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Oklahoma Senate Bill SB1205

Oklahoma 2024 Regular Session

Oklahoma Senate Bill SB1205 Compare Versions

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2828 STATE OF OKLAHOMA
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3030 2nd Session of the 59th Legislature (2024)
3131
3232 SENATE BILL 1205 By: Rosino
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3838 AS INTRODUCED
3939
4040 An Act relating to the Office of Management and
4141 Enterprise Services; amending 62 O.S. 2021, Sections
4242 34.11.1, 34.11.1.1, 34.11.2, 34.11. 7, 34.12, as
4343 amended by Section 2, Chapter 74, O.S.L. 2022 (62
4444 O.S. Supp. 2023, Section 34.12 ), and 34.25, which
4545 relate to the Oklahoma State Financ e Act; modifying
4646 responsibilities of Chief Information Officer;
4747 modifying duties of the Information Ser vices Division
4848 of the Office of Manag ement and Enterprise Services;
4949 terminating authority of State Governmental
5050 Technology Applications Review Board; amending 62
5151 O.S. 2021, Sections 35.3, 35.5, 35.6, and 35.8, which
5252 relate to the Information Technology Con solidation
5353 and Coordination Act; modifying definitions ;
5454 modifying duties of Chief Information Office r;
5555 modifying duties of the Informa tion Services
5656 Division; modifying requirement for state agencies to
5757 use certain services; terminating duties of State
5858 Governmental Technology Applications Review Board;
5959 repealing 62 O.S. 2021, Section 34.27, which relates
6060 to the State Governmental Tech nology Applications
6161 Review Board; repealing 62 O.S. 2021, Sections 35.2,
6262 35.7, and 35.9, which relate to the Information
6363 Technology Consolidation and Coordination A ct;
6464 updating statutory referen ce; establishing deadline
6565 for implementation of provisions; providing an
6666 effective date; and declaring an emergency .
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7070 BE IT ENACTED BY THE PEOPLE OF THE STATE OF OKLAHOMA:
7171 SECTION 1. AMENDATORY 62 O.S. 2021, Section 34. 11.1, is
7272 amended to read as follows:
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9999 Section 34.11.1. A. There is hereby created the position of
100100 Chief Information Officer who shall be appointed by the Governor.
101101 The Chief Information Officer, in addition to having authority over
102102 the Information Service s Division of the Office of Management and
103103 Enterprise Services, shall also serve as Secretary of Information
104104 Technology and Telecommunications or succ essor cabinet position and
105105 shall have jurisdictional areas of responsibility related to
106106 information technology and telecommunications systems security of
107107 all state agencies as provided for in state law. The salary of th e
108108 Chief Information Officer shall not be less than One Hundred Thirty
109109 Thousand Dollars ($130,000.00) or more than One Hundred Sixty
110110 Thousand Dollars ($160,000.00).
111111 B. Any person appointed to the position of Chief Informati on
112112 Officer shall meet the following eligibility requirements:
113113 1. A baccalaureate degree in Computer Inform ation Systems,
114114 Information Systems or Technology Management, Business
115115 Administration, Finance, or other similar degree;
116116 2. A minimum of ten (10) years of professional experience wit h
117117 responsibilities for management and support of information systems
118118 and information technology, including seven (7) years of direct
119119 management of a major information technology operation;
120120 3. Familiarity with local and wid e-area network design,
121121 implementation, and operation;
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148148 4. Experience with data and voice convergence servic e
149149 offerings;
150150 5. Experience in developing technology budgets;
151151 6. Experience in develo ping requests for proposal and
152152 administering the bid process;
153153 7. Experience managing profession al staff, teams, and
154154 consultants;
155155 8. Knowledge of telecommunications operations;
156156 9. Ability to develop and set strategic direction for
157157 information technology and telecommunications security and to manage
158158 daily development and oper ations functions;
159159 10. An effective communicator who is able to build consensus;
160160 11. Ability to analyze and resolve complex issues, both logical
161161 and interpersonal;
162162 12. Effective verbal and written communicatio ns skills and
163163 effective presentation skills, geared toward coordination and
164164 education;
165165 13. Ability to negotiate and defuse conflict; and
166166 14. A self-motivator, independent, cooperative, flexible and
167167 creative.
168168 C. The salary and any other expenses for the Chie f Information
169169 Officer shall be budgeted a s a separate line item through the Office
170170 of Management and Enterpris e Services. The operating ex penses of
171171 the Information Services Division shall be set by the Chief
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198198 Information Officer and shall be budgeted a s a separate line item
199199 through the Office of Management and Enterprise Service s. The
200200 Office of Management and Enterprise Services shall provide adequ ate
201201 office space, equipment and support necessary to enable the Chief
202202 Information Officer to carry out the inf ormation technology and
203203 telecommunications security duties and responsibilities of the Chief
204204 Information Officer and th e Information Servic es Division.
205205 D. 1. Within twelve (12) months of appointment, the first
206206 Chief Information Officer shall complete an asses sment, which shall
207207 be modified annually pursuant to Section 35.5 of this title , of the
208208 implementation of the transfer, coordination, and mode rnization of
209209 all information technology and telecommunication syste ms of all
210210 state agencies in the state as provided for in the Oklahoma
211211 Information Services Ac t. The assessment shall include the
212212 information technology and telec ommunications system s of all
213213 institutions within The Oklahoma State System of Higher Education,
214214 the Oklahoma State Regents for Higher Educatio n and the
215215 telecommunications network known as OneNet as assembled and
216216 submitted by the Oklahoma Higher Education Chief Information
217217 Officer, as designated by the Oklahoma State Regents for Higher
218218 Education.
219219 2. Within twelve (12) months of appointment, the first Chief
220220 Information Officer shall issue a report setting out a plan of
221221 action which will include the following :
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248248 a. define the shared service model organization structure
249249 and the reporting relationship of the recommen ded
250250 organization,
251251 b. the implementation of an information technology and
252252 telecommunications shared services model that defines
253253 the statewide infrastructure environment needed by
254254 most state agencies that is not specific to individual
255255 agencies and the shared applications that are utilized
256256 across multiple agencies,
257257 c. define the services that shall be in the shared
258258 services model under the control of the I nformation
259259 Services Division of the Office of Management and
260260 Enterprise Services,
261261 d. define the roadmap to implement the proposed shared
262262 services model. The roadmap shall include
263263 recommendations on the transfer, coordin ation, and
264264 modernization of all information technology and
265265 telecommunication systems of all the state agencies in
266266 the state,
267267 e. recommendations on the reallocation of information
268268 technology and telecommunication resources a nd
269269 personnel,
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296296 f. a cost benefit analysis to support the recommendatio ns
297297 on the reallocation of information technology and
298298 telecommunication resources and personnel,
299299 g. a calculation of the net savings realized t hrough the
300300 reallocation and consolidation of information
301301 technology and teleco mmunication resources and
302302 personnel after compensating for the cost of
303303 contracting with a private consultant as authorized in
304304 paragraph 4 of this subsection, implementing the plan
305305 of action, and ongoing costs of the Informa tion
306306 Services Division of the Office of Management and
307307 Enterprise Services, and
308308 h. the information required in subsection B of Section
309309 35.5 of this title.
310310 3. The plan of acti on report shall be presented to the
311311 Governor, Speaker of the House of Representatives, and the President
312312 Pro Tempore of the State Senate.
313313 4. The Chief Information Officer may c ontract with a private
314314 consultant or consultants to assist in the a ssessment and
315315 development of the plan of action report as required in this
316316 subsection.
317317 E. The Chief Information Officer shall be authorized to employ
318318 personnel, fix the duties and c ompensation of the personnel, not
319319 otherwise prescribed by law, and otherwise direct th e work of the
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346346 personnel in perform ing the function and accomplishing the purposes
347347 of the Information Services Divi sion of the Office of Management and
348348 Enterprise Services.
349349 F. E. The Information Services Division of the Office of
350350 Management and Enterprise Services shall be responsible for the
351351 following duties:
352352 1. Formulate and imple ment the information technology and
353353 telecommunications security strategy for all state agen cies;
354354 2. Define, design, and implement a shared services statewide
355355 infrastructure and application environment for information
356356 technology and telecommunications security for all state agencies;
357357 3. Direct the development and operation of a scalable
358358 telecommunications infrastructure that supports data and voice
359359 communications reliability, integrity, and security;
360360 4. Supervise the applications development process for those
361361 necessary information security applications that are utilized across
362362 multiple agencies;
363363 5. Provide direction for the professional development of
364364 information technology sta ff of state agencies and oversee the
365365 professional development of the staff of the I nformation Services
366366 Division of the Office of Management and Enterprise Services;
367367 6. Evaluate all technology and telecommunication investment
368368 choices telecommunications security for all state agencies;
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395395 7. Create a plan to ensure alignment of current sys tems, tools,
396396 and processes with the strategic information tec hnology plan for all
397397 state agencies;
398398 8. Set direction and provide oversight for the support and
399399 continuous upgrading of the current information technology and
400400 telecommunication security infrastructure in the state in support of
401401 enhanced reliability, user service levels, and security ;
402402 9. 8. Direct the development, implementation, and manageme nt of
403403 appropriate standards, policies , and procedures to ensure the
404404 success of state information technology and telecommunication
405405 security initiatives;
406406 10. 9. Recruit, hire, and transfer the required technical staff
407407 in the Information Services Division of the Office of Managemen t and
408408 Enterprise Services to support the services provided by the Division
409409 and the execution of the strategic information technology p lan;
410410 11. 10. Establish, maintain, and enfo rce information technology
411411 and telecommunication telecommunications security standards;
412412 12. 11. Delegate, coordinate, and review all work to ensure
413413 quality and efficient operation of the Information Services Division
414414 of the Office of Managemen t and Enterprise Services;
415415 13. 12. Create and implement a communication plan that
416416 disseminates pertinent information to state agencies on information
417417 security standards, policies, procedures, service levels, project
418418 status, and other important information to customers of the
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445445 Information Services Division of the Office of Management and
446446 Enterprise Services and provide for state agency feedback and
447447 performance evaluation by customers of the Division;
448448 14. 13. Develop and implement training programs for state
449449 agencies using the shared services of t he Information Services
450450 Division of the Office of M anagement and Enterprise Services and
451451 recommend training programs to state agencies on information
452452 technology and telecommunication systems telecommunications
453453 security, products and procedures;
454454 15. 14. Provide counseling, performance evaluation, training,
455455 motivation, discipline, and assign duties for employees of the
456456 Information Services Division of the Office of Management and
457457 Enterprise Services;
458458 16. 15. For all state agencie s, approve the purchasing of Chief
459459 Information Officer must be notified of pl ans to purchase all
460460 information technology and telecommunication telecommunications
461461 security services and approve the purchase of a ny information
462462 technology and telecommunication product except the following:
463463 a. a purchase less than or equal to Five Thousand Dollars
464464 ($5,000.00) if such product is purchased using a state
465465 purchase card and the product is listed on either the
466466 Approved Hardware or Approved Software list located on
467467 the Office of Management and Enterprise Services
468468 website, or
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495495 b. a purchase over Five Thousand Dollars ($5,000.00) and
496496 less than or equal t o Twenty-five Thousand Dollars
497497 ($25,000.00) if such product is purchased using a
498498 state purchase card, the produc t is listed on an
499499 information technology or telecommunications security
500500 statewide contract, and the product is listed on
501501 either the Approved Hardware or Approved S oftware list
502502 located on the Office of Management and Enterprise
503503 Services website;
504504 17. 16. Develop and enforce an overall infrastructure
505505 architecture strategy and associated roadmaps for desktop, network,
506506 server, storage, and statewide management systems for state agencies
507507 as necessary to maintain information and telecommunications
508508 security;
509509 18. Effectively manage the design, implementation and support
510510 of complex, highly available infrastructure to ensure optimal
511511 performance, on-time delivery of features, a nd new products, and
512512 scalable growth;
513513 19. 17. Define and implement a governance model for requesting
514514 services and monitoring service level metrics for all shared
515515 information and telecommunications security services; and
516516 20. 18. Create the budget for the Information Services Division
517517 of the Office of Management and Enterprise Services to be subm itted
518518 to the Legislature each year; and
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545545 19. Monitor all portal systems and applications for portal
546546 systems created by state agencies , boards, commissions, or
547547 authorities, review portal systems applications approved or denied
548548 by the Information Services Division of the Office of Management and
549549 Enterprise Services, and make recommendation to th e Legislature and
550550 Governor to encourage greater use of the open -systems concept as
551551 defined in Section 34.26 of this title.
552552 G. The State Governmental Technology Applications Rev iew Board
553553 shall provide ongoing oversight of the implementation of the plan of
554554 action required in subsection D of this section. Any proposed
555555 amendments to the plan of action shall be approved by the Board
556556 prior to adoption.
557557 H. F. 1. The Chief Informatio n Officer shall act as the
558558 Information Technology and Tele communications Purcha sing Director
559559 for all state agencies and shall be responsible for the procurement
560560 of all information technology and telecommunication
561561 telecommunications software, hardware, equi pment, peripheral
562562 devices, maintenance, consulting services, high technology systems,
563563 and other related information technology, data processing,
564564 telecommunication telecommunications and related peripherals and
565565 services for all sta te agencies. The Chief In formation Officer
566566 shall establish, implement, and enforce policies and procedur es for
567567 the procurement of information technology and telecommunication
568568 telecommunications software, hardware, equipment, peripheral
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595595 devices, maintenance, consulting services, hi gh technology systems,
596596 and other related information technol ogy, data processing,
597597 telecommunication telecommunications and related peripherals and
598598 services by purchase, lease -purchase, lease with option to purchase,
599599 lease and rental for all state agencies. The procurement policies
600600 and procedures establis hed by the Chief Information Officer shall be
601601 consistent with The the Oklahoma Central Purchasing A ct.
602602 2. The Chief Information Officer, or any employee or agent of
603603 the Chief Information Officer acting wit hin the scope of delegated
604604 authority, shall have the same power and authority regarding the
605605 procurement of all information technology and telecommunication
606606 telecommunications products and services as outlined in paragraph 1
607607 of this subsection for all state agencies as the State Purchasing
608608 Director has for all acq uisitions used or con sumed by state agencies
609609 as established in The the Oklahoma Central Purchas ing Act. Such
610610 authority shall, consistent with the authority granted to the State
611611 Purchasing Director pursuant to Section 85.10 of Title 74 of the
612612 Oklahoma Statutes, include the power to designate financial or
613613 proprietary information submitted by a bidder confidential and
614614 reject all requests to disclose the information so designated, if
615615 the Chief Information Officer requires the bidder to submit the
616616 financial or proprietary informati on with a bid, proposal, or
617617 quotation.
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644644 I. G. The Information Services Div ision of the Office of
645645 Management and Enterprise Services and the Chief Information Officer
646646 shall be subject to The the Oklahoma Central Purchasing Act for the
647647 approval and purchase of equipment and products not related to
648648 information and telecommunications technology, equipment, softw are,
649649 products and related peripherals and services and shall also be
650650 subject to the requirements of the Public Competitive Bidding Act of
651651 1974, the Oklahoma Lighting Energy Conservation Act and the Public
652652 Building Construction and Planning Facilities Act when procuring
653653 data processing, information technology, telecommunication
654654 telecommunications, and related peripherals and services and when
655655 constructing informat ion technology and telecommunication
656656 telecommunications facilities, telecommunication telecommunications
657657 networks and supporting infrastructure. The Chief Information
658658 Officer shall be authorized to delegate all or some of the
659659 procurement of information technology and telecommunication
660660 telecommunications products and services and construction of
661661 facilities and telecommunication telecommunications networks to
662662 another state entity if the Chief Information Officer determines it
663663 to be cost-effective and in the best interest of the state. The
664664 Chief Information Officer shall have author ity to designate
665665 information technology and telecommunication contrac ts as statewide
666666 contracts and mandatory statewide contracts pursuant to Section 85.5
667667 of Title 74 of the Oklahoma Statutes and t o negotiate consolidation
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694694 contracts, enterprise agr eements and high tec hnology systems
695695 contracts in accordance with the procedu res outlined in Section
696696 85.9D of Title 74 of the Oklahoma Statutes. Any contract entered
697697 into by a state agency for which the Chief Informati on Officer has
698698 not acted as the Information Tec hnology and Telecommunications
699699 Purchasing Director as required in thi s subsection or subsecti on H
700700 of this section, shall be deemed to be unenforceable and the Office
701701 of Management and Enterprise S ervices shall not process any claim
702702 associated with the provisions thereof.
703703 J. H. The Chief Information Officer shall establis h, implement,
704704 and enforce policies and procedure for the development and
705705 procurement of an interoperable radio communications system for
706706 state agencies. The Chief Information Officer shall work with local
707707 governmental entities in developing the interoperable radio
708708 communications system.
709709 K. The Chief Information Officer shall develop and implement a
710710 plan to utilize open source techn ology and products for the
711711 information technology and telecommunication sy stems of all state
712712 agencies.
713713 L. I. All state agencies and authorities of this state and all
714714 officers and employees of those entities shall work and cooperate
715715 with and lend assistance to the Chief Information Officer and the
716716 Information Services Division of the Office of Management and
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743743 Enterprise Services and p rovide any and all necessary information
744744 requested by the Chief Information Officer.
745745 M. The Chief Information Officer shall pr epare an annual report
746746 detailing the ongoing net saving attributable to t he reallocation
747747 and consolidation of information technology and telecommunicat ion
748748 resources and personnel and shall submit the report to the Governor,
749749 the Speaker of the House of Representatives, and the President Pro
750750 Tempore of the Senate.
751751 N. J. For purposes of the Oklahoma Information Services Act,
752752 unless otherwise provided for, “state agencies” shall include any
753753 office, officer, bureau, board, commission, counsel, unit, division,
754754 body, authority, or institution of the executive branch of state
755755 government, whether elected or appoi nted; provided, except with
756756 respect to the provisio ns of subsection D of this section, the term
757757 “state agencies” shall not include institutions within The Oklahoma
758758 State System of Higher Education, the Oklahoma State Re gents for
759759 Higher Education and the telecommunications network known as OneNet.
760760 O. K. As used in this section:
761761 1. “High technology system ” means advanced technologica l
762762 equipment, software, commu nication lines, and services for the
763763 processing, storing, and retrieval of infor mation by a state agency;
764764 2. “Consolidation contract ” means a contract for several state
765765 or public agencies for the purpose of purchasing information
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792792 technology and telecommunication telecommunications goods and
793793 services; and
794794 3. “Enterprise agreement ” means an agreement for information
795795 technology or telecommunication telecommunications goods and
796796 services with a suppli er who manufactures, develops an d designs
797797 products and provides services that are used by one or more state
798798 agencies.
799799 SECTION 2. AMENDATORY 62 O.S. 2021, Section 34.11.1.1,
800800 is amended to read as follows:
801801 Section 34.11.1.1. A. The Chief Information Officer shall
802802 source and submit to the State Governmental Technology Applications
803803 Review Board proposed state employee performance information
804804 metrics, convenience information sets and other data streams for
805805 possible publication o n the “data.ok.gov” website in accordance with
806806 guidelines established by Section 34.11.2 of Title 62 of the
807807 Oklahoma Statutes this title.
808808 B. The Chief Information Officer shall assist the State
809809 Governmental Technolog y Applications Review Board with developing
810810 performance metrics pursuant to the requirements of Section 34.27 of
811811 Title 62 of the Oklahoma Statut es.
812812 C. The following data sets shall be placed online at the
813813 “data.ok.gov” website:
814814 1. All state expenditures which shall include but not be
815815 limited to the name and address of the re cipient of the expenditure,
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842842 amount of expenditure, entire description of item or service
843843 purchased, date of expenditure, agency making expenditure and
844844 account from which the expenditur e is made;
845845 2. A detailed listing of all state revolving funds and the
846846 amount contained in each fund to be updated on a monthly bas is; and
847847 3. All spending data subject to publication by the School
848848 District Transparency Act.
849849 SECTION 3. AMENDATORY 62 O.S. 2021, Section 34.11.2, is
850850 amended to read as follows:
851851 Section 34.11.2. A. There is hereby established the Oklahoma
852852 State Government 2.0 Initiative.
853853 B. The State Governmental Technology Applicat ions Review Board
854854 Chief Information Officer shall consider and approve a standardized
855855 social media policy for use by state agencies, boards, commissions ,
856856 and public trusts having the State of Ok lahoma as a beneficiary.
857857 C. The board Chief Information Offic er shall establish open
858858 technology standards and a schedule by which state agencies, boards,
859859 commissions, and public trusts having the State of Oklahoma as a
860860 beneficiary shall utilize these standards to provide citizens with
861861 web-based interactivity to stat e government services. Whenever
862862 possible these standards shall match commonly used standards by
863863 other government entities.
864864 D. The board Chief Information Officer shall set a schedule by
865865 which state agencies, boards, commissions, and public trusts having
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892892 the State of Oklahoma as a beneficiar y shall publish and update
893893 convenience information sets which shall be accessible through
894894 standardized application programming interfaces and published in
895895 standardized formats including but not limited to eXtensible Mar kup
896896 Language (XML) and Comma Separated Comma-separated Value (CSV)
897897 formats. The board Chief Information Officer shall establish
898898 application programming interface standards which enable access to
899899 convenience information sets. The schedule shall place an emphasis
900900 on first making accessible co nvenience information sets most
901901 commonly requested in open records requests. A directory and link
902902 to all available convenience information sets shall be prominently
903903 featured on the portal system referenced in Section 34.24 of this
904904 title and if possible li nked to the data.ok.gov web portal.
905905 E. The board Chief Information Officer may conduct events and
906906 contests to provide recognition of software application development
907907 provided that the application being recognized utilizes standards
908908 established in this sec tion to the benefit of the citizens of
909909 Oklahoma this state.
910910 F. The board Chief Information Officer shall establish an
911911 application process through which applicants can request the
912912 scheduled implementation of application programming interfaces,
913913 creation of open technology standards, and publication of
914914 convenience information sets pursuant to the provisions of this
915915 section. Instructions regarding the application process shall be
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942942 prominently featured on the portal system referenced in Section
943943 34.24 of this title.
944944 G. State agencies, boards, commissions , and public trusts
945945 having the State of Oklahoma as a ben eficiary shall comply with the
946946 policies, schedules, and standards established by this section.
947947 H. The board Chief Information Officer shall promulgate
948948 performance information metrics and guidelines which shall be used
949949 to establish criteria which govern participation in the “State
950950 Government Employee Performance Transparency Pilot Program ”. The
951951 board Chief Information Officer shall set a schedule for the
952952 publication of performance information metrics through the
953953 data.ok.gov website.
954954 I. For the purposes of this section, “open technology
955955 standards” are widely accepted standards and mechanisms for the web -
956956 based connectivity and asynchronous communication betwe en software
957957 programs. “Application programming interface ” is a standardized
958958 interface enabling a standard form of connectivity between
959959 convenience information sets and software program s, “performance
960960 information metrics” are sets of information which refl ect the
961961 performance of state employees and state agencies, and “convenience
962962 information sets” are sets of information which are subject to
963963 public access under the Oklahoma Open Records Act and which do not
964964 contain personally identifiable information.
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991991 SECTION 4. AMENDATORY 62 O.S. 2021, Section 34.11.7, is
992992 amended to read as follows:
993993 Section 34.11.7. A. 1. The State Governmental Technology
994994 Applications Review Board Chief Information Officer shall establish
995995 a statewide assistance pr ogram with guidelines and support to
996996 encourage all state agencies in the develo pment of a telework model
997997 designed for maximum efficiency and to reduce the need for
998998 additional state office space and to produce cost savings.
999999 2. In establishing a statewide a ssistance telework program, the
10001000 Board, working with the Office of Management and Enterprise
10011001 Services, Chief Information Officer shall:
10021002 a. provide policies and guidance for telework in the
10031003 areas of pay and leave, performance management,
10041004 official worksite, r ecruitment, and retention and
10051005 accommodation for employees with disabilities,
10061006 b. assist each state agency in establishing qualitative
10071007 and quantitative measures and telework goals,
10081008 c. provide guidance to ensure the adequacy of information
10091009 and security protections for information and
10101010 information systems while telework ing to:
10111011 (1) control access to agency information and
10121012 information systems,
10131013 (2) protect agency information and information
10141014 systems,
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10411041 (3) protect information systems not under the control
10421042 of the state agency that are used for telework,
10431043 (4) limit the introduction of vulnerabiliti es, and
10441044 (5) safeguard wireless and other telecommunications
10451045 capabilities, and
10461046 d. maintain a central telework website including:
10471047 (1) telework links,
10481048 (2) announcements,
10491049 (3) guidance developed by the Board and the Office of
10501050 Management and Enterprise Services Chief
10511051 Information Officer, and
10521052 (4) documents to be used by staff, managers and human
10531053 resource professionals.
10541054 B. The State Governmental Technology Applications Review Board
10551055 Chief Information Officer shall establish performance reporting
10561056 metrics for each state employee who begins participating in telework
10571057 following July 1, 2012. These reports shall be published through
10581058 the data.ok.gov website.
10591059 C. The Oklahoma Healthcare Health Care Authority shall
10601060 authorize one division of employees to parti cipate in a telework
10611061 pilot program pursuant to the terms of thi s section.
10621062 D. For the purposes of this section, “performance reporting
10631063 metrics” shall mean a set of criteria which demonstrates the
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10901090 quantity and quality of work. “Telework” shall mean work which is
10911091 performed outside of the traditional on -site work environment.
10921092 SECTION 5. AMENDATORY 62 O.S. 2021, Section 34.12, as
10931093 amended by Section 2, Chapter 74, O.S.L. 2022 (62 O.S. Supp. 2023,
10941094 Section 34.12), is amended to read a s follows:
10951095 Section 34.12. A. The Information Services Division of the
10961096 Office of Management and Enterprise Services shall:
10971097 1. Coordinate informat ion technology and telecommunications
10981098 security planning through analysis of the long-term information
10991099 technology and telecommunications security plans for each agency;
11001100 2. Develop a statewide information technology and
11011101 telecommunications security plan with annual modifications to
11021102 include, but not be limit ed to, individual agency plans and
11031103 information systems pla ns for the statewide electronic information
11041104 technology security function;
11051105 3. Establish and enforce minimum mandatory standards for:
11061106 a. information systems and telecommunications security
11071107 planning,
11081108 b. systems development methodo logy,
11091109 c. documentation,
11101110 d. hardware requirements and compatibility,
11111111 e. operating systems compatibility,
11121112 f. acquisition of software, hardware and technology -
11131113 related services,
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11401140 g. information security and internal controls,
11411141 h. c. data base compatibility, and
11421142 i. d. contingency planning a nd disaster recovery, and
11431143 j. imaging systems, copiers, facsimile systems, printers,
11441144 scanning systems and any associated supplies.
11451145 The standards shall, upon adoption, be t he minimum requirements
11461146 applicable to all agencies. The se standards shall be compatible
11471147 with the standards established for the Oklahoma Government
11481148 Telecommunications Network. Individual agency standards may be more
11491149 specific than statewide requirements but shall in no case be less
11501150 than the minimum mandatory standards. Where standards requ ired of
11511151 an individual agency of the state by agencies of the federal
11521152 government are more strict than the state minimum standards, such
11531153 federal requirements shall be appli cable;
11541154 4. Develop and maint ain applications for agencie s not having
11551155 the capacity to do so;
11561156 5. Operate a data service center to provide operations and
11571157 hardware support for agencies requiring such services and for
11581158 statewide systems;
11591159 6. Maintain a directory of the following which hav e a value of
11601160 Five Hundred Dollars ($ 500.00) or more: appli cation systems, systems
11611161 software, hardware, internal and external information technology,
11621162 communication or telecommunication telecommunications equipment
11631163 owned, leased, or rented for use in communication services for state
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11901190 government including communication services provided a s part of any
11911191 other total system to be used by the state or any of its agencies,
11921192 and studies and training courses in use by all agencies of the
11931193 state; and facilitate the utiliza tion of the resources by any agency
11941194 having requirements which ar e found to be available within any
11951195 agency of the state;
11961196 7. Assist agencies in the acquisition and utilization of
11971197 information technology systems and hardware to effectuate the
11981198 maximum benefit for the provision of information and
11991199 telecommunications security services and accomplishment of the
12001200 duties and responsibilities of agencies of the state;
12011201 8. Coordinate for the executive branch of state government
12021202 agency information technology activities, encourage joint projects
12031203 and common systems, linking of agency s ystems through the review of
12041204 agency plans, review and approval of all statewide contracts for
12051205 software, hardware and information technology consulting services
12061206 and development of a statewide p lan and its integration with the
12071207 budget process to ensure that developments or acquisitions are
12081208 consistent with statewide objectives and that proposed sys tems are
12091209 justified and cost effective including but not limited to office
12101210 suite software;
12111211 9. Develop performance reporting guidelines for information
12121212 technology facilities and conduct an annual review to compare agency
12131213 plans and budgets with results and expenditures;
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12401240 10. Establish operations rev iew procedures for inf ormation
12411241 technology installations oper ated by agencies of the stat e for
12421242 independent assessment of productivity, effic iency, cost
12431243 effectiveness, and security; and
12441244 11. Establish data center user charges for billing costs to
12451245 agencies based on the use of all resources;
12461246 12. Provide system development and consultant support to state
12471247 agencies on a contractual, cost reimbursement basis; and
12481248 13. In conjunction with the Oklahoma Office of Homeland
12491249 Security, enforce the minimum information securit y and internal
12501250 control standards established by the Info rmation Services Division.
12511251 An enforcement team consisting of the Chief Informa tion Officer of
12521252 the Information Services Division or a designee, a representative of
12531253 the Oklahoma Office of Homeland Security, and a representative of
12541254 the Oklahoma State Bureau of Investigation shall enforce the minimum
12551255 information security and internal control standards. If the
12561256 enforcement team determines that an agency is not in compliance with
12571257 the minimum information sec urity and internal control standards, the
12581258 Chief Information Officer shall take immed iate action to mitigate
12591259 the noncompliance including the removal of the agency from the
12601260 infrastructure of the state until the agency becomes complian t,
12611261 taking control of the information technology function of the agency
12621262 until the agency is compliant, and transferring the administration
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12891289 and management of the information technology function of the agency
12901290 to the Information Services Division or another state agency.
12911291 B. No agency Agencies of the executive branch of the this state
12921292 shall be authorized to use state funds for or enter into any
12931293 agreement for the acq uisition of any category of computer hardware,
12941294 software or any contract for information technolog y or
12951295 telecommunication telecommunications services and equipment, service
12961296 costs, maintenance costs, or any other costs or fees associated with
12971297 the acquisition of the services or equipment, without except for
12981298 purchases related to information and telecommunications security and
12991299 data protection, which shall require written authorization of the
13001300 Chief Information Off icer or a designee except the following:
13011301 1. A purchase less than or equal to Five Thousand Dollars
13021302 ($5,000.00) if such product is purchased using a state purchase card
13031303 and the product is listed on either the Approved Hardware o r
13041304 Approved Software list located on the Office of Management and
13051305 Enterprise Services website;
13061306 2. A purchase over Five Thousand Dollars ($5,000.00) and less
13071307 than or equal to Twenty -five Thousand Dollars ($25,000.00) if such
13081308 product is purchased using a sta te purchase card, the produc t is
13091309 listed on an information technology or telecom munications statewide
13101310 contract, and the product is listed on either the Approved Hardware
13111311 or Approved Software list located on the Office of Management and
13121312 Enterprise Services w ebsite; or
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13391339 3. A purchase of computer hardware or software or any se rvices
13401340 related to software develo pment, software modifications, or any
13411341 other services related to the operation and maintenance of computer
13421342 hardware and software or both independently that is made by the
13431343 Military Department of the State of Oklahoma.
13441344 If written authorization is not obtained prior to incurring an
13451345 expenditure or entering into any agreement as requir ed in this
13461346 subsection or as required in Section 35.4 of this title, the Office
13471347 of Management and Enterprise Services may not process any claim
13481348 associated with the expenditure and th e provisions of any agreement
13491349 shall not be enforceable. The provisions of this subsection shall
13501350 not be applicable to any m ember of The Oklahoma State Syst em of
13511351 Higher Education, any public elementary or secondary schools of the
13521352 state, any technology center school district as defined in Section
13531353 14-108 of Title 70 of the Oklahoma Statutes, or CompSource Mutual
13541354 Insurance Company.
13551355 C. The Chief Information Offi cer and Information Services
13561356 Division of the Office of Management an d Enterprise Services and all
13571357 agencies of the executive branch of the state shall not be required
13581358 to disclose, directly or indirectly, any information of a state
13591359 agency which is declared t o be confidential or privile ged by state
13601360 or federal statute o r the disclosure of which is restricted by
13611361 agreement with the United States or one of its agencies, nor
13621362 disclose information technology system details that may permit the
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13891389 access to confidential i nformation or any information affecting
13901390 personal security, personal identity, or physical security of state
13911391 assets.
13921392 SECTION 6. AMENDATORY 62 O.S. 2021, Section 34.25, is
13931393 amended to read as follows:
13941394 Section 34.25. A. Subject to review and approval as provided
13951395 for in Section 34.27 of this title by the Chief Information Officer,
13961396 a state agency, board, commission, or authority may obtain
13971397 reimbursement of a merchant fee incurred in connection wit h any
13981398 electronic or online transaction.
13991399 B. Subject to review and approval as provided for in Section
14001400 34.27 of this title by the Chief Information Officer , unless
14011401 otherwise permitted by law, a state agency, board, commission , or
14021402 authority may charge a c onvenience fee for a man ual transaction.
14031403 Each state entity shall keep a record of how the convenience fee has
14041404 been determined and shall file t he record with the Information
14051405 Services Division of the Office o f Management and Enterprise
14061406 Services. A state agency , board, commission, or authority may
14071407 periodically adjust a convenience fee as needed upon review and
14081408 approval as provided for in Section 34.27 of this t itle.
14091409 Any state agency, board, commission or authority may apply t o
14101410 the State Governmental Technology Applications Review B oard for
14111411 authorization to charge a convenience fee for electronic or online
14121412 transactions. If aut horization is granted, the state entity shall
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14391439 not assess a convenience fee for equivalent manual transactions.
14401440 The Board shall annually review the authorization for a convenien ce
14411441 fee for electronic or online transactions and shall take action to
14421442 renew or revoke the authorization as provided for in this subsection
14431443 by the Chief Information Officer .
14441444 C. For purposes of this section:
14451445 1. “Merchant fee” shall mean and be limited to t he cost of a
14461446 charge imposed by a third-party credit card or debit card issuer
14471447 that is necessary to process an electronic or online transaction
14481448 with a state agency, board, commission or authority;
14491449 2. “Convenience fee” shall mean a fee charged to partially
14501450 compensate for costs incurred as a result of providing for a manual
14511451 transaction or an electronic or online transact ion if authorization
14521452 is approved as provided for in subse ction B of this section; and
14531453 3. “Manual transaction” shall mean a transaction that is not
14541454 conducted online or e lectronically if the transaction is made
14551455 available online or electronically.
14561456 The Office of Management and Enterprise S ervices shall be
14571457 authorized to promulgate rules necessary to effectuate the
14581458 provisions of this section.
14591459 SECTION 7. AMENDATORY 62 O.S. 2021, Section 35.3 , is
14601460 amended to read as follows:
14611461 Section 35.3. As used in the Information Technology
14621462 Consolidation and Coordination A ct:
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14891489 1. “Appropriated state agency ” means any state agency that
14901490 receives funding through the annua l legislative appropriations
14911491 process;
14921492 2. “Cybersecurity risk” means any heightened threat to the loss
14931493 of confidentiality, integrity, or availab ility of information, data,
14941494 or information systems that has a potential adverse impact to
14951495 organizational operations of state agencies;
14961496 3. “Information technology assets ” means any equipment or
14971497 interconnected system or subsystem of equipment that is used in the
14981498 acquisition, storage, manipulation, management, movement, control,
14991499 display, switching, interchange, transm ission, or reception of data
15001500 or information. The t erm shall include computers, an cillary
15011501 equipment, software, firmware and similar procedures, services,
15021502 including support services and consulting services, software
15031503 development, and related resources, and shall further include
15041504 telecommunications fiber networks use d for conveying electronic
15051505 communication or information systems to multiple physical locations;
15061506 3. 4. “Information technology position ” means a classified or
15071507 unclassified position in the following functional areas:
15081508 a. applications programming,
15091509 b. EDP electronic data processing (EDP) audit,
15101510 c. data examination,
15111511 d. computer applications,
15121512 e. computer data entry,
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15391539 f. computer networking,
15401540 g. computer operations,
15411541 h. computer programming,
15421542 i. computer security,
15431543 j. computer software design,
15441544 k. web applications,
15451545 l. database analysis,
15461546 m. data management analysis,
15471547 n. database development,
15481548 o. database programming,
15491549 p. software design/development,
15501550 q. help desk,
15511551 r. imaging,
15521552 s. systems analysis,
15531553 t. systems application planning,
15541554 u. systems application,
15551555 v. systems administration,
15561556 w. systems coordination,
15571557 x. systems integration,
15581558 y. systems operation,
15591559 z. systems planning/development,
15601560 aa. systems programming,
15611561 bb. systems engineering,
15621562 cc. systems service specialist,
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15891589 dd. systems support,
15901590 ee. network administration,
15911591 ff. network management,
15921592 gg. network technical,
15931593 hh. operating systems specialist ,
15941594 ii. systems program manager,
15951595 jj. telecommunications, whether data or voice,
15961596 kk. software training, and
15971597 ll. technology development or support;
15981598 4. 5. “Nonappropriated state agency” means any state agency
15991599 that does not receive funding through the annu al legislative
16001600 appropriations process;
16011601 5. 6. “Shared services” means those state agency functions
16021602 which are or could be provided through:
16031603 a. the services and systems specified in subsection A of
16041604 Section 35.6 of this title, and
16051605 b. the programs, services, software or processes
16061606 specified in subsection B of Section 35.6 of this
16071607 title; and
16081608 6. 7. “State agency” means any office, elected or appointed
16091609 officer, bureau, board, commission, counsel, unit, division, body,
16101610 authority or institution of the executive bran ch of state government
16111611 excluding institutions within The Oklahoma State System of Higher
16121612 Education, the Oklahoma Municipal Power Authority, the Oklahoma
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16391639 State Regents for Higher Education and the telecommunications
16401640 network known as OneNet .
16411641 SECTION 8. AMENDATORY 62 O.S. 2021, Section 35.5 , is
16421642 amended to read as follows:
16431643 Section 35.5. A. 1. All state agencies shall provide to the
16441644 Chief Information Officer a list of information technology assets of
16451645 the agency which are integral to the information and
16461646 telecommunications security aspects of agency-specific applications
16471647 or functions and a list o f information technology positions which
16481648 are directly associated with the assets. The agency shall further
16491649 provide the reference to federal or state statutory or
16501650 constitutional provisions whi ch require it to perform th e
16511651 applications or functions .
16521652 2. If the Chief Information Officer dispute s the identification
16531653 of assets or positions provided by a state agency as bein g integral
16541654 to agency-specific applications or functions , the Director of the
16551655 Office of Management and Enterprise Services shall make the final
16561656 determination. Each dispute by the Chief Information Officer shall
16571657 include a written statement that includes a concise summary of the
16581658 dispute’s reasoning, as well as any material information necessary
16591659 for the Director of the Office of Management and Enterprise Services
16601660 to make a final determination.
16611661 B. Not later than December 1 of each year, the Chief
16621662 Information Officer shall modify the assessment required by
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16891689 subsection D of Section 34.11.1 of this title to include
16901690 identification of:
16911691 1. All information technology assets of all sta te agencies,
16921692 which are not integral to agency -specific applications or functions,
16931693 and the transfer of which to the Informatio n Services Division of
16941694 the Office of Management and Enterprise Servic es and the Chief
16951695 Information Officer would result in a cost savings to th e taxpayers
16961696 of this state or improved efficiency of state government operations,
16971697 including all furniture, equipment, vehicles, supplies, re cords,
16981698 current and future liabilities, fund balances, encu mbrances,
16991699 obligations, and indebtedness associat ed with the information
17001700 technology assets;
17011701 2. All information technology positions associated with the
17021702 information technolo gy assets identified pursuant to paragraph 1 of
17031703 this subsection. The assessment shall identify the amo unt of
17041704 compensation and related liabili ties for accrued sick leave, annual
17051705 leave, holidays, unemployment benefits, and workers ’ compensation
17061706 benefits for the positions;
17071707 3. The amount of savings to the taxpayers of this state
17081708 resulting from the provisions of the Information Technology
17091709 Consolidation and Coordination Act; and
17101710 4. Any changes in law required or any changes to the amount of
17111711 state appropriations or other state funds associated with the
17121712 transfer of the information technology assets or positions.
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17391739 C. The information technology assets a nd positions of each
17401740 appropriated state agency identified pursuant to this section shall
17411741 be transferred as part of the consolidation of inf ormation
17421742 technology operations of the state agency to the Information
17431743 Services Division of the Office of Ma nagement and Enterprise
17441744 Services when determined by the Information Services Division. The
17451745 costs of operation, maintenance, licensing and service of the
17461746 information technology assets shall rema in the responsibility of the
17471747 state agency from which the assets are tran sferred until the state
17481748 agency information technology operations are consolidated in the
17491749 Information Services Division, unless otherwise ag reed to by the
17501750 state agency and the Information Services Division. Appropriat e
17511751 conveyances and other docum ents shall be executed to effectuate the
17521752 transfer of the information technology assets and positions to the
17531753 Information Services Division of the Office of Management and
17541754 Enterprise Services.
17551755 D. The Chief Information Officer shall may recommend changes to
17561756 the Director of the Office of Manage ment and Enterprise Services and
17571757 the Governor for inclusion in the next executive budget to be
17581758 submitted to the Legislature.
17591759 E. The Information Services Division shall provide shared
17601760 services to each state agency and sh all bill agencies for those
17611761 shared services at an estimated cost to provide the services. The
17621762 estimated cost shall include the full cost of the services,
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17891789 including materials, depreciation re lated to capital costs, labor,
17901790 and administrative expenses of the Informati on Services Division of
17911791 the Office of Management and Enterprise Services in connection with
17921792 the operation of the data center and Informatio n Services Division
17931793 operations and shall include expenses associated with acqu iring,
17941794 installing, and operat ing information technology and
17951795 telecommunications infrastructure, hardware and software for use by
17961796 state agencies. The Info rmation Services Division shall publish a
17971797 schedule of costs for eac h available shared service and shall enter
17981798 into an agreement with each stat e agency for the shared se rvices
17991799 that will be provided to the agency. The aggregated cost of shared
18001800 services to be provided to each state agency shall be budgeted
18011801 annually as a separate line item through each state a gency. State
18021802 agencies shall process request for payments as provided for under
18031803 the agreement entered into with the Information Services Division in
18041804 a timely manner. If payments are deemed to be delinquent for shared
18051805 services provided to a state agency, t he Information Services
18061806 Division may request the Division of Cent ral Accounting and
18071807 Reporting of the Office of Management and Enterprise Services to
18081808 create vouchers and process p ayments to the Information Services
18091809 Division against the funds of the delinque nt state agency. If the
18101810 state agency for which shared services were provided disputes the
18111811 provision of shared services in accordance with its agreement with
18121812 the Information Services Division, no voucher shall be process ed
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18391839 against the funds of the delinque nt agency until the dispute over
18401840 services has been resolved, at w hich point a voucher may be
18411841 processed in accordance with the terms of the dispute resolution.
18421842 F. The Information Services Division of the Office of
18431843 Management and Enterprise Services shall s ucceed to any contractual
18441844 rights, easement rights, lease rights, and other similar rights and
18451845 responsibilities related to the information technology asse ts that
18461846 are transferred as provided for in this section and incurre d by an
18471847 appropriated state agency.
18481848 SECTION 9. AMENDATORY 62 O.S. 2021, Section 35.6, is
18491849 amended to read as follows:
18501850 Section 35.6. A. All appropriated and nonappropriated state
18511851 agencies shall be required to use the following information
18521852 technology services and systems operated and maintained b y the
18531853 Office of Management and Enterprise Services for the purpose of
18541854 information and telecommunications security and data management for
18551855 all agency functions:
18561856 1. Data Service Center of the Informa tion Services Division;
18571857 2. Networking services;
18581858 3. Communication or intercommunicati on systems;
18591859 4. Electronic mail systems; and
18601860 5. Data and network security systems .
18611861 B. All appropriated and nonappropriated state agencies shall be
18621862 required to exclusively use the following programs , services,
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18891889 software and processes provided through the Integrated Central
18901890 Financial System known as CORE and as implemented by the Office of
18911891 Management and Enterpri se Services and shall n ot utilize any
18921892 programs, services, soft ware or processes that are du plicative of
18931893 the following:
18941894 1. Payroll;
18951895 2. Employee leave system;
18961896 3. Human resources;
18971897 4. Accounts receivable;
18981898 5. Accounts payable;
18991899 6. Purchasing system;
19001900 7. Budgeting system;
19011901 8. Enterprise Learning Management (ELM);
19021902 9. Budget request system;
19031903 10. Asset management; and
19041904 11. Projects, grants and contracts, which includes federal
19051905 billing.
19061906 C. The Chief Information Officer shall have the authority to
19071907 enforce the provisions of this secti on.
19081908 SECTION 10. AMENDATORY 62 O.S. 2021, Section 35.8, is
19091909 amended to read as follows:
19101910 Section 35.8. A. Notwithstanding a ny other provision of law,
19111911 the provisions of the Information Technology Consolidation and
19121912 Coordination Act shall operate to maintain or increase security
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19391939 standards and shall not jeopardize confidentiality or compliance
19401940 with state or federal laws or regulation s. The State Governmental
19411941 Technology Applications Review Board Chief Information Officer shall
19421942 consider and approve security protocols which sha ll be followed by
19431943 employees of the Information Services Division of the Office of
19441944 Management and Enterprise Services who are assigned to service law
19451945 enforcement agencies. The Board Chief Information Officer shall
19461946 make recommendations to state officers and employees related to
19471947 continuity of criminal justice information system security
19481948 protocols.
19491949 B. Notwithstanding the provisions of Section 35.5 of this
19501950 title, the transfer of information technology assets and positions
19511951 of the Department of Public Safety sha ll occur prior to the transfer
19521952 of assets and positions of other public safety agenci es.
19531953 C. Unless otherwise provided for in law, the transfer of
19541954 information technology assets and positions of any state agenc y
19551955 pursuant to the Information Technology Consolidation and
19561956 Coordination Act shall not act to transfer to the Information
19571957 Services Division of the Office of Management and Enterprise
19581958 Services or to the Chief Information Officer the duties of a state
19591959 agency to keep, maintain and open to any person all rec ords of the
19601960 agency in compliance with the Oklahoma Open Records Act. Each state
19611961 agency shall continue to be responsible for records created by,
19621962 received by, under the authority of, or coming into the custody ,
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19891989 control or possession of the agency including the duty to organize
19901990 and categorize the records in a retrievable form and the duty to
19911991 respond to requests for records, even if the records have been
19921992 transmitted to or stored by the Information Services Division of the
19931993 Office of Management and Enterprise Se rvices or the Chief
19941994 Information Officer.
19951995 D. State employees who are members of the Teachers’ Retirement
19961996 System of Oklahoma and are transferred pursuant to the Information
19971997 Technology Consolidation and Coordin ation Act may elect to continue
19981998 their participation in the Teachers ’ Retirement System of Oklahoma
19991999 in lieu of participating in the Oklahoma Public Employees Retirement
20002000 System. Any transferred employee who wishes to make such election
20012001 shall do so in writing within thirty (30) days of the effective date
20022002 of this act August 24, 2012. If any transferred employee has
20032003 already started participating in the Oklahoma Public Employees
20042004 Retirement System, the employee may make an election to return to
20052005 the Teachers’ Retirement System of Oklahoma if the election is made
20062006 in writing within thirty ( 30) days of the effective date of this act
20072007 August 24, 2012. In the event a transferred employe e who has
20082008 already begun participating in the Oklahoma Public Employees
20092009 Retirement System elects to return to the Teachers ’ Retirement
20102010 System of Oklahoma, the Okl ahoma Public Employees Retirement System
20112011 shall transfer the service credit and contributions to the Teachers ’
20122012 Retirement System of Oklahoma for any credit that accrued after the
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20392039 initial transfer. The election t o continue or return to
20402040 participation in the Teachers’ Retirement System of Oklahoma
20412041 pursuant to this subsection shall be irrevocable and sh all be
20422042 effective until the employment with the Office of Management and
20432043 Enterprise Services is terminated.
20442044 SECTION 11. REPEALER 62 O.S. 2021, Sections 34.27, 35.2,
20452045 35.7, and 35.9, are hereby repealed.
20462046 SECTION 12. Provisions of this act shall be enacted no later
20472047 than July 1, 2026. By that date, state agencies must notify the
20482048 Director of the Office of Enterprise and Management Services their
20492049 intention to continue to contract with the Information Services
20502050 Division for information technology or telecommunication s services
20512051 or to create their own agency-specific information services
20522052 division.
20532053 SECTION 13. This act shall become effective July 1, 202 4.
20542054 SECTION 14. It being immediately necessary for the preservation
20552055 of the public peace, health or safety, an emergency is hereby
20562056 declared to exist, by reason whereof this act shall take effect and
20572057 be in full force from and after its passage and approval.
20582058
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