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STATE OF OKLAHOMA
2nd Session of the 58th Legislature (2022)
COMMITTEE SUBSTITUTE
FOR
HOUSE BILL NO. 4141 By: May
COMMITTEE SUBSTITUTE
An Act relating to public health and safet y; amending
63 O.S. 2021, Section 1-218.1, which relates to
travel expenses; modifying authorization requirement;
and providing an effective date .
BE IT ENACTED BY THE PEOPLE OF THE STATE OF OKLA HOMA:
SECTION 1. AMENDATORY 63 O.S. 2021, Section 1-218.1, is
amended to read as follows:
Section 1-218.1 A. Upon direction of the director of a
city-county health department, with approval of the board of cou nty
commissioners of the county , employees of such city -county health
department may be reimbursed for use of thei r personally owned
automobiles while performing their duties on official business for
the Department at a rate not to exceed that allowed for mileage to
state employees. Travel claims for reimbursement on a mileage basis
shall be accompanied by a detailed statement showing an adequate
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basis for computing the miles of travel and the purpose for the
travel, and may be paid from any funds available for that purpose.
B. Subject to the limitations and procedures provided by th is
section, approved employees of a city-county health department may
purchase materials, supplies, or services necessary for travel out
of the county in which the city -county health department operates by
use of one or more credit cards issued to the city -county health
department. Purchases made with the credit cards shall be limited
to actual expenses for travel out of the county by employees in the
performance of their offici al duties. For purposes of this section,
"actual expenses for travel " shall mean expenses for travel by
public or private railroads, airplanes, buses, rental cars, or other
public or private conveyances, fuel, oil, meals, lodging, parking
fees, or telephone expenses.
C. The city-county health department shall encumber sufficient
funds each month to pay for the esti mated charges made with the
cards including any annual or other fee owed for use of the cards.
Payment for charges incurred on any card shall be made in a timely
manner so that no interest charges or penalties accrue and so that
the total payment amount c orresponds to the balance of charges for
purchases in addition to any applicable annual fee or service
charge.
D. All receipts for charges mad e by use of any card issued to a
city-county health department shall be maintai ned to facilitate
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accurate records of total monthly expenditures for which the city -
county health department shall be obligated.
E. Employees who make credit purchases with cre dit cards issued
to a city-county health department shall immediately and accur ately
document the expenditures on a form prepared by the State Auditor
and Inspector, attaching receipts and a written explanation of each
expenditure as to the date, case numb er, or other identification
number, area or location, reason for expenditure an d amount
expended. A copy of the form shall be submitted to the director of
the city-county health department for approval and the original form
shall be attached to the purcha se order and shall be submitted for
payment. A copy of the form shall be retai ned for the records of
the city-county health department.
F. An employee of the city -county health department shall not
receive any reimbursement pursuant to the provisions of subsection A
of this section for any expenses for which a credit card issued
pursuant to the provisions of this s ection has been used.
SECTION 2. This act shall become effective November 1, 2022.
58-2-10909 KN 03/02/22