New Mexico 2025 Regular Session

New Mexico House Bill HB283 Compare Versions

Only one version of the bill is available at this time.

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28	28	HOUSE BILL 283
29	29	57
30	30	TH LEGISLATURE
31	31	-
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33	33	STATE
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35	35	OF
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37	37	NEW
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39	39	MEXICO
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42	42	FIRST SESSION
43	43	,
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45	45	2025
46	46	INTRODUCED BY
47	47	Christine Chandler
48	48	AN ACT
49	49	RELATING TO PUBLIC RECORDS; REQUIRING A LAW ENFORCEMENT RECORD
50	50	REQUESTER TO CERTIFY THAT THE LAW ENFORCEMENT RECORD WILL NOT
51	51	BE USED TO SOLICIT VICTIMS; PROVIDING A DEFINITION OF
52	52	"COMMERCIAL PURPOSE" AND MAKING EXCEPTIONS; REQUIRING A RECORD
53	53	REQUESTER WHO INTENDS TO USE THE RECORD FOR A COMMERCIAL
54	54	PURPOSE TO CERTIFY THAT THE RECORD WILL BE USED FOR A
55	55	COMMERCIAL PURPOSE; ALLOWING A PUBLIC BODY TO CHARGE AN HOURLY
56	56	FEE TO REQUESTERS WHO INTEND TO USE A RECORD FOR A COMMERCIAL
57	57	PURPOSE; REQUIRING A PUBLIC BODY TO PROVIDE AN ESTIMATED FEE TO
58	58	A REQUESTER WHO INTENDS TO USE A RECORD FOR A COMMERCIAL
59	59	PURPOSE; ALLOWING A PUBLIC BODY TO WAIVE THE COMMERCIAL PURPOSE
60	60	FEE; REQUIRING A RECORD REQUESTER WHO HAS BEEN DENIED A REQUEST
61	61	TO PROVIDE A PUBLIC BODY WITH NOTICE OF A CLAIMED VIOLATION AND
62	62	ALLOWING THE PUBLIC BODY FIFTEEN CALENDAR DAYS TO REMEDY THE
63	63	VIOLATION BEFORE AN ENFORCEMENT ACTION CAN BE BROUGHT; LIMITING
64	64	.228979.3 underscored material = new
65	65	[bracketed material] = delete
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91	91	ACTIONS TO ENFORCE THE INSPECTION OF PUBLIC RECORDS ACT TO
92	92	WITHIN TWO YEARS OF THE DATE THAT THE PUBLIC BODY RECEIVED
93	93	NOTICE OF A CLAIMED VIOLATION; CREATING AN INSPECTION OF PUBLIC
94	94	RECORDS TASK FORCE; MAKING TECHNICAL CHANGES.
95	95	BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF NEW MEXICO:
96	96	SECTION 1. Section 14-2A-1 NMSA 1978 (being Laws 1993,
97	97	Chapter 123, Section 1) is recompiled as Section 14-2-1.3 NMSA
98	98	1978 and is amended to read:
99	99	"14-2-1.3. PROTECTION OF VICTIMS OF CRIMES OR ACCIDENTS--
100	100	[POLICE REPORTS] LAW ENFORCEMENT RECORDS --COMMERCIAL
101	101	SOLICITATION PROHIBITED--PENALTIES .--
102	102	A. No [attorney, health care provider or their
103	103	agents] person shall inspect, copy or use [police reports ] law
104	104	enforcement records or information obtained from [police
105	105	reports] law enforcement records for [the purpose of] the
106	106	solicitation of victims or the solicitation of the relatives of
107	107	victims of reported crimes or accidents.
108	108	B. A person that requests law enforcement records
109	109	shall certify in the written request that the requested law
110	110	enforcement records shall not be used for soliciting victims or
111	111	the relatives of victims of reported crimes or accidents. "
112	112	SECTION 2. Section 14-2-6 NMSA 1978 (being Laws 1993,
113	113	Chapter 258, Section 3, as amended) is amended to read:
114	114	"14-2-6. DEFINITIONS.--As used in the Inspection of
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143	143	Public Records Act:
144	144	A. "commercial purpose" means the direct or
145	145	indirect use of any part of a public record in any form for
146	146	sale, resale, solicitation, rent or lease of a service or any
147	147	use by which the user expects a profit through commission,
148	148	salary or fee; and does not include the use of a public record:
149	149	(1) by a newspaper or periodical or by a
150	150	website or social media account associated with the newspaper
151	151	or periodical;
152	152	(2) by a radio or television station in its
153	153	news or other informational programs or by a website or social
154	154	media account associated with the radio or television station;
155	155	(3) by a social media account that
156	156	disseminates news and information to the general public; or
157	157	(4) in the preparation for prosecution or
158	158	defense of litigation or claims settlement by the parties to
159	159	such action or the attorneys representing the parties;
160	160	[A.] B. "custodian" means any person responsible
161	161	for the maintenance, care or keeping of a public body's public
162	162	records, regardless of whether the records are in that person's
163	163	actual physical custody and control;
164	164	[B.] C. "file format" means the internal structure
165	165	of an electronic file that defines the way it is stored and
166	166	used;
167	167	[C.] D. "information technology systems" means
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196	196	computer hardware, storage media, networking equipment,
197	197	physical devices, infrastructure, processes and code, firmware,
198	198	software and ancillary products and services, including:
199	199	(1) systems design and analysis;
200	200	(2) development or modification of hardware or
201	201	solutions used to create, process, store, secure or exchange
202	202	electronic data;
203	203	(3) information storage and retrieval systems;
204	204	(4) voice, radio, video and data communication
205	205	systems;
206	206	(5) network, hosting and cloud-based systems;
207	207	(6) simulation and testing;
208	208	(7) interactions between a user and an
209	209	information system; and
210	210	(8) user and system credentials;
211	211	[D.] E. "inspect" means to review all public
212	212	records that are not excluded in Section 14-2-1 NMSA 1978;
213	213	[E.] F. "person" means any individual, corporation,
214	214	partnership, firm, association or entity;
215	215	[F.] G. "protected personal identifier information"
216	216	means:
217	217	(1) all but the last four digits of a:
218	218	(a) taxpayer identification number;
219	219	(b) financial account number;
220	220	(c) credit or debit card number; or
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249	249	(d) driver's license number;
250	250	(2) all but the year of a person's date of
251	251	birth;
252	252	(3) a social security number; and
253	253	(4) with regard to a nonelected employee of a
254	254	public body in the context of the person's employment, the
255	255	employee's nonbusiness home street address, but not the city,
256	256	state or zip code;
257	257	[G.] H. "public body" means the executive,
258	258	legislative and judicial branches of state and local
259	259	governments and all advisory boards, commissions, committees,
260	260	agencies or entities created by the constitution or any branch
261	261	of government that receives any public funding, including
262	262	political subdivisions, special taxing districts, school
263	263	districts and institutions of higher education;
264	264	[H.] I. "public records" means all documents,
265	265	papers, letters, books, maps, tapes, photographs, recordings
266	266	and other materials, regardless of physical form or
267	267	characteristics, that are used, created, received, maintained
268	268	or held by or on behalf of any public body and relate to public
269	269	business, whether or not the records are required by law to be
270	270	created or maintained; and
271	271	[I.] J. "trade secret" means trade secret as
272	272	defined in Subsection D of Section 57-3A-2 NMSA 1978."
273	273	SECTION 3. Section 14-2-8 NMSA 1978 (being Laws 1993,
274	274	.228979.3
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302	302	Chapter 258, Section 5, as amended) is amended to read:
303	303	"14-2-8. PROCEDURE FOR REQUESTING RECORDS.--
304	304	A. Any person wishing to inspect public records may
305	305	submit an oral or written request to the custodian. However,
306	306	the procedures set forth in this section shall be in response
307	307	to a written request. The failure to respond to an oral
308	308	request shall not subject the custodian to any penalty.
309	309	B. Nothing in the Inspection of Public Records Act
310	310	shall be construed to require a public body to create a public
311	311	record.
312	312	C. A written request shall provide the name,
313	313	address and telephone number of the person seeking access to
314	314	the records and shall identify the records sought with
315	315	reasonable particularity. The written request shall also
316	316	include certification from the person:
317	317	(1) that the record shall not be used for
318	318	soliciting victims or the relatives of victims of reported
319	319	crimes or accidents;
320	320	(2) confirming or denying that the requested
321	321	record is intended to be used for a commercial purpose; and
322	322	(3) acknowledging that a fee may be charged by
323	323	the public body for a record that is intended to be used for a
324	324	commercial purpose, if the person intends to use the record for
325	325	a commercial purpose.
326	326	D. A written request that does not include the
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355	355	information required in Subsection C of this section shall be
356	356	an incomplete request and shall not be acted upon by the public
357	357	body until the required information is submitted to the public
358	358	body.
359	359	E. No person requesting records shall be required
360	360	to state the reason for inspecting the records, except as
361	361	otherwise provided in the Inspection of Public Records Act .
362	362	[D.] F. A custodian receiving a written request
363	363	shall permit the inspection immediately or as soon as is
364	364	practicable under the circumstances, but not later than fifteen
365	365	calendar days after receiving a written request. If the
366	366	inspection is not permitted within three business days, the
367	367	custodian shall explain in writing when the records will be
368	368	available for inspection or when the public body will respond
369	369	to the request. The three-day period shall not begin until the
370	370	written request is delivered to the office of the custodian.
371	371	[E.] G. In the event that a written request is not
372	372	made to the custodian having possession of or responsibility
373	373	for the public records requested, the person receiving the
374	374	request shall promptly forward the request to the custodian of
375	375	the requested public records, if known, and notify the
376	376	requester. The notification to the requester shall state the
377	377	reason for the absence of the records from that person's
378	378	custody or control, the records' location and the name and
379	379	address of the custodian.
380	380	.228979.3
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408	408	[F.] H. For the purposes of this section, "written
409	409	request" includes an electronic communication, including email
410	410	or facsimile; provided that the request complies with the
411	411	requirements of Subsection C of this section."
412	412	SECTION 4. Section 14-2-9 NMSA 1978 (being Laws 1993,
413	413	Chapter 258, Section 6, as amended) is amended to read:
414	414	"14-2-9. PROCEDURE FOR INSPECTION.--
415	415	A. Requested public records containing information
416	416	that is exempt and nonexempt from disclosure shall be separated
417	417	by the custodian prior to inspection, and the nonexempt
418	418	information shall be made available for inspection. If
419	419	necessary to preserve the integrity of computer data or the
420	420	confidentiality of exempt information contained in a database,
421	421	a partial printout of data containing public records or
422	422	information may be furnished in lieu of an entire database.
423	423	Exempt information in an electronic document shall be removed
424	424	along with the corresponding metadata prior to disclosure by
425	425	utilizing methods or redaction tools that prevent the recovery
426	426	of exempt information from a redacted electronic document.
427	427	B. A custodian shall provide a copy of a public
428	428	record in electronic format if the public record is available
429	429	in electronic format and an electronic copy is specifically
430	430	requested. However, a custodian is only required to provide
431	431	the electronic record in the file format in which it exists at
432	432	the time of the request.
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461	461	C. A custodian:
462	462	(1) may charge reasonable fees for copying the
463	463	public records, unless a different fee is otherwise prescribed
464	464	by law;
465	465	(2) may charge a fee for records that are
466	466	intended to be used for a commercial purpose as provided in
467	467	Section 5 of this 2025 act;
468	468	[(2)] (3) shall not charge fees in excess of
469	469	one dollar ($1.00) per printed page for documents eleven inches
470	470	by seventeen inches in size or smaller;
471	471	[(3)] (4) may charge the actual costs
472	472	associated with downloading copies of public records to a
473	473	computer disk or storage device, including the actual cost of
474	474	the computer disk or storage device;
475	475	[(4)] (5) may charge the actual costs
476	476	associated with transmitting copies of public records by mail,
477	477	electronic mail or facsimile;
478	478	[(5)] (6) may require advance payment of the
479	479	fees before making copies of public records;
480	480	[(6)] (7) shall not charge a fee for the cost
481	481	of determining whether any public record is subject to
482	482	disclosure; and
483	483	[(7)] (8) shall provide a receipt, upon
484	484	request.
485	485	D. A public body may waive any fee.
486	486	.228979.3
487	487	- 9 - underscored material = new
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514	514	[D.] E. Nothing in this section regarding the
515	515	provision of public data in electronic format shall limit the
516	516	ability of the custodian to engage in the sale of data as
517	517	authorized by Sections 14-3-15.1 and 14-3-18 NMSA 1978,
518	518	including imposing reasonable restrictions on the use of the
519	519	database and the payment of a royalty or other consideration."
520	520	SECTION 5. A new section of the Inspection of Public
521	521	Records Act is enacted to read:
522	522	"[NEW MATERIAL] COMMERCIAL USE OF PUBLIC RECORDS OBTAINED
523	523	THROUGH REQUEST FOR INSPECTION.--
524	524	A. A requester of a public record who intends to
525	525	use the public record for a commercial purpose:
526	526	(1) shall certify in the written request that:
527	527	(a) the requested public record is to be
528	528	used for a commercial purpose; and
529	529	(b) the requester acknowledges that a
530	530	fee may be charged by a public body for the cost of personnel
531	531	time expended to review and prepare the public record; and
532	532	(2) may be charged a fee by a public body not
533	533	to exceed thirty dollars ($30.00) per hour for any amount of
534	534	time beyond the initial hour that was spent reviewing and
535	535	preparing a public record.
536	536	B. After receiving certification in a written
537	537	request that a requester will use a public record for a
538	538	commercial purpose, a public body that intends to charge the
539	539	.228979.3
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567	567	requester for the time spent preparing and reviewing the public
568	568	record shall provide the requester with an explanation of the
569	569	estimated fee to be charged, and the requester shall verify in
570	570	writing to the public body that the requester would like to
571	571	proceed before the public body starts to review and prepare the
572	572	public record. The public body may require advance payment of
573	573	the estimated fee before the public body starts to review and
574	574	prepare the public record and shall provide a receipt to the
575	575	requester upon request."
576	576	SECTION 6. Section 14-2-11 NMSA 1978 (being Laws 1993,
577	577	Chapter 258, Section 8) is amended to read:
578	578	"14-2-11. PROCEDURE FOR DENIED REQUESTS.--
579	579	A. Unless a written request has been determined to
580	580	be excessively burdensome or broad, a written request for
581	581	inspection of public records that has not been [permitted ]
582	582	acted upon within fifteen calendar days of receipt by the
583	583	office of the custodian may be deemed denied. The person
584	584	requesting the public records may pursue the remedies provided
585	585	in the Inspection of Public Records Act after providing the
586	586	public body from which the public record was requested with
587	587	written notice of the claimed violation. Once the public body
588	588	has received the written notice, the public body shall have
589	589	fifteen calendar days to respond to the written notice and
590	590	fifteen calendar days to remedy the violation. After the two
591	591	fifteen-calendar-day periods have elapsed, the public body
592	592	.228979.3
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620	620	shall be subject to enforcement as provided in Section 14-2-12
621	621	NMSA 1978.
622	622	B. If a written request has been denied, the
623	623	custodian shall provide the requester with a written
624	624	explanation of the denial. The written denial shall:
625	625	(1) describe the records sought;
626	626	(2) set forth the names and titles or
627	627	positions of each person responsible for the denial; and
628	628	(3) be delivered or mailed to the person
629	629	requesting the records within fifteen calendar days after the
630	630	request for inspection was received.
631	631	C. A custodian who does not deliver or mail a
632	632	written explanation of denial within fifteen calendar days
633	633	after receipt of a written request for inspection is subject to
634	634	an action to enforce the provisions of the Inspection of Public
635	635	Records Act and the requester may be awarded damages. Damages
636	636	shall:
637	637	(1) be awarded if the failure to provide a
638	638	timely explanation of denial is determined to be unreasonable;
639	639	(2) not exceed one hundred dollars ($100) per
640	640	day;
641	641	(3) accrue from the fifteenth calendar day
642	642	following the day the public body [is in noncompliance ]
643	643	received the written notice of a claimed violation until a
644	644	written denial is issued; and
645	645	.228979.3
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673	673	(4) be payable from the funds of the public
674	674	body."
675	675	SECTION 7. Section 14-2-12 NMSA 1978 (being Laws 1993,
676	676	Chapter 258, Section 9) is amended to read:
677	677	"14-2-12. ENFORCEMENT.--
678	678	A. After a public body has received written notice
679	679	of a claimed violation of the Inspection of Public Records Act
680	680	and has failed to respond within fifteen calendar days , an
681	681	action to enforce the Inspection of Public Records Act may be
682	682	brought by:
683	683	(1) the attorney general or the district
684	684	attorney in the county of jurisdiction; or
685	685	(2) a person whose written request has been
686	686	denied.
687	687	B. An action to enforce the Inspection of Public
688	688	Records Act shall be commenced within two years of the date
689	689	that the written notice of the claimed violation was provided
690	690	to the public body.
691	691	[B.] C. A district court may issue a writ of
692	692	mandamus or order an injunction or other appropriate remedy to
693	693	enforce the provisions of the Inspection of Public Records Act.
694	694	[C.] D. Except for the written notice of a claimed
695	695	violation as provided in Section 14-2-11 NMSA 1978 , the
696	696	exhaustion of administrative remedies shall not be required
697	697	prior to bringing any action to enforce the procedures of the
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726	726	Inspection of Public Records Act.
727	727	[D.] E. The court shall award damages, costs and
728	728	reasonable [attorneys' ] attorney fees to any person whose
729	729	written request has been denied and who is successful in a
730	730	court action to enforce the provisions of the Inspection of
731	731	Public Records Act; provided that damages shall not be assessed
732	732	for any period of time prior to the person providing the
733	733	written notice of the claimed violation ."
734	734	SECTION 8. TEMPORARY PROVISION--INSPECTION OF PUBLIC
735	735	RECORDS TASK FORCE--MEMBERSHIP--DUTIES.--
736	736	A. The "inspection of public records task force" is
737	737	created and consists of the following eleven members:
738	738	(1) the attorney general or the attorney
739	739	general's designee;
740	740	(2) the director of the legislative council
741	741	service or the director's designee;
742	742	(3) a representative of the New Mexico
743	743	association of counties;
744	744	(4) a representative of the New Mexico
745	745	municipal league;
746	746	(5) a representative of a public school;
747	747	(6) a representative of a state institution of
748	748	higher education or public post-secondary educational
749	749	institution;
750	750	(7) a representative of a news media
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779	779	organization;
780	780	(8) a representative of an organization formed
781	781	to promote an open government;
782	782	(9) a record custodian employed by the state;
783	783	(10) a record custodian employed by a county;
784	784	and
785	785	(11) a record custodian employed by a
786	786	municipality.
787	787	B. The chair of the task force shall be the
788	788	attorney general or the attorney general's designee. The task
789	789	force shall meet at the call of the chair. The task force
790	790	shall exist from July 1, 2025 until January 1, 2026.
791	791	C. The attorney general shall convene the task
792	792	force and provide for staff.
793	793	D. The task force shall:
794	794	(1) consider and make recommendations on
795	795	alternative enforcement options of claimed violations of the
796	796	Inspection of Public Records Act before court action is
797	797	commenced;
798	798	(2) consider and make recommendations on the
799	799	use of ombuds to assist public record requesters and public
800	800	bodies;
801	801	(3) consider and make recommendations on
802	802	procedures to standardize the inspection of public records
803	803	process;
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832	832	(4) study and make recommendations on the
833	833	misuse of the Inspection of Public Records Act by requesters,
834	834	including possible penalties and the enforcement of penalties;
835	835	(5) solicit comments from affected public
836	836	record requesters and public bodies; and
837	837	(6) report its recommendations for legislation
838	838	to the governor and the legislature by December 15, 2025."
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