotlinesestablishedforthereportingofabuseand
66wrongdoing;
67 (17)Confidentialorprivilegedcommunicationsbetweenapublicgovernmentalbody
68anditsauditor,includingallauditorworkproduct;however,allfinalauditreportsissuedby
69theauditoraretobeconsideredopenrecordspursuanttothischapter;
70 (18)(a)Securitymeasures,globalpositioningsystem(GPS)data,and
71investigativeorsurveillancetechniquesofanypublicagencyresponsibleforlaw
72enforcementorpublicsafetythat,ifdisclosed,hasthepotentialtoendangerindividual
73orpublicsafetyorhealth;
74 (b)Operationalguidelines,policiesandspecificresponseplansdeveloped,adopted,
75ormaintainedbyanypublicagencyresponsibleforlawenforcement,publicsafety,first
76response,orpublichealthforuseinrespondingtoorpreventinganycriticalincidentwhichis
77orappearsto[beterroristinnatureandwhichhasthepotentialto]endangerindividualor
78publicsafetyorhealth.Financialrecordsrelatedtotheprocurementoforexpenditures
79relatingtooperationalguidelines,policiesorplanspurchasedwithpublicfundsshallbeopen.
80Whenseekingtocloseinformationpursuanttothisexception,thepublicgovernmentalbody
81shallaffirmativelystateinwritingthatdisclosurewouldimpairthepublicgovernmental
82body'sabilitytoprotectthesecurityorsafetyofpersonsorrealproperty,andshallinthesame
83writingstatethatthepublicinterestinnondisclosureoutweighsthepublicinterestin
84disclosureoftherecords;
85 (19)Existingorproposedsecuritysystems, securityprotocols,andstructuralplans
86ofrealpropertyownedorleasedbyapublicgovernmentalbody,andinformationthatis
87voluntarilysubmittedbyanonpublicentityowningoroperatinganinfrastructuretoany
88publicgovernmentalbodyforusebythatbodytodeviseplansforprotectionofthat
89infrastructure,thepublicdisclosureofwhichwouldthreatenpublicsafety:
90 (a)Recordsrelatedtotheprocurementoforexpendituresrelatingtosecuritysystems
91purchasedwithpublicfundsshallbeopen;
92 (b)Whenseekingtocloseinformationpursuanttothisexception,thepublic
93governmentalbodyshallaffirmativelystateinwritingthatdisclosurewouldimpairthepublic
94governmentalbody'sabilitytoprotectthesecurityorsafetyofpersonsorrealproperty,and
95shallinthesamewritingstatethatthepublicinterestinnondisclosureoutweighsthepublic
96interestindisclosureoftherecords;
97 (c)Recordsthatarevoluntarilysubmittedbyanonpublicentityshallbereviewedby
98thereceivingagencywithinninetydaysofsubmissiontodetermineifretentionofthe
HB394 6 99documentisnecessaryinfurtheranceofastatesecurityinterest.Ifretentionisnotnecessary,
100thedocumentsshallbereturnedtothenonpublicgovernmentalbodyordestroyed;
101 (20)Theportionofarecordthatidentifiessecuritysystemsoraccesscodesor
102authorizationcodesforsecuritysystemsofrealproperty;
103 (21)Recordsthatidentifytheconfigurationofcomponentsortheoperationofa
104computer,computersystem,computernetwork,ortelecommunicationsnetwork,andwould
105allowunauthorizedaccesstoorunlawfuldisruptionofacomputer,computersystem,
106computernetwork,ortelecommunicationsnetworkofapublicgovernmentalbody.This
107exceptionshallnotbeusedtolimitordenyaccesstootherwisepublicrecordsinafile,
108document,datafileordatabasecontainingpublicrecords.Recordsrelatedtotheprocurement
109oforexpendituresrelatingtosuchcomputer,computersystem,computernetwork,or
110telecommunicationsnetwork,includingtheamountofmoneyspaidby,oronbehalfof,a
111publicgovernmentalbodyforsuchcomputer,computersystem,computernetwork,or
112telecommunicationsnetworkshallbeopen;
113 (22)Creditcardnumbers,personalidentificationnumbers,digitalcertificates,
114physicalandvirtualkeys,accesscodesorauthorizationcodesthatareusedtoprotectthe
115securityofelectronictransactionsbetweenapublicgovernmentalbodyandapersonorentity
116doingbusinesswithapublicgovernmentalbody.Nothinginthissectionshallbedeemedto
117closetherecordofapersonorentityusingacreditcardheldinthenameofapublic
118governmentalbodyoranyrecordofatransactionmadebyapersonusingacreditcardor
119othermethodofpaymentforwhichreimbursementismadebyapublicgovernmentalbody;
120 (23)Recordssubmittedbyanindividual,corporation,orotherbusinessentitytoa
121publicinstitutionofhighereducationinconnectionwithaproposaltolicenseintellectual
122propertyorperformsponsoredresearchandwhichcontainssalesprojectionsorother
123businessplaninformationthedisclosureofwhichmayendangerthecompetitivenessofa
124business;
125 (24)Recordsrelatingtofosterhomeorkinshipplacementsofchildreninfostercare
126undersection210.498;[and]
127 (25)Individuallyidentifiablecustomerusageandbillingrecordsforcustomersofa
128municipallyownedutility,unlesstherecordsarerequestedbythecustomerorauthorizedfor
129releasebythecustomer,exceptthatamunicipallyownedutilityshallmakeavailabletothe
130publicthecustomer'sname,billingaddress,locationofservice,anddatesofserviceprovided
131foranycommercialserviceaccount;
132 (26)Emailaddressesandtelephonenumberssubmittedtoapublic
133governmentalbodybyindividualsorentitiesforthesolepurposeofreceiving
134electronicorothercommunicationslimitedtonewsletters,notifications,advisories,
135alerts,andperiodicreports;
HB394 7 136 (27)Anyrecordretainedbyapublicgovernmentalbodythatisrelatedtoa
137constituentofthepublicgovernmentalbody,adignitary,oraforeignleader.The
138provisionsofthissubdivisionshallauthorizetheclosureofanyhealthormentalhealth
139recordofaconstituentinitsentiretyandshallauthorizetheredactionofanyportionof
140arecordthatmaybeusedtoindividuallyidentifyaconstituentofthepublic
141governmentalbody.Asusedinthissubdivision,"constituent"shallmeananyperson
142whoisaresidentwithintheboundariesofthepublicgovernmentalbody,anyperson
143whoownsrealpropertywithintheboundariesofthepublicgovernmentalbody,orany
144personwhoownsaninterestinabusinessentityoperatingwithintheboundariesofthe
145publicgovernmentalbody.Theterm"constituent"shallnotincludeapersonwhois
146registeredasalobbyistoralobbyistprincipal,assuchtermsaredefinedinsection
147105.470,orapublicofficial,regardlessofwhethersuchpersonotherwisemeetsthe
148definitionof"constituent".Asusedinthissubdivision,theterm"publicofficial"shall
149meananystatewideelectedofficialoranypersonholdingelectiveofficeofanypolitical
150subdivisionaswellasanemployeeofsuchelectedofficialwhensuchemployeeisacting
151inanofficialcapacity.Nothinginthissubdivisionshallauthorizetheclosureofarecord
152thathasbeenofferedinapublicmeetingofthepublicgovernmentalbody,orany
153committeethereof;
154 (28)Inter-agencyorintra-agencymemorandaorlettersthatwouldnotbe
155availablebystateorfederallawtoapartyotherthananagencyinlitigationwiththe
156agency,providedthatthedeliberativeprocessprivilegeshallnotapplytorecords
157createdtwenty-fiveyearsormorebeforethedateonwhichtherecordswererequested
158andshallnotapplytoanyrecordtoorfromapersonwhoisregisteredasalobbyistora
159lobbyistprincipal,assuchtermsaredefinedinsection105.470;and
160 (29)Anyrecordretainedintheofficeofamemberofthegeneralassembly,an
161employeeofeitherhouseofthegeneralassembly,oranemployeeofacaucusofeither
162themajorityorminoritypartyofeitherhousethatcontainsinformationregarding
163proposedlegislationorthelegislativeprocess;however,nothinginthissubdivisionshall
164allowtheclosureofarecordthathasbeenofferedinapublicmeetingofahouseofthe
165generalassembly,oranycommitteethereof,noranyrecordaddressedtoorfrom,in
166wholeorinpart,alobbyistoralobbyistprincipal,assuchtermsaredefinedinsection
167105.470.
610.023.1.Eachpublicgovernmentalbodyistoappointacustodianwhoistobe
2responsibleforthemaintenanceofthatbody'srecords.Theidentityandlocationofapublic
3governmentalbody'scustodianistobemadeavailableuponrequest.
4 2.Eachpublicgovernmentalbodyshallmakeavailableforinspectionandcopyingby
5thepublicofthatbody'spublicrecords.Nopersonshallremoveoriginalpublicrecordsfrom
HB394 8 6theofficeofapublicgovernmentalbodyoritscustodianwithoutwrittenpermissionofthe
7designatedcustodian.Nopublicgovernmentalbodyshall,afterAugust28,1998,granttoany
8personorentity,whetherbycontract,licenseorotherwise,theexclusiverighttoaccessand
9disseminateanypublicrecordunlessthegrantingofsuchrightisnecessarytofacilitate
10coordinationwith,oruniformityamong,industryregulatorshavingsimilarauthority.
11 3.Eachrequestforaccesstoapublicrecordshallbeacteduponassoonaspossible,
12butinnoeventlaterthantheendofthe[third] fifthbusinessdayfollowingthedatethe
13requestisreceivedbythecustodianofrecordsofapublicgovernmentalbody.Ifrecordsare
14requestedinacertainformat,thepublicbodyshallprovidetherecordsintherequested
15format,ifsuchformatisavailable.Ifaccesstothepublicrecordisnotgrantedimmediately,
16thecustodianshallgiveadetailedexplanationofthecauseforfurtherdelayandtheplaceand
17earliesttimeanddatethattherecordwillbeavailableforinspection.Accesstoandthe
18productionoftherecordsmaybeconditioneduponreceiptofpaymentundersection
19610.026.Thisperiodfordocumentproductionmayexceed[three] fivedaysforreasonable
20cause.
21 4.Ifarequestforaccessisdenied,thecustodianshallprovide,uponrequest,awritten
22statementofthegroundsforsuchdenial.Suchstatementshallcitethespecificprovisionof
23lawunderwhichaccessisdeniedandshallbefurnishedtotherequesternolaterthantheend
24ofthe[third] fifthbusinessdayfollowingthedatethattherequestforthestatementis
25received.
610.024.1.Ifapublicrecordcontainsmaterialwhichisnotexemptfromdisclosure
2aswellasmaterialwhichisexemptfromdisclosure,thepublicgovernmentalbodyshall
3separatetheexemptandnonexemptmaterialandmakethenonexemptmaterialavailablefor
4examinationandcopying.Ifasinglerecordordocumentcontainsbothopenandclosed
5records,thepublicgovernmentalbodyshallmakearedactedversionofsuchrecordor
6documentavailableinordertoprotecttheinformationthatwouldotherwisemakethe
7recordordocumentaclosedrecord.
8 2.Whendesigningapublicrecord,apublicgovernmentalbodyshall,totheextent
9practicable,facilitateaseparationofexemptfromnonexemptinformation.Iftheseparation
10isreadilyapparenttoapersonrequestingtoinspectorreceivecopiesoftheform,thepublic
11governmentalbodyshallgenerallydescribethematerialexemptedunlessthatdescription
12wouldrevealthecontentsoftheexemptinformationandthusdefeatthepurposeofthe
13exemption.
610.026.1.Exceptasotherwiseprovidedbylaw,eachpublicgovernmentalbody
2shallprovideaccesstoand,uponrequest,furnishcopiesofpublicrecordssubjecttothe
3following:
HB394 9 4 (1)Feesforcopyingpublicrecords,exceptthoserecordsrestrictedundersection
532.091,shallnotexceedtencentsperpageforapapercopynotlargerthanninebyfourteen
6inches,withthehourlyfeeforduplicatingtimenottoexceedtheaveragehourlyrateofpay
7forclericalstaffofthepublicgovernmentalbody.Researchtimerequiredforfulfilling
8recordsrequestsmaybechargedattheactualcostofresearchtime.Basedonthescopeofthe
9request,thepublicgovernmentalbodyshallproducethecopiesusingemployeesofthebody
10thatresultinthelowestamountofchargesforsearch,research,redaction,andduplication
11time.Priortoproducingcopiesoftherequestedrecords,thepersonrequestingtherecords
12mayrequestthepublicgovernmentalbodytoprovideanestimateofthecosttotheperson
13requestingtherecords.Documentsmaybefurnishedwithoutchargeoratareducedcharge
14whenthepublicgovernmentalbodydeterminesthatwaiverorreductionofthefeeisinthe
15publicinterestbecauseitislikelytocontributesignificantlytopublicunderstandingofthe
16operationsoractivitiesofthepublicgovernmentalbodyandisnotprimarilyinthe
17commercialinterestoftherequester;
18 (2)Feesforprovidingaccesstopublicrecordsmaintainedoncomputerfacilities,
19recordingtapesordisks,videotapesorfilms,pictures,maps,slides,graphics,illustrationsor
20similaraudioorvisualitemsordevices,andforpapercopieslargerthanninebyfourteen
21inchesshallincludeonlythecostofcopies,stafftime,whichshallnotexceedtheaverage
22hourlyrateofpayforstaffofthepublicgovernmentalbodyrequiredformakingcopiesand
23programming,ifnecessary,andthecostofthedisk,tape,orothermediumusedforthe
24duplication.Feesformaps,blueprints,orplatsthatrequirespecialexpertisetoduplicatemay
25includetheactualrateofcompensationforthetrainedpersonnelrequiredtoduplicatesuch
26maps,blueprints,orplats.Ifprogrammingisrequiredbeyondthecustomaryandusuallevel
27tocomplywitharequestforrecordsorinformation,thefeesforcompliancemayincludethe
28actualcostsofsuchprogramming.
29 2.(1)Paymentof[suchcopying] feesmayberequestedpriorto[themakingof
30copies] fulfillingtherequest.
31 (2)Arequestforpublicrecordstoapublicgovernmentalbodyshallbe
32consideredwithdrawniftherequesterfailstoremitallfeeswithinthirtydaysofa
33requestforpaymentofthefeesbythepublicgovernmentalbodypriortofulfillingthe
34request.Thepublicgovernmentalbodyshallincludenoticetotherequesterthatifthe
35requesterfailstoremitpaymentofthefeeswithinthirtydays,therequestforpublic
36recordsshallbeconsideredwithdrawn.Ifthepublicgovernmentalbodyrespondstoa
37requestforpublicrecordsinordertoseekaclarificationoftherequestandnoresponse
38totherequestforclarificationisreceivedbythepublicgovernmentalbodywithinthirty
39daysofsendingtherequestforclarification,suchrequestforpublicrecordsshallbe
40consideredwithdrawn.Therequestforclarificationbythepublicgovernmentalbody
HB394 10 41shallincludenoticetotherequesterthatiftherequesterfailstorespondwithinthirty
42days,therequestshallbeconsideredwithdrawn.Ifthesameorasubstantiallysimilar
43requestforpublicrecordsismadewithinsixmonthsaftertheexpirationofthethirty-
44dayperiodandnofeewasremittedforsuchrequestornoresponsewasreceivedtothe
45requestforclarification,thepublicgovernmentalbodymayrequestpaymentofthe
46samefeesmadefortheoriginalrequestthathasexpiredinadditiontoanyallowable
47feesnecessarytofulfillthesubsequentrequest.Theprovisionsofthissubdivisionshall
48notapplyifalawsuithasbeenfiledagainstthepublicgovernmentalbodywithregardto
49therecordsthatarethesubjectoftherequestunderthissubdivision.
50 3.Exceptasotherwiseprovidedbylaw,eachpublicgovernmentalbodyofthestate
51shallremitallmoneysreceivedbyorforitfromfeeschargedpursuanttothissectiontothe
52directorofrevenuefordeposittothegeneralrevenuefundofthestate.
53 4.Exceptasotherwiseprovidedbylaw,eachpublicgovernmentalbodyofapolitical
54subdivisionofthestateshallremitallmoneysreceivedbyitorforitfromfeescharged
55pursuanttosections610.010to610.028totheappropriatefiscalofficerofsuchpolitical
56subdivisionfordeposittothegovernmentalbody'saccounts.
57 5.Theterm"tax,licenseorfees"asusedinSection22ofArticleXofthe
58ConstitutionoftheStateofMissouridoesnotincludecopyingchargesandrelatedfeesthatdo
59notexceedthelevelnecessarytopayortocontinuetopaythecostsforprovidingaservice,
60program,oractivitywhichwasinexistenceonNovember4,1980,orwhichwasapprovedby
61avoteofthepeoplesubsequenttoNovember4,1980.
âś”
HB394 11