85R8717 YDB-D
By: Uresti H.B. No. 1898
A BILL TO BE ENTITLED
AN ACT
relating to a study on state agency digital data storage and records
management practices and associated state costs.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS:
SECTION 1. (a) In this section, "state agency" means a
board, commission, office, department, council, authority, or
other agency in the executive or judicial branch of state
government that is created by the constitution or a statute of this
state. The term does not include a university system or institution
of higher education as those terms are defined by Section 61.003,
Education Code.
(b) The Department of Information Resources and the Texas
State Library and Archives Commission shall conduct a study on
state agency digital data storage and records management practices
and the associated costs to this state.
(c) The study required under this section must examine:
(1) the current digital data storage practices of
state agencies in this state;
(2) the costs associated with those digital data
storage practices;
(3) the digital records management and data
classification policies of state agencies and whether the state
agencies are consistently complying with the established policies;
(4) whether the state agencies are storing digital
data that exceeds established retention requirements and the cost
of that unnecessary storage;
(5) the adequacy of storage systems used by state
agencies to securely maintain confidential digital records; and
(6) possible solutions and improvements recommended
by the state agencies for reducing state costs and increasing
security for digital data storage and records management.
(d) Each state agency shall participate in the study
required by this section and provide appropriate assistance and
information to the Department of Information Resources and the
Texas State Library and Archives Commission.
(e) Not later than December 1, 2018, the Department of
Information Resources and the Texas State Library and Archives
Commission shall issue a report on the study required under this
section and recommendations for reducing state costs and for
improving efficiency in digital data storage and records management
to the lieutenant governor, the speaker of the house of
representatives, and the appropriate standing committees of the
house of representatives and the senate.
(f) This section expires September 1, 2019.
SECTION 2. This Act takes effect September 1, 2017.