UT
Utah Senate Bill SB0277

Utah 2025 Regular Session

Utah Senate Bill SB0277 Compare Versions

OldNewDifferences
1-Enrolled Copy S.B. 277
1+03-05 19:43 4th Sub. (Pumpkin) S.B. 277
2+Paul A. Cutler proposes the following substitute bill:
23 1
34 Government Records Management Amendments
45 2025 GENERAL SESSION
56 STATE OF UTAH
67 Chief Sponsor: Michael K. McKell
78 House Sponsor: Jefferson Moss
89 2
910
1011 3
1112 LONG TITLE
1213 4
1314 General Description:
1415 5
1516 This bill creates the Government Records Office (the office) within the Division of
1617 6
1718 Archives and Records Service (the division), and replaces the State Records Committee (the
1819 7
1920 committee) with the director of the office, who is an attorney with knowledge and experience
2021 8
2122 relating to government records law and makes other changes relating to government records.
2223 9
2324 Highlighted Provisions:
2425 10
2526 This bill:
2627 11
2728 ▸ defines terms;
2829 12
2930 ▸ creates the office within the division and describes the functions of the office;
3031 13
3132 ▸ requires the governor to appoint the director of the office, in consultation with the
3233 14
3334 executive director of the department, and with the advice and consent of the Senate;
3435 15
3536 ▸ describes the term of office, qualifications, and duties of the director;
3637 16
3738 ▸ directs the Division of Human Resource Management to conduct a performance survey
3839 17
3940 and evaluation of the director on a specified schedule;
4041 18
4142 ▸ repeals the committee;
4243 19
4344 ▸ provides that the director will replace the committee in fulfilling the duties currently
4445 20
4546 assigned to the committee, including the duty to decide appeals under the Government
4647 21
4748 Records Access and Management Act;
4849 22
4950 ▸ makes the government records ombudsman an employee of the office;
5051 23
5152 ▸ grants rulemaking authority to the director of the office;
5253 24
5354 ▸ provides for the transition from the committee to the director of the office;
5455 25
5556 ▸ provides that an individual in an executive branch management position is subject to the
5657 26
57-record amendment or retention policy created by the governor; and
58+record amendment or retention policy created by the governor;
5859 27
59-▸ makes technical and conforming changes. S.B. 277 Enrolled Copy
60+▸ makes technical and conforming changes; and
6061 28
62+▸ includes a coordination clause to resolves conflicts between this bill and S.B. 163,
63+4th Sub. S.B. 277 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
64+29
65+Government Records Amendments, to allow the changes in S.B. 163 to work within the
66+30
67+provisions of this bill that replace the State Records Committee with the director of the
68+31
69+Government Records Office.
70+32
6171 Money Appropriated in this Bill:
62-29
72+33
6373 None
64-30
74+34
6575 Other Special Clauses:
66-31
67-None
68-32
76+35
77+This bill provides coordination clauses.
78+36
6979 Utah Code Sections Affected:
70-33
80+37
7181 AMENDS:
72-34
82+38
7383 20A-11-1205, as last amended by Laws of Utah 2020, Chapter 22
74-35
84+39
7585 53B-16-303, as last amended by Laws of Utah 2020, Chapter 365
76-36
86+40
7787 63A-12-101, as last amended by Laws of Utah 2023, Chapter 173
78-37
88+41
7989 63A-12-106, as last amended by Laws of Utah 2019, Chapter 254
80-38
90+42
8191 63G-2-103, as last amended by Laws of Utah 2024, Chapters 18, 465, 509, and 522
82-39
92+43
8393 63G-2-201, as last amended by Laws of Utah 2023, Chapters 173, 516
84-40
94+44
8595 63G-2-209, as enacted by Laws of Utah 2023, Chapter 516
86-41
96+45
8797 63G-2-309, as last amended by Laws of Utah 2023, Chapter 516
88-42
98+46
8999 63G-2-400.5, as last amended by Laws of Utah 2019, Chapters 254, 334
90-43
100+47
91101 63G-2-401, as last amended by Laws of Utah 2024, Chapter 407
92-44
102+48
93103 63G-2-402, as last amended by Laws of Utah 2024, Chapter 407
94-45
104+49
95105 63G-2-403, as last amended by Laws of Utah 2024, Chapter 407
96-46
106+50
97107 63G-2-404, as last amended by Laws of Utah 2024, Chapter 407
98-47
108+51
99109 63G-2-701, as last amended by Laws of Utah 2019, Chapter 254
100-48
110+52
101111 63G-2-702, as last amended by Laws of Utah 2023, Chapter 516
102-49
112+53
103113 63G-2-703, as last amended by Laws of Utah 2023, Chapters 291, 516
104-50
114+54
105115 63G-2-704, as enacted by Laws of Utah 2023, Chapter 516
106-51
116+55
107117 63G-2-801, as last amended by Laws of Utah 2019, Chapter 254
108-52
118+56
109119 63H-1-202, as last amended by Laws of Utah 2024, Chapter 514
110-53
120+57
111121 67-3-1, as last amended by Laws of Utah 2024, Chapters 3, 158
112-54
122+58
113123 77-18-103, as last amended by Laws of Utah 2024, Chapters 187, 245 and 434
114-55
124+59
115125 77-27-5, as last amended by Laws of Utah 2024, Chapters 145, 187 and 208
116-56
126+60
117127 ENACTS:
118-57
128+61
119129 63A-12-201, Utah Code Annotated 1953
120-58
130+62
121131 63A-12-202, Utah Code Annotated 1953
122-59
132+- 2 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
133+63
123134 63A-12-203, Utah Code Annotated 1953
124-60
135+64
125136 63A-12-205, Utah Code Annotated 1953
126-61
137+65
127138 RENUMBERS AND AMENDS:
128-- 2 - Enrolled Copy S.B. 277
129-62
139+66
130140 63A-12-204, (Renumbered from 63A-12-111, as last amended by Laws of Utah 2024,
131-63
141+67
132142 Chapter 407)
133-64
143+68
134144 REPEALS:
135-65
145+69
136146 63G-2-101, as renumbered and amended by Laws of Utah 2008, Chapter 382
137-66
147+70
138148 63G-2-501, as last amended by Laws of Utah 2024, Chapter 529
139-67
149+71
140150 63G-2-502, as last amended by Laws of Utah 2019, Chapter 254
141-68
151+72
152+Utah Code Sections affected by Coordination Clause:
153+73
154+63A-12-203, Utah Code Annotated 1953
155+74
156+63G-2-400.5, as last amended by Laws of Utah 2019, Chapters 254, 334
157+75
158+63G-2-403, as last amended by Laws of Utah 2024, Chapter 407
159+76
160+63G-2-701, as last amended by Laws of Utah 2019, Chapter 254
161+77
142162
143-69
163+78
144164 Be it enacted by the Legislature of the state of Utah:
145-70
165+79
146166 Section 1. Section 20A-11-1205 is amended to read:
147-71
167+80
148168 20A-11-1205 . Use of public email for a political purpose.
149-72
169+81
150170 (1) Except as provided in Subsection (5), a person may not send an email using the email of
151-73
171+82
152172 a public entity:
153-74
173+83
154174 (a) for a political purpose;
155-75
175+84
156176 (b) to advocate for or against a proposed initiative, initiative, proposed referendum,
157-76
177+85
158178 referendum, a proposed bond, a bond, or any ballot proposition; or
159-77
179+86
160180 (c) to solicit a campaign contribution.
161-78
181+87
162182 (2)(a) The lieutenant governor shall, after giving the person and the complainant notice
163-79
183+88
164184 and an opportunity to be heard, impose a civil fine against a person who violates
165-80
185+89
166186 Subsection (1) as follows:
167-81
187+90
168188 (i) up to $250 for a first violation; and
169-82
189+91
170190 (ii) except as provided in Subsection (3), for each subsequent violation committed
171-83
191+92
172192 after the lieutenant governor imposes a fine against the person for a first violation,
173-84
193+93
174194 $1,000 multiplied by the number of violations committed by the person.
175-85
195+94
176196 (b) A person may, within 30 days after the day on which the lieutenant governor
177-86
197+95
178198 imposes a fine against the person under this Subsection (2), appeal the fine to a
179-87
199+96
180200 district court.
181-88
201+- 3 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
202+97
182203 (3) The lieutenant governor shall consider a violation of this section as a first violation if
183-89
204+98
184205 the violation is committed more than seven years after the day on which the person last
185-90
206+99
186207 committed a violation of this section.
187-91
208+100
188209 (4) For purposes of this section, one violation means one act of sending an email, regardless
189-92
210+101
190211 of the number of recipients of the email.
191-93
212+102
192213 (5) A person does not violate this section if:
193-94
214+103
194215 (a) the lieutenant governor finds that the email described in Subsection (1) was
195-95
216+104
196217 inadvertently sent by the person using the email of a public entity;
197-- 3 - S.B. 277 Enrolled Copy
198-96
218+105
199219 (b) the person is directly providing information solely to another person or a group of
200-97
220+106
201221 people in response to a question asked by the other person or group of people;
202-98
222+107
203223 (c) the information the person emails is an argument or rebuttal argument prepared
204-99
224+108
205225 under Section 20A-7-401.5 or 20A-7-402, and the email includes each opposing
206-100
226+109
207227 argument and rebuttal argument that:
208-101
228+110
209229 (i) relates to the same proposed initiative, initiative, proposed referendum, or
210-102
230+111
211231 referendum; and
212-103
232+112
213233 (ii) complies with the requirements of Section 20A-7-401.5 or 20A-7-402; or
214-104
234+113
215235 (d) the person is engaging in:
216-105
236+114
217237 (i) an internal communication solely within the public entity;
218-106
238+115
219239 (ii) a communication solely with another public entity;
220-107
240+116
221241 (iii) a communication solely with legal counsel;
222-108
242+117
223243 (iv) a communication solely with the sponsors of an initiative or referendum;
224-109
244+118
225245 (v) a communication solely with a land developer for a project permitted by a local
226-110
246+119
227247 land use law that is challenged by a proposed referendum or a referendum; or
228-111
248+120
229249 (vi) a communication solely with a person involved in a business transaction directly
230-112
250+121
231251 relating to a project described in Subsection (5)(d)(v).
232-113
252+122
233253 (6) A violation of this section does not invalidate an otherwise valid election.
234-114
254+123
235255 (7) An email sent in violation of Subsection (1), as determined by the records officer,
236-115
256+124
237257 constitutes a record, as defined in Section 63G-2-103, that is subject to the provisions of
238-116
258+125
239259 Title 63G, Chapter 2, Government Records Access and Management Act,
240-117
260+126
241261 notwithstanding any applicability of Subsection [63G-2-103(25)(b)(i)]
242-118
262+127
243263 63G-2-103(26)(b)(i).
244-119
264+128
245265 Section 2. Section 53B-16-303 is amended to read:
246-120
266+129
247267 53B-16-303 . Access to restricted records.
248-121
268+130
249269 (1) Notwithstanding any other provision of Title 63G, Chapter 2, Government Records
250-122
270+- 4 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
271+131
251272 Access and Management Act, access to records restricted by this part shall only be
252-123
273+132
253274 permitted upon:
254-124
275+133
255276 [(1)] (a) written consent of the public institution of higher education originating,
256-125
277+134
257278 receiving, or maintaining [such ] the records; or
258-126
279+135
259280 [(2)] (b) a finding by the [State Records Committee ] director of the Government Records
260-127
281+136
261282 Office or a court that the record has not been properly classified as restricted under
262-128
283+137
263284 Section 63G-2-302, provided that the review of a restricted classification of a record
264-129
285+138
265286 shall not include considerations of weighing public and private interests regarding
266-- 4 - Enrolled Copy S.B. 277
267-130
287+139
268288 access to a properly classified record as contained in Subsection 63G-2-403(11)(b) or
269-131
289+140
270290 63G-2-404(7) or Section 63G-2-309.
271-132
272-(2) [ Nothing in this ]Subsection [(2) shall be construed to] (1)(b) does not limit the
273-133
274-authority of the board to reclassify and disclose a record of a public institution of higher
275-134
276-education.
277-135
291+141
292+(2) [ Nothing in this ]Subsection (2) [shall be construed to] does not limit the authority of
293+142
294+the board to reclassify and disclose a record of a public institution of higher education.
295+143
278296 Section 3. Section 63A-12-101 is amended to read:
279-136
297+144
280298 63A-12-101 . Division of Archives and Records Service created -- Duties.
281-137
299+145
282300 (1) There is created the Division of Archives and Records Service within the department.
283-138
301+146
284302 (2) The state archives shall:
285-139
303+147
286304 (a) administer the state's archives and records management programs, including storage
287-140
305+148
288306 of records, central reformatting programs, and quality control;
289-141
307+149
290308 (b) apply fair, efficient, and economical management methods to the collection, creation,
291-142
309+150
292310 use, maintenance, retention, preservation, disclosure, and disposal of records and
293-143
311+151
294312 documents;
295-144
313+152
296314 (c) establish standards, procedures, and techniques for the effective management and
297-145
315+153
298316 physical care of records;
299-146
317+154
300318 (d) conduct surveys of office operations and recommend improvements in current
301-147
319+155
302320 records management practices, including the use of space, equipment, automation,
303-148
321+156
304322 and supplies used in creating, maintaining, storing, and servicing records;
305-149
323+157
306324 (e) establish standards for the preparation of schedules providing for the retention of
307-150
325+158
308326 records of continuing value and for the prompt and orderly disposal of state records
309-151
327+159
310328 no longer possessing sufficient administrative, historical, legal, or fiscal value to
311-152
329+160
312330 warrant further retention;
313-153
331+161
314332 (f) establish, maintain, and operate centralized reformatting lab facilities and quality
315-154
333+162
316334 control for the state;
317-155
335+163
318336 (g) provide staff and support services to the Records Management Committee created in
319-156
337+164
320338 Section 63A-12-112 and the [State Records Committee created in Section 63G-2-501]
321-157
339+- 5 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
340+165
322341 Government Records Office, created in Section 63A-12-202;
323-158
342+166
324343 (h) develop training programs to assist records officers and other interested officers and
325-159
344+167
326345 employees of governmental entities to administer this chapter and Title 63G, Chapter
327-160
346+168
328347 2, Government Records Access and Management Act;
329-161
348+169
330349 (i) provide access to public records deposited in the archives;
331-162
350+170
332351 (j) administer and maintain the Utah Public Notice Website established under Section
333-163
352+171
334353 63A-16-601;
335-- 5 - S.B. 277 Enrolled Copy
336-164
354+172
337355 (k) provide assistance to any governmental entity in administering this chapter and Title
338-165
356+173
339357 63G, Chapter 2, Government Records Access and Management Act;
340-166
358+174
341359 (l) prepare forms for use by all governmental entities for a person requesting access to a
342-167
360+175
343361 record; and
344-168
362+176
345363 (m) if the department operates the Division of Archives and Records Service as an
346-169
364+177
347365 internal service fund agency in accordance with Section 63A-1-109.5, submit to the
348-170
366+178
349367 Rate Committee established in Section 63A-1-114:
350-171
368+179
351369 (i) the proposed rate schedule as required by Section 63A-1-114; and
352-172
370+180
353371 (ii) other information or analysis requested by the Rate Committee.
354-173
372+181
355373 (3) The state archives may:
356-174
374+182
357375 (a) establish a report and directives management program;
358-175
376+183
359377 (b) establish a forms management program; and
360-176
378+184
361379 (c) in accordance with Section 63A-12-101, require that an individual undergo a
362-177
380+185
363381 background check if the individual:
364-178
382+186
365383 (i) applies to be, or currently is, an employee or volunteer of the division; and
366-179
384+187
367385 (ii) will have direct access to a vulnerable record in the capacity described in
368-180
386+188
369387 Subsection (3)(c)(i).
370-181
388+189
371389 (4) The executive director may direct the state archives to administer other functions or
372-182
390+190
373391 services consistent with this chapter and Title 63G, Chapter 2, Government Records
374-183
392+191
375393 Access and Management Act.
376-184
394+192
377395 Section 4. Section 63A-12-106 is amended to read:
378-185
396+193
379397 63A-12-106 . Certified and microphotographed copies.
380-186
398+194
381399 (1)(a) Upon demand, the state archives shall furnish certified copies of a record in the
382-187
400+195
383401 state archives's exclusive custody that is classified public or that is otherwise
384-188
402+196
385403 determined to be public under this chapter by the originating governmental entity, the [
386-189
404+197
387405 State Records Committee created in Section 63G-2-501] director of the Government
388-190
406+198
389407 Records Office, created in Section 63A-12-202, or a court of law.
390-191
408+- 6 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
409+199
391410 (b) When certified by the state archivist under the seal of the state archives, a copy has
392-192
411+200
393412 the same legal force and effect as if certified by the originating governmental entity.
394-193
413+201
395414 (2) The state archives may microphotograph records when the state archives determines
396-194
415+202
397416 that microphotography is an efficient and economical way to care, maintain, and
398-195
417+203
399418 preserve the record. A transcript, exemplification, or certified copy of a
400-196
419+204
401420 microphotograph has the same legal force and effect as the original. Upon review and
402-197
421+205
403422 approval of the microphotographed film by the state archivist, the source documents
404-- 6 - Enrolled Copy S.B. 277
405-198
423+206
406424 may be destroyed.
407-199
425+207
408426 (3) The state archives may allow another governmental entity to microphotograph records
409-200
427+208
410428 in accordance with standards set by the state archives.
411-201
429+209
412430 Section 5. Section 63A-12-201 is enacted to read:
413-202
431+210
414432
415433 Part 2. Government Records Office
416-203
434+211
417435 63A-12-201 . Definitions.
418-204
436+212
419437 As used in this part:
420-205
438+213
421439 (1) "Director" means the director of the office, appointed under Subsection 63A-12-202(2).
422-206
440+214
423441 (2) "Office" means the Government Records Office, created in Subsection 63A-12-202(1).
424-207
442+215
425443 (3) "Records appeal process" means the process described in Title 63G, Chapter 2, Part 4,
426-208
444+216
427445 Appeals.
428-209
446+217
429447 Section 6. Section 63A-12-202 is enacted to read:
430-210
448+218
431449 63A-12-202 . Government Records Office -- Director -- Annual report.
432-211
450+219
433451 (1) There is created within the division the Government Records Office.
434-212
452+220
435453 (2) The governor shall appoint the director of the office:
436-213
454+221
437455 (a) in consultation with the executive director; and
438-214
456+222
439457 (b) with the advice and consent of the Senate.
440-215
458+223
441459 (3) The director shall be:
442-216
460+224
443461 (a) an attorney in good standing, authorized to practice law in Utah;
444-217
462+225
445463 (b) knowledgeable regarding state law and practices relating to records management,
446-218
464+226
447465 including the provisions of Title 63G, Chapter 2, Government Records Access and
448-219
466+227
449467 Management Act;
450-220
468+228
451469 (c) committed to:
452-221
470+229
453471 (i) ensuring that records, and information in records, properly classified as private,
454-222
472+230
455473 protected, or controlled are disclosed only to the extent expressly provided by law;
456-223
474+231
457475 (ii) protecting the privacy of persons whose information is in the custody of a
458-224
476+232
459477 government entity; and
460-225
478+- 7 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
479+233
461480 (iii) the disclosure of records, and information contained in records, to the extent
462-226
481+234
463482 required by law; and
464-227
483+235
465484 (d) capable of adjudicating appeals relating to the disclosure or nondisclosure of records
466-228
485+236
467486 in a manner that is impartial, responsible, and strictly in accordance with the
468-229
487+237
469488 requirements of law.
470-230
489+238
471490 (4)(a) An appointment described in Subsection (2) is for a four-year term.
472-231
491+239
473492 (b) The governor may, in accordance with Subsection (2), reappoint the same individual
474-- 7 - S.B. 277 Enrolled Copy
475-232
493+240
476494 to consecutive terms as the director.
477-233
495+241
478496 (c) The governor may remove the director, only for cause, before the end of a four-year
479-234
497+242
480498 term.
481-235
499+243
482500 (d) Appointment of a director or an interim director is governed by the provisions of
483-236
501+244
484502 Section 67-1-1.5, relating to an executive branch management position.
485-237
503+245
486504 (5) The Office of the Attorney General shall provide counsel to the office.
487-238
505+246
488506 (6) The office shall, on an annual basis before October 1, electronically transmit a written
489-239
507+247
490508 report to the Government Operations Interim Committee on the work performed by the
491-240
509+248
492510 office during the previous year, that includes:
493-241
511+249
494512 (a) metrics on the standardization and efficiency of processing appeals; and
495-242
513+250
496514 (b) the effective implementation of the records ombudsman's role.
497-243
515+251
498516 The following section is affected by a coordination clause at the end of this bill.
499-244
517+252
500518 Section 7. Section 63A-12-203 is enacted to read:
501-245
519+253
502520 63A-12-203 . Duties of director and office -- Reassignment of classification or
503-246
521+254
504522 designation -- Rulemaking authority -- Transition from State Records Committee.
505-247
523+255
506524 (1) The director shall:
507-248
525+256
508526 (a) supervise and manage the office;
509-249
527+257
510528 (b) appoint and supervise a government records ombudsman to fulfill the duties
511-250
529+258
512530 described in Section 63A-12-204;
513-251
531+259
514532 (c) administer the records appeal process;
515-252
533+260
516534 (d) hear appeals regarding disputed fees under Section 63G-2-203;
517-253
535+261
518536 (e) hear and decide appeals from determinations of access under Section 63G-2-403; and
519-254
537+262
520538 (f) determine disputes submitted by the state auditor under Subsection 67-3-1(17)(d).
521-255
539+263
522540 (2) The director may:
523-256
541+264
524542 (a) employ staff to support the work of the office;
525-257
543+265
526544 (b) by order, after notice and hearing, reassign classification or designation for any
527-258
545+266
528546 record series by a governmental entity if the governmental entity's classification or
529-259
547+- 8 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
548+267
530549 designation is inconsistent with Title 63G, Chapter 2, Government Records Access
531-260
550+268
532551 and Management Act; and
533-261
552+269
534553 (c) designate another individual to hear and decide appeals for a specific case if the
535-262
554+270
536555 director has a conflict of interest in relation to that case.
537-263
556+271
538557 (3) The office shall be a resource to citizens and government entities in relation to
539-264
558+272
540559 government records, including:
541-265
560+273
542561 (a) ensuring lawful access to records;
543-- 8 - Enrolled Copy S.B. 277
544-266
562+274
545563 (b) ensuring the lawful restriction of access to records;
546-267
564+275
547565 (c) classification of records;
548-268
566+276
549567 (d) retention of records; and
550-269
568+277
551569 (e) resolving records disputes informally, via informal mediation, or via the records
552-270
570+278
553571 appeal process.
554-271
572+279
555573 (4)(a) An affected governmental entity or any other interested person may appeal the
556-272
574+280
557575 reassignment of a record under Subsection (2)(b) to a district court within 30 days
558-273
576+281
559577 after the day on which the director makes the reassignment.
560-274
578+282
561579 (b) The district court shall hear an appeal described in Subsection (4)(a) de novo.
562-275
580+283
563581 (5) The director shall makes rules, in accordance with Title 63G, Chapter 3, Utah
564-276
582+284
565583 Administrative Rulemaking Act, to govern the procedures and proceedings for appeals
566-277
584+285
567585 made to the director as described in this part.
568-278
586+286
569587 (6) The director shall, to the extent practicable and until the rules described in Subsection
570-279
588+287
571589 (5) are in effect, utilize the rules made by the former State Records Committee before
572-280
590+288
573591 January 1, 2025, with the director acting in place of the former State Records Committee.
574-281
592+289
575593 (7) Any case or other matter that was, before appointment of the first director, pending
576-282
594+290
577595 before the former State Records Committee, is transferred to the director for resolution
578-283
596+291
579597 upon the director's appointment, to be resolved as soon as reasonably possible.
580-284
598+292
581599 Section 8. Section 63A-12-204, which is renumbered from Section 63A-12-111 is renumbered
582-285
600+293
583601 and amended to read:
584-286
602+294
585603 [63A-12-111] 63A-12-204 . Government records ombudsman.
586-287
604+295
587605 [(1)(a) The director of the division shall appoint a government records ombudsman.]
588-288
606+296
589607 [(b) The government records ombudsman may not be a member of the State Records
590-289
608+297
591609 Committee created in Section 63G-2-501.]
592-290
610+298
593611 [(2)] (1)(a) The government records ombudsman, appointed under Section 63A-12-202,
594-291
612+299
595613 shall:
596-292
614+300
597615 (i) be familiar with the provisions of Title 63G, Chapter 2, Government Records
598-293
616+- 9 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
617+301
599618 Access and Management Act;
600-294
619+302
601620 (ii) serve as a resource for a person who is making or responding to a records request
602-295
621+303
603622 or filing an appeal relating to a records request; and
604-296
623+304
605624 (iii) upon a request from a requester or responder, and with the consent of both the
606-297
625+305
607626 requester and responder, mediate a dispute between a requester and responder,
608-298
627+306
609628 including a dispute between a requester and a governmental entity regarding the
610-299
629+307
611630 governmental entity's access denial, as defined in Section 63G-2-400.5[; and] .
612-- 9 - S.B. 277 Enrolled Copy
613-300
631+308
614632 [(iv) on an annual basis, electronically transmit a written report to the Government
615-301
633+309
616634 Operations Interim Committee on the work performed by the government records
617-302
635+310
618636 ombudsman during the previous year.]
619-303
637+311
620638 (b)(i) Before the conclusion of a mediation under Subsection [(2)(a)(iii)] (1)(a)(iii), a
621-304
639+312
622640 requester or responder may withdraw consent for the mediation.
623-305
641+313
624642 (ii) If a requester or responder withdraws consent under Subsection [(2)(b)(i)] (1)(b)(i),
625-306
643+314
626644 the government records ombudsman shall[ certify, as provided in Subsection
627-307
645+315
628646 (4)(a)(ii)], in accordance with Subsection (3)(a)(ii), certify that the mediation was
629-308
647+316
630648 not concluded because of a lack of the required consent.
631-309
649+317
632650 [(3)] (2) The government records ombudsman may not testify, or be compelled to testify, [
633-310
651+318
634652 before the State Records Committee created in Section 63G-2-501, another ] regarding a
635-311
653+319
636654 matter for which the government records ombudsman provides services under this
637-312
655+320
638656 section:
639-313
657+321
640658 (a) in an appeals proceeding described in Title 63G, Chapter 2, Part 4, Appeals; or
641-314
659+322
642660 (b) before an administrative body[,] or a court[ regarding a matter that the government
643-315
661+323
644662 records ombudsman provided services in relation to under this section].
645-316
663+324
646664 [(4)] (3) Upon the conclusion of a mediation [under Subsection (2)(a)(iii)] described in
647-317
665+325
648666 Subsection (1)(a)(iii), or upon the government records ombudsman's determination that
649-318
667+326
650668 the required consent for the mediation is lacking, the government records ombudsman
651-319
669+327
652670 shall:
653-320
671+328
654672 (a) certify in writing that the mediation:
655-321
673+329
656674 (i) is concluded; or
657-322
675+330
658676 (ii) did not take place or was not concluded because of a lack of the required consent;
659-323
677+331
660678 and
661-324
679+332
662680 (b) provide a copy of the written certification to the requester and the responder.
663-325
681+333
664682 Section 9. Section 63A-12-205 is enacted to read:
665-326
683+334
666684 63A-12-205 . Independent performance survey and evaluation.
667-327
685+- 10 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
686+335
668687 (1)(a) Beginning in 2027 and every two years thereafter, the Division of Human
669-328
688+336
670689 Resource Management shall conduct a survey to collect feedback regarding the
671-329
690+337
672691 director's job performance.
673-330
692+338
674693 (b) The Division of Human Resource Management shall include as survey respondents a
675-331
694+339
676695 sample of each of the following groups:
677-332
696+340
678697 (i) individuals who have appeared before the director;
679-333
698+341
680699 (ii) staff who have worked with the director; and
681-- 10 - Enrolled Copy S.B. 277
682-334
700+342
683701 (iii) any other class of respondents the Division of Human Resource Management
684-335
702+343
685703 determines helpful.
686-336
704+344
687705 (c)(i) A survey response is anonymous, including any comment included with a
688-337
706+345
689707 survey response.
690-338
708+346
691709 (ii) If the Division of Human Resource Management provides any survey information
692-339
710+347
693711 to the director, the division shall provide the information in a manner that protects
694-340
712+348
695713 the survey respondent's confidentiality.
696-341
714+349
697715 (2) In a survey under this section, the Division of Human Resource Management:
698-342
716+350
699717 (a) shall include questions relating to whether the director's behavior furthers the
700-343
718+351
701719 elements of procedural fairness, including neutrality, careful deliberation, respectful
702-344
720+352
703721 treatment of parties, and providing parties the opportunity to be heard; and
704-345
722+353
705723 (b) may include questions concerning the director's legal ability, temperament and
706-346
724+354
707725 integrity, and administrative performance.
708-347
726+355
709727 (3)(a) The Division of Human Resource Management may allow survey respondents to
710-348
728+356
711729 indicate responses:
712-349
730+357
713731 (i) on a numerical scale from one to five; or
714-350
732+358
715733 (ii) in the affirmative or negative, with an option to indicate the respondent's inability
716-351
734+359
717735 to respond in the affirmative or negative.
718-352
736+360
719737 (b) To supplement a response to a survey question, the Division of Human Resource
720-353
738+361
721739 Management may allow a respondent to provide written comments.
722-354
740+362
723741 (4)(a) Each year in which the Division of Human Resource Management completes a
724-355
742+363
725743 survey under this section, the Division of Human Resource Management shall
726-356
744+364
727745 prepare an evaluation of the director's job performance that includes:
728-357
746+365
729747 (i) the results of the most recent survey conducted in accordance with this section; and
730-358
748+366
731749 (ii) any other information the Division of Human Resource Management considers
732-359
750+367
733751 relevant to evaluating the director's performance.
734-360
752+368
735753 (b)(i) The Division of Human Resource Management shall provide a copy of the
736-361
754+- 11 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
755+369
737756 director's performance evaluation to the governor.
738-362
757+370
739758 (ii) Each year in which the Division of Human Resource Management completes a
740-363
759+371
741760 survey and evaluation under this section, the governor or the governor's designee
742-364
761+372
743762 shall report to the Government Operations Interim Committee on the director's
744-365
763+373
745764 performance.
746-366
765+374
747766 Section 10. Section 63G-2-103 is amended to read:
748-367
767+375
749768 63G-2-103 . Definitions.
750-- 11 - S.B. 277 Enrolled Copy
751-368
769+376
752770 As used in this chapter:
753-369
771+377
754772 (1) "Audit" means:
755-370
773+378
756774 (a) a systematic examination of financial, management, program, and related records for
757-371
775+379
758776 the purpose of determining the fair presentation of financial statements, adequacy of
759-372
777+380
760778 internal controls, or compliance with laws and regulations; or
761-373
779+381
762780 (b) a systematic examination of program procedures and operations for the purpose of
763-374
781+382
764782 determining their effectiveness, economy, efficiency, and compliance with statutes
765-375
783+383
766784 and regulations.
767-376
785+384
768786 (2) "Chronological logs" mean the regular and customary summary records of law
769-377
787+385
770788 enforcement agencies and other public safety agencies that show:
771-378
789+386
772790 (a) the time and general nature of police, fire, and paramedic calls made to the agency;
773-379
791+387
774792 and
775-380
793+388
776794 (b) any arrests or jail bookings made by the agency.
777-381
795+389
778796 (3) "Classification," "classify," and their derivative forms mean determining whether a
779-382
797+390
780798 record series, record, or information within a record is public, private, controlled,
781-383
799+391
782800 protected, or exempt from disclosure under Subsection 63G-2-201(3)(b).
783-384
801+392
784802 (4)(a) "Computer program" means:
785-385
803+393
786804 (i) a series of instructions or statements that permit the functioning of a computer
787-386
805+394
788806 system in a manner designed to provide storage, retrieval, and manipulation of
789-387
807+395
790808 data from the computer system; and
791-388
809+396
792810 (ii) any associated documentation and source material that explain how to operate the
793-389
811+397
794812 computer program.
795-390
813+398
796814 (b) "Computer program" does not mean:
797-391
815+399
798816 (i) the original data, including numbers, text, voice, graphics, and images;
799-392
817+400
800818 (ii) analysis, compilation, and other manipulated forms of the original data produced
801-393
819+401
802820 by use of the program; or
803-394
821+402
804822 (iii) the mathematical or statistical formulas, excluding the underlying mathematical
805-395
823+- 12 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
824+403
806825 algorithms contained in the program, that would be used if the manipulated forms
807-396
826+404
808827 of the original data were to be produced manually.
809-397
828+405
810829 (5)(a) "Contractor" means:
811-398
830+406
812831 (i) any person who contracts with a governmental entity to provide goods or services
813-399
832+407
814833 directly to a governmental entity; or
815-400
834+408
816835 (ii) any private, nonprofit organization that receives funds from a governmental entity.
817-401
836+409
818837 (b) "Contractor" does not mean a private provider.
819-- 12 - Enrolled Copy S.B. 277
820-402
838+410
821839 (6) "Controlled record" means a record containing data on individuals that is controlled as
822-403
840+411
823841 provided by Section 63G-2-304.
824-404
842+412
825843 (7) "Designation," "designate," and their derivative forms mean indicating, based on a
826-405
844+413
827845 governmental entity's familiarity with a record series or based on a governmental entity's
828-406
846+414
829847 review of a reasonable sample of a record series, the primary classification that a
830-407
848+415
831849 majority of records in a record series would be given if classified and the classification
832-408
850+416
833851 that other records typically present in the record series would be given if classified.
834-409
852+417
835853 (8) "Elected official" means each person elected to a state office, county office, municipal
836-410
854+418
837855 office, school board or school district office, special district office, or special service
838-411
856+419
839857 district office, but does not include judges.
840-412
858+420
841859 (9) "Explosive" means a chemical compound, device, or mixture:
842-413
860+421
843861 (a) commonly used or intended for the purpose of producing an explosion; and
844-414
862+422
845863 (b) that contains oxidizing or combustive units or other ingredients in proportions,
846-415
864+423
847865 quantities, or packing so that:
848-416
866+424
849867 (i) an ignition by fire, friction, concussion, percussion, or detonator of any part of the
850-417
868+425
851869 compound or mixture may cause a sudden generation of highly heated gases; and
852-418
870+426
853871 (ii) the resultant gaseous pressures are capable of:
854-419
872+427
855873 (A) producing destructive effects on contiguous objects; or
856-420
874+428
857875 (B) causing death or serious bodily injury.
858-421
876+429
859877 (10) "Government audit agency" means any governmental entity that conducts an audit.
860-422
878+430
861879 (11)(a) "Governmental entity" means:
862-423
880+431
863881 (i) executive department agencies of the state, the offices of the governor, lieutenant
864-424
882+432
865883 governor, state auditor, attorney general, and state treasurer, the Board of Pardons
866-425
884+433
867885 and Parole, the Board of Examiners, the National Guard, the Career Service
868-426
886+434
869887 Review Office, the State Board of Education, the Utah Board of Higher
870-427
888+435
871889 Education, and the State Archives;
872-428
890+436
873891 (ii) the Office of the Legislative Auditor General, Office of the Legislative Fiscal
874-429
892+- 13 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
893+437
875894 Analyst, Office of Legislative Research and General Counsel, the Legislature, and
876-430
895+438
877896 legislative committees, except any political party, group, caucus, or rules or sifting
878-431
897+439
879898 committee of the Legislature;
880-432
899+440
881900 (iii) courts, the Judicial Council, the Administrative Office of the Courts, and similar
882-433
901+441
883902 administrative units in the judicial branch;
884-434
903+442
885904 (iv) any state-funded institution of higher education or public education; or
886-435
905+443
887906 (v) any political subdivision of the state, but, if a political subdivision has adopted an
888-- 13 - S.B. 277 Enrolled Copy
889-436
907+444
890908 ordinance or a policy relating to information practices pursuant to Section
891-437
909+445
892910 63G-2-701, this chapter shall apply to the political subdivision to the extent
893-438
911+446
894912 specified in Section 63G-2-701 or as specified in any other section of this chapter
895-439
913+447
896914 that specifically refers to political subdivisions.
897-440
915+448
898916 (b) "Governmental entity" also means:
899-441
917+449
900918 (i) every office, agency, board, bureau, committee, department, advisory board, or
901-442
919+450
902920 commission of an entity listed in Subsection (11)(a) that is funded or established
903-443
921+451
904922 by the government to carry out the public's business;
905-444
923+452
906924 (ii) as defined in Section 11-13-103, an interlocal entity or joint or cooperative
907-445
925+453
908926 undertaking, except for the Water District Water Development Council created
909-446
927+454
910928 pursuant to Section 11-13-228;
911-447
929+455
912930 (iii) as defined in Section 11-13a-102, a governmental nonprofit corporation;
913-448
931+456
914932 (iv) an association as defined in Section 53G-7-1101;
915-449
933+457
916934 (v) the Utah Independent Redistricting Commission; and
917-450
935+458
918936 (vi) a law enforcement agency, as defined in Section 53-1-102, that employs one or
919-451
937+459
920938 more law enforcement officers, as defined in Section 53-13-103.
921-452
939+460
922940 (c) "Governmental entity" does not include the Utah Educational Savings Plan created in
923-453
941+461
924942 Section 53B-8a-103.
925-454
943+462
926944 (12) "Government Records Office" means the same as that term is defined in Section
927-455
945+463
928946 63A-12-201.
929-456
947+464
930948 [(12)] (13) "Gross compensation" means every form of remuneration payable for a given
931-457
949+465
932950 period to an individual for services provided including salaries, commissions, vacation
933-458
951+466
934952 pay, severance pay, bonuses, and any board, rent, housing, lodging, payments in kind,
935-459
953+467
936954 and any similar benefit received from the individual's employer.
937-460
955+468
938956 [(13)] (14) "Individual" means a human being.
939-461
957+469
940958 [(14)] (15)(a) "Initial contact report" means an initial written or recorded report, however
941-462
959+470
942960 titled, prepared by peace officers engaged in public patrol or response duties
943-463
961+- 14 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
962+471
944963 describing official actions initially taken in response to either a public complaint
945-464
964+472
946965 about or the discovery of an apparent violation of law, which report may describe:
947-465
966+473
948967 (i) the date, time, location, and nature of the complaint, the incident, or offense;
949-466
968+474
950969 (ii) names of victims;
951-467
970+475
952971 (iii) the nature or general scope of the agency's initial actions taken in response to the
953-468
972+476
954973 incident;
955-469
974+477
956975 (iv) the general nature of any injuries or estimate of damages sustained in the incident;
957-- 14 - Enrolled Copy S.B. 277
958-470
976+478
959977 (v) the name, address, and other identifying information about any person arrested or
960-471
978+479
961979 charged in connection with the incident; or
962-472
980+480
963981 (vi) the identity of the public safety personnel, except undercover personnel, or
964-473
982+481
965983 prosecuting attorney involved in responding to the initial incident.
966-474
984+482
967985 (b) Initial contact reports do not include follow-up or investigative reports prepared after
968-475
986+483
969987 the initial contact report. However, if the information specified in Subsection [(14)(a)]
970-476
988+484
971989 (15)(a) appears in follow-up or investigative reports, it may only be treated
972-477
990+485
973991 confidentially if it is private, controlled, protected, or exempt from disclosure under
974-478
992+486
975993 Subsection 63G-2-201(3)(b).
976-479
994+487
977995 (c) Initial contact reports do not include accident reports, as that term is described in
978-480
996+488
979997 Title 41, Chapter 6a, Part 4, Accident Responsibilities.
980-481
998+489
981999 [(15)] (16) "Legislative body" means the Legislature.
982-482
1000+490
9831001 [(16)] (17) "Notice of compliance" means a statement confirming that a governmental entity
984-483
1002+491
9851003 has complied with an order of the [State Records Committee] director of the Government
986-484
1004+492
9871005 Records Office.
988-485
1006+493
9891007 [(17)] (18) "Person" means:
990-486
1008+494
9911009 (a) an individual;
992-487
1010+495
9931011 (b) a nonprofit or profit corporation;
994-488
1012+496
9951013 (c) a partnership;
996-489
1014+497
9971015 (d) a sole proprietorship;
998-490
1016+498
9991017 (e) other type of business organization; or
1000-491
1018+499
10011019 (f) any combination acting in concert with one another.
1002-492
1020+500
10031021 [(18)] (19) "Personal identifying information" means the same as that term is defined in
1004-493
1022+501
10051023 Section 63A-12-100.5.
1006-494
1024+502
10071025 [(19)] (20) "Privacy annotation" means the same as that term is defined in Section
1008-495
1026+503
10091027 63A-12-100.5.
1010-496
1028+504
10111029 [(20)] (21) "Private provider" means any person who contracts with a governmental entity to
1012-497
1030+- 15 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
1031+505
10131032 provide services directly to the public.
1014-498
1033+506
10151034 [(21)] (22) "Private record" means a record containing data on individuals that is private as
1016-499
1035+507
10171036 provided by Section 63G-2-302.
1018-500
1037+508
10191038 [(22)] (23) "Protected record" means a record that is classified protected as provided by
1020-501
1039+509
10211040 Section 63G-2-305.
1022-502
1041+510
10231042 [(23)] (24) "Public record" means a record that is not private, controlled, or protected and
1024-503
1043+511
10251044 that is not exempt from disclosure as provided in Subsection 63G-2-201(3)(b).
1026-- 15 - S.B. 277 Enrolled Copy
1027-504
1045+512
10281046 [(24)] (25) "Reasonable search" means a search that is:
1029-505
1047+513
10301048 (a) reasonable in scope and intensity; and
1031-506
1049+514
10321050 (b) not unreasonably burdensome for the government entity.
1033-507
1051+515
10341052 [(25)] (26)(a) "Record" means a book, letter, document, paper, map, plan, photograph,
1035-508
1053+516
10361054 film, card, tape, recording, electronic data, or other documentary material regardless
1037-509
1055+517
10381056 of physical form or characteristics:
1039-510
1057+518
10401058 (i) that is prepared, owned, received, or retained by a governmental entity or political
1041-511
1059+519
10421060 subdivision; and
1043-512
1061+520
10441062 (ii) where all of the information in the original is reproducible by photocopy or other
1045-513
1063+521
10461064 mechanical or electronic means.
1047-514
1065+522
10481066 (b) "Record" does not include:
1049-515
1067+523
10501068 (i) a personal note or personal communication prepared or received by an employee
1051-516
1069+524
10521070 or officer of a governmental entity:
1053-517
1071+525
10541072 (A) in a capacity other than the employee's or officer's governmental capacity; or
1055-518
1073+526
10561074 (B) that is unrelated to the conduct of the public's business;
1057-519
1075+527
10581076 (ii) a temporary draft or similar material prepared for the originator's personal use or
1059-520
1077+528
10601078 prepared by the originator for the personal use of an individual for whom the
1061-521
1079+529
10621080 originator is working;
1063-522
1081+530
10641082 (iii) material that is legally owned by an individual in the individual's private capacity;
1065-523
1083+531
10661084 (iv) material to which access is limited by the laws of copyright or patent unless the
1067-524
1085+532
10681086 copyright or patent is owned by a governmental entity or political subdivision;
1069-525
1087+533
10701088 (v) proprietary software;
1071-526
1089+534
10721090 (vi) junk mail or a commercial publication received by a governmental entity or an
1073-527
1091+535
10741092 official or employee of a governmental entity;
1075-528
1093+536
10761094 (vii) a book that is cataloged, indexed, or inventoried and contained in the collections
1077-529
1095+537
10781096 of a library open to the public;
1079-530
1097+538
10801098 (viii) material that is cataloged, indexed, or inventoried and contained in the
1081-531
1099+- 16 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
1100+539
10821101 collections of a library open to the public, regardless of physical form or
1083-532
1102+540
10841103 characteristics of the material;
1085-533
1104+541
10861105 (ix) a daily calendar ;
1087-534
1106+542
10881107 (x) a note prepared by the originator for the originator's own use or for the sole use of
1089-535
1108+543
10901109 an individual for whom the originator is working;
1091-536
1110+544
10921111 (xi) a computer program that is developed or purchased by or for any governmental
1093-537
1112+545
10941113 entity for its own use;
1095-- 16 - Enrolled Copy S.B. 277
1096-538
1114+546
10971115 (xii) a note or internal memorandum prepared as part of the deliberative process by:
1098-539
1116+547
10991117 (A) a member of the judiciary;
1100-540
1118+548
11011119 (B) an administrative law judge;
1102-541
1120+549
11031121 (C) a member of the Board of Pardons and Parole; or
1104-542
1122+550
11051123 (D) a member of any other body, other than an association or appeals panel as
1106-543
1124+551
11071125 defined in Section 53G-7-1101, charged by law with performing a
1108-544
1126+552
11091127 quasi-judicial function;
1110-545
1128+553
11111129 (xiii) a telephone number or similar code used to access a mobile communication
1112-546
1130+554
11131131 device that is used by an employee or officer of a governmental entity, provided
1114-547
1132+555
11151133 that the employee or officer of the governmental entity has designated at least one
1116-548
1134+556
11171135 business telephone number that is a public record as provided in Section
1118-549
1136+557
11191137 63G-2-301;
1120-550
1138+558
11211139 (xiv) information provided by the Public Employees' Benefit and Insurance Program,
1122-551
1140+559
11231141 created in Section 49-20-103, to a county to enable the county to calculate the
1124-552
1142+560
11251143 amount to be paid to a health care provider under Subsection 17-50-319(2)(e)(ii);
1126-553
1144+561
11271145 (xv) information that an owner of unimproved property provides to a local entity as
1128-554
1146+562
11291147 provided in Section 11-42-205;
1130-555
1148+563
11311149 (xvi) a video or audio recording of an interview, or a transcript of the video or audio
1132-556
1150+564
11331151 recording, that is conducted at a Children's Justice Center established under
1134-557
1152+565
11351153 Section 67-5b-102;
1136-558
1154+566
11371155 (xvii) child sexual abuse material, as defined by Section 76-5b-103;
1138-559
1156+567
11391157 (xviii) before final disposition of an ethics complaint occurs, a video or audio
1140-560
1158+568
11411159 recording of the closed portion of a meeting or hearing of:
1142-561
1160+569
11431161 (A) a Senate or House Ethics Committee;
1144-562
1162+570
11451163 (B) the Independent Legislative Ethics Commission;
1146-563
1164+571
11471165 (C) the Independent Executive Branch Ethics Commission, created in Section
1148-564
1166+572
11491167 63A-14-202; or
1150-565
1168+- 17 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
1169+573
11511170 (D) the Political Subdivisions Ethics Review Commission established in Section
1152-566
1171+574
11531172 63A-15-201;
1154-567
1173+575
11551174 (xix) confidential communication described in Section 58-60-102, 58-61-102, or
1156-568
1175+576
11571176 58-61-702;
1158-569
1177+577
11591178 (xx) any item described in Subsection [(25)(a)] (26)(a) that is:
1160-570
1179+578
11611180 (A) described in Subsection 63G-2-305(17), (18), or (23)(b); and
1162-571
1181+579
11631182 (B) shared between any of the following entities:
1164-- 17 - S.B. 277 Enrolled Copy
1165-572
1183+580
11661184 (I) the Division of Risk Management;
1167-573
1185+581
11681186 (II) the Office of the Attorney General;
1169-574
1187+582
11701188 (III) the governor's office; or
1171-575
1189+583
11721190 (IV) the Legislature; or
1173-576
1191+584
11741192 (xxi) the email address that a candidate for elective office provides to a filing officer
1175-577
1193+585
11761194 under Subsection 20A-9-201(5)(c)(ii) or 20A-9-203(4)(c)(iv).
1177-578
1195+586
11781196 [(26)] (27) "Record series" means a group of records that may be treated as a unit for
1179-579
1197+587
11801198 purposes of designation, description, management, or disposition.
1181-580
1199+588
11821200 [(27)] (28) "Records officer" means the individual appointed by the chief administrative
1183-581
1201+589
11841202 officer of each governmental entity, or the political subdivision to work with state
1185-582
1203+590
11861204 archives in the care, maintenance, scheduling, designation, classification, disposal, and
1187-583
1205+591
11881206 preservation of records.
1189-584
1207+592
11901208 [(28)] (29) "Schedule," "scheduling," and their derivative forms mean the process of
1191-585
1209+593
11921210 specifying the length of time each record series should be retained by a governmental
1193-586
1211+594
11941212 entity for administrative, legal, fiscal, or historical purposes and when each record series
1195-587
1213+595
11961214 should be transferred to the state archives or destroyed.
1197-588
1215+596
11981216 [(29)] (30) "Sponsored research" means research, training, and other sponsored activities as
1199-589
1217+597
12001218 defined by the federal Executive Office of the President, Office of Management and
1201-590
1219+598
12021220 Budget:
1203-591
1221+599
12041222 (a) conducted:
1205-592
1223+600
12061224 (i) by an institution within the state system of higher education defined in Section
1207-593
1225+601
12081226 53B-1-102; and
1209-594
1227+602
12101228 (ii) through an office responsible for sponsored projects or programs; and
1211-595
1229+603
12121230 (b) funded or otherwise supported by an external:
1213-596
1231+604
12141232 (i) person that is not created or controlled by the institution within the state system of
1215-597
1233+605
12161234 higher education; or
1217-598
1235+606
12181236 (ii) federal, state, or local governmental entity.
1219-599
1237+- 18 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
1238+607
12201239 [(30)] (31) "State archives" means the Division of Archives and Records Service created in
1221-600
1240+608
12221241 Section 63A-12-101.
1223-601
1242+609
12241243 [(31)] (32) "State archivist" means the director of the state archives.
1225-602
1244+610
12261245 [(32) "State Records Committee" means the State Records Committee created in Section
1227-603
1246+611
12281247 63G-2-501.]
1229-604
1248+612
12301249 (33) "Summary data" means statistical records and compilations that contain data derived
1231-605
1250+613
12321251 from private, controlled, or protected information but that do not disclose private,
1233-- 18 - Enrolled Copy S.B. 277
1234-606
1252+614
12351253 controlled, or protected information.
1236-607
1254+615
12371255 Section 11. Section 63G-2-201 is amended to read:
1238-608
1256+616
12391257 63G-2-201 . Provisions relating to records -- Public records -- Private, controlled,
1240-609
1258+617
12411259 protected, and other restricted records -- Disclosure and nondisclosure of records --
1242-610
1260+618
12431261 Certified copy of record -- Limits on obligation to respond to record request.
1244-611
1262+619
12451263 (1)(a) Except as provided in Subsection (1)(b), a person has the right to inspect a public
1246-612
1264+620
12471265 record free of charge, and the right to take a copy of a public record during normal
1248-613
1266+621
12491267 working hours, subject to Sections 63G-2-203 and 63G-2-204.
1250-614
1268+622
12511269 (b) A right under Subsection (1)(a) does not apply with respect to a record:
1252-615
1270+623
12531271 (i) a copy of which the governmental entity has already provided to the person;
1254-616
1272+624
12551273 (ii) that is the subject of a records request that the governmental entity is not required
1256-617
1274+625
12571275 to fill under Subsection (7)(a)(v); or
1258-618
1276+626
12591277 (iii)(A) that is accessible only by a computer or other electronic device owned or
1260-619
1278+627
12611279 controlled by the governmental entity;
1262-620
1280+628
12631281 (B) that is part of an electronic file that also contains a record that is private,
1264-621
1282+629
12651283 controlled, or protected; and
1266-622
1284+630
12671285 (C) that the governmental entity cannot readily segregate from the part of the
1268-623
1286+631
12691287 electronic file that contains a private, controlled, or protected record.
1270-624
1288+632
12711289 (2) A record is public unless otherwise expressly provided by statute.
1272-625
1290+633
12731291 (3) The following records are not public:
1274-626
1292+634
12751293 (a) a record that is private, controlled, or protected under Sections 63G-2-302, 63G-2-303,
1276-627
1294+635
12771295 63G-2-304, and 63G-2-305; and
1278-628
1296+636
12791297 (b) a record to which access is restricted pursuant to court rule, another state statute,
1280-629
1298+637
12811299 federal statute, or federal regulation, including records for which access is governed
1282-630
1300+638
12831301 or restricted as a condition of participation in a state or federal program or for
1284-631
1302+639
12851303 receiving state or federal funds.
1286-632
1304+640
12871305 (4) Only a record specified in Section 63G-2-302, 63G-2-303, 63G-2-304, or 63G-2-305
1288-633
1306+- 19 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
1307+641
12891308 may be classified private, controlled, or protected.
1290-634
1309+642
12911310 (5)(a) A governmental entity may not disclose a record that is private, controlled, or
1292-635
1311+643
12931312 protected to any person except as provided in Subsection (5)(b), Subsection (5)(c),
1294-636
1313+644
12951314 Section 63G-2-202, 63G-2-206, or 63G-2-303.
1296-637
1315+645
12971316 (b) A governmental entity may disclose a record that is private under Subsection
1298-638
1317+646
12991318 63G-2-302(2) or protected under Section 63G-2-305 to persons other than those
1300-639
1319+647
13011320 specified in Section 63G-2-202 or 63G-2-206 if the head of a governmental entity, or
1302-- 19 - S.B. 277 Enrolled Copy
1303-640
1321+648
13041322 a designee, determines that:
1305-641
1323+649
13061324 (i) there is no interest in restricting access to the record; or
1307-642
1325+650
13081326 (ii) the interests favoring access are greater than or equal to the interest favoring
1309-643
1327+651
13101328 restriction of access.
1311-644
1329+652
13121330 (c) In addition to the disclosure under Subsection (5)(b), a governmental entity may
1313-645
1331+653
13141332 disclose a record that is protected under Subsection 63G-2-305(51) if:
1315-646
1333+654
13161334 (i) the head of the governmental entity, or a designee, determines that the disclosure:
1317-647
1335+655
13181336 (A) is mutually beneficial to:
1319-648
1337+656
13201338 (I) the subject of the record;
1321-649
1339+657
13221340 (II) the governmental entity; and
1323-650
1341+658
13241342 (III) the public; and
1325-651
1343+659
13261344 (B) serves a public purpose related to:
1327-652
1345+660
13281346 (I) public safety; or
1329-653
1347+661
13301348 (II) consumer protection; and
1331-654
1349+662
13321350 (ii) the person who receives the record from the governmental entity agrees not to use
1333-655
1351+663
13341352 or allow the use of the record for advertising or solicitation purposes.
1335-656
1353+664
13361354 (6) A governmental entity shall provide a person with a certified copy of a record if:
1337-657
1355+665
13381356 (a) the person requesting the record has a right to inspect it;
1339-658
1357+666
13401358 (b) the person identifies the record with reasonable specificity; and
1341-659
1359+667
13421360 (c) the person pays the lawful fees.
1343-660
1361+668
13441362 (7)(a) In response to a request, a governmental entity is not required to:
1345-661
1363+669
13461364 (i) create a record;
1347-662
1365+670
13481366 (ii) compile, format, manipulate, package, summarize, or tailor information;
1349-663
1367+671
13501368 (iii) provide a record in a particular format, medium, or program not currently
1351-664
1369+672
13521370 maintained by the governmental entity;
1353-665
1371+673
13541372 (iv) fulfill a person's records request if the request unreasonably duplicates prior
1355-666
1373+674
13561374 records requests from that person;
1357-667
1375+- 20 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
1376+675
13581377 (v) fill a person's records request if:
1359-668
1378+676
13601379 (A) the record requested is:
1361-669
1380+677
13621381 (I) publicly accessible online; or
1363-670
1382+678
13641383 (II) included in a public publication or product produced by the governmental
1365-671
1384+679
13661385 entity receiving the request; and
1367-672
1386+680
13681387 (B) the governmental entity:
1369-673
1388+681
13701389 (I) specifies to the person requesting the record where the record is accessible
1371-- 20 - Enrolled Copy S.B. 277
1372-674
1390+682
13731391 online; or
1374-675
1392+683
13751393 (II) provides the person requesting the record with the public publication or
1376-676
1394+684
13771395 product and specifies where the record can be found in the public
1378-677
1396+685
13791397 publication or product; or
1380-678
1398+686
13811399 (vi) fulfill a person's records request if:
1382-679
1400+687
13831401 (A) the person has been determined under Section 63G-2-209 to be a vexatious
1384-680
1402+688
13851403 requester;
1386-681
1404+689
13871405 (B) the [State Records Committee ]order of the director of the Government
1388-682
1406+690
13891407 Records Office determining the person to be a vexatious requester provides
1390-683
1408+691
13911409 that the governmental entity is not required to fulfill a request from the person
1392-684
1410+692
13931411 for a period of time; and
1394-685
1412+693
13951413 (C) the period of time described in Subsection (7)(a)(vi)(B) has not expired.
1396-686
1414+694
13971415 (b) A governmental entity shall conduct a reasonable search for a requested record.
1398-687
1416+695
13991417 (8)(a) Although not required to do so, a governmental entity may, upon request from the
1400-688
1418+696
14011419 person who submitted the records request, compile, format, manipulate, package,
1402-689
1420+697
14031421 summarize, or tailor information or provide a record in a format, medium, or program
1404-690
1422+698
14051423 not currently maintained by the governmental entity.
1406-691
1424+699
14071425 (b) In determining whether to fulfill a request described in Subsection (8)(a), a
1408-692
1426+700
14091427 governmental entity may consider whether the governmental entity is able to fulfill
1410-693
1428+701
14111429 the request without unreasonably interfering with the governmental entity's duties
1412-694
1430+702
14131431 and responsibilities.
1414-695
1432+703
14151433 (c) A governmental entity may require a person who makes a request under Subsection
1416-696
1434+704
14171435 (8)(a) to pay the governmental entity, in accordance with Section 63G-2-203, for
1418-697
1436+705
14191437 providing the information or record as requested.
1420-698
1438+706
14211439 (9)(a) Notwithstanding any other provision of this chapter, and subject to Subsection
1422-699
1440+707
14231441 (9)(b), a governmental entity is not required to respond to, or provide a record in
1424-700
1442+708
14251443 response to, a record request if the request is submitted by or in behalf of an
1426-701
1444+- 21 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
1445+709
14271446 individual who is confined in a jail or other correctional facility following the
1428-702
1447+710
14291448 individual's conviction.
1430-703
1449+711
14311450 (b) Subsection (9)(a) does not apply to:
1432-704
1451+712
14331452 (i) the first five record requests submitted to the governmental entity by or in behalf
1434-705
1453+713
14351454 of an individual described in Subsection (9)(a) during any calendar year
1436-706
1455+714
14371456 requesting only a record that contains a specific reference to the individual; or
1438-707
1457+715
14391458 (ii) a record request that is submitted by an attorney of an individual described in
1440-- 21 - S.B. 277 Enrolled Copy
1441-708
1459+716
14421460 Subsection (9)(a).
1443-709
1461+717
14441462 (10)(a) A governmental entity may allow a person requesting more than 50 pages of
1445-710
1463+718
14461464 records to copy the records if:
1447-711
1465+719
14481466 (i) the records are contained in files that do not contain records that are exempt from
1449-712
1467+720
14501468 disclosure, or the records may be segregated to remove private, protected, or
1451-713
1469+721
14521470 controlled information from disclosure; and
1453-714
1471+722
14541472 (ii) the governmental entity provides reasonable safeguards to protect the public from
1455-715
1473+723
14561474 the potential for loss of a public record.
1457-716
1475+724
14581476 (b) If the requirements of Subsection (10)(a) are met, the governmental entity may:
1459-717
1477+725
14601478 (i) provide the requester with the facilities for copying the requested records and
1461-718
1479+726
14621480 require that the requester make the copies; or
1463-719
1481+727
14641482 (ii) allow the requester to provide the requester's own copying facilities and personnel
1465-720
1483+728
14661484 to make the copies at the governmental entity's offices and waive the fees for
1467-721
1485+729
14681486 copying the records.
1469-722
1487+730
14701488 (11)(a) A governmental entity that owns an intellectual property right and that offers the
1471-723
1489+731
14721490 intellectual property right for sale or license may control by ordinance or policy the
1473-724
1491+732
14741492 duplication and distribution of the material based on terms the governmental entity
1475-725
1493+733
14761494 considers to be in the public interest.
1477-726
1495+734
14781496 (b) Nothing in this chapter shall be construed to limit or impair the rights or protections
1479-727
1497+735
14801498 granted to the governmental entity under federal copyright or patent law as a result of
1481-728
1499+736
14821500 its ownership of the intellectual property right.
1483-729
1501+737
14841502 (12) A governmental entity may not use the physical form, electronic or otherwise, in
1485-730
1503+738
14861504 which a record is stored to deny, or unreasonably hinder the rights of a person to inspect
1487-731
1505+739
14881506 and receive a copy of a record under this chapter.
1489-732
1507+740
14901508 (13) Subject to the requirements of Subsection (7), a governmental entity shall provide
1491-733
1509+741
14921510 access to an electronic copy of a record in lieu of providing access to its paper
1493-734
1511+742
14941512 equivalent if:
1495-735
1513+- 22 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
1514+743
14961515 (a) the person making the request requests or states a preference for an electronic copy;
1497-736
1516+744
14981517 (b) the governmental entity currently maintains the record in an electronic format that is
1499-737
1518+745
15001519 reproducible and may be provided without reformatting or conversion; and
1501-738
1520+746
15021521 (c) the electronic copy of the record:
1503-739
1522+747
15041523 (i) does not disclose other records that are exempt from disclosure; or
1505-740
1524+748
15061525 (ii) may be segregated to protect private, protected, or controlled information from
1507-741
1526+749
15081527 disclosure without the undue expenditure of public resources or funds.
1509-- 22 - Enrolled Copy S.B. 277
1510-742
1528+750
15111529 (14) In determining whether a record is properly classified as private under Subsection
1512-743
1530+751
15131531 63G-2-302(2)(d), the governmental entity, [State Records Committee] the director of the
1514-744
1532+752
15151533 Government Records Office, local appeals board, or court shall consider and weigh:
1516-745
1534+753
15171535 (a) any personal privacy interests, including those in images, that would be affected by
1518-746
1536+754
15191537 disclosure of the records in question; and
1520-747
1538+755
15211539 (b) any public interests served by disclosure.
1522-748
1540+756
15231541 Section 12. Section 63G-2-209 is amended to read:
1524-749
1542+757
15251543 63G-2-209 . Vexatious requester.
1526-750
1544+758
15271545 (1) As used in this section:
1528-751
1546+759
15291547 [(a) "Committee" means the State Records Committee created in Section 63G-2-501.]
1530-752
1548+760
15311549 [(b) "Executive secretary" means an individual appointed as executive secretary under
1532-753
1550+761
15331551 Subsection 63G-2-502(3).]
1534-754
1552+762
15351553 (a) "Director" means the director of the Government Records Office, created in Section
1536-755
1554+763
15371555 63A-12-202.
1538-756
1556+764
15391557 [(c)] (b) "Respondent" means a person that a governmental entity claims is a vexatious
1540-757
1558+765
15411559 requester under this section.
1542-758
1560+766
15431561 (2)(a) A governmental entity may file a petition with the [committee] director to request
1544-759
1562+767
15451563 relief from a person that the governmental entity claims is a vexatious requester.
1546-760
1564+768
15471565 (b) A petition under Subsection (2)(a) shall[:]
1548-761
1566+769
15491567 [(i) be filed with the committee by submitting the petition to the executive secretary;
1550-762
1568+770
15511569 and]
1552-763
1570+771
15531571 [(ii)] contain:
1554-764
1572+772
15551573 [(A)] (i) the name, phone number, mailing address, and email address that the
1556-765
1574+773
15571575 respondent submitted to the governmental entity;
1558-766
1576+774
15591577 [(B)] (ii) a description of the conduct that the governmental entity claims
1560-767
1578+775
15611579 demonstrates that the respondent is a vexatious requester;
1562-768
1580+776
15631581 [(C)] (iii) a statement of the relief the governmental entity seeks; and
1564-769
1582+- 23 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
1583+777
15651584 [(D)] (iv) a sworn declaration or an unsworn declaration, as those terms are defined in
1566-770
1585+778
15671586 Section 78B-18a-102.
1568-771
1587+779
15691588 (c) On the day the governmental entity files a petition under Subsection (2)(a), the
1570-772
1589+780
15711590 governmental entity shall send a copy of the petition to the respondent.
1572-773
1591+781
15731592 (3)(a) Except as provided in Subsection (3)(c), no later than seven business days after
1574-774
1593+782
15751594 receiving the petition[ the executive secretary] , the director shall schedule a hearing[
1576-775
1595+783
15771596 for the committee] to consider the petition, to be held:
1578-- 23 - S.B. 277 Enrolled Copy
1579-776
1597+784
15801598 (i)(A) at the next [regularly scheduled committee meeting falling]
1581-777
1599+785
15821600 regularly-scheduled hearing date that is at least 16 calendar days after the [date]
1583-778
1601+786
15841602 day on which the petition is filed but no later than 64 calendar days after the [
1585-779
1603+787
15861604 date] day on which the petition is filed; or
1587-780
1605+788
15881606 (B) at a [regularly scheduled committee meeting] regularly-scheduled hearing date
1589-781
1607+789
15901608 that is later than the period described in Subsection (3)(a)(i)(A) if the later [
1591-782
1609+790
15921610 committee meeting] hearing date is the first [regularly scheduled committee
1593-783
1611+791
15941612 meeting] regularly-scheduled hearing date at which there are fewer than 10
1595-784
1613+792
15961614 appeals scheduled to be heard; or
1597-785
1615+793
15981616 (ii) to the extent practicable, at a date sooner than a period described in Subsection
1599-786
1617+794
16001618 (3)(a)(i) if the governmental entity:
1601-787
1619+795
16021620 (A) requests an expedited hearing; and
1603-788
1621+796
16041622 (B) shows good cause for the expedited hearing.
1605-789
1623+797
16061624 (b) If the [executive secretary] director schedules a hearing under Subsection (3)(a), the [
1607-790
1625+798
16081626 executive secretary] director shall:
1609-791
1627+799
16101628 [(i) send a copy of the petition to each member of the committee;]
1611-792
1629+800
16121630 [(ii)] (i) send a copy of the notice of hearing to the governmental entity[,] and the
1613-793
1631+801
16141632 respondent[, and each member of the committee]; and
1615-794
1633+802
16161634 [(iii)] (ii) if applicable, send a copy of the respondent's statement under Subsection [
1617-795
1635+803
16181636 (3)(c)(ii)] (3)(c)(ii)(B) to the governmental entity[ and each member of the
1619-796
1637+804
16201638 committee].
1621-797
1639+805
16221640 [(c)(i) The executive secretary may decline to schedule a hearing if:]
1623-798
1641+806
16241642 [(A) the executive secretary recommends that the committee deny the petition
1625-799
1643+807
16261644 without a hearing because the petition does not warrant a hearing;]
1627-800
1645+808
16281646 [(B) the executive secretary consults with the chair of the committee and at least
1629-801
1647+809
16301648 one other member of the committee; and]
1631-802
1649+810
16321650 [(C) the chair of the committee and all committee members with whom the
1633-803
1651+- 24 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
1652+811
16341653 executive secretary consults under this Subsection (3)(c)(i) agree with the
1635-804
1654+812
16361655 executive secretary's recommendation to deny the petition without a hearing.]
1637-805
1656+813
16381657 [(ii) The executive secretary may, in making the determination described in
1639-806
1658+814
16401659 Subsection (3)(c)(i)(A), request that the respondent submit a written response to
1641-807
1660+815
16421661 the petition.]
1643-808
1662+816
16441663 [(d) If the executive secretary declines to schedule a hearing in accordance with
1645-809
1664+817
16461665 Subsection (3)(c):]
1647-- 24 - Enrolled Copy S.B. 277
1648-810
1666+818
16491667 [(i) the executive secretary shall send a notice to the governmental entity and the
1650-811
1668+819
16511669 respondent indicating that the request for a hearing has been denied and the
1652-812
1670+820
16531671 reasons for the denial; and]
1654-813
1672+821
16551673 [(ii) the committee shall:]
1656-814
1674+822
16571675 [(A) vote at the committee's next regular meeting to accept or reject the
1658-815
1676+823
16591677 recommendation to deny the petition without a hearing;]
1660-816
1678+824
16611679 [(B) issue an order that includes the reasons for the committee's decision to accept
1662-817
1680+825
16631681 or reject the recommendation; and]
1664-818
1682+826
16651683 [(C) if the committee rejects the recommendation to deny the petition without a
1666-819
1684+827
16671685 hearing, direct the executive secretary to schedule a hearing as provided in
1668-820
1686+828
16691687 Subsection (3)(a).]
1670-821
1688+829
16711689 (c) The director may decline to schedule a hearing if:
1672-822
1690+830
16731691 (i) the director makes an initial determination that the petition should be denied
1674-823
1692+831
16751693 without a hearing; and
1676-824
1694+832
16771695 (ii) before the director makes a final ruling to deny the petition, the director:
1678-825
1696+833
16791697 (A) provides the parties with notice of the initial determination described in
1680-826
1698+834
16811699 Subsection (3)(c)(i), including the reasons for the initial determination;
1682-827
1700+835
16831701 (B) provides the parties with a reasonable opportunity to respond to the initial
1684-828
1702+836
16851703 determination described in Subsection (3)(c)(i); and
1686-829
1704+837
16871705 (C) provides the respondent with a reasonable opportunity to submit a written
1688-830
1706+838
16891707 response to the petition.
1690-831
1708+839
16911709 (d) If, after complying with Subsection (3)(c), the director makes a final ruling denying
1692-832
1710+840
16931711 the petition without a hearing, the director shall:
1694-833
1712+841
16951713 (i) issue an order denying the petition; and
1696-834
1714+842
16971715 (ii) include in the order the reasons for denying the petition and the reasons for
1698-835
1716+843
16991717 making the ruling without a hearing.
1700-836
1718+844
17011719 (e) If, after complying with Subsection (3)(c), the director determines that a hearing
1702-837
1720+- 25 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
1721+845
17031722 should be held, the director shall schedule a hearing in accordance with Subsection
1704-838
1723+846
17051724 (3)(a).
1706-839
1725+847
17071726 (4)(a) No later than five business days before the day of the hearing, the respondent may
1708-840
1727+848
17091728 submit to the [executive secretary] director and the governmental entity a written
1710-841
1729+849
17111730 statement in response to the governmental entity's petition.
1712-842
1731+850
17131732 (b) The written statement described in Subsection (4)(a) may be the same document as
1714-843
1733+851
17151734 the respondent's written response described in Subsection [(3)(c)(ii)] (3)(c)(ii)(C).
1716-- 25 - S.B. 277 Enrolled Copy
1717-844
1735+852
17181736 (5) No later than 10 business days before the day of a hearing under this section, a person
1719-845
1737+853
17201738 whose legal interests may be substantially affected by the proceeding may file a request
1721-846
1739+854
17221740 for intervention with the [committee] director as provided in Subsection 63G-2-403(6).
1723-847
1741+855
17241742 (6) If a respondent fails to submit a written statement under Subsection (4) or fails to appear
1725-848
1743+856
17261744 at the hearing, the [committee] director shall:
1727-849
1745+857
17281746 (a) cancel the hearing; or
1729-850
1747+858
17301748 (b) hold the hearing in accordance with Subsection (7).
1731-851
1749+859
17321750 (7)(a) If the [committee] director holds a hearing scheduled under Subsection (3), the [
1733-852
1751+860
17341752 committee] director shall:
1735-853
1753+861
17361754 (i) allow the governmental entity to testify, present evidence, and comment on the
1737-854
1755+862
17381756 issues; and
1739-855
1757+863
17401758 (ii) allow the respondent to testify, present evidence, and comment on the issues if
1741-856
1759+864
17421760 the respondent appears at the hearing.
1743-857
1761+865
17441762 (b) At the hearing, the [committee] director may allow another interested person to
1745-858
1763+866
17461764 comment on the issues.
1747-859
1765+867
17481766 (c)(i) Discovery is prohibited, but the [committee] director may issue subpoenas or
1749-860
1767+868
17501768 other orders to compel production of necessary testimony or evidence.
1751-861
1769+869
17521770 (ii) If the subject of a [committee] director's subpoena disobeys or fails to comply
1753-862
1771+870
17541772 with the subpoena, the [committee] director may file a motion with the district
1755-863
1773+871
17561774 court for an order to compel obedience to the subpoena.
1757-864
1775+872
17581776 (8)(a) No later than seven business days after the day on which a hearing is held as
1759-865
1777+873
17601778 scheduled under Subsection (3) or the date on which a hearing cancelled under
1761-866
1779+874
17621780 Subsection (6) was scheduled to be held, the [committee] director shall:
1763-867
1781+875
17641782 (i) determine, in accordance with Subsection (9), whether the governmental entity has
1765-868
1783+876
17661784 demonstrated that the respondent is a vexatious requester; and
1767-869
1785+877
17681786 (ii) issue a signed order that grants or denies the petition in whole or in part.
1769-870
1787+878
17701788 (b) Upon granting the petition in whole or in part, the [committee] director may order
1771-871
1789+- 26 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
1790+879
17721791 that the governmental entity is not required to fulfill requests from the respondent or
1773-872
1792+880
17741793 a person that submits a request on the respondent's behalf for a period of time that
1775-873
1794+881
17761795 may not exceed one year.
1777-874
1796+882
17781797 (c) The [committee's] director's order shall contain:
1779-875
1798+883
17801799 (i) a statement of the reasons for the [committee's ] director's decision;
1781-876
1800+884
17821801 (ii) if the petition is granted in whole or in part, a specific description of the conduct
1783-877
1802+885
17841803 the [committee] director determines demonstrates that the respondent is a
1785-- 26 - Enrolled Copy S.B. 277
1786-878
1804+886
17871805 vexatious requester, including any conduct the [committee] director finds to
1788-879
1806+887
17891807 constitute an abuse of the right of access to information under this chapter or a
1790-880
1808+888
17911809 substantial interference with the operations of the governmental entity;
1792-881
1810+889
17931811 (iii) a statement that the respondent or governmental entity may seek judicial review
1794-882
1812+890
17951813 of the [committee's] director's decision in district court as provided in Section
1796-883
1814+891
17971815 63G-2-404; and
1798-884
1816+892
17991817 (iv) a brief summary of the judicial review process, the time limits for seeking
1800-885
1818+893
18011819 judicial review, and a notice that, in order to protect applicable rights in
1802-886
1820+894
18031821 connection with the judicial review, the person seeking judicial review of the [
1804-887
1822+895
18051823 committee's] director's decision may wish to seek advice from an attorney.
1806-888
1824+896
18071825 (9) In determining whether a governmental entity has demonstrated that the respondent is a
1808-889
1826+897
18091827 vexatious requester, the [committee] director shall consider:
1810-890
1828+898
18111829 [(a) the interests described in Section 63G-2-102;]
1812-891
1830+899
18131831 [(b)] (a) as applicable:
1814-892
1832+900
18151833 (i) the number of requests the respondent has submitted to the governmental entity,
1816-893
1834+901
18171835 including the number of pending record requests;
1818-894
1836+902
18191837 (ii) the scope, nature, content, language, and subject matter of record requests the
1820-895
1838+903
18211839 respondent has submitted to the governmental entity;
1822-896
1840+904
18231841 (iii) the nature, content, language, and subject matter of any communications to the
1824-897
1842+905
18251843 governmental entity related to a record request of the respondent; and
1826-898
1844+906
18271845 (iv) any pattern of conduct that the [committee] director determines to constitute:
1828-899
1846+907
18291847 (A) an abuse of the right of access to information under this chapter; or
1830-900
1848+908
18311849 (B) substantial interference with the operations of the governmental entity; and
1832-901
1850+909
18331851 [(c)] (b) any other factor the [committee] director considers relevant.
1834-902
1852+910
18351853 (10)(a) A governmental entity or respondent aggrieved by the [committee's] director's
1836-903
1854+911
18371855 decision under this section may seek judicial review of the decision as provided in
1838-904
1856+912
18391857 Section 63G-2-404.
1840-905
1858+- 27 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
1859+913
18411860 (b) In a judicial review under Subsection (10)(a), the court may award reasonable
1842-906
1861+914
18431862 attorney fees to a respondent if:
1844-907
1863+915
18451864 (i) the respondent substantially prevails; and
1846-908
1865+916
18471866 (ii) the court determines that:
1848-909
1867+917
18491868 (A) the petition filed by the governmental entity under Subsection (2) is without
1850-910
1869+918
18511870 merit; and
1852-911
1871+919
18531872 (B) the governmental entity's actions in filing the petition lack a reasonable basis
1854-- 27 - S.B. 277 Enrolled Copy
1855-912
1873+920
18561874 in fact or law.
1857-913
1875+921
18581876 (c) Except for the waiver of immunity in Subsection 63G-7-301(2)(e), a claim for
1859-914
1877+922
18601878 attorney fees under this Subsection (10) is not subject to Chapter 7, Governmental
1861-915
1879+923
18621880 Immunity Act of Utah.
1863-916
1881+924
18641882 (11) Notwithstanding any other provision of this chapter, a records request that a
1865-917
1883+925
18661884 governmental entity is not required to fulfill in accordance with an order issued under
1867-918
1885+926
18681886 this section may not be the subject of an appeal under Part 4, Appeals.
1869-919
1887+927
18701888 (12) In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the [
1871-920
1889+928
18721890 committee] director shall make rules to implement the procedures and requirements
1873-921
1891+929
18741892 described in this section.
1875-922
1893+930
18761894 Section 13. Section 63G-2-309 is amended to read:
1877-923
1895+931
18781896 63G-2-309 . Confidentiality claims.
1879-924
1897+932
18801898 (1)(a)(i) Any person who provides to a governmental entity a record that the person
1881-925
1899+933
18821900 believes should be protected under Subsection 63G-2-305(1) or (2) or both
1883-926
1901+934
18841902 Subsections 63G-2-305(1) and (2) shall provide with the record:
1885-927
1903+935
18861904 (A) a written claim of business confidentiality; and
1887-928
1905+936
18881906 (B) a concise statement of reasons supporting the claim of business confidentiality.
1889-929
1907+937
18901908 (ii) Any of the following who provides to an institution within the state system of
1891-930
1909+938
18921910 higher education defined in Section 53B-1-102 a record that the person or
1893-931
1911+939
18941912 governmental entity believes should be protected under Subsection
1895-932
1913+940
18961914 63G-2-305(40)(a)(ii) or (vi) or both Subsections 63G-2-305(40)(a)(ii) and (vi)
1897-933
1915+941
18981916 shall provide the institution within the state system of higher education a written
1899-934
1917+942
19001918 claim of business confidentiality in accordance with Section 53B-16-304:
1901-935
1919+943
19021920 (A) a person;
1903-936
1921+944
19041922 (B) a federal governmental entity;
1905-937
1923+945
19061924 (C) a state governmental entity; or
1907-938
1925+946
19081926 (D) a local governmental entity.
1909-939
1927+- 28 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
1928+947
19101929 (b) A person or governmental entity who complies with this Subsection (1) shall be
1911-940
1930+948
19121931 notified by the governmental entity to whom the request for a record is made if:
1913-941
1932+949
19141933 (i) a record claimed to be protected under one of the following is classified public:
1915-942
1934+950
19161935 (A) Subsection 63G-2-305(1);
1917-943
1936+951
19181937 (B) Subsection 63G-2-305(2);
1919-944
1938+952
19201939 (C) Subsection 63G-2-305(40)(a)(ii);
1921-945
1940+953
19221941 (D) Subsection 63G-2-305(40)(a)(vi); or
1923-- 28 - Enrolled Copy S.B. 277
1924-946
1942+954
19251943 (E) a combination of the provisions described in Subsections (1)(b)(i)(A) through
1926-947
1944+955
19271945 (D); or
1928-948
1946+956
19291947 (ii) the governmental entity to whom the request for a record is made determines that
1930-949
1948+957
19311949 the record claimed to be protected under a provision listed in Subsection (1)(b)(i)
1932-950
1950+958
19331951 should be released after balancing interests under Subsection 63G-2-201(5)(b) or
1934-951
1952+959
19351953 63G-2-401(6).
1936-952
1954+960
19371955 (c) A person who makes a claim of business confidentiality under this Subsection (1)
1938-953
1956+961
19391957 shall protect, defend, and indemnify the governmental entity that retains the record,
1940-954
1958+962
19411959 and all staff and employees of the governmental entity from and against any claims,
1942-955
1960+963
19431961 liability, or damages resulting from or arising from a denial of access to the record as
1944-956
1962+964
19451963 a protected record based on the claim of business confidentiality.
1946-957
1964+965
19471965 (2)(a) Except as provided in Subsection (2)(b) or by court order, the governmental entity
1948-958
1966+966
19491967 to whom the request for a record is made may not disclose a record claimed to be
1950-959
1968+967
19511969 protected under a provision listed in Subsection (1)(b)(i) but which the governmental
1952-960
1970+968
19531971 entity or [State Records Committee] the director of the Government Records Office
1954-961
1972+969
19551973 determines should be disclosed until the period in which to bring an appeal expires or
1956-962
1974+970
19571975 the end of the appeals process, including judicial appeal.
1958-963
1976+971
19591977 (b) Subsection (2)(a) does not apply where the claimant, after notice, has waived the
1960-964
1978+972
19611979 claim by not appealing or intervening before the [State Records Committee] director
1962-965
1980+973
19631981 of the Government Records Office.
1964-966
1982+974
19651983 (3) Disclosure or acquisition of information under this chapter does not constitute
1966-967
1984+975
19671985 misappropriation under Subsection 13-24-2(2).
1968-968
1986+976
19691987 The following section is affected by a coordination clause at the end of this bill.
1970-969
1988+977
19711989 Section 14. Section 63G-2-400.5 is amended to read:
1972-970
1990+978
19731991 63G-2-400.5 . Definitions.
1974-971
1992+979
19751993 As used in this part:
1976-972
1994+980
19771995 (1) "Access denial" means a governmental entity's denial, under Subsection 63G-2-204(9)
1978-973
1996+- 29 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
1997+981
19791998 or Section 63G-2-205, in whole or in part, of a record request.
1980-974
1999+982
19812000 (2) "Appellate affirmation" means a decision of a chief administrative officer, a local
1982-975
2001+983
19832002 appeals board, or [State Records Committee] the director affirming an access denial.
1984-976
2003+984
19852004 (3) "Director" means the director of the Government Records Office.
1986-977
2005+985
19872006 [(3)] (4) "Interested party" means a person, other than a requester, who is aggrieved by an
1988-978
2007+986
19892008 access denial or an appellate affirmation, regardless of whether [or not ]the person
1990-979
2009+987
19912010 participated in proceedings leading to the access denial or appellate affirmation.
1992-- 29 - S.B. 277 Enrolled Copy
1993-980
2011+988
19942012 [(4)] (5) "Local appeals board" means an appeals board established by a political
1995-981
2013+989
19962014 subdivision under Subsection 63G-2-701(5)(c).
1997-982
2015+990
19982016 [(5)] (6) "Record request" means a request for a record under Section 63G-2-204.
1999-983
2017+991
20002018 [(6)] (7) "Records[ committee] appellant" means:
2001-984
2019+992
20022020 (a) a political subdivision that seeks to appeal a decision of a local appeals board to the [
2003-985
2021+993
20042022 State Records Committee] director; or
2005-986
2023+994
20062024 (b) a requester or interested party who seeks to appeal to the [State Records Committee]
2007-987
2025+995
20082026 director a decision affirming an access denial.
2009-988
2027+996
20102028 [(7)] (8) "Requester" means a person who submits a record request to a governmental entity.
2011-989
2029+997
20122030 Section 15. Section 63G-2-401 is amended to read:
2013-990
2031+998
20142032 63G-2-401 . Appeal to chief administrative officer -- Notice of the decision of the
2015-991
2033+999
20162034 appeal.
2017-992
2035+1000
20182036 (1)(a) A requester or interested party may appeal an access denial or the denial of a fee
2019-993
2037+1001
20202038 waiver under Subsection 63G-2-203(4) to the chief administrative officer of the
2021-994
2039+1002
20222040 governmental entity by filing a notice of appeal with the chief administrative officer
2023-995
2041+1003
20242042 within 30 days after:
2025-996
2043+1004
20262044 (i) for an access denial:
2027-997
2045+1005
20282046 (A) the governmental entity sends a notice of denial under Section 63G-2-205, if
2029-998
2030-the governmental entity denies a record request under Subsection 63G-2-205(1);
2031-999
2032-or
2033-1000
2047+1006
2048+the governmental entity denies a record request under Subsection 63G-2-205
2049+1007
2050+(1); or
2051+1008
20342052 (B) the record request is considered denied under Subsection 63G-2-204(9), if that
2035-1001
2053+1009
20362054 subsection applies; or
2037-1002
2055+1010
20382056 (ii) for a denial of a fee waiver, the date the governmental entity notifies the requester
2039-1003
2057+1011
20402058 that the fee waiver is denied.
2041-1004
2059+1012
20422060 (b) If a governmental entity claims extraordinary circumstances and specifies the date
2043-1005
2061+1013
20442062 when the records will be available under Subsection 63G-2-204(4), and, if the
2045-1006
2063+1014
20462064 requester believes the extraordinary circumstances do not exist or that the date
2047-1007
2065+- 30 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
2066+1015
20482067 specified is unreasonable, the requester may appeal the governmental entity's claim
2049-1008
2068+1016
20502069 of extraordinary circumstances or date for compliance to the chief administrative
2051-1009
2070+1017
20522071 officer by filing a notice of appeal with the chief administrative officer within 30
2053-1010
2072+1018
20542073 days after notification of a claim of extraordinary circumstances by the governmental
2055-1011
2074+1019
20562075 entity, despite the lack of a "determination" or its equivalent under Subsection
2057-1012
2076+1020
20582077 63G-2-204(9).
2059-1013
2078+1021
20602079 (2) A notice of appeal shall contain:
2061-- 30 - Enrolled Copy S.B. 277
2062-1014
2080+1022
20632081 (a) the name, mailing address, and daytime telephone number of the requester or
2064-1015
2082+1023
20652083 interested party; and
2066-1016
2084+1024
20672085 (b) the relief sought.
2068-1017
2086+1025
20692087 (3) The requester or interested party may file a short statement of facts, reasons, and legal
2070-1018
2088+1026
20712089 authority in support of the appeal.
2072-1019
2090+1027
20732091 (4)(a) If the appeal involves a record that is the subject of a business confidentiality
2074-1020
2092+1028
20752093 claim under Section 63G-2-309, the chief administrative officer shall:
2076-1021
2094+1029
20772095 (i) send notice of the appeal to the business confidentiality claimant within three
2078-1022
2096+1030
20792097 business days after receiving notice, except that if notice under this section must
2080-1023
2098+1031
20812099 be given to more than 35 persons, it shall be given as soon as reasonably possible;
2082-1024
2100+1032
20832101 and
2084-1025
2102+1033
20852103 (ii) send notice of the business confidentiality claim and the schedule for the chief
2086-1026
2104+1034
20872105 administrative officer's determination to the requester or interested party within
2088-1027
2106+1035
20892107 three business days after receiving notice of the appeal.
2090-1028
2108+1036
20912109 (b) The business confidentiality claimant shall have seven business days after notice is
2092-1029
2110+1037
20932111 sent by the administrative officer to submit further support for the claim of business
2094-1030
2112+1038
20952113 confidentiality.
2096-1031
2114+1039
20972115 (5)(a) The chief administrative officer shall make a decision on the appeal within:
2098-1032
2116+1040
20992117 (i)(A) 10 business days after the chief administrative officer's receipt of the notice
2100-1033
2118+1041
21012119 of appeal; or
2102-1034
2120+1042
21032121 (B) five business days after the chief administrative officer's receipt of the notice
2104-1035
2122+1043
21052123 of appeal, if the requester or interested party demonstrates that an expedited
2106-1036
2124+1044
21072125 decision benefits the public rather than the requester or interested party; or
2108-1037
2126+1045
21092127 (ii) 12 business days after the governmental entity sends the notice of appeal to a
2110-1038
2128+1046
21112129 person who submitted a claim of business confidentiality.
2112-1039
2130+1047
21132131 (b)(i) If the chief administrative officer fails to make a decision on an appeal of an
2114-1040
2132+1048
21152133 access denial within the time specified in Subsection (5)(a), the failure is the
2116-1041
2134+- 31 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
2135+1049
21172136 equivalent of a decision affirming the access denial.
2118-1042
2137+1050
21192138 (ii) If the chief administrative officer fails to make a decision on an appeal under
2120-1043
2139+1051
21212140 Subsection (1)(b) within the time specified in Subsection (5)(a), the failure is the
2122-1044
2141+1052
21232142 equivalent of a decision affirming the claim of extraordinary circumstances or the
2124-1045
2143+1053
21252144 reasonableness of the date specified when the records will be available.
2126-1046
2145+1054
21272146 (c) The provisions of this section notwithstanding, the parties participating in the
2128-1047
2147+1055
21292148 proceeding may, by agreement, extend the time periods specified in this section.
2130-- 31 - S.B. 277 Enrolled Copy
2131-1048
2149+1056
21322150 (6) Except as provided in Section 63G-2-406, the chief administrative officer may, upon
2133-1049
2151+1057
21342152 consideration and weighing of the various interests and public policies pertinent to the
2135-1050
2153+1058
21362154 classification and disclosure or nondisclosure, order the disclosure of information
2137-1051
2155+1059
21382156 properly classified as private under Subsection 63G-2-302(2) or protected under Section
2139-1052
2157+1060
21402158 63G-2-305 if the interests favoring access are greater than or equal to the interests
2141-1053
2159+1061
21422160 favoring restriction of access.
2143-1054
2161+1062
21442162 (7)(a) The governmental entity shall send written notice of the chief administrative
2145-1055
2163+1063
21462164 officer's decision to all participants.
2147-1056
2165+1064
21482166 (b) If the chief administrative officer's decision is to affirm the access denial in whole or
2149-1057
2167+1065
21502168 in part or to affirm the fee waiver denial, the notice under Subsection (7)(a) shall
2151-1058
2169+1066
21522170 include:
2153-1059
2171+1067
21542172 (i) a statement that the requester has a right under Section [63A-12-111] 63A-12-204
2155-1060
2173+1068
21562174 to request the government records ombudsman to mediate the dispute between the
2157-1061
2175+1069
21582176 requester and the governmental entity concerning the access denial or the fee
2159-1062
2177+1070
21602178 waiver denial;
2161-1063
2179+1071
21622180 (ii) a statement that the requester or interested party has the right to appeal the
2163-1064
2181+1072
21642182 decision, as provided in Section 63G-2-402, to:
2165-1065
2183+1073
21662184 (A) the [State Records Committee] director or district court; or
2167-1066
2185+1074
21682186 (B) the local appeals board, if the governmental entity is a political subdivision
2169-1067
2187+1075
21702188 and the governmental entity has established a local appeals board;
2171-1068
2189+1076
21722190 (iii) the time limits for filing an appeal described in Subsection (7)(b)(ii), including
2173-1069
2191+1077
21742192 an explanation of a suspension of the time limits, as provided in Subsections
2175-1070
2193+1078
21762194 63G-2-403(1)(c) and 63G-2-404(1)(b), for a requester if the requester seeks
2177-1071
2195+1079
21782196 mediation under Section [63A-12-111] 63A-12-204; and
2179-1072
2197+1080
21802198 (iv) the name and business address of:
2181-1073
2199+1081
21822200 [(A) the executive secretary of the State Records Committee; ]
2183-1074
2201+1082
21842202 (A) the director;
2185-1075
2203+- 32 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
2204+1083
21862205 (B) the individual designated as the contact individual for the appeals board, if the
2187-1076
2206+1084
21882207 governmental entity is a political subdivision that has established an appeals
2189-1077
2208+1085
21902209 board under Subsection 63G-2-701(5)(c); and
2191-1078
2210+1086
21922211 (C) the government records ombudsman.
2193-1079
2212+1087
21942213 (8)(a) A person aggrieved by a governmental entity's classification or designation
2195-1080
2214+1088
21962215 determination under this chapter, but who is not requesting access to the records, may
2197-1081
2216+1089
21982217 appeal that determination using the procedures provided in this section.
2199-- 32 - Enrolled Copy S.B. 277
2200-1082
2218+1090
22012219 (b) If a nonrequester is the only appellant, the procedures provided in this section shall
2202-1083
2220+1091
22032221 apply, except that the decision on the appeal shall be made within 30 days [after
2204-1084
2222+1092
22052223 receiving] after the day on which the appellant files the notice of appeal.
2206-1085
2224+1093
22072225 (9) The duties of the chief administrative officer under this section may be delegated.
2208-1086
2226+1094
22092227 Section 16. Section 63G-2-402 is amended to read:
2210-1087
2228+1095
22112229 63G-2-402 . Appealing a decision of a chief administrative officer.
2212-1088
2230+1096
22132231 (1) If the decision of the chief administrative officer of a governmental entity under Section
2214-1089
2232+1097
22152233 63G-2-401 is to affirm the denial of a record request or to affirm the denial of a fee
2216-1090
2234+1098
22172235 waiver, the requester may:
2218-1091
2236+1099
22192237 (a)(i) appeal the decision to the [State Records Committee] director, as provided in
2220-1092
2238+1100
22212239 Section 63G-2-403; or
2222-1093
2240+1101
22232241 (ii) petition for judicial review of the decision in district court, as provided in Section
2224-1094
2242+1102
22252243 63G-2-404;
2226-1095
2244+1103
22272245 (b) seek mediation of the access denial or fee waiver denial under Subsection [
2228-1096
2246+1104
22292247 63A-12-111(2)(c)] 63A-12-204(1)(a)(iii); or
2230-1097
2248+1105
22312249 (c) appeal the decision to the local appeals board if:
2232-1098
2250+1106
22332251 (i) the decision is of a chief administrative officer of a governmental entity that is a
2234-1099
2252+1107
22352253 political subdivision; and
2236-1100
2254+1108
22372255 (ii) the political subdivision has established a local appeals board.
2238-1101
2256+1109
22392257 (2) A requester who appeals a chief administrative officer's decision to the [State Records
2240-1102
2258+1110
22412259 Committee] director or a local appeals board does not lose or waive the right to seek
2242-1103
2260+1111
22432261 judicial review of the decision of the [State Records Committee] director or the local
2244-1104
2262+1112
22452263 appeals board.
2246-1105
2264+1113
22472265 (3) As provided in Section 63G-2-403, an interested party may appeal to the [State Records
2248-1106
2266+1114
22492267 Committee] director of the Government Records Office a chief administrative officer's
2250-1107
2268+1115
22512269 decision under Section 63G-2-401 affirming an access denial.
2252-1108
2270+1116
22532271 The following section is affected by a coordination clause at the end of this bill.
2254-1109
2272+- 33 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
2273+1117
22552274 Section 17. Section 63G-2-403 is amended to read:
2256-1110
2275+1118
22572276 63G-2-403 . Appeals to the director of the Government Records Office.
2258-1111
2277+1119
22592278 (1)(a) A records [committee ]appellant appeals to the [State Records Committee] director
2260-1112
2279+1120
22612280 by filing a notice of appeal with the [executive secretary of the State Records
2262-1113
2281+1121
22632282 Committee] director no later than 30 days after [the date of issuance of] the day on
2264-1114
2283+1122
22652284 which the decision being appealed is issued.
2266-1115
2285+1123
22672286 (b) Notwithstanding Subsection (1)(a), a requester may file a notice of appeal with the [
2268-- 33 - S.B. 277 Enrolled Copy
2269-1116
2287+1124
22702288 executive secretary of the State Records Committee] director no later than 45 days
2271-1117
2289+1125
22722290 after the day on which the record request is made if:
2273-1118
2291+1126
22742292 (i) the circumstances described in Subsection 63G-2-401(1)(b) occur; and
2275-1119
2293+1127
22762294 (ii) the chief administrative officer fails to make a decision under Section 63G-2-401.
2277-1120
2295+1128
22782296 (c) The time for a requester to file a notice of appeal under Subsection (1)(a) or (b) is
2279-1121
2297+1129
22802298 suspended for the period of time that:
2281-1122
2299+1130
22822300 (i) begins on the date the requester submits a request under Section [63A-12-111]
2283-1123
2301+1131
22842302 63A-12-204 for the government records ombudsman to mediate the dispute
2285-1124
2303+1132
22862304 between the requester and the governmental entity; and
2287-1125
2305+1133
22882306 (ii) ends the earlier of the following dates:
2289-1126
2307+1134
22902308 (A) the date that the government records ombudsman certifies in writing that the
2291-1127
2309+1135
22922310 mediation is concluded; or
2293-1128
2311+1136
22942312 (B) the date that the government records ombudsman certifies in writing that the
2295-1129
2313+1137
22962314 mediation did not occur or was not concluded because of a lack of the required
2297-1130
2315+1138
22982316 consent.
2299-1131
2317+1139
23002318 (2) The notice of appeal shall:
2301-1132
2319+1140
23022320 (a) contain the name, mailing address, and daytime telephone number of the records [
2303-1133
2321+1141
23042322 committee ]appellant;
2305-1134
2323+1142
23062324 (b) be accompanied by a copy of the decision being appealed; and
2307-1135
2325+1143
23082326 (c) state the relief sought.
2309-1136
2327+1144
23102328 (3) The records [committee ]appellant:
2311-1137
2329+1145
23122330 (a) shall, on the day on which the notice of appeal is filed with the [State Records
2313-1138
2331+1146
23142332 Committee] director, serve a copy of the notice of appeal on:
2315-1139
2333+1147
23162334 (i) the governmental entity whose access denial or fee waiver denial is the subject of
2317-1140
2335+1148
23182336 the appeal, if the records [committee ]appellant is a requester or interested party; or
2319-1141
2337+1149
23202338 (ii) the requester or interested party who is a party to the local appeals board
2321-1142
2339+1150
23222340 proceeding that resulted in the decision that the political subdivision is appealing
2323-1143
2341+- 34 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
2342+1151
23242343 to the [committee] director, if the records [committee ]appellant is a political
2325-1144
2344+1152
23262345 subdivision; and
2327-1145
2346+1153
23282347 (b) may file a short statement of facts, reasons, and legal authority in support of the
2329-1146
2348+1154
23302349 appeal.
2331-1147
2350+1155
23322351 (4)(a) Except as provided in Subsections (4)(b) and (c), no later than seven business
2333-1148
2352+1156
23342353 days after receiving a notice of appeal, the [executive secretary of the State Records
2335-1149
2354+1157
23362355 Committee] director shall:
2337-- 34 - Enrolled Copy S.B. 277
2338-1150
2356+1158
23392357 (i) schedule a hearing for the [State Records Committee] director to discuss the appeal
2340-1151
2358+1159
23412359 at the next regularly scheduled [committee meeting falling] hearing date that is at
2342-1152
2360+1160
23432361 least 16 calendar days after the date the notice of appeal is filed but no [longer ]
2344-1153
2362+1161
23452363 later than 64 calendar days after the date the notice of appeal [was ] is filed, except
2346-1154
2364+1162
23472365 that the [committee ] director may schedule an expedited hearing upon application
2348-1155
2366+1163
23492367 of the records [committee ]appellant and good cause shown;
2350-1156
2368+1164
23512369 (ii) send a copy of the notice of hearing to the records [committee ]appellant; and
2352-1157
2370+1165
23532371 (iii) send a copy of the notice of appeal, supporting statement, and a notice of hearing
2354-1158
2372+1166
23552373 to:
2356-1159
2374+1167
23572375 [(A) each member of the State Records Committee;]
2358-1160
2376+1168
23592377 [(B)] (A) the records officer and the chief administrative officer of the
2360-1161
2378+1169
23612379 governmental entity whose access denial is the subject of the appeal, if the
2362-1162
2380+1170
23632381 records [committee ]appellant is a requester or interested party;
2364-1163
2382+1171
23652383 [(C)] (B) any person who made a business confidentiality claim under Section
2366-1164
2384+1172
23672385 63G-2-309 for a record that is the subject of the appeal; and
2368-1165
2386+1173
23692387 [(D)] (C) all persons who participated in the proceedings before the governmental
2370-1166
2388+1174
23712389 entity's chief administrative officer, if the appeal is of the chief administrative
2372-1167
2390+1175
23732391 officer's decision affirming an access denial.
2374-1168
2392+1176
23752393 (b)(i) The [executive secretary of the State Records Committee ] director may decline
2376-1169
2394+1177
23772395 to schedule a hearing if the record series that is the subject of the appeal has been
2378-1170
2396+1178
23792397 found by the [committee ] director in a previous hearing involving the same
2380-1171
2398+1179
23812399 governmental entity to be appropriately classified as private, controlled, or
2382-1172
2400+1180
23832401 protected.
2384-1173
2402+1181
23852403 (ii)[(A)] If the [executive secretary of the State Records Committee ] director
2386-1174
2404+1182
23872405 declines to schedule a hearing, the [executive secretary ] director shall send a
2388-1175
2406+1183
23892407 notice to the records [committee ]appellant indicating that the request for
2390-1176
2408+1184
23912409 hearing has been denied and the reason for the denial.
2392-1177
2410+- 35 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
2411+1185
23932412 [(B) The State Records Committee shall make rules to implement this section as
2394-1178
2413+1186
23952414 provided by Title 63G, Chapter 3, Utah Administrative Rulemaking Act.]
2396-1179
2415+1187
23972416 (c) The [executive secretary of the State Records Committee ] director may schedule a
2398-1180
2417+1188
23992418 hearing on an appeal to the [State Records Committee at] director on a regularly[ ] -
2400-1181
2419+1189
24012420 scheduled [State Records Committee meeting ] hearing date that is later than the
2402-1182
2421+1190
24032422 period described in Subsection (4)(a)(i) if that [committee meeting ] hearing date is
2404-1183
2423+1191
24052424 the first regularly[ ] -scheduled [State Records Committee meeting ] hearing date at
2406-- 35 - S.B. 277 Enrolled Copy
2407-1184
2425+1192
24082426 which there are fewer than 10 appeals scheduled to be heard.
2409-1185
2427+1193
24102428 (5)(a) No later than five business days before the day of the hearing, a governmental
2411-1186
2429+1194
24122430 entity shall submit to the [executive secretary of the State Records Committee ]
2413-1187
2431+1195
24142432 director a written statement of facts, reasons, and legal authority in support of the
2415-1188
2433+1196
24162434 governmental entity's position.
2417-1189
2435+1197
24182436 (b) The governmental entity shall send a copy of the written statement by first class
2419-1190
2437+1198
24202438 mail, postage prepaid, to the requester or interested party involved in the appeal. [
2421-1191
2439+1199
24222440 The executive secretary shall forward a copy of the written statement to each member
2423-1192
2441+1200
24242442 of the State Records Committee.]
2425-1193
2443+1201
24262444 (6)(a) No later than 10 business days after the day on which the [executive secretary ]
2427-1194
2445+1202
24282446 director sends the notice of appeal, a person whose legal interests may be
2429-1195
2447+1203
24302448 substantially affected by the proceeding may file a request for intervention with the [
2431-1196
2449+1204
24322450 State Records Committee] director.
2433-1197
2451+1205
24342452 (b) Any written statement of facts, reasons, and legal authority in support of the
2435-1198
2453+1206
24362454 intervener's position shall be filed with the request for intervention.
2437-1199
2455+1207
24382456 (c) The person seeking intervention shall provide copies of the statement described in
2439-1200
2457+1208
24402458 Subsection (6)(b) to all parties to the proceedings before the [State Records
2441-1201
2459+1209
24422460 Committee] director.
2443-1202
2461+1210
24442462 (7)(a) The [State Records Committee ] director shall hold a hearing within the period of
2445-1203
2463+1211
24462464 time described in Subsection (4).
2447-1204
2448-(b) In accordance with Chapter 3, Utah Administrative Rulemaking Act, the division
2449-1205
2450-shall make rules requiring that a hearing under this section is open to the public in
2451-1206
2452-substantially the same manner as a meeting under Title 52, Chapter 4, Open and
2453-1207
2454-Public Meetings Act.
2455-1208
2465+1212
2466+(b) In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the
2467+1213
2468+division shall make rules requiring that a hearing under this section is open to the
2469+1214
2470+public in substantially the same manner as a meeting under Title 52, Chapter 4, Open
2471+1215
2472+and Public Meetings Act.
2473+1216
24562474 (8) At the hearing, the [State Records Committee ] director:
2457-1209
2475+1217
24582476 (a) shall allow the parties to testify, present evidence, and comment on the issues[. The
2459-1210
2477+1218
24602478 committee ] ; and
2461-1211
2479+- 36 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
2480+1219
24622481 (b) may allow other interested persons to comment on the issues.
2463-1212
2482+1220
24642483 (9)(a)(i) The [State Records Committee] director:
2465-1213
2484+1221
24662485 (A) may review the disputed records; and
2467-1214
2486+1222
24682487 (B) shall review the disputed records, if the [committee ] director is weighing the
2469-1215
2488+1223
24702489 various interests under Subsection (11).
2471-1216
2490+1224
24722491 (ii) A review of the disputed records under Subsection (9)(a)(i) shall be in camera.
2473-1217
2492+1225
24742493 (b) [Members of the State Records Committee ] The director may not disclose any
2475-- 36 - Enrolled Copy S.B. 277
2476-1218
2494+1226
24772495 information or record reviewed by the [committee ] director in camera unless the
2478-1219
2496+1227
24792497 disclosure is otherwise authorized by this chapter.
2480-1220
2498+1228
24812499 (10)(a) Discovery is prohibited, but the [State Records Committee ] director may issue
2482-1221
2500+1229
24832501 subpoenas or other orders to compel production of necessary evidence.
2484-1222
2502+1230
24852503 (b) When the subject of a [State Records Committee ]subpoena issued by the director
2486-1223
2504+1231
24872505 disobeys or fails to comply with the subpoena, the [committee ] director may file a
2488-1224
2506+1232
24892507 motion for an order to compel obedience to the subpoena with the district court.
2490-1225
2508+1233
24912509 (c)(i) The [State Records Committee's ] director's review shall be de novo, if the
2492-1226
2510+1234
24932511 appeal is an appeal from a decision of a chief administrative officer:
2494-1227
2512+1235
24952513 (A) issued under Section 63G-2-401; or
2496-1228
2514+1236
24972515 (B) issued by a chief administrative officer of a political subdivision that has not
2498-1229
2516+1237
24992517 established a local appeals board.
2500-1230
2518+1238
25012519 (ii) For an appeal from a decision of a local appeals board, the [State Records
2502-1231
2520+1239
25032521 Committee ] director shall review and consider the decision of the local appeals
2504-1232
2522+1240
25052523 board.
2506-1233
2524+1241
25072525 (11)(a) No later than seven business days after the day of the hearing, the [State Records
2508-1234
2526+1242
25092527 Committee ] director shall issue a signed order:
2510-1235
2528+1243
25112529 (i) granting the relief sought, in whole or in part; or
2512-1236
2530+1244
25132531 (ii) upholding the governmental entity's access denial, in whole or in part.
2514-1237
2532+1245
25152533 (b) Except as provided in Section 63G-2-406, the [State Records Committee] director
2516-1238
2534+1246
25172535 may, upon consideration and weighing of the various interests and public policies
2518-1239
2536+1247
25192537 pertinent to the classification and disclosure or nondisclosure, order the disclosure of
2520-1240
2538+1248
25212539 information properly classified as private, controlled, or protected if the public
2522-1241
2540+1249
25232541 interest favoring access is greater than or equal to the interest favoring restriction of
2524-1242
2542+1250
25252543 access.
2526-1243
2544+1251
25272545 (c) In making a determination under Subsection (11)(b), the [State Records Committee]
2528-1244
2546+1252
25292547 director shall consider and, where appropriate, limit the requester's or interested
2530-1245
2548+- 37 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
2549+1253
25312550 party's use and further disclosure of the record in order to protect:
2532-1246
2551+1254
25332552 (i) privacy interests in the case of a private or controlled record;
2534-1247
2553+1255
25352554 (ii) business confidentiality interests in the case of a record protected under
2536-1248
2555+1256
25372556 Subsection 63G-2-305(1), (2), (40)(a)(ii), or (40)(a)(vi); and
2538-1249
2557+1257
25392558 (iii) privacy interests or the public interest in the case of other protected records.
2540-1250
2559+1258
25412560 (12) The order of the [State Records Committee ] director shall include:
2542-1251
2561+1259
25432562 (a) a statement of reasons for the decision, including citations to this chapter, court rule
2544-- 37 - S.B. 277 Enrolled Copy
2545-1252
2563+1260
25462564 or order, another state statute, federal statute, or federal regulation that governs
2547-1253
2565+1261
25482566 disclosure of the record, if the citations do not disclose private, controlled, or
2549-1254
2567+1262
25502568 protected information;
2551-1255
2569+1263
25522570 (b) a description of the record or portions of the record to which access [was ] is ordered
2553-1256
2571+1264
25542572 or denied, if the description does not disclose private, controlled, or protected
2555-1257
2556-information or information exempt from disclosure under Subsection 63G-2-201(3)(b);
2557-1258
2573+1265
2574+information or information exempt from disclosure under Subsection 63G-2-201
2575+1266
2576+(3)(b);
2577+1267
25582578 (c) a statement that any party to the proceeding before the [State Records Committee ]
2559-1259
2579+1268
25602580 director may appeal the [committee's ] director's decision to district court; and
2561-1260
2581+1269
25622582 (d) a brief summary of the appeals process, the time limits for filing an appeal, and a
2563-1261
2583+1270
25642584 notice that in order to protect its rights on appeal, the party may wish to seek advice
2565-1262
2585+1271
25662586 from an attorney.
2567-1263
2587+1272
25682588 (13)(a) If the [State Records Committee ] director fails to issue a decision within 73
2569-1264
2589+1273
25702590 calendar days after the day of the filing of the notice of appeal, that failure is the
2571-1265
2591+1274
25722592 equivalent of an order denying the appeal.[ ]
2573-1266
2593+1275
25742594 (b) A records [committee ]appellant shall notify the [State Records Committee ] director
2575-1267
2595+1276
25762596 in writing if the records [committee ]appellant considers the appeal denied.
2577-1268
2597+1277
25782598 (14) A party to a proceeding before the [State Records Committee ] director may seek
2579-1269
2599+1278
25802600 judicial review in district court of a [State Records Committee ] director's order by filing
2581-1270
2601+1279
25822602 a petition for review of the order as provided in Section 63G-2-404.
2583-1271
2603+1280
25842604 (15)(a) Unless a notice of intent to appeal is filed under Subsection (15)(b), each party to
2585-1272
2605+1281
25862606 the proceeding shall comply with the order of the [State Records Committee] director.
2587-1273
2607+1282
25882608 (b) If a party disagrees with the order of the [State Records Committee] director, that
2589-1274
2609+1283
25902610 party may file a notice of intent to appeal the order.
2591-1275
2611+1284
25922612 (c) If the [State Records Committee ] director orders the governmental entity to produce
2593-1276
2613+1285
25942614 a record and no appeal is filed, or if, as a result of the appeal, the governmental entity
2595-1277
2615+1286
25962616 is required to produce a record, the governmental entity shall:
2597-1278
2617+- 38 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
2618+1287
25982619 (i) produce the record; and
2599-1279
2620+1288
26002621 (ii) file a notice of compliance with the [committee] director.
2601-1280
2622+1289
26022623 (d)(i) If the governmental entity that is ordered to produce a record fails to file a
2603-1281
2624+1290
26042625 notice of compliance or a notice of intent to appeal, the [State Records Committee ]
2605-1282
2626+1291
26062627 director may do either or both of the following:
2607-1283
2628+1292
26082629 (A) impose a civil penalty of up to $500 for each day of continuing
2609-1284
2630+1293
26102631 noncompliance; or
2611-1285
2632+1294
26122633 (B) send written notice of the governmental entity's noncompliance to the
2613-- 38 - Enrolled Copy S.B. 277
2614-1286
2634+1295
26152635 governor.
2616-1287
2636+1296
26172637 (ii) In imposing a civil penalty, the [State Records Committee ] director shall consider
2618-1288
2638+1297
26192639 the gravity and circumstances of the violation, including whether the failure to
2620-1289
2640+1298
26212641 comply was due to neglect or was willful or intentional.
2622-1290
2642+1299
26232643 Section 18. Section 63G-2-404 is amended to read:
2624-1291
2644+1300
26252645 63G-2-404 . Judicial review.
2626-1292
2646+1301
26272647 (1)(a) A petition for judicial review of an order or decision, as allowed under this part, in
2628-1293
2648+1302
26292649 Section 63G-2-209, or in Subsection 63G-2-701(6)(a)(ii), shall be filed no later than
2630-1294
2650+1303
26312651 30 days after the date of the order or decision, subject to Subsection (1)(b).
2632-1295
2652+1304
26332653 (b) The time for a requester to file a petition for judicial review under Subsection (1)(a)
2634-1296
2654+1305
26352655 is suspended for the period of time that:
2636-1297
2656+1306
26372657 (i) begins the date the requester submits a request under Section [63A-12-111]
2638-1298
2658+1307
26392659 63A-12-204 for the government records ombudsman to mediate the dispute
2640-1299
2660+1308
26412661 between the requester and the governmental entity; and
2642-1300
2662+1309
26432663 (ii) ends the earlier of the following dates:
2644-1301
2664+1310
26452665 (A) the date that the government records ombudsman certifies in writing that the
2646-1302
2666+1311
26472667 mediation is concluded; or
2648-1303
2668+1312
26492669 (B) the date that the government records ombudsman certifies in writing that the
2650-1304
2670+1313
26512671 mediation did not occur or was not concluded because of a lack of the required
2652-1305
2672+1314
26532673 consent.
2654-1306
2674+1315
26552675 (2)(a) A petition for judicial review is a complaint governed by the Utah Rules of Civil
2656-1307
2676+1316
26572677 Procedure and shall contain:
2658-1308
2678+1317
26592679 (i) the petitioner's name and mailing address;
2660-1309
2680+1318
26612681 (ii) a copy of the [State Records Committee ] director's order from which the appeal is
2662-1310
2682+1319
26632683 taken, if the petitioner is seeking judicial review of an order of the [State Records
2664-1311
2684+1320
26652685 Committee] director;
2666-1312
2686+- 39 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
2687+1321
26672688 (iii) the name and mailing address of the governmental entity that issued the initial
2668-1313
2689+1322
26692690 determination with a copy of that determination;
2670-1314
2691+1323
26712692 (iv) a request for relief specifying the type and extent of relief requested; and
2672-1315
2693+1324
26732694 (v) a statement of the reasons why the petitioner is entitled to relief.
2674-1316
2695+1325
26752696 (b) Except in exceptional circumstances, a petition for judicial review may not raise an
2676-1317
2697+1326
26772698 issue that was not raised in the underlying appeal and order.
2678-1318
2699+1327
26792700 (3) If the appeal is based on the denial of access to a protected record based on a claim of
2680-1319
2701+1328
26812702 business confidentiality, the court shall allow the claimant of business confidentiality to
2682-- 39 - S.B. 277 Enrolled Copy
2683-1320
2703+1329
26842704 provide to the court the reasons for the claim of business confidentiality.
2685-1321
2705+1330
26862706 (4) All additional pleadings and proceedings in the district court are governed by the Utah
2687-1322
2707+1331
26882708 Rules of Civil Procedure.
2689-1323
2709+1332
26902710 (5)(a) The district court may review the disputed records.[ The ]
2691-1324
2711+1333
26922712 (b) A review described in Subsection (5)(a) shall be in camera.
2693-1325
2713+1334
26942714 (6)(a) The court shall:
2695-1326
2715+1335
26962716 (i) make the court's decision de novo, but, for a petition seeking judicial review of a [
2697-1327
2717+1336
26982718 State Records Committee ] director's order, allow introduction of evidence
2699-1328
2719+1337
27002720 presented to the [State Records Committee] director;
2701-1329
2721+1338
27022722 (ii) determine all questions of fact and law without a jury; and
2703-1330
2723+1339
27042724 (iii) decide the issue at the earliest practical opportunity.
2705-1331
2725+1340
27062726 (b) A court may remand a petition for judicial review to the [State Records Committee ]
2707-1332
2727+1341
27082728 director if:
2709-1333
2729+1342
27102730 (i) the remand is to allow the [State Records Committee ] director to decide an issue
2711-1334
2731+1343
27122732 that:
2713-1335
2733+1344
27142734 (A) involves access to a record; and
2715-1336
2735+1345
27162736 (B) the [State Records Committee has not previously addressed] director did not
2717-1337
2737+1346
27182738 address in the proceeding that led to the petition for judicial review; and
2719-1338
2739+1347
27202740 (ii) the court determines that remanding to the [State Records Committee ] director is
2721-1339
2741+1348
27222742 in the best interests of justice.
2723-1340
2743+1349
27242744 (7)(a) Except as provided in Section 63G-2-406, the court may, upon consideration and
2725-1341
2745+1350
27262746 weighing of the various interests and public policies pertinent to the classification
2727-1342
2747+1351
27282748 and disclosure or nondisclosure, order the disclosure of information properly
2729-1343
2749+1352
27302750 classified as private, controlled, or protected if the interest favoring access is greater
2731-1344
2751+1353
27322752 than or equal to the interest favoring restriction of access.
2733-1345
2753+1354
27342754 (b) The court shall consider and, where appropriate, limit the requester's use and further
2735-1346
2755+- 40 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
2756+1355
27362757 disclosure of the record in order to protect privacy interests in the case of private or
2737-1347
2758+1356
27382759 controlled records, business confidentiality interests in the case of records protected
2739-1348
2760+1357
27402761 under Subsections 63G-2-305(1) and (2), and privacy interests or the public interest
2741-1349
2762+1358
27422763 in the case of other protected records.
2743-1350
2764+1359
27442765 The following section is affected by a coordination clause at the end of this bill.
2745-1351
2766+1360
27462767 Section 19. Section 63G-2-701 is amended to read:
2747-1352
2768+1361
27482769 63G-2-701 . Political subdivisions may adopt ordinances in compliance with
2749-1353
2770+1362
27502771 chapter -- Appeal process.
2751-- 40 - Enrolled Copy S.B. 277
2752-1354
2772+1363
27532773 (1) As used in this section:
2754-1355
2774+1364
27552775 (a) "Access denial" means the same as that term is defined in Section 63G-2-400.5.
2756-1356
2776+1365
27572777 (b) "Interested party" means the same as that term is defined in Section 63G-2-400.5.
2758-1357
2778+1366
27592779 (c) "Requester" means the same as that term is defined in Section 63G-2-400.5.
2760-1358
2780+1367
27612781 (2)(a) Each political subdivision may adopt an ordinance or a policy applicable
2762-1359
2782+1368
27632783 throughout its jurisdiction relating to information practices including classification,
2764-1360
2784+1369
27652785 designation, access, denials, segregation, appeals, management, retention, and
2766-1361
2786+1370
27672787 amendment of records.
2768-1362
2788+1371
27692789 (b) The ordinance or policy shall comply with the criteria set forth in this section.
2770-1363
2790+1372
27712791 (c) If any political subdivision does not adopt and maintain an ordinance or policy, then
2772-1364
2792+1373
27732793 that political subdivision is subject to this chapter.
2774-1365
2794+1374
27752795 (d) Notwithstanding the adoption of an ordinance or policy, each political subdivision is
2776-1366
2796+1375
27772797 subject to Part 1, General Provisions, Part 3, Classification, and Sections 63A-12-105,
2778-1367
2798+1376
27792799 63A-12-107, 63G-2-201, 63G-2-202, 63G-2-205, 63G-2-206, 63G-2-601, and
2780-1368
2800+1377
27812801 63G-2-602.
2782-1369
2802+1378
27832803 (e) Every ordinance, policy, or amendment to the ordinance or policy shall be filed with
2784-1370
2804+1379
27852805 the state archives no later than 30 days after its effective date.
2786-1371
2806+1380
27872807 (f) The political subdivision shall also report to the state archives all retention schedules,
2788-1372
2808+1381
27892809 and all designations and classifications applied to record series maintained by the
2790-1373
2810+1382
27912811 political subdivision.
2792-1374
2812+1383
27932813 (g) The report required by Subsection (2)(f) is notification to state archives of the
2794-1375
2814+1384
27952815 political subdivision's retention schedules, designations, and classifications. The
2796-1376
2816+1385
27972817 report is not subject to approval by state archives. If state archives determines that a
2798-1377
2818+1386
27992819 different retention schedule is needed for state purposes, state archives shall notify
2800-1378
2820+1387
28012821 the political subdivision of the state's retention schedule for the records and shall
2802-1379
2822+1388
28032823 maintain the records if requested to do so under Subsection 63A-12-105(2).
2804-1380
2824+- 41 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
2825+1389
28052826 (3) Each ordinance or policy relating to information practices shall:
2806-1381
2827+1390
28072828 (a) provide standards for the classification and designation of the records of the political
2808-1382
2829+1391
28092830 subdivision as public, private, controlled, or protected in accordance with Part 3,
2810-1383
2831+1392
28112832 Classification;
2812-1384
2833+1393
28132834 (b) require the classification of the records of the political subdivision in accordance
2814-1385
2835+1394
28152836 with those standards;
2816-1386
2837+1395
28172838 (c) provide guidelines for establishment of fees in accordance with Section 63G-2-203;
2818-1387
2839+1396
28192840 and
2820-- 41 - S.B. 277 Enrolled Copy
2821-1388
2841+1397
28222842 (d) provide standards for the management and retention of the records of the political
2823-1389
2843+1398
28242844 subdivision comparable to Section 63A-12-103.
2825-1390
2845+1399
28262846 (4)(a) Each ordinance or policy shall establish access criteria, procedures, and response
2827-1391
2847+1400
28282848 times for requests to inspect, obtain, or amend records of the political subdivision,
2829-1392
2849+1401
28302850 and time limits for appeals consistent with this chapter.
2831-1393
2851+1402
28322852 (b) In establishing response times for access requests and time limits for appeals, the
2833-1394
2853+1403
28342854 political subdivision may establish reasonable time frames different than those set out
2835-1395
2855+1404
28362856 in Section 63G-2-204 and Part 4, Appeals, if it determines that the resources of the
2837-1396
2857+1405
28382858 political subdivision are insufficient to meet the requirements of those sections.
2839-1397
2859+1406
28402860 (5)(a) A political subdivision shall establish an appeals process for persons aggrieved by
2841-1398
2861+1407
28422862 classification, designation, or access decisions.
2843-1399
2863+1408
28442864 (b) A political subdivision's appeals process shall include a process for a requester or
2845-1400
2865+1409
28462866 interested party to appeal an access denial to a person designated by the political
2847-1401
2867+1410
28482868 subdivision as the chief administrative officer for purposes of an appeal under
2849-1402
2869+1411
28502870 Section 63G-2-401.
2851-1403
2871+1412
28522872 (c)(i) A political subdivision may establish an appeals board to decide an appeal of a
2853-1404
2873+1413
28542874 decision of the chief administrative officer affirming an access denial.
2855-1405
2875+1414
28562876 (ii) An appeals board established by a political subdivision shall be composed of
2857-1406
2877+1415
28582878 three members:
2859-1407
2879+1416
28602880 (A) one of whom shall be an employee of the political subdivision; and
2861-1408
2881+1417
28622882 (B) two of whom shall be members of the public who are not employed by or
2863-1409
2883+1418
28642884 officials of a governmental entity, at least one of whom shall have professional
2865-1410
2885+1419
28662886 experience with requesting or managing records.
2867-1411
2887+1420
28682888 (iii) If a political subdivision establishes an appeals board, any appeal of a decision of
2869-1412
2889+1421
28702890 a chief administrative officer shall be made to the appeals board.
2871-1413
2891+1422
28722892 (iv) If a political subdivision does not establish an appeals board, the political
2873-1414
2893+- 42 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
2894+1423
28742895 subdivision's appeals process shall provide for an appeal of a chief administrative
2875-1415
2896+1424
28762897 officer's decision to the [State Records Committee] director of the Government
2877-1416
2898+1425
28782899 Records Office, as provided in Section 63G-2-403.
2879-1417
2900+1426
28802901 (6)(a) A political subdivision or requester may appeal an appeals board decision:
2881-1418
2902+1427
28822903 (i) to the [State Records Committee] director of the Government Records Office, as
2883-1419
2904+1428
28842905 provided in Section 63G-2-403; or
2885-1420
2906+1429
28862907 (ii) by filing a petition for judicial review with the district court.
2887-1421
2908+1430
28882909 (b) The contents of a petition for judicial review under Subsection (6)(a)(ii) and the
2889-- 42 - Enrolled Copy S.B. 277
2890-1422
2910+1431
28912911 conduct of the proceeding shall be in accordance with Sections 63G-2-402 and
2892-1423
2912+1432
28932913 63G-2-404.
2894-1424
2914+1433
28952915 (c) A person who appeals an appeals board decision to the [State Records Committee ]
2896-1425
2916+1434
28972917 director of the Government Records Office does not lose or waive the right to seek
2898-1426
2918+1435
28992919 judicial review of the decision of the [State Records Committee] director of the
2900-1427
2920+1436
29012921 Government Records Office.
2902-1428
2922+1437
29032923 (7) Any political subdivision that adopts an ordinance or policy under Subsection (1) shall
2904-1429
2924+1438
29052925 forward to state archives a copy and summary description of the ordinance or policy.
2906-1430
2926+1439
29072927 Section 20. Section 63G-2-702 is amended to read:
2908-1431
2928+1440
29092929 63G-2-702 . Applicability to the judiciary.
2910-1432
2930+1441
29112931 (1) The judiciary is subject to the provisions of this chapter except as provided in this
2912-1433
2932+1442
29132933 section.
2914-1434
2934+1443
29152935 (2)(a) The judiciary is not subject to:
2916-1435
2936+1444
29172937 (i) Section 63G-2-209; or
2918-1436
2938+1445
29192939 (ii) Part 4, Appeals, except as provided in Subsection (6).
2920-1437
2940+1446
29212941 (b) The judiciary is not subject to [Part 5, State Records Committee, and] Title 63A,
2922-1438
2942+1447
29232943 Chapter 12, Part 2, Government Records Office, or Part 6, Collection of Information
2924-1439
2944+1448
29252945 and Accuracy of Records.
2926-1440
2946+1449
29272947 (c) The judiciary is subject to only the following sections in Part 9, Public Associations:
2928-1441
2948+1450
29292949 Sections 63A-12-105 and 63A-12-106.
2930-1442
2950+1451
29312951 (3) The Judicial Council, the Administrative Office of the Courts, the courts, and other
2932-1443
2952+1452
29332953 administrative units in the judicial branch shall designate and classify their records in
2934-1444
2954+1453
29352955 accordance with Sections 63G-2-301 through 63G-2-305.
2936-1445
2956+1454
29372957 (4) Substantially consistent with the provisions of this chapter, the Judicial Council shall:
2938-1446
2958+1455
29392959 (a) make rules governing requests for access, fees, classification, designation,
2940-1447
2960+1456
29412961 segregation, management, retention, denials and appeals of requests for access and
2942-1448
2962+- 43 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
2963+1457
29432964 retention, and amendment of judicial records;
2944-1449
2965+1458
29452966 (b) establish an appellate board to handle appeals from denials of requests for access and
2946-1450
2967+1459
29472968 provide that a requester who is denied access by the appellate board may file a
2948-1451
2969+1460
29492970 lawsuit in district court; and
2950-1452
2971+1461
29512972 (c) provide standards for the management and retention of judicial records substantially
2952-1453
2973+1462
29532974 consistent with Section 63A-12-103.
2954-1454
2975+1463
29552976 (5) The Judicial Council may:
2956-1455
2977+1464
29572978 (a) establish a process for an administrative unit of the judicial branch to petition for
2958-- 43 - S.B. 277 Enrolled Copy
2959-1456
2979+1465
29602980 relief from a person that the administrative unit claims is a vexatious requester; and
2961-1457
2981+1466
29622982 (b) establish an appellate board to hear a petition for relief from a person that an
2963-1458
2983+1467
29642984 administrative unit of the judicial branch claims is a vexatious requester.
2965-1459
2985+1468
29662986 (6) Rules governing appeals from denials of requests for access shall substantially comply
2967-1460
2987+1469
29682988 with the time limits provided in Section 63G-2-204 and Part 4, Appeals.
2969-1461
2989+1470
29702990 (7) Upon request, the state archivist shall:
2971-1462
2991+1471
29722992 (a) assist with and advise concerning the establishment of a records management
2973-1463
2993+1472
29742994 program in the judicial branch; and
2975-1464
2995+1473
29762996 (b) as required by the judiciary, provide program services similar to those available to
2977-1465
2997+1474
29782998 the executive and legislative branches of government as provided in this chapter and
2979-1466
2999+1475
29803000 Title 63A, Chapter 12, Division of Archives and Records Service and Management
2981-1467
3001+1476
29823002 of Government Records.
2983-1468
3003+1477
29843004 Section 21. Section 63G-2-703 is amended to read:
2985-1469
3005+1478
29863006 63G-2-703 . Applicability to the Legislature.
2987-1470
3007+1479
29883008 (1) The Legislature and its staff offices shall designate and classify records in accordance
2989-1471
3009+1480
29903010 with Sections 63G-2-301 through 63G-2-305 as public, private, controlled, or protected.
2991-1472
3011+1481
29923012 (2)(a) The Legislature and its staff offices are not subject to:
2993-1473
3013+1482
29943014 (i) Section 63G-2-203 or 63G-2-209; or
2995-1474
3015+1483
29963016 (ii) Part 4, Appeals, [Part 5, State Records Committee] Title 63A, Chapter 12, Part 2,
2997-1475
3017+1484
29983018 Government Records Office, or Part 6, Collection of Information and Accuracy of
2999-1476
3019+1485
30003020 Records.
3001-1477
3021+1486
30023022 (b) The Legislature is subject to only the following sections in Title 63A, Chapter 12,
3003-1478
3023+1487
30043024 Division of Archives and Records Service and Management of Government Records:[
3005-1479
3025+1488
30063026 Sections ]
3007-1480
3027+1489
30083028 (i) Section 63A-12-102[, ] ;
3009-1481
3029+1490
30103030 (ii) Section 63A-12-102.5[,] ; and[ ]
3011-1482
3031+- 44 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
3032+1491
30123033 (iii) Section 63A-12-106.
3013-1483
3034+1492
30143035 (3) The Legislature, through the Legislative Management Committee:
3015-1484
3036+1493
30163037 (a)(i) shall establish policies to handle requests for classification, designation, fees,
3017-1485
3038+1494
30183039 access, denials, segregation, appeals, management, retention, and amendment of
3019-1486
3040+1495
30203041 records; and
3021-1487
3042+1496
30223043 (ii) may establish an appellate board to hear appeals from denials of access; and
3023-1488
3044+1497
30243045 (b) may establish:
3025-1489
3046+1498
30263047 (i) a process for determining that a person is a vexatious requester, including a
3027-- 44 - Enrolled Copy S.B. 277
3028-1490
3048+1499
30293049 process for an appeal from a determination that a person is a vexatious requester;
3030-1491
3050+1500
30313051 and
3032-1492
3052+1501
30333053 (ii) appropriate limitations on a person determined to be a vexatious requester.
3034-1493
3054+1502
30353055 (4) Policies shall include reasonable times for responding to access requests consistent with
3036-1494
3056+1503
30373057 the provisions of Part 2, Access to Records, fees, and reasonable time limits for appeals.
3038-1495
3058+1504
30393059 (5) Upon request, the state archivist shall:
3040-1496
3060+1505
30413061 (a) assist with and advise concerning the establishment of a records management
3042-1497
3062+1506
30433063 program in the Legislature; and
3044-1498
3064+1507
30453065 (b) as required by the Legislature, provide program services similar to those available to
3046-1499
3066+1508
30473067 the executive branch of government, as provided in this chapter and Title 63A,
3048-1500
3068+1509
30493069 Chapter 12, Division of Archives and Records Service and Management of
3050-1501
3070+1510
30513071 Government Records.
3052-1502
3072+1511
30533073 Section 22. Section 63G-2-704 is amended to read:
3054-1503
3074+1512
30553075 63G-2-704 . Applicability to the governor and lieutenant governor.
3056-1504
3076+1513
30573077 (1) The governor, the office of the governor, the lieutenant governor, and the office of the
3058-1505
3078+1514
30593079 lieutenant governor shall designate and classify records in accordance with Sections
3060-1506
3080+1515
30613081 63G-2-301 through 63G-2-305 as public, private, controlled, or protected.
3062-1507
3082+1516
30633083 (2)(a) The governor, the office of the governor, the lieutenant governor, and the office of
3064-1508
3084+1517
30653085 the lieutenant governor are not subject to:
3066-1509
3086+1518
30673087 (i) Section 63G-2-203;
3068-1510
3088+1519
30693089 (ii) Section 63G-2-209;
3070-1511
3090+1520
30713091 (iii) Section 63G-2-401; or
3072-1512
3092+1521
30733093 (iv) Part 6, Collection of Information and Accuracy of Records.
3074-1513
3094+1522
30753095 (b) The governor, the office of the governor, the lieutenant governor, and the office of
3076-1514
3096+1523
30773097 the lieutenant governor are subject to only the following sections in Title 63A,
3078-1515
3098+1524
30793099 Chapter 12, Division of Archives and Records Service and Management of
3080-1516
3100+- 45 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
3101+1525
30813102 Government Records:
3082-1517
3103+1526
30833104 (i) Section 63A-12-102; and
3084-1518
3105+1527
30853106 (ii) Section 63A-12-106.
3086-1519
3107+1528
30873108 (3) The governor and lieutenant governor:
3088-1520
3109+1529
30893110 (a)(i) shall establish policies to handle requests for classification, designation, fees,
3090-1521
3111+1530
30913112 access, denials, segregation, appeals to the chief administrative officer,
3092-1522
3113+1531
30933114 management, retention, and amendment of records; and
3094-1523
3115+1532
30953116 (ii) may establish an appellate board to hear appeals from denials of access; and
3096-- 45 - S.B. 277 Enrolled Copy
3097-1524
3117+1533
30983118 (b) may establish:
3099-1525
3119+1534
31003120 (i) a process for determining that a person is a vexatious requester, including a
3101-1526
3121+1535
31023122 process for an appeal from a determination that a person is a vexatious requester;
3103-1527
3123+1536
31043124 and
3105-1528
3125+1537
31063126 (ii) appropriate limitations on a person determined to be a vexatious requester.
3107-1529
3127+1538
31083128 (4) Policies described in Subsection (3) shall include reasonable times for responding to
3109-1530
3129+1539
31103130 access requests consistent with the provisions of Part 2, Access to Records, fees, and
3111-1531
3131+1540
31123132 reasonable time limits for appeals.
3113-1532
3133+1541
31143134 (5) Upon request, the state archivist shall:
3115-1533
3135+1542
31163136 (a) assist with and advise concerning the establishment of a records management
3117-1534
3137+1543
31183138 program for the governor, the office of the governor, the lieutenant governor, and the
3119-1535
3139+1544
31203140 office of the lieutenant governor; and
3121-1536
3141+1545
31223142 (b) as required by the governor or lieutenant governor, provide program services as
3123-1537
3143+1546
31243144 provided in this chapter and Title 63A, Chapter 12, Division of Archives and Records
3125-1538
3145+1547
31263146 Service and Management of Government Records.
3127-1539
3147+1548
31283148 (6) An individual in an executive branch management position, as defined in Section
3129-1540
3149+1549
31303150 67-1-1.5:
3131-1541
3151+1550
31323152 (a) is not subject to Part 6, Collection of Information and Accuracy of Records; and
3133-1542
3153+1551
31343154 (b) is subject to a policy for record amendment or retention created by the governor
3135-1543
3155+1552
31363156 under Subsection (3)(a).
3137-1544
3157+1553
31383158 Section 23. Section 63G-2-801 is amended to read:
3139-1545
3159+1554
31403160 63G-2-801 . Criminal penalties.
3141-1546
3161+1555
31423162 (1)(a) A public employee or other person who has lawful access to any private,
3143-1547
3163+1556
31443164 controlled, or protected record under this chapter, and who intentionally discloses,
3145-1548
3165+1557
31463166 provides a copy of, or improperly uses a private, controlled, or protected record
3147-1549
3167+1558
31483168 knowing that the disclosure or use is prohibited under this chapter, is, except as
3149-1550
3169+- 46 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
3170+1559
31503171 provided in Subsection 53-5-708(1)(c), guilty of a class B misdemeanor.
3151-1551
3172+1560
31523173 (b) It is a defense to prosecution under Subsection (1)(a) that the actor used or released
3153-1552
3174+1561
31543175 private, controlled, or protected information in the reasonable belief that the use or
3155-1553
3176+1562
31563177 disclosure of the information was necessary to expose a violation of law involving
3157-1554
3178+1563
31583179 government corruption, abuse of office, or misappropriation of public funds or
3159-1555
3180+1564
31603181 property.
3161-1556
3182+1565
31623183 (c) It is a defense to prosecution under Subsection (1)(a) that the record could have
3163-1557
3184+1566
31643185 lawfully been released to the recipient if it had been properly classified.
3165-- 46 - Enrolled Copy S.B. 277
3166-1558
3186+1567
31673187 (d) It is a defense to prosecution under Subsection (1)(a) that the public employee or
3168-1559
3188+1568
31693189 other person disclosed, provided, or used the record based on a good faith belief that
3170-1560
3190+1569
31713191 the disclosure, provision, or use was in accordance with the law.
3172-1561
3192+1570
31733193 (2)(a) A person who by false pretenses, bribery, or theft, gains access to or obtains a
3174-1562
3194+1571
31753195 copy of any private, controlled, or protected record to which the person is not legally
3176-1563
3196+1572
31773197 entitled is guilty of a class B misdemeanor.
3178-1564
3198+1573
31793199 (b) No person shall be guilty under Subsection (2)(a) who receives the record,
3180-1565
3200+1574
31813201 information, or copy after the fact and without prior knowledge of or participation in
3182-1566
3202+1575
31833203 the false pretenses, bribery, or theft.
3184-1567
3204+1576
31853205 (3)(a) A public employee who intentionally refuses to release a record, the disclosure of
3186-1568
3206+1577
31873207 which the employee knows is required by law, is guilty of a class B misdemeanor.
3188-1569
3208+1578
31893209 (b) It is a defense to prosecution under Subsection (3)(a) that the public employee's
3190-1570
3210+1579
31913211 failure to release the record was based on a good faith belief that the public employee
3192-1571
3212+1580
31933213 was acting in accordance with the requirements of law.
3194-1572
3214+1581
31953215 (c) A public employee who intentionally refuses to release a record, the disclosure of
3196-1573
3216+1582
31973217 which the employee knows is required by a final unappealed order from a
3198-1574
3218+1583
31993219 government entity, the [State Records Committee] director of the Government
3200-1575
3220+1584
32013221 Records Office, or a court is guilty of a class B misdemeanor.
3202-1576
3222+1585
32033223 Section 24. Section 63H-1-202 is amended to read:
3204-1577
3224+1586
32053225 63H-1-202 . Applicability of other law.
3206-1578
3226+1587
32073227 (1) As used in this section:
3208-1579
3228+1588
32093229 (a) "Subsidiary" means an authority subsidiary that is a public body as defined in
3210-1580
3230+1589
32113231 Section 52-4-103.
3212-1581
3232+1590
32133233 (b) "Subsidiary board" means the governing body of a subsidiary.
3214-1582
3234+1591
32153235 (2) The authority or land within a project area is not subject to:
3216-1583
3236+1592
32173237 (a) Title 10, Chapter 9a, Municipal Land Use, Development, and Management Act;
3218-1584
3238+- 47 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
3239+1593
32193240 (b) Title 17, Chapter 27a, County Land Use, Development, and Management Act;
3220-1585
3241+1594
32213242 (c) ordinances or regulations of a county or municipality, including those relating to land
3222-1586
3243+1595
32233244 use, health, business license, or franchise; or
3224-1587
3245+1596
32253246 (d) the jurisdiction of a special district under Title 17B, Limited Purpose Local
3226-1588
3247+1597
32273248 Government Entities - Special Districts, or a special service district under Title 17D,
3228-1589
3249+1598
32293250 Chapter 1, Special Service District Act.
3230-1590
3251+1599
32313252 (3) The authority is subject to and governed by Sections 63E-2-106, 63E-2-107, 63E-2-108,
3232-1591
3253+1600
32333254 63E-2-109, 63E-2-110, and 63E-2-111, but is not otherwise subject to or governed by
3234-- 47 - S.B. 277 Enrolled Copy
3235-1592
3255+1601
32363256 Title 63E, Independent Entities Code.
3237-1593
3257+1602
32383258 (4)(a) The definitions in Section 57-8-3 apply to this Subsection (4).
3239-1594
3240-(b) Notwithstanding the provisions of Title 57, Chapter 8, Condominium Ownership Act,
3241-1595
3242-or any other provision of law:
3243-1596
3259+1603
3260+(b) Notwithstanding the provisions of Title 57, Chapter 8, Condominium Ownership
3261+1604
3262+Act, or any other provision of law:
3263+1605
32443264 (i) if the military is the owner of land in a project area on which a condominium
3245-1597
3265+1606
32463266 project is constructed, the military is not required to sign, execute, or record a
3247-1598
3267+1607
32483268 declaration of a condominium project; and
3249-1599
3269+1608
32503270 (ii) if a condominium unit in a project area is owned by the military or owned by the
3251-1600
3271+1609
32523272 authority and leased to the military for $1 or less per calendar year, not including
3253-1601
3273+1610
32543274 any common charges that are reimbursements for actual expenses:
3255-1602
3275+1611
32563276 (A) the condominium unit is not subject to any liens under Title 57, Chapter 8,
3257-1603
3277+1612
32583278 Condominium Ownership Act;
3259-1604
3279+1613
32603280 (B) condominium unit owners within the same building or commercial
3261-1605
3281+1614
32623282 condominium project may agree on any method of allocation and payment of
3263-1606
3283+1615
32643284 common area expenses, regardless of the size or par value of each unit; and
3265-1607
3285+1616
32663286 (C) the condominium project may not be dissolved without the consent of all the
3267-1608
3287+1617
32683288 condominium unit owners.
3269-1609
3289+1618
32703290 (5) Notwithstanding any other provision, when a law requires the consent of a local
3271-1610
3291+1619
32723292 government, the authority is the consenting entity for a project area.
3273-1611
3293+1620
32743294 (6)(a) A department, division, or other agency of the state and a political subdivision of
3275-1612
3295+1621
32763296 the state shall cooperate with the authority to the fullest extent possible to provide
3277-1613
3297+1622
32783298 whatever support, information, or other assistance the authority requests that is
3279-1614
3299+1623
32803300 reasonably necessary to help the authority fulfill the authority's duties and
3281-1615
3301+1624
32823302 responsibilities under this chapter.
3283-1616
3303+1625
32843304 (b) Subsection (6)(a) does not apply to a political subdivision that does not have any of a
3285-1617
3305+1626
32863306 project area located within the boundary of the political subdivision.
3287-1618
3307+- 48 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
3308+1627
32883309 (7)(a) The authority and a subsidiary are subject to Title 52, Chapter 4, Open and Public
3289-1619
3310+1628
32903311 Meetings Act, except that:
3291-1620
3312+1629
32923313 (i) notwithstanding Section 52-4-104, the timing and nature of training to authority
3293-1621
3314+1630
32943315 board members or subsidiary board members on the requirements of Title 52,
3295-1622
3316+1631
32963317 Chapter 4, Open and Public Meetings Act, may be determined by:
3297-1623
3318+1632
32983319 (A) the board chair, for the authority board; or
3299-1624
3320+1633
33003321 (B) the subsidiary board chair, for a subsidiary board;
3301-1625
3322+1634
33023323 (ii) authority staff may adopt a rule governing the use of electronic meetings under
3303-- 48 - Enrolled Copy S.B. 277
3304-1626
3324+1635
33053325 Section 52-4-207, if, under Subsection 63H-1-301(3), the board delegates to
3306-1627
3326+1636
33073327 authority staff the power to adopt the rule; and
3308-1628
3328+1637
33093329 (iii) for an electronic meeting of the authority board or subsidiary board that
3310-1629
3330+1638
33113331 otherwise complies with Section 52-4-207, the authority board or subsidiary
3312-1630
3332+1639
33133333 board, respectively:
3314-1631
3334+1640
33153335 (A) is not required to establish an anchor location; and
3316-1632
3336+1641
33173337 (B) may convene and conduct the meeting without the determination otherwise
3318-1633
3338+1642
33193339 required under Subsection 52-4-207(5)(a)(i).
3320-1634
3340+1643
33213341 (b) The authority and subsidiaries are not required to physically post notice
3322-1635
3342+1644
33233343 notwithstanding any other provision of law.
3324-1636
3344+1645
33253345 (8) The authority and a subsidiary are subject to Title 63G, Chapter 2, Government Records
3326-1637
3346+1646
33273347 Access and Management Act, except that:
3328-1638
3348+1647
33293349 (a) notwithstanding Section 63G-2-701:
3330-1639
3350+1648
33313351 (i) the authority may establish an appeals board consisting of at least three members;
3332-1640
3352+1649
33333353 (ii) an appeals board established under Subsection (8)(a)(i) shall include:
3334-1641
3354+1650
33353355 (A) one of the authority board members appointed by the governor;
3336-1642
3356+1651
33373357 (B) the authority board member appointed by the president of the Senate; and
3338-1643
3358+1652
33393359 (C) the authority board member appointed by the speaker of the House of
3340-1644
3360+1653
33413361 Representatives; and
3342-1645
3362+1654
33433363 (iii) an appeal of a decision of an appeals board is to district court, as provided in
3344-1646
3364+1655
33453365 Section 63G-2-404, except that the [State Records Committee is not a party]
3346-1647
3366+1656
33473367 Government Records Office and the director of the Government Records Office
3348-1648
3368+1657
33493369 are not parties; and
3350-1649
3370+1658
33513371 (b) a record created or retained by the authority or a subsidiary acting in the role of a
3352-1650
3372+1659
33533373 facilitator under Subsection 63H-1-201(3)(v) is a protected record under Title 63G,
3354-1651
3374+1660
33553375 Chapter 2, Government Records Access and Management Act.
3356-1652
3376+- 49 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
3377+1661
33573378 (9) The authority or a subsidiary acting in the role of a facilitator under Subsection
3358-1653
3379+1662
33593380 63H-1-201(3)(v) is not prohibited from receiving a benefit from a public-private
3360-1654
3381+1663
33613382 partnership that results from the facilitator's work as a facilitator.
3362-1655
3383+1664
33633384 (10)(a)(i) A subsidiary created as a public infrastructure district under Title 17D,
3364-1656
3385+1665
33653386 Chapter 4, Public Infrastructure District Act, may, subject to limitations of Title
3366-1657
3387+1666
33673388 17D, Chapter 4, Public Infrastructure District Act, levy a property tax for the
3368-1658
3389+1667
33693390 operations and maintenance of the public infrastructure district's financed
3370-1659
3391+1668
33713392 infrastructure and related improvements, subject to a maximum rate of .015.
3372-- 49 - S.B. 277 Enrolled Copy
3373-1660
3393+1669
33743394 (ii) A levy under Subsection (10)(a)(i) may be separate from a public infrastructure
3375-1661
3395+1670
33763396 district property tax levy for a bond.
3377-1662
3397+1671
33783398 (b) If a subsidiary created as a public infrastructure district issues a bond:
3379-1663
3399+1672
33803400 (i) the subsidiary may:
3381-1664
3401+1673
33823402 (A) delay the effective date of the property tax levy for the bond until after the
3383-1665
3403+1674
33843404 period of capitalized interest payments; and
3385-1666
3405+1675
33863406 (B) covenant with bondholders not to reduce or impair the property tax levy; and
3387-1667
3407+1676
33883408 (ii) notwithstanding a provision to the contrary in Title 17D, Chapter 4, Public
3389-1668
3409+1677
33903410 Infrastructure District Act, the tax rate for the property tax levy for the bond may
3391-1669
3411+1678
33923412 not exceed a rate that generates more revenue than required to pay the annual debt
3393-1670
3413+1679
33943414 service of the bond plus administrative costs, subject to a maximum of .02.
3395-1671
3415+1680
33963416 (c)(i) A subsidiary created as a public infrastructure district under Title 17D, Chapter
3397-1672
3417+1681
33983418 4, Public Infrastructure District Act, may create tax areas, as defined in Section
3399-1673
3419+1682
34003420 59-2-102, within the public infrastructure district and apply a different property
3401-1674
3421+1683
34023422 tax rate to each tax area, subject to the maximum rate limitations described in
3403-1675
3423+1684
34043424 Subsections (10)(a)(i) and (10)(b)(ii).
3405-1676
3425+1685
34063426 (ii) If a subsidiary created by a public infrastructure district issues bonds, the
3407-1677
3427+1686
34083428 subsidiary may issue bonds secured by property taxes from:
3409-1678
3429+1687
34103430 (A) the entire public infrastructure district; or
3411-1679
3431+1688
34123432 (B) one or more tax areas within the public infrastructure district.
3413-1680
3433+1689
34143434 (11)(a) Terms defined in Section 57-11-2 apply to this Subsection (11).
3415-1681
3435+1690
34163436 (b) Title 57, Chapter 11, Utah Uniform Land Sales Practices Act, does not apply to an
3417-1682
3437+1691
34183438 offer or disposition of an interest in land if the interest in land lies within the
3419-1683
3439+1692
34203440 boundaries of the project area and the authority:
3421-1684
3441+1693
34223442 (i)(A) has a development review committee using at least one professional planner;
3423-1685
3443+1694
34243444 (B) enacts standards and guidelines that require approval of planning, land use,
3425-1686
3445+- 50 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
3446+1695
34263447 and plats, including the approval of plans for streets, culinary water, sanitary
3427-1687
3448+1696
34283449 sewer, and flood control; and
3429-1688
3450+1697
34303451 (C) will have the improvements described in Subsection (11)(b)(i)(B) plus
3431-1689
3452+1698
34323453 telecommunications and electricity; and
3433-1690
3454+1699
34343455 (ii) if at the time of the offer or disposition, the subdivider furnishes satisfactory
3435-1691
3436-assurance of completion of the improvements described in Subsection (11)(b)(i)(C).
3437-1692
3456+1700
3457+assurance of completion of the improvements described in Subsection
3458+1701
3459+(11)(b)(i)(C).
3460+1702
34383461 (12)(a) As used in this Subsection (12), "officer" means the same as an officer within the
3439-1693
3462+1703
34403463 meaning of the Utah Constitution, Article IV, Section 10.
3441-- 50 - Enrolled Copy S.B. 277
3442-1694
3464+1704
34433465 (b) An official act of an officer may not be invalidated for the reason that the officer
3444-1695
3466+1705
34453467 failed to take the oath of office.
3446-1696
3468+1706
34473469 Section 25. Section 67-3-1 is amended to read:
3448-1697
3470+1707
34493471 67-3-1 . Functions and duties.
3450-1698
3472+1708
34513473 (1)(a) The state auditor is the auditor of public accounts and is independent of any
3452-1699
3474+1709
34533475 executive or administrative officers of the state.
3454-1700
3476+1710
34553477 (b) The state auditor is not limited in the selection of personnel or in the determination
3456-1701
3478+1711
34573479 of the reasonable and necessary expenses of the state auditor's office.
3458-1702
3480+1712
34593481 (2) The state auditor shall examine and certify annually in respect to each fiscal year,
3460-1703
3482+1713
34613483 financial statements showing:
3462-1704
3484+1714
34633485 (a) the condition of the state's finances;
3464-1705
3486+1715
34653487 (b) the revenues received or accrued;
3466-1706
3488+1716
34673489 (c) expenditures paid or accrued;
3468-1707
3490+1717
34693491 (d) the amount of unexpended or unencumbered balances of the appropriations to the
3470-1708
3492+1718
34713493 agencies, departments, divisions, commissions, and institutions; and
3472-1709
3494+1719
34733495 (e) the cash balances of the funds in the custody of the state treasurer.
3474-1710
3496+1720
34753497 (3)(a) The state auditor shall:
3476-1711
3498+1721
34773499 (i) audit each permanent fund, each special fund, the General Fund, and the accounts
3478-1712
3500+1722
34793501 of any department of state government or any independent agency or public
3480-1713
3502+1723
34813503 corporation as the law requires, as the auditor determines is necessary, or upon
3482-1714
3504+1724
34833505 request of the governor or the Legislature;
3484-1715
3506+1725
34853507 (ii) perform the audits in accordance with generally accepted auditing standards and
3486-1716
3508+1726
34873509 other auditing procedures as promulgated by recognized authoritative bodies; and
3488-1717
3510+1727
34893511 (iii) as the auditor determines is necessary, conduct the audits to determine:
3490-1718
3512+1728
34913513 (A) honesty and integrity in fiscal affairs;
3492-1719
3514+- 51 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
3515+1729
34933516 (B) accuracy and reliability of financial statements;
3494-1720
3517+1730
34953518 (C) effectiveness and adequacy of financial controls; and
3496-1721
3519+1731
34973520 (D) compliance with the law.
3498-1722
3521+1732
34993522 (b) If any state entity receives federal funding, the state auditor shall ensure that the
3500-1723
3523+1733
35013524 audit is performed in accordance with federal audit requirements.
3502-1724
3525+1734
35033526 (c)(i) The costs of the federal compliance portion of the audit may be paid from an
3504-1725
3527+1735
35053528 appropriation to the state auditor from the General Fund.
3506-1726
3529+1736
35073530 (ii) If an appropriation is not provided, or if the federal government does not
3508-1727
3531+1737
35093532 specifically provide for payment of audit costs, the costs of the federal compliance
3510-- 51 - S.B. 277 Enrolled Copy
3511-1728
3533+1738
35123534 portions of the audit shall be allocated on the basis of the percentage that each
3513-1729
3535+1739
35143536 state entity's federal funding bears to the total federal funds received by the state.
3515-1730
3537+1740
35163538 (iii) The allocation shall be adjusted to reflect any reduced audit time required to
3517-1731
3539+1741
35183540 audit funds passed through the state to local governments and to reflect any
3519-1732
3541+1742
35203542 reduction in audit time obtained through the use of internal auditors working
3521-1733
3543+1743
35223544 under the direction of the state auditor.
3523-1734
3545+1744
35243546 (4)(a) Except as provided in Subsection (4)(b), the state auditor shall, in addition to
3525-1735
3547+1745
35263548 financial audits, and as the auditor determines is necessary, conduct performance and
3527-1736
3549+1746
35283550 special purpose audits, examinations, and reviews of any entity that receives public
3529-1737
3551+1747
35303552 funds, including a determination of any or all of the following:
3531-1738
3553+1748
35323554 (i) the honesty and integrity of all the entity's fiscal affairs;
3533-1739
3555+1749
35343556 (ii) whether the entity's administrators have faithfully complied with legislative intent;
3535-1740
3557+1750
35363558 (iii) whether the entity's operations have been conducted in an efficient, effective, and
3537-1741
3559+1751
35383560 cost-efficient manner;
3539-1742
3561+1752
35403562 (iv) whether the entity's programs have been effective in accomplishing the intended
3541-1743
3563+1753
35423564 objectives; and
3543-1744
3565+1754
35443566 (v) whether the entity's management, control, and information systems are adequate,
3545-1745
3567+1755
35463568 effective, and secure.
3547-1746
3569+1756
35483570 (b) The auditor may not conduct performance and special purpose audits, examinations,
3549-1747
3571+1757
35503572 and reviews of any entity that receives public funds if the entity:
3551-1748
3573+1758
35523574 (i) has an elected auditor; and
3553-1749
3575+1759
35543576 (ii) has, within the entity's last budget year, had the entity's financial statements or
3555-1750
3577+1760
35563578 performance formally reviewed by another outside auditor.
3557-1751
3579+1761
35583580 (5) The state auditor:
3559-1752
3581+1762
35603582 (a) shall administer any oath or affirmation necessary to the performance of the duties of
3561-1753
3583+- 52 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
3584+1763
35623585 the auditor's office; and
3563-1754
3586+1764
35643587 (b) may:
3565-1755
3588+1765
35663589 (i) subpoena witnesses and documents, whether electronic or otherwise; and
3567-1756
3590+1766
35683591 (ii) examine into any matter that the auditor considers necessary.
3569-1757
3592+1767
35703593 (6) The state auditor may require all persons who have had the disposition or management
3571-1758
3594+1768
35723595 of any property of this state or its political subdivisions to submit statements regarding
3573-1759
3596+1769
35743597 the property at the time and in the form that the auditor requires.
3575-1760
3598+1770
35763599 (7) The state auditor shall:
3577-1761
3600+1771
35783601 (a) except where otherwise provided by law, institute suits in Salt Lake County in
3579-- 52 - Enrolled Copy S.B. 277
3580-1762
3602+1772
35813603 relation to the assessment, collection, and payment of revenues against:
3582-1763
3604+1773
35833605 (i) persons who by any means have become entrusted with public money or property
3584-1764
3606+1774
35853607 and have failed to pay over or deliver the money or property; and
3586-1765
3608+1775
35873609 (ii) all debtors of the state;
3588-1766
3610+1776
35893611 (b) collect and pay into the state treasury all fees received by the state auditor;
3590-1767
3612+1777
35913613 (c) perform the duties of a member of all boards of which the state auditor is a member
3592-1768
3614+1778
35933615 by the constitution or laws of the state, and any other duties that are prescribed by the
3594-1769
3616+1779
35953617 constitution and by law;
3596-1770
3618+1780
35973619 (d) stop the payment of the salary of any state official or state employee who:
3598-1771
3620+1781
35993621 (i) refuses to settle accounts or provide required statements about the custody and
3600-1772
3622+1782
36013623 disposition of public funds or other state property;
3602-1773
3624+1783
36033625 (ii) refuses, neglects, or ignores the instruction of the state auditor or any controlling
3604-1774
3626+1784
36053627 board or department head with respect to the manner of keeping prescribed
3606-1775
3628+1785
36073629 accounts or funds; or
3608-1776
3630+1786
36093631 (iii) fails to correct any delinquencies, improper procedures, and errors brought to the
3610-1777
3632+1787
36113633 official's or employee's attention;
3612-1778
3634+1788
36133635 (e) establish accounting systems, methods, and forms for public accounts in all taxing or
3614-1779
3636+1789
36153637 fee-assessing units of the state in the interest of uniformity, efficiency, and economy;
3616-1780
3638+1790
36173639 (f) superintend the contractual auditing of all state accounts;
3618-1781
3640+1791
36193641 (g) subject to Subsection (8)(a), withhold state allocated funds or the disbursement of
3620-1782
3642+1792
36213643 property taxes from a state or local taxing or fee-assessing unit, if necessary, to
3622-1783
3644+1793
36233645 ensure that officials and employees in those taxing units comply with state laws and
3624-1784
3646+1794
36253647 procedures in the budgeting, expenditures, and financial reporting of public funds;
3626-1785
3648+1795
36273649 (h) subject to Subsection (9), withhold the disbursement of tax money from any county,
3628-1786
3650+1796
36293651 if necessary, to ensure that officials and employees in the county comply with
3630-1787
3652+- 53 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
3653+1797
36313654 Section 59-2-303.1; and
3632-1788
3655+1798
36333656 (i) withhold state allocated funds or the disbursement of property taxes from a local
3634-1789
3657+1799
36353658 government entity or a limited purpose entity, as those terms are defined in Section
3636-1790
3659+1800
36373660 67-1a-15 if the state auditor finds the withholding necessary to ensure that the entity
3638-1791
3661+1801
36393662 registers and maintains the entity's registration with the lieutenant governor, in
3640-1792
3663+1802
36413664 accordance with Section 67-1a-15.
3642-1793
3665+1803
36433666 (8)(a) Except as otherwise provided by law, the state auditor may not withhold funds
3644-1794
3667+1804
36453668 under Subsection (7)(g) until a state or local taxing or fee-assessing unit has received
3646-1795
3669+1805
36473670 formal written notice of noncompliance from the auditor and has been given 60 days
3648-- 53 - S.B. 277 Enrolled Copy
3649-1796
3671+1806
36503672 to make the specified corrections.
3651-1797
3673+1807
36523674 (b) If, after receiving notice under Subsection (8)(a), a state or independent local
3653-1798
3675+1808
36543676 fee-assessing unit that exclusively assesses fees has not made corrections to comply
3655-1799
3677+1809
36563678 with state laws and procedures in the budgeting, expenditures, and financial reporting
3657-1800
3679+1810
36583680 of public funds, the state auditor:
3659-1801
3681+1811
36603682 (i) shall provide a recommended timeline for corrective actions;
3661-1802
3683+1812
36623684 (ii) may prohibit the state or local fee-assessing unit from accessing money held by
3663-1803
3685+1813
36643686 the state; and
3665-1804
3687+1814
36663688 (iii) may prohibit a state or local fee-assessing unit from accessing money held in an
3667-1805
3689+1815
36683690 account of a financial institution by filing an action in a court with jurisdiction
3669-1806
3691+1816
36703692 under Title 78A, Judiciary and Judicial Administration, requesting an order of the
3671-1807
3693+1817
36723694 court to prohibit a financial institution from providing the fee-assessing unit
3673-1808
3695+1818
36743696 access to an account.
3675-1809
3676-(c) The state auditor shall remove a limitation on accessing funds under Subsection (8)(b)
3677-1810
3678-upon compliance with state laws and procedures in the budgeting, expenditures, and
3679-1811
3680-financial reporting of public funds.
3681-1812
3697+1819
3698+(c) The state auditor shall remove a limitation on accessing funds under Subsection
3699+1820
3700+(8)(b) upon compliance with state laws and procedures in the budgeting,
3701+1821
3702+expenditures, and financial reporting of public funds.
3703+1822
36823704 (d) If a local taxing or fee-assessing unit has not adopted a budget in compliance with
3683-1813
3705+1823
36843706 state law, the state auditor:
3685-1814
3707+1824
36863708 (i) shall provide notice to the taxing or fee-assessing unit of the unit's failure to
3687-1815
3709+1825
36883710 comply;
3689-1816
3711+1826
36903712 (ii) may prohibit the taxing or fee-assessing unit from accessing money held by the
3691-1817
3713+1827
36923714 state; and
3693-1818
3715+1828
36943716 (iii) may prohibit a taxing or fee-assessing unit from accessing money held in an
3695-1819
3717+1829
36963718 account of a financial institution by:
3697-1820
3719+1830
36983720 (A) contacting the taxing or fee-assessing unit's financial institution and
3699-1821
3721+- 54 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
3722+1831
37003723 requesting that the institution prohibit access to the account; or
3701-1822
3724+1832
37023725 (B) filing an action in a court with jurisdiction under Title 78A, Judiciary and
3703-1823
3726+1833
37043727 Judicial Administration, requesting an order of the court to prohibit a financial
3705-1824
3728+1834
37063729 institution from providing the taxing or fee-assessing unit access to an account.
3707-1825
3730+1835
37083731 (e) If the local taxing or fee-assessing unit adopts a budget in compliance with state law,
3709-1826
3732+1836
37103733 the state auditor shall eliminate a limitation on accessing funds described in
3711-1827
3734+1837
37123735 Subsection (8)(d).
3713-1828
3736+1838
37143737 (9) The state auditor may not withhold funds under Subsection (7)(h) until a county has
3715-1829
3738+1839
37163739 received formal written notice of noncompliance from the auditor and has been given 60
3717-- 54 - Enrolled Copy S.B. 277
3718-1830
3740+1840
37193741 days to make the specified corrections.
3720-1831
3742+1841
37213743 (10)(a) The state auditor may not withhold funds under Subsection (7)(i) until the state
3722-1832
3744+1842
37233745 auditor receives a notice of non-registration, as that term is defined in Section
3724-1833
3746+1843
37253747 67-1a-15.
3726-1834
3748+1844
37273749 (b) If the state auditor receives a notice of non-registration, the state auditor may
3728-1835
3750+1845
37293751 prohibit the local government entity or limited purpose entity, as those terms are
3730-1836
3752+1846
37313753 defined in Section 67-1a-15, from accessing:
3732-1837
3754+1847
37333755 (i) money held by the state; and
3734-1838
3756+1848
37353757 (ii) money held in an account of a financial institution by:
3736-1839
3758+1849
37373759 (A) contacting the entity's financial institution and requesting that the institution
3738-1840
3760+1850
37393761 prohibit access to the account; or
3740-1841
3762+1851
37413763 (B) filing an action in a court with jurisdiction under Title 78A, Judiciary and
3742-1842
3764+1852
37433765 Judicial Administration, requesting an order of the court to prohibit a financial
3744-1843
3766+1853
37453767 institution from providing the entity access to an account.
3746-1844
3768+1854
37473769 (c) The state auditor shall remove the prohibition on accessing funds described in
3748-1845
3770+1855
37493771 Subsection (10)(b) if the state auditor received a notice of registration, as that term is
3750-1846
3772+1856
37513773 defined in Section 67-1a-15, from the lieutenant governor.
3752-1847
3774+1857
37533775 (11) Notwithstanding Subsection (7)(g), (7)(h), (7)(i), (8)(b), (8)(d), or (10)(b), the state
3754-1848
3776+1858
37553777 auditor:
3756-1849
3778+1859
37573779 (a) shall authorize a disbursement by a local government entity or limited purpose entity,
3758-1850
3780+1860
37593781 as those terms are defined in Section 67-1a-15, or a state or local taxing or
3760-1851
3782+1861
37613783 fee-assessing unit if the disbursement is necessary to:
3762-1852
3784+1862
37633785 (i) avoid a major disruption in the operations of the local government entity, limited
3764-1853
3786+1863
37653787 purpose entity, or state or local taxing or fee-assessing unit; or
3766-1854
3788+1864
37673789 (ii) meet debt service obligations; and
3768-1855
3790+- 55 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
3791+1865
37693792 (b) may authorize a disbursement by a local government entity, limited purpose entity,
3770-1856
3793+1866
37713794 or state or local taxing or fee-assessing unit as the state auditor determines is
3772-1857
3795+1867
37733796 appropriate.
3774-1858
3797+1868
37753798 (12)(a) The state auditor may seek relief under the Utah Rules of Civil Procedure to take
3776-1859
3799+1869
37773800 temporary custody of public funds if an action is necessary to protect public funds
3778-1860
3801+1870
37793802 from being improperly diverted from their intended public purpose.
3780-1861
3803+1871
37813804 (b) If the state auditor seeks relief under Subsection (12)(a):
3782-1862
3805+1872
37833806 (i) the state auditor is not required to exhaust the procedures in Subsection (7) or (8);
3784-1863
3807+1873
37853808 and
3786-- 55 - S.B. 277 Enrolled Copy
3787-1864
3809+1874
37883810 (ii) the state treasurer may hold the public funds in accordance with Section 67-4-1 if
3789-1865
3811+1875
37903812 a court orders the public funds to be protected from improper diversion from their
3791-1866
3813+1876
37923814 public purpose.
3793-1867
3815+1877
37943816 (13) The state auditor shall:
3795-1868
3817+1878
37963818 (a) establish audit guidelines and procedures for audits of local mental health and
3797-1869
3819+1879
37983820 substance abuse authorities and their contract providers, conducted pursuant to Title
3799-1870
3821+1880
38003822 17, Chapter 43, Part 2, Local Substance Abuse Authorities, Title 17, Chapter 43, Part
3801-1871
3823+1881
38023824 3, Local Mental Health Authorities, Title 26B, Chapter 5, Health Care - Substance
3803-1872
3825+1882
38043826 Use and Mental Health, and Title 51, Chapter 2a, Accounting Reports from Political
3805-1873
3827+1883
38063828 Subdivisions, Interlocal Organizations, and Other Local Entities Act; and
3807-1874
3829+1884
38083830 (b) ensure that those guidelines and procedures provide assurances to the state that:
3809-1875
3831+1885
38103832 (i) state and federal funds appropriated to local mental health authorities are used for
3811-1876
3833+1886
38123834 mental health purposes;
3813-1877
3835+1887
38143836 (ii) a private provider under an annual or otherwise ongoing contract to provide
3815-1878
3837+1888
38163838 comprehensive mental health programs or services for a local mental health
3817-1879
3839+1889
38183840 authority is in compliance with state and local contract requirements and state and
3819-1880
3841+1890
38203842 federal law;
3821-1881
3843+1891
38223844 (iii) state and federal funds appropriated to local substance abuse authorities are used
3823-1882
3845+1892
38243846 for substance abuse programs and services; and
3825-1883
3847+1893
38263848 (iv) a private provider under an annual or otherwise ongoing contract to provide
3827-1884
3849+1894
38283850 comprehensive substance abuse programs or services for a local substance abuse
3829-1885
3851+1895
38303852 authority is in compliance with state and local contract requirements, and state and
3831-1886
3853+1896
38323854 federal law.
3833-1887
3855+1897
38343856 (14)(a) The state auditor may, in accordance with the auditor's responsibilities for
3835-1888
3857+1898
38363858 political subdivisions of the state as provided in Title 51, Chapter 2a, Accounting
3837-1889
3859+- 56 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
3860+1899
38383861 Reports from Political Subdivisions, Interlocal Organizations, and Other Local
3839-1890
3862+1900
38403863 Entities Act, initiate audits or investigations of any political subdivision that are
3841-1891
3864+1901
38423865 necessary to determine honesty and integrity in fiscal affairs, accuracy and reliability
3843-1892
3866+1902
38443867 of financial statements, effectiveness, and adequacy of financial controls and
3845-1893
3868+1903
38463869 compliance with the law.
3847-1894
3870+1904
38483871 (b) If the state auditor receives notice under Subsection 11-41-104(7) from the
3849-1895
3872+1905
38503873 Governor's Office of Economic Opportunity on or after July 1, 2024, the state auditor
3851-1896
3874+1906
38523875 may initiate an audit or investigation of the public entity subject to the notice to
3853-1897
3876+1907
38543877 determine compliance with Section 11-41-103.
3855-- 56 - Enrolled Copy S.B. 277
3856-1898
3878+1908
38573879 (15)(a) The state auditor may not audit work that the state auditor performed before
3858-1899
3880+1909
38593881 becoming state auditor.
3860-1900
3882+1910
38613883 (b) If the state auditor has previously been a responsible official in state government
3862-1901
3884+1911
38633885 whose work has not yet been audited, the Legislature shall:
3864-1902
3886+1912
38653887 (i) designate how that work shall be audited; and
3866-1903
3888+1913
38673889 (ii) provide additional funding for those audits, if necessary.
3868-1904
3890+1914
38693891 (16) The state auditor shall:
3870-1905
3892+1915
38713893 (a) with the assistance, advice, and recommendations of an advisory committee
3872-1906
3894+1916
38733895 appointed by the state auditor from among special district boards of trustees, officers,
3874-1907
3896+1917
38753897 and employees and special service district boards, officers, and employees:
3876-1908
3898+1918
38773899 (i) prepare a Uniform Accounting Manual for Special Districts that:
3878-1909
3900+1919
38793901 (A) prescribes a uniform system of accounting and uniform budgeting and
3880-1910
3902+1920
38813903 reporting procedures for special districts under Title 17B, Limited Purpose
3882-1911
3904+1921
38833905 Local Government Entities - Special Districts, and special service districts
3884-1912
3906+1922
38853907 under Title 17D, Chapter 1, Special Service District Act;
3886-1913
3908+1923
38873909 (B) conforms with generally accepted accounting principles; and
3888-1914
3910+1924
38893911 (C) prescribes reasonable exceptions and modifications for smaller districts to the
3890-1915
3912+1925
38913913 uniform system of accounting, budgeting, and reporting;
3892-1916
3914+1926
38933915 (ii) maintain the manual under this Subsection (16)(a) so that the manual continues to
3894-1917
3916+1927
38953917 reflect generally accepted accounting principles;
3896-1918
3918+1928
38973919 (iii) conduct a continuing review and modification of procedures in order to improve
3898-1919
3920+1929
38993921 them;
3900-1920
3922+1930
39013923 (iv) prepare and supply each district with suitable budget and reporting forms; and
3902-1921
3924+1931
39033925 (v)(A) prepare instructional materials, conduct training programs, and render other
3904-1922
3926+1932
39053927 services considered necessary to assist special districts and special service
3906-1923
3928+- 57 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
3929+1933
39073930 districts in implementing the uniform accounting, budgeting, and reporting
3908-1924
3931+1934
39093932 procedures; and
3910-1925
3933+1935
39113934 (B) ensure that any training described in Subsection (16)(a)(v)(A) complies with
3912-1926
3935+1936
39133936 Title 63G, Chapter 22, State Training and Certification Requirements; and
3914-1927
3937+1937
39153938 (b) continually analyze and evaluate the accounting, budgeting, and reporting practices
3916-1928
3939+1938
39173940 and experiences of specific special districts and special service districts selected by
3918-1929
3941+1939
39193942 the state auditor and make the information available to all districts.
3920-1930
3943+1940
39213944 (17)(a) The following records in the custody or control of the state auditor are protected
3922-1931
3945+1941
39233946 records under Title 63G, Chapter 2, Government Records Access and Management
3924-- 57 - S.B. 277 Enrolled Copy
3925-1932
3947+1942
39263948 Act:
3927-1933
3949+1943
39283950 (i) records that would disclose information relating to allegations of personal
3929-1934
3951+1944
39303952 misconduct, gross mismanagement, or illegal activity of a past or present
3931-1935
3953+1945
39323954 governmental employee if the information or allegation cannot be corroborated by
3933-1936
3955+1946
39343956 the state auditor through other documents or evidence, and the records relating to
3935-1937
3957+1947
39363958 the allegation are not relied upon by the state auditor in preparing a final audit
3937-1938
3959+1948
39383960 report;
3939-1939
3961+1949
39403962 (ii) records and audit workpapers to the extent the workpapers would disclose the
3941-1940
3963+1950
39423964 identity of an individual who during the course of an audit, communicated the
3943-1941
3965+1951
39443966 existence of any waste of public funds, property, or manpower, or a violation or
3945-1942
3967+1952
39463968 suspected violation of a law, rule, or regulation adopted under the laws of this
3947-1943
3969+1953
39483970 state, a political subdivision of the state, or any recognized entity of the United
3949-1944
3971+1954
39503972 States, if the information was disclosed on the condition that the identity of the
3951-1945
3973+1955
39523974 individual be protected;
3953-1946
3975+1956
39543976 (iii) before an audit is completed and the final audit report is released, records or
3955-1947
3977+1957
39563978 drafts circulated to an individual who is not an employee or head of a
3957-1948
3979+1958
39583980 governmental entity for the individual's response or information;
3959-1949
3981+1959
39603982 (iv) records that would disclose an outline or part of any audit survey plans or audit
3961-1950
3983+1960
39623984 program; and
3963-1951
3985+1961
39643986 (v) requests for audits, if disclosure would risk circumvention of an audit.
3965-1952
3987+1962
39663988 (b) The provisions of Subsections (17)(a)(i), (ii), and (iii) do not prohibit the disclosure
3967-1953
3989+1963
39683990 of records or information that relate to a violation of the law by a governmental entity
3969-1954
3991+1964
39703992 or employee to a government prosecutor or peace officer.
3971-1955
3993+1965
39723994 (c) The provisions of this Subsection (17) do not limit the authority otherwise given to
3973-1956
3995+1966
39743996 the state auditor to classify a document as public, private, controlled, or protected
3975-1957
3997+- 58 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
3998+1967
39763999 under Title 63G, Chapter 2, Government Records Access and Management Act.
3977-1958
4000+1968
39784001 (d)(i) As used in this Subsection (17)(d), "record dispute" means a dispute between
3979-1959
4002+1969
39804003 the state auditor and the subject of an audit performed by the state auditor as to
3981-1960
4004+1970
39824005 whether the state auditor may release a record, as defined in Section 63G-2-103,
3983-1961
4006+1971
39844007 to the public that the state auditor gained access to in the course of the state
3985-1962
4008+1972
39864009 auditor's audit but which the subject of the audit claims is not subject to disclosure
3987-1963
4010+1973
39884011 under Title 63G, Chapter 2, Government Records Access and Management Act.
3989-1964
4012+1974
39904013 (ii) The state auditor may submit a record dispute to the [State Records Committee,
3991-1965
4014+1975
39924015 created in Section 63G-2-501] director of the Government Records Office, created
3993-- 58 - Enrolled Copy S.B. 277
3994-1966
4016+1976
39954017 in Section 63A-12-202, for a determination of whether the state auditor may, in
3996-1967
4018+1977
39974019 conjunction with the state auditor's release of an audit report, release to the public
3998-1968
4020+1978
39994021 the record that is the subject of the record dispute.
4000-1969
4022+1979
40014023 (iii) The state auditor or the subject of the audit may seek judicial review of [a State
4002-1970
4024+1980
40034025 Records Committee ] the director's determination[ under] , described in Subsection
4004-1971
4026+1981
40054027 (17)(d)(ii), as provided in Section 63G-2-404.
4006-1972
4028+1982
40074029 (18) If the state auditor conducts an audit of an entity that the state auditor has previously
4008-1973
4030+1983
40094031 audited and finds that the entity has not implemented a recommendation made by the
4010-1974
4032+1984
40114033 state auditor in a previous audit, the state auditor shall notify the Legislative
4012-1975
4034+1985
40134035 Management Committee through the Legislative Management Committee's audit
4014-1976
4036+1986
40154037 subcommittee that the entity has not implemented that recommendation.
4016-1977
4038+1987
40174039 (19) The state auditor shall, with the advice and consent of the Senate, appoint the state
4018-1978
4040+1988
40194041 privacy officer described in Section 67-3-13.
4020-1979
4042+1989
40214043 (20) Except as provided in Subsection (21), the state auditor shall report, or ensure that
4022-1980
4044+1990
40234045 another government entity reports, on the financial, operational, and performance
4024-1981
4046+1991
40254047 metrics for the state system of higher education and the state system of public education,
4026-1982
4048+1992
40274049 including metrics in relation to students, programs, and schools within those systems.
4028-1983
4050+1993
40294051 (21)(a) Notwithstanding Subsection (20), the state auditor shall conduct regular audits of:
4030-1984
4052+1994
40314053 (i) the scholarship granting organization for the Carson Smith Opportunity
4032-1985
4054+1995
40334055 Scholarship Program, created in Section 53E-7-402;
4034-1986
4056+1996
40354057 (ii) the State Board of Education for the Carson Smith Scholarship Program, created
4036-1987
4058+1997
40374059 in Section 53F-4-302; and
4038-1988
4060+1998
40394061 (iii) the scholarship program manager for the Utah Fits All Scholarship Program,
4040-1989
4062+1999
40414063 created in Section 53F-6-402, including an analysis of the cost effectiveness of the
4042-1990
4064+2000
40434065 program, taking into consideration the amount of the scholarship and the amount
4044-1991
4066+- 59 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
4067+2001
40454068 of state and local funds dedicated on a per-student basis within the traditional
4046-1992
4069+2002
40474070 public education system.
4048-1993
4071+2003
40494072 (b) Nothing in this subsection limits or impairs the authority of the State Board of
4050-1994
4073+2004
40514074 Education to administer the programs described in Subsection (21)(a).
4052-1995
4075+2005
40534076 (22) The state auditor shall, based on the information posted by the Office of Legislative
4054-1996
4077+2006
40554078 Research and General Counsel under Subsection 36-12-12.1(2), for each policy, track
4056-1997
4079+2007
40574080 and post the following information on the state auditor's website:
4058-1998
4081+2008
40594082 (a) the information posted under Subsections 36-12-12.1(2)(a) through (e);
4060-1999
4083+2009
40614084 (b) an indication regarding whether the policy is timely adopted, adopted late, or not
4062-- 59 - S.B. 277 Enrolled Copy
4063-2000
4085+2010
40644086 adopted;
4065-2001
4087+2011
40664088 (c) an indication regarding whether the policy complies with the requirements
4067-2002
4089+2012
40684090 established by law for the policy; and
4069-2003
4091+2013
40704092 (d) a link to the policy.
4071-2004
4093+2014
40724094 (23)(a) A legislator may request that the state auditor conduct an inquiry to determine
4073-2005
4095+2015
40744096 whether a government entity, government official, or government employee has
4075-2006
4097+2016
40764098 complied with a legal obligation directly imposed, by statute, on the government
4077-2007
4099+2017
40784100 entity, government official, or government employee.
4079-2008
4101+2018
40804102 (b) The state auditor may, upon receiving a request under Subsection (23)(a), conduct
4081-2009
4103+2019
40824104 the inquiry requested.
4083-2010
4105+2020
40844106 (c) If the state auditor conducts the inquiry described in Subsection (23)(b), the state
4085-2011
4107+2021
40864108 auditor shall post the results of the inquiry on the state auditor's website.
4087-2012
4109+2022
40884110 (d) The state auditor may limit the inquiry described in this Subsection (23) to a simple
4089-2013
4111+2023
40904112 determination, without conducting an audit, regarding whether the obligation was
4091-2014
4113+2024
40924114 fulfilled.
4093-2015
4115+2025
40944116 (24) The state auditor shall:
4095-2016
4117+2026
40964118 (a) ensure compliance with Title 63G, Chapter 31, Distinctions on the Basis of Sex, in
4097-2017
4119+2027
40984120 accordance with Section 63G-31-401; and
4099-2018
4121+2028
41004122 (b) report to the Legislative Management Committee, upon request, regarding the state
4101-2019
4123+2029
41024124 auditor's actions under this Subsection (24).
4103-2020
4125+2030
41044126 (25) The state auditor shall report compliance with Sections 67-27-107, 67-27-108, and
4105-2021
4127+2031
41064128 67-27-109 by:
4107-2022
4129+2032
41084130 (a) establishing a process to receive and audit each alleged violation; and
4109-2023
4131+2033
41104132 (b) reporting to the Legislative Management Committee, upon request, regarding the
4111-2024
4133+2034
41124134 state auditor's findings and recommendations under this Subsection (25).
4113-2025
4135+- 60 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
4136+2035
41144137 Section 26. Section 77-18-103 is amended to read:
4115-2026
4138+2036
41164139 77-18-103 . Presentence investigation report -- Classification of presentence
4117-2027
4140+2037
41184141 investigation report -- Evidence or other information at sentencing.
4119-2028
4142+2038
41204143 (1) Before the imposition of a sentence, the court may:
4121-2029
4144+2039
41224145 (a) upon agreement of the defendant, continue the date for the imposition of the sentence
4123-2030
4146+2040
41244147 for a reasonable period of time for the purpose of obtaining a presentence
4125-2031
4148+2041
41264149 investigation report from the department or a law enforcement agency, or information
4127-2032
4150+2042
41284151 from any other source about the defendant; and
4129-2033
4152+2043
41304153 (b) if the defendant is convicted of a felony or a class A misdemeanor, request that the
4131-- 60 - Enrolled Copy S.B. 277
4132-2034
4154+2044
41334155 department or a law enforcement agency prepare a presentence investigation report
4134-2035
4156+2045
41354157 for the defendant.
4136-2036
4158+2046
41374159 (2)(a) Notwithstanding Subsection (1), if a defendant is convicted of a felony offense
4138-2037
4160+2047
41394161 and the defendant is a habitual offender, the prosecuting attorney shall notify the
4140-2038
4162+2048
41414163 court that the defendant is a habitual offender.
4142-2039
4164+2049
41434165 (b) Upon a notification under Subsection (2)(a), the court may not impose a sentence for
4144-2040
4166+2050
41454167 the conviction without ordering and obtaining a presentence investigation report,
4146-2041
4168+2051
41474169 unless the court finds good cause to proceed with sentencing without the presentence
4148-2042
4170+2052
41494171 investigation report.
4150-2043
4172+2053
41514173 (3) If a presentence investigation report is required under Subsection (2) or the standards
4152-2044
4174+2054
41534175 established by the department described in Section 77-18-109, the presentence
4154-2045
4176+2055
41554177 investigation report under Subsection (1) shall include:
4156-2046
4178+2056
41574179 (a) any impact statement provided by a victim as described in Subsection 77-38b-203
4158-2047
4180+2057
41594181 (3)(c);
4160-2048
4182+2058
41614183 (b) information on restitution as described in Subsections 77-38b-203(3)(a) and (b);
4162-2049
4184+2059
41634185 (c) recommendations for treatment for the defendant; and
4164-2050
4186+2060
41654187 (d) the number of days since the commission of the offense that the defendant has spent
4166-2051
4188+2061
41674189 in the custody of the jail and the number of days, if any, the defendant was released
4168-2052
4190+2062
41694191 to a supervised release program or an alternative incarceration program under Section
4170-2053
4192+2063
41714193 17-22-5.5.
4172-2054
4194+2064
41734195 (4) The department or law enforcement agency shall provide the presentence investigation
4174-2055
4196+2065
41754197 report to the defendant's attorney, or the defendant if the defendant is not represented by
4176-2056
4198+2066
41774199 counsel, the prosecuting attorney, and the court for review within three working days
4178-2057
4200+2067
41794201 before the day on which the defendant is sentenced.
4180-2058
4202+2068
41814203 (5)(a)(i) If there is an alleged inaccuracy in the presentence investigation report that
4182-2059
4204+- 61 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
4205+2069
41834206 is not resolved by the parties and the department or law enforcement agency
4184-2060
4207+2070
41854208 before sentencing:
4186-2061
4209+2071
41874210 (A) the alleged inaccuracy shall be brought to the attention of the court at
4188-2062
4211+2072
41894212 sentencing; and
4190-2063
4213+2073
41914214 (B) the court may grant an additional 10 working days after the day on which the
4192-2064
4215+2074
41934216 alleged inaccuracy is brought to the court's attention to allow the parties and
4194-2065
4217+2075
41954218 the department to resolve the alleged inaccuracy in the presentence
4196-2066
4219+2076
41974220 investigation report.
4198-2067
4221+2077
41994222 (ii) If the court does not grant additional time under Subsection (5)(a)(i)(B), or the
4200-- 61 - S.B. 277 Enrolled Copy
4201-2068
4223+2078
42024224 alleged inaccuracy cannot be resolved after 10 working days, and if the court finds
4203-2069
4225+2079
42044226 that there is an inaccuracy in the presentence investigation report, the court shall:
4205-2070
4227+2080
42064228 (A) enter a written finding as to the relevance and accuracy of the challenged
4207-2071
4229+2081
42084230 portion of the presentence investigation report; and
4209-2072
4231+2082
42104232 (B) provide the written finding to the department or the law enforcement agency.
4211-2073
4233+2083
42124234 (b) The department shall attach the written finding to the presentence investigation
4213-2074
4235+2084
42144236 report as an addendum.
4215-2075
4237+2085
42164238 (c) If a party fails to challenge the accuracy of the presentence investigation report at the
4217-2076
4239+2086
42184240 time of sentencing, the matter shall be considered waived.
4219-2077
4241+2087
42204242 (6) The contents of the presentence investigation report are protected and not available
4221-2078
4243+2088
42224244 except by court order for purposes of sentencing as provided by rule of the Judicial
4223-2079
4245+2089
42244246 Council or for use by the department or law enforcement agency.
4225-2080
4247+2090
42264248 (7)(a) A presentence investigation report is classified as protected in accordance with
4227-2081
4249+2091
42284250 Title 63G, Chapter 2, Government Records Access and Management Act.
4229-2082
4251+2092
42304252 (b) Notwithstanding Sections 63G-2-403 and 63G-2-404, the [State Records Committee ]
4231-2083
4253+2093
42324254 director of the State Records Office, created in Section 63A-12-202, may not order
4233-2084
4255+2094
42344256 the disclosure of a presentence investigation report.
4235-2085
4257+2095
42364258 (8) Except for disclosure at the time of sentencing in accordance with this section, the
4237-2086
4259+2096
42384260 department or law enforcement agency may disclose a presentence investigation only
4239-2087
4261+2097
42404262 when:
4241-2088
4263+2098
42424264 (a) ordered by the court in accordance with Subsection 63G-2-202(7);
4243-2089
4265+2099
42444266 (b) requested by a law enforcement agency or other agency approved by the department
4245-2090
4267+2100
42464268 for purposes of supervision, confinement, and treatment of a defendant;
4247-2091
4269+2101
42484270 (c) requested by the board;
4249-2092
4271+2102
42504272 (d) requested by the subject of the presentence investigation report or the subject's
4251-2093
4273+- 62 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
4274+2103
42524275 authorized representative;
4253-2094
4276+2104
42544277 (e) requested by the victim of the offense discussed in the presentence investigation
4255-2095
4278+2105
42564279 report, or the victim's authorized representative, if the disclosure is only information
4257-2096
4280+2106
42584281 relating to:
4259-2097
4282+2107
42604283 (i) statements or materials provided by the victim;
4261-2098
4284+2108
42624285 (ii) the circumstances of the offense, including statements by the defendant; or
4263-2099
4286+2109
42644287 (iii) the impact of the offense on the victim or the victim's household; or
4265-2100
4288+2110
42664289 (f) requested by a sex offender treatment provider:
4267-2101
4290+2111
42684291 (i) who is certified to provide treatment under the certification program established in
4269-- 62 - Enrolled Copy S.B. 277
4270-2102
4292+2112
42714293 Subsection 64-13-25(2);
4272-2103
4294+2113
42734295 (ii) who is providing, at the time of the request, sex offender treatment to the offender
4274-2104
4296+2114
42754297 who is the subject of the presentence investigation report; and
4276-2105
4298+2115
42774299 (iii) who provides written assurance to the department that the report:
4278-2106
4300+2116
42794301 (A) is necessary for the treatment of the defendant;
4280-2107
4302+2117
42814303 (B) will be used solely for the treatment of the defendant; and
4282-2108
4304+2118
42834305 (C) will not be disclosed to an individual or entity other than the defendant.
4284-2109
4306+2119
42854307 (9)(a) At the time of sentence, the court shall receive any testimony, evidence, or
4286-2110
4308+2120
42874309 information that the defendant or the prosecuting attorney desires to present
4288-2111
4310+2121
42894311 concerning the appropriate sentence.
4290-2112
4312+2122
42914313 (b) Testimony, evidence, or information under Subsection (9)(a) shall be presented in
4292-2113
4314+2123
42934315 open court on record and in the presence of the defendant.
4294-2114
4316+2124
42954317 (10) The court may not rely solely on an algorithm or a risk assessment tool score in
4296-2115
4318+2125
42974319 determining the appropriate sentence for a defendant.
4298-2116
4320+2126
42994321 Section 27. Section 77-27-5 is amended to read:
4300-2117
4322+2127
43014323 77-27-5 . Board of Pardons and Parole authority.
4302-2118
4303-(1)(a) Subject to this chapter and other laws of the state, and except for a conviction for
4304-2119
4324+2128
4325+(1)
4326+2129 2130
4327+(a) Subject to this chapter and other laws of the state, and except for a conviction for
4328+2131
43054329 treason or impeachment, the board shall determine by majority decision when and
4306-2120
4330+2132
43074331 under what conditions an offender's conviction may be pardoned or commuted.
4308-2121
4332+2133
43094333 (b) The board shall determine by majority decision when and under what conditions an
4310-2122
4334+2134
43114335 offender committed to serve a sentence at a penal or correctional facility, which is
4312-2123
4336+2135
43134337 under the jurisdiction of the department, may:
4314-2124
4338+2136
43154339 (i) be released upon parole;
4316-2125
4340+2137
43174341 (ii) have a fine or forfeiture remitted;
4318-2126
4342+- 63 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
4343+2138
43194344 (iii) have the offender's criminal accounts receivable remitted in accordance with
4320-2127
4345+2139
43214346 Section 77-32b-105 or 77-32b-106;
4322-2128
4347+2140
43234348 (iv) have the offender's payment schedule modified in accordance with Section
4324-2129
4349+2141
43254350 77-32b-103; or
4326-2130
4351+2142
43274352 (v) have the offender's sentence terminated.
4328-2131
4353+2143
43294354 (c) The board shall prioritize public safety when making a determination under
4330-2132
4355+2144
43314356 Subsection (1)(a) or (1)(b).
4332-2133
4357+2145
43334358 (d)(i) The board may sit together or in panels to conduct hearings.
4334-2134
4359+2146
43354360 (ii) The chair shall appoint members to the panels in any combination and in
4336-2135
4361+2147
43374362 accordance with rules made by the board in accordance with Title 63G, Chapter 3,
4338-- 63 - S.B. 277 Enrolled Copy
4339-2136
4363+2148
43404364 Utah Administrative Rulemaking Act.
4341-2137
4365+2149
43424366 (iii) The chair may participate on any panel and when doing so is chair of the panel.
4343-2138
4367+2150
43444368 (iv) The chair of the board may designate the chair for any other panel.
4345-2139
4369+2151
43464370 (e)(i) Except after a hearing before the board, or the board's appointed examiner, in
4347-2140
4371+2152
43484372 an open session, the board may not:
4349-2141
4373+2153
43504374 (A) remit a fine or forfeiture for an offender or the offender's criminal accounts
4351-2142
4375+2154
43524376 receivable;
4353-2143
4377+2155
43544378 (B) release the offender on parole; or
4355-2144
4379+2156
43564380 (C) commute, pardon, or terminate an offender's sentence.
4357-2145
4381+2157
43584382 (ii) An action taken under this Subsection (1) other than by a majority of the board
4359-2146
4383+2158
43604384 shall be affirmed by a majority of the board.
4361-2147
4385+2159
43624386 (f) A commutation or pardon may be granted only after a full hearing before the board.
4363-2148
4387+2160
43644388 (2)(a) In the case of a hearing, timely prior notice of the time and location of the hearing
4365-2149
4389+2161
43664390 shall be given to the offender.
4367-2150
4391+2162
43684392 (b) The county or district attorney's office responsible for prosecution of the case, the
4369-2151
4393+2163
43704394 sentencing court, and law enforcement officials responsible for the defendant's arrest
4371-2152
4395+2164
43724396 and conviction shall be notified of any board hearings through the board's website.
4373-2153
4397+2165
43744398 (c) Whenever possible, the victim or the victim's representative, if designated, shall be
4375-2154
4399+2166
43764400 notified of original hearings and any hearing after that if notification is requested and
4377-2155
4401+2167
43784402 current contact information has been provided to the board.
4379-2156
4403+2168
43804404 (d)(i) Notice to the victim or the victim's representative shall include information
4381-2157
4405+2169
43824406 provided in Section 77-27-9.5, and any related rules made by the board under that
4383-2158
4407+2170
43844408 section.
4385-2159
4409+2171
43864410 (ii) The information under Subsection (2)(d)(i) shall be provided in terms that are
4387-2160
4411+- 64 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
4412+2172
43884413 reasonable for the lay person to understand.
4389-2161
4414+2173
43904415 (3)(a) A decision by the board is final and not subject for judicial review if the decision
4391-2162
4416+2174
43924417 is regarding:
4393-2163
4418+2175
43944419 (i) a pardon, parole, commutation, or termination of an offender's sentence;
4395-2164
4420+2176
43964421 (ii) the modification of an offender's payment schedule for restitution; or
4397-2165
4422+2177
43984423 (iii) the remission of an offender's criminal accounts receivable or a fine or forfeiture.
4399-2166
4424+2178
44004425 (b) Deliberative processes are not public and the board is exempt from Title 52, Chapter
4401-2167
4426+2179
44024427 4, Open and Public Meetings Act, when the board is engaged in the board's
4403-2168
4428+2180
44044429 deliberative process.
4405-2169
4430+2181
44064431 (c) Pursuant to Subsection [63G-2-103(25)(b)(xi)] 63G-2-103(26)(b)(xii), records of the
4407-- 64 - Enrolled Copy S.B. 277
4408-2170
4432+2182
44094433 deliberative process are exempt from Title 63G, Chapter 2, Government Records
4410-2171
4434+2183
44114435 Access and Management Act.
4412-2172
4436+2184
44134437 (d) Unless it will interfere with a constitutional right, deliberative processes are not
4414-2173
4438+2185
44154439 subject to disclosure, including discovery.
4416-2174
4440+2186
44174441 (e) Nothing in this section prevents the obtaining or enforcement of a civil judgment.
4418-2175
4442+2187
44194443 (4)(a) This chapter may not be construed as a denial of or limitation of the governor's
4420-2176
4444+2188
44214445 power to grant respite or reprieves in all cases of convictions for offenses against the
4422-2177
4446+2189
44234447 state, except treason or conviction on impeachment.
4424-2178
4448+2190
44254449 (b) Notwithstanding Subsection (4)(a), respites or reprieves may not extend beyond the
4426-2179
4450+2191
44274451 next session of the board.
4428-2180
4452+2192
44294453 (c) At the next session of the board, the board:
4430-2181
4454+2193
44314455 (i) shall continue or terminate the respite or reprieve; or
4432-2182
4456+2194
44334457 (ii) may commute the punishment or pardon the offense as provided.
4434-2183
4458+2195
44354459 (d) In the case of conviction for treason, the governor may suspend execution of the
4436-2184
4460+2196
44374461 sentence until the case is reported to the Legislature at the Legislature's next session.
4438-2185
4462+2197
44394463 (e) The Legislature shall pardon or commute the sentence or direct the sentence's
4440-2186
4464+2198
44414465 execution.
4442-2187
4466+2199
44434467 (5)(a) In determining when, where, and under what conditions an offender serving a
4444-2188
4468+2200
44454469 sentence may be paroled or pardoned, have a fine or forfeiture remitted, have the
4446-2189
4470+2201
44474471 offender's criminal accounts receivable remitted, or have the offender's sentence
4448-2190
4472+2202
44494473 commuted or terminated, the board shall:
4450-2191
4474+2203
44514475 (i) consider whether the offender has made restitution ordered by the court under
4452-2192
4476+2204
44534477 Section 77-38b-205, or is prepared to pay restitution as a condition of any parole,
4454-2193
4478+2205
44554479 pardon, remission of a criminal accounts receivable or a fine or forfeiture, or a
4456-2194
4480+- 65 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
4481+2206
44574482 commutation or termination of the offender's sentence;
4458-2195
4483+2207
44594484 (ii) except as provided in Subsection (5)(b), develop and use a list of criteria for
4460-2196
4485+2208
44614486 making determinations under this Subsection (5);
4462-2197
4487+2209
44634488 (iii) consider information provided by the department regarding an offender's
4464-2198
4489+2210
44654490 individual case action plan; and
4466-2199
4491+2211
44674492 (iv) review an offender's status within 60 days after the day on which the board
4468-2200
4493+2212
44694494 receives notice from the department that the offender has completed all of the
4470-2201
4495+2213
44714496 offender's case action plan components that relate to activities that can be
4472-2202
4497+2214
44734498 accomplished while the offender is imprisoned.
4474-2203
4499+2215
44754500 (b) The board shall determine whether to remit an offender's criminal accounts
4476-- 65 - S.B. 277 Enrolled Copy
4477-2204
4501+2216
44784502 receivable under this Subsection (5) in accordance with Section 77-32b-105 or
4479-2205
4503+2217
44804504 77-32b-106.
4481-2206
4505+2218
44824506 (6) In determining whether parole may be terminated, the board shall consider:
4483-2207
4507+2219
44844508 (a) the offense committed by the parolee; and
4485-2208
4509+2220
44864510 (b) the parole period under Section 76-3-202, and in accordance with Section 77-27-13.
4487-2209
4511+2221
44884512 (7) For an offender placed on parole after December 31, 2018, the board shall terminate
4489-2210
4513+2222
44904514 parole in accordance with the adult sentencing and supervision length guidelines, as
4491-2211
4515+2223
44924516 defined in Section 63M-7-401.1, to the extent the guidelines are consistent with the
4493-2212
4517+2224
44944518 requirements of the law.
4495-2213
4519+2225
44964520 (8) The board may not rely solely on an algorithm or a risk assessment tool score in
4497-2214
4521+2226
44984522 determining whether parole should be granted or terminated for an offender.
4499-2215
4523+2227
45004524 (9) The board may intervene as a limited-purpose party in a judicial or administrative
4501-2216
4525+2228
45024526 proceeding, including a criminal action, to seek:
4503-2217
4527+2229
45044528 (a) correction of an order that has or will impact the board's jurisdiction; or
4505-2218
4529+2230
45064530 (b) clarification regarding an order that may impact the board's jurisdiction.
4507-2219
4531+2231
45084532 (10) A motion to intervene brought under Subsection (8)(a) shall be raised within 60 days
4509-2220
4533+2232
45104534 after the day on which a court enters the order that impacts the board's jurisdiction.
4511-2221
4535+2233
45124536 Section 28. Repealer.
4513-2222
4537+2234
45144538 This bill repeals:
4515-2223
4539+2235
45164540 Section 63G-2-101, Title.
4517-2224
4541+2236
45184542 Section 63G-2-501, State Records Committee created -- Membership -- Terms --
4519-2225
4543+2237
45204544 Vacancies -- Expenses.
4521-2226
4545+2238
45224546 Section 63G-2-502, State Records Committee -- Duties.
4523-2227
4547+2239
45244548 Section 29. Effective Date.
4525-2228
4549+- 66 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
4550+2240
45264551 This bill takes effect on May 7, 2025.
4527-- 66 -
4552+2241
4553+Section 30. Coordinating S.B. 277 with S.B. 163.
4554+2242
4555+If S.B. 277, Government Records Management Amendments, and S.B. 163,
4556+2243
4557+Government Records Amendments, both pass and become law, the Legislature intends that, on
4558+2244
4559+May 7, 2025:
4560+2245
4561+(1) Subsection 63A-12-203(1), enacted in S.B. 277, be amended to read:
4562+2246
4563+"(1) The director shall:
4564+2247
4565+(a) supervise and manage the office;
4566+2248
4567+(b) appoint and supervise a government records ombudsman to fulfill the duties
4568+2249
4569+described in Section 63A-12-204;
4570+2250
4571+(c) administer the records appeal process;
4572+2251
4573+(d) hear appeals regarding disputed fees under Section 63G-2-203;
4574+2252
4575+(e) hear and decide appeals from determinations of access under Section 63G-2-403;
4576+2253
4577+and
4578+2254
4579+(f) determine disputes submitted by the state auditor under Subsection
4580+2255
4581+67-3-1(17)(d).";
4582+2256
4583+(2) Subsection 63G-2-400.5(5) in S.B. 163 and Subsection 63G-2-400.5(6) in S.B. 277 be
4584+2257
4585+amended to read:
4586+2258
4587+""Records [committee appellant] petitioner" means:
4588+2259
4589+(a) a political subdivision that seeks to appeal a[ decision of a] local appeals board[ to
4590+2260
4591+the State Records Committee] decision to the director; or
4592+2261
4593+(b) a requester or interested party who seeks to appeal[ to the State Records
4594+2262
4595+Committee a decision affirming] an access denial to the director.";
4596+2263
4597+(3) Subsection 63G-2-400.5(7) enacted in S.B. 163 be amended to read:
4598+2264
4599+"(7) "Respondent affirmation" means a decision of a chief administrative officer, a
4600+2265
4601+local appeals board, or the director affirming an access denial.";
4602+2266
4603+(4) Subsections 63G-2-403(4) through (8) in S.B. 163 and S.B. 277 be amended to read:
4604+2267
4605+"(4) (a) Except as provided in Subsections (4)(b) [and (c)] through (d), no later than
4606+2268
4607+seven business days after [receiving a notice of appeal, the executive secretary of the
4608+2269
4609+State Records Committee] the day on which the director receives a notice of appeal, the
4610+2270
4611+director shall:
4612+2271
4613+(i) schedule a hearing for the [State Records Committee] director to discuss the appeal
4614+2272
4615+at the next regularly scheduled [committee meeting falling] hearing date that is at least
4616+2273
4617+16 calendar days after the date the notice of appeal is filed but no [longer than 64] later
4618+- 67 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
4619+2274
4620+than 90 calendar days after the date on which the notice of appeal [was] is filed, except
4621+2275
4622+that the [committee] director may schedule an expedited hearing upon application of the
4623+2276
4624+records [committee appellant] petitioner and for good cause shown;
4625+2277
4626+(ii) send a copy of the notice of hearing to the records [committee appellant] petitioner;
4627+2278
4628+and
4629+2279
4630+(iii) send a copy of the notice of appeal, supporting statement, and a notice of hearing
4631+2280
4632+to:
4633+2281
4634+[(A) each member of the State Records Committee;]
4635+2282
4636+[(B)] (A) the records officer and the chief administrative officer of the governmental
4637+2283
4638+entity whose access denial is the subject of the appeal, if the records [committee
4639+2284
4640+appellant] petitioner is a requester or interested party;and
4641+2285
4642+[(C) any person who made a business confidentiality claim under Section 63G-2-309
4643+2286
4644+for a record that is the subject of the appeal; and]
4645+2287
4646+[(D)] (B) [all persons] any person who participated in the proceedings before the
4647+2288
4648+governmental entity's chief administrative officer, if the appeal is of the chief
4649+2289
4650+administrative officer's decision affirming an access denial.
4651+2290
4652+(b)[ (i)] The [executive secretary of the State Records Committee] director may
4653+2291
4654+decline to schedule a hearing if the record series that is the subject of the appeal [has
4655+2292
4656+been found by the committee in a previous hearing involving the same governmental
4657+2293
4658+entity to be appropriately classified as private, controlled, or protected] is substantially
4659+2294
4660+similar to an appeal previously decided by the director.
4661+2295
4662+(c)[ (ii) (A)] If, under Subsection (4)(b), the [executive secretary of the State Records
4663+2296
4664+Committee] director declines to schedule a hearing, the [executive secretary shall send a
4665+2297
4666+notice to the records committee appellant indicating that the request for hearing has been
4667+2298
4668+denied and the reason for the denial.] director shall:
4669+2299
4670+(i) render a written decision and enter an order consistent with the previous decision;
4671+2300
4672+and
4673+2301
4674+(ii) provide the parties with:
4675+2302
4676+(A) a copy of the written decision and order;
4677+2303
4678+(B) notice that the director declined to schedule a hearing, that explains the reason for
4679+2304
4680+declining; and
4681+2305
4682+(C) notice of the right to appeal the decision and order, as described in Subsection
4683+2306
4684+(15).
4685+2307
4686+[(B) The State Records Committee shall make rules to implement this section as
4687+- 68 - 03-05 19:43 4th Sub. (Pumpkin) S.B. 277
4688+2308
4689+provided by Title 63G, Chapter 3, Utah Administrative Rulemaking Act.]
4690+2309
4691+[(c)] (d) The [executive secretary of the State Records Committee] director may
4692+2310
4693+schedule a hearing on an appeal to the [State Records Committee at a regularly
4694+2311
4695+scheduled State Records Committee meeting] director on a regularly-scheduled hearing
4696+2312
4697+date that is later than the period described in Subsection (4)(a)(i) if that [committee
4698+2313
4699+meeting] hearing date is the first [regularly scheduled State Records Committee meeting]
4700+2314
4701+hearing date at which there are fewer than 10 appeals scheduled to be heard.
4702+2315
4703+(5) (a) No later than five business days before the day of the hearing, [a governmental
4704+2316
4705+entity shall submit to the executive secretary of the State Records Committee] each party
4706+2317
4707+shall provide to the director a written statement of facts, reasons, and legal authority in
4708+2318
4709+support of the [governmental entity's] party's position.
4710+2319
4711+(b) [The governmental entity shall send a copy of the written statement by first class
4712+2320
4713+mail, postage prepaid, to the requester or interested party] Each party shall send a copy of
4714+2321
4715+the party's written statement to each other party involved in the appeal, by email, on the
4716+2322
4717+same day on which the party complies with Subsection (5)(a).[ The executive secretary
4718+2323
4719+shall forward a copy of the written statement to each member of the State Records
4720+2324
4721+Committee.]
4722+2325
4723+(6) (a) No later than [10] 15 business days [after the day on which the executive
4724+2326
4725+secretary sends the notice of appeal] before the day of the hearing, a person whose legal
4726+2327
4727+interests may be substantially affected by the proceeding may file a request for
4728+2328
4729+intervention with the [State Records Committee] director.
4730+2329
4731+(b) Any written statement of facts, reasons, and legal authority in support of the
4732+2330
4733+intervener's position shall be filed with the request for intervention.
4734+2331
4735+(c) The person seeking intervention shall provide copies of the statement described in
4736+2332
4737+Subsection (6)(b) to all parties to the proceedings before the [State Records Committee]
4738+2333
4739+director.
4740+2334
4741+(7) The [State Records Committee] director shall hold a hearing within the period of
4742+2335
4743+time described in Subsection (4).
4744+2336
4745+(8) At the hearing, the [State Records Committee] director:
4746+2337
4747+(a) shall allow the parties to testify, present evidence, and comment on the issues[.
4748+2338
4749+The committee] ; and
4750+2339
4751+(b) may allow other interested persons to comment on the issues.";
4752+2340
4753+(5) Subsections 63G-2-403(16) and (17), enacted in S.B 163, be amended to read:
4754+2341
4755+"(16) The director may:
4756+- 69 - 4th Sub. (Pumpkin) S.B. 277 03-05 19:43
4757+2342
4758+(a) decline to schedule a hearing regarding a disputed fee, fee amount, or fee waiver
4759+2343
4760+if the director determines that the petition for hearing is without merit; or
4761+2344
4762+(b) request that the governmental entity provide information regarding how the fee
4763+2345
4764+was calculated.
4765+2346
4766+(17) If the director declines to schedule a hearing under Subsection (16)(a), the
4767+2347
4768+director shall:
4769+2348
4770+(a) issue an order declining to schedule a hearing that includes the reasons for
4771+2349
4772+declining to schedule a hearing; and
4773+2350
4774+(b) send a copy of the order described in Subsection (17)(a) to the parties."; and
4775+2351
4776+(6) the changes to Subsection 63G-2-701(6)(c) in S.B. 277 supersede the changes to
4777+2352
4778+Subsection 63G-2-701(6)(c) in S.B. 163.
4779+- 70 -