California 2019-2020 Regular Session

California Assembly Bill AB1587 Compare Versions

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11 CALIFORNIA LEGISLATURE 20192020 REGULAR SESSION Assembly Bill No. 1587Introduced by Assembly Member ObernolteFebruary 22, 2019 An act to amend Section 13300.5 of the Government Code, relating to state government. LEGISLATIVE COUNSEL'S DIGESTAB 1587, as introduced, Obernolte. The Financial Information System for California: project office: report. The Financial Information System for California Act establishes the FISCal system, a single integrated financial management system for the state. The act establishes the Department of FISCal and the FISCal Project Office to exist concurrently during the phased implementation of the system and requires the department, upon full implementation and final acceptance of the system, to supersede the office and perform all administration, maintenance, and operation of the system. Existing law requires the office to annually report, until the completion of the system, as specified, an update on the project to the Legislature.This bill would expand the reporting requirements of the office to include specified information on state departments and agencies using FISCal, user service requests, unplanned outages, and the offices vacancy rates. Digest Key Vote: MAJORITY Appropriation: NO Fiscal Committee: YES Local Program: NO Bill TextThe people of the State of California do enact as follows:SECTION 1. Section 13300.5 of the Government Code is amended to read:13300.5. (a) The Legislature finds and declares that the system to modernize the states internal financial systems is a critical project that must be subject to the highest level of oversight. According to the Department of Technology, the size and scope of this modernization and automation effort make this project one of the highest risk projects undertaken by the state. Therefore, the Legislature must take steps to ensure it is fully informed as the project is implemented. It is the intent of the Legislature to adopt additional reporting requirements for the office to adequately manage risk and ensure the successful implementation of this effort.(b) The office shall report to the Legislature, on or before February 15 of each year, on all of the following:(1) An executive summary and overview of the systems status.(2) An overview of the systems history.(3) Significant events of the system within the current reporting period and a projection of events during the next reporting period.(4) A discussion of mitigation actions being taken by the office for any missed major milestones.(5) A comparison of actual to budgeted expenditures, and an explanation of variances and any planned corrective actions, including a summary of the system and staffing levels and an estimate of staff participation from partner agencies.(6) An articulation of expected functionality and qualitative benefits from the system that were achieved during the reporting period and that are expected to be achieved in the subsequent year.(7) An overview of change management activities and stakeholder engagement during the system implementation process, including a summary of departmental participation in the system.(8) A discussion of lessons learned and best practices that will be incorporated into future changes in management activities.(9) A description of any significant software customization, including a justification for why, if any, customization was granted.(10) Updates on the progress of meeting the systems objectives.(11) Whether each state department and agency produced a monthly financial statement and a description of the offices corrective actions for each state department and agency that did not produce a monthly financial statement or produced a monthly financial statement more than 30 days late.(12) The identity of any state department and agency that did not prepare a yearend financial statement using FISCal by the date requested by the Controller.(13) The number of user service requests by priority level, the number of user service requests successfully resolved, and the number of resolutions that took longer than the service level objectives defined by the project.(14) (A) The number and length of unplanned outages that occurred during normal business hours.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(15) The number of state departments and agencies that reported concerns with using FISCal to meet federal requirements and a description of the offices efforts to resolve those concerns.(16) (A) The offices vacancy rate for staff positions, including technical support center positions, and a description of the offices efforts to fill vacancies.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(17) The number of state departments and agencies that are operating a legacy financial management system, including the projected date each state department and agency will retire its legacy financial management system, and the volume of backlog transactions that each state department and agency still needs to input into FISCal.(c) Reports shall describe deviations to the project scope, cost, or schedule from Special Project Report 6.(d) This section shall remain operative until the completion of the system, as specified in paragraph (2) of subdivision (a) of Section 11890, and thereafter shall be inoperative.(e) The definitions in Section 11852 shall apply to the applicable terms in this section.
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33 CALIFORNIA LEGISLATURE 20192020 REGULAR SESSION Assembly Bill No. 1587Introduced by Assembly Member ObernolteFebruary 22, 2019 An act to amend Section 13300.5 of the Government Code, relating to state government. LEGISLATIVE COUNSEL'S DIGESTAB 1587, as introduced, Obernolte. The Financial Information System for California: project office: report. The Financial Information System for California Act establishes the FISCal system, a single integrated financial management system for the state. The act establishes the Department of FISCal and the FISCal Project Office to exist concurrently during the phased implementation of the system and requires the department, upon full implementation and final acceptance of the system, to supersede the office and perform all administration, maintenance, and operation of the system. Existing law requires the office to annually report, until the completion of the system, as specified, an update on the project to the Legislature.This bill would expand the reporting requirements of the office to include specified information on state departments and agencies using FISCal, user service requests, unplanned outages, and the offices vacancy rates. Digest Key Vote: MAJORITY Appropriation: NO Fiscal Committee: YES Local Program: NO
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99 CALIFORNIA LEGISLATURE 20192020 REGULAR SESSION
1010
1111 Assembly Bill No. 1587
1212
1313 Introduced by Assembly Member ObernolteFebruary 22, 2019
1414
1515 Introduced by Assembly Member Obernolte
1616 February 22, 2019
1717
1818 An act to amend Section 13300.5 of the Government Code, relating to state government.
1919
2020 LEGISLATIVE COUNSEL'S DIGEST
2121
2222 ## LEGISLATIVE COUNSEL'S DIGEST
2323
2424 AB 1587, as introduced, Obernolte. The Financial Information System for California: project office: report.
2525
2626 The Financial Information System for California Act establishes the FISCal system, a single integrated financial management system for the state. The act establishes the Department of FISCal and the FISCal Project Office to exist concurrently during the phased implementation of the system and requires the department, upon full implementation and final acceptance of the system, to supersede the office and perform all administration, maintenance, and operation of the system. Existing law requires the office to annually report, until the completion of the system, as specified, an update on the project to the Legislature.This bill would expand the reporting requirements of the office to include specified information on state departments and agencies using FISCal, user service requests, unplanned outages, and the offices vacancy rates.
2727
2828 The Financial Information System for California Act establishes the FISCal system, a single integrated financial management system for the state. The act establishes the Department of FISCal and the FISCal Project Office to exist concurrently during the phased implementation of the system and requires the department, upon full implementation and final acceptance of the system, to supersede the office and perform all administration, maintenance, and operation of the system. Existing law requires the office to annually report, until the completion of the system, as specified, an update on the project to the Legislature.
2929
3030 This bill would expand the reporting requirements of the office to include specified information on state departments and agencies using FISCal, user service requests, unplanned outages, and the offices vacancy rates.
3131
3232 ## Digest Key
3333
3434 ## Bill Text
3535
3636 The people of the State of California do enact as follows:SECTION 1. Section 13300.5 of the Government Code is amended to read:13300.5. (a) The Legislature finds and declares that the system to modernize the states internal financial systems is a critical project that must be subject to the highest level of oversight. According to the Department of Technology, the size and scope of this modernization and automation effort make this project one of the highest risk projects undertaken by the state. Therefore, the Legislature must take steps to ensure it is fully informed as the project is implemented. It is the intent of the Legislature to adopt additional reporting requirements for the office to adequately manage risk and ensure the successful implementation of this effort.(b) The office shall report to the Legislature, on or before February 15 of each year, on all of the following:(1) An executive summary and overview of the systems status.(2) An overview of the systems history.(3) Significant events of the system within the current reporting period and a projection of events during the next reporting period.(4) A discussion of mitigation actions being taken by the office for any missed major milestones.(5) A comparison of actual to budgeted expenditures, and an explanation of variances and any planned corrective actions, including a summary of the system and staffing levels and an estimate of staff participation from partner agencies.(6) An articulation of expected functionality and qualitative benefits from the system that were achieved during the reporting period and that are expected to be achieved in the subsequent year.(7) An overview of change management activities and stakeholder engagement during the system implementation process, including a summary of departmental participation in the system.(8) A discussion of lessons learned and best practices that will be incorporated into future changes in management activities.(9) A description of any significant software customization, including a justification for why, if any, customization was granted.(10) Updates on the progress of meeting the systems objectives.(11) Whether each state department and agency produced a monthly financial statement and a description of the offices corrective actions for each state department and agency that did not produce a monthly financial statement or produced a monthly financial statement more than 30 days late.(12) The identity of any state department and agency that did not prepare a yearend financial statement using FISCal by the date requested by the Controller.(13) The number of user service requests by priority level, the number of user service requests successfully resolved, and the number of resolutions that took longer than the service level objectives defined by the project.(14) (A) The number and length of unplanned outages that occurred during normal business hours.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(15) The number of state departments and agencies that reported concerns with using FISCal to meet federal requirements and a description of the offices efforts to resolve those concerns.(16) (A) The offices vacancy rate for staff positions, including technical support center positions, and a description of the offices efforts to fill vacancies.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(17) The number of state departments and agencies that are operating a legacy financial management system, including the projected date each state department and agency will retire its legacy financial management system, and the volume of backlog transactions that each state department and agency still needs to input into FISCal.(c) Reports shall describe deviations to the project scope, cost, or schedule from Special Project Report 6.(d) This section shall remain operative until the completion of the system, as specified in paragraph (2) of subdivision (a) of Section 11890, and thereafter shall be inoperative.(e) The definitions in Section 11852 shall apply to the applicable terms in this section.
3737
3838 The people of the State of California do enact as follows:
3939
4040 ## The people of the State of California do enact as follows:
4141
4242 SECTION 1. Section 13300.5 of the Government Code is amended to read:13300.5. (a) The Legislature finds and declares that the system to modernize the states internal financial systems is a critical project that must be subject to the highest level of oversight. According to the Department of Technology, the size and scope of this modernization and automation effort make this project one of the highest risk projects undertaken by the state. Therefore, the Legislature must take steps to ensure it is fully informed as the project is implemented. It is the intent of the Legislature to adopt additional reporting requirements for the office to adequately manage risk and ensure the successful implementation of this effort.(b) The office shall report to the Legislature, on or before February 15 of each year, on all of the following:(1) An executive summary and overview of the systems status.(2) An overview of the systems history.(3) Significant events of the system within the current reporting period and a projection of events during the next reporting period.(4) A discussion of mitigation actions being taken by the office for any missed major milestones.(5) A comparison of actual to budgeted expenditures, and an explanation of variances and any planned corrective actions, including a summary of the system and staffing levels and an estimate of staff participation from partner agencies.(6) An articulation of expected functionality and qualitative benefits from the system that were achieved during the reporting period and that are expected to be achieved in the subsequent year.(7) An overview of change management activities and stakeholder engagement during the system implementation process, including a summary of departmental participation in the system.(8) A discussion of lessons learned and best practices that will be incorporated into future changes in management activities.(9) A description of any significant software customization, including a justification for why, if any, customization was granted.(10) Updates on the progress of meeting the systems objectives.(11) Whether each state department and agency produced a monthly financial statement and a description of the offices corrective actions for each state department and agency that did not produce a monthly financial statement or produced a monthly financial statement more than 30 days late.(12) The identity of any state department and agency that did not prepare a yearend financial statement using FISCal by the date requested by the Controller.(13) The number of user service requests by priority level, the number of user service requests successfully resolved, and the number of resolutions that took longer than the service level objectives defined by the project.(14) (A) The number and length of unplanned outages that occurred during normal business hours.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(15) The number of state departments and agencies that reported concerns with using FISCal to meet federal requirements and a description of the offices efforts to resolve those concerns.(16) (A) The offices vacancy rate for staff positions, including technical support center positions, and a description of the offices efforts to fill vacancies.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(17) The number of state departments and agencies that are operating a legacy financial management system, including the projected date each state department and agency will retire its legacy financial management system, and the volume of backlog transactions that each state department and agency still needs to input into FISCal.(c) Reports shall describe deviations to the project scope, cost, or schedule from Special Project Report 6.(d) This section shall remain operative until the completion of the system, as specified in paragraph (2) of subdivision (a) of Section 11890, and thereafter shall be inoperative.(e) The definitions in Section 11852 shall apply to the applicable terms in this section.
4343
4444 SECTION 1. Section 13300.5 of the Government Code is amended to read:
4545
4646 ### SECTION 1.
4747
4848 13300.5. (a) The Legislature finds and declares that the system to modernize the states internal financial systems is a critical project that must be subject to the highest level of oversight. According to the Department of Technology, the size and scope of this modernization and automation effort make this project one of the highest risk projects undertaken by the state. Therefore, the Legislature must take steps to ensure it is fully informed as the project is implemented. It is the intent of the Legislature to adopt additional reporting requirements for the office to adequately manage risk and ensure the successful implementation of this effort.(b) The office shall report to the Legislature, on or before February 15 of each year, on all of the following:(1) An executive summary and overview of the systems status.(2) An overview of the systems history.(3) Significant events of the system within the current reporting period and a projection of events during the next reporting period.(4) A discussion of mitigation actions being taken by the office for any missed major milestones.(5) A comparison of actual to budgeted expenditures, and an explanation of variances and any planned corrective actions, including a summary of the system and staffing levels and an estimate of staff participation from partner agencies.(6) An articulation of expected functionality and qualitative benefits from the system that were achieved during the reporting period and that are expected to be achieved in the subsequent year.(7) An overview of change management activities and stakeholder engagement during the system implementation process, including a summary of departmental participation in the system.(8) A discussion of lessons learned and best practices that will be incorporated into future changes in management activities.(9) A description of any significant software customization, including a justification for why, if any, customization was granted.(10) Updates on the progress of meeting the systems objectives.(11) Whether each state department and agency produced a monthly financial statement and a description of the offices corrective actions for each state department and agency that did not produce a monthly financial statement or produced a monthly financial statement more than 30 days late.(12) The identity of any state department and agency that did not prepare a yearend financial statement using FISCal by the date requested by the Controller.(13) The number of user service requests by priority level, the number of user service requests successfully resolved, and the number of resolutions that took longer than the service level objectives defined by the project.(14) (A) The number and length of unplanned outages that occurred during normal business hours.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(15) The number of state departments and agencies that reported concerns with using FISCal to meet federal requirements and a description of the offices efforts to resolve those concerns.(16) (A) The offices vacancy rate for staff positions, including technical support center positions, and a description of the offices efforts to fill vacancies.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(17) The number of state departments and agencies that are operating a legacy financial management system, including the projected date each state department and agency will retire its legacy financial management system, and the volume of backlog transactions that each state department and agency still needs to input into FISCal.(c) Reports shall describe deviations to the project scope, cost, or schedule from Special Project Report 6.(d) This section shall remain operative until the completion of the system, as specified in paragraph (2) of subdivision (a) of Section 11890, and thereafter shall be inoperative.(e) The definitions in Section 11852 shall apply to the applicable terms in this section.
4949
5050 13300.5. (a) The Legislature finds and declares that the system to modernize the states internal financial systems is a critical project that must be subject to the highest level of oversight. According to the Department of Technology, the size and scope of this modernization and automation effort make this project one of the highest risk projects undertaken by the state. Therefore, the Legislature must take steps to ensure it is fully informed as the project is implemented. It is the intent of the Legislature to adopt additional reporting requirements for the office to adequately manage risk and ensure the successful implementation of this effort.(b) The office shall report to the Legislature, on or before February 15 of each year, on all of the following:(1) An executive summary and overview of the systems status.(2) An overview of the systems history.(3) Significant events of the system within the current reporting period and a projection of events during the next reporting period.(4) A discussion of mitigation actions being taken by the office for any missed major milestones.(5) A comparison of actual to budgeted expenditures, and an explanation of variances and any planned corrective actions, including a summary of the system and staffing levels and an estimate of staff participation from partner agencies.(6) An articulation of expected functionality and qualitative benefits from the system that were achieved during the reporting period and that are expected to be achieved in the subsequent year.(7) An overview of change management activities and stakeholder engagement during the system implementation process, including a summary of departmental participation in the system.(8) A discussion of lessons learned and best practices that will be incorporated into future changes in management activities.(9) A description of any significant software customization, including a justification for why, if any, customization was granted.(10) Updates on the progress of meeting the systems objectives.(11) Whether each state department and agency produced a monthly financial statement and a description of the offices corrective actions for each state department and agency that did not produce a monthly financial statement or produced a monthly financial statement more than 30 days late.(12) The identity of any state department and agency that did not prepare a yearend financial statement using FISCal by the date requested by the Controller.(13) The number of user service requests by priority level, the number of user service requests successfully resolved, and the number of resolutions that took longer than the service level objectives defined by the project.(14) (A) The number and length of unplanned outages that occurred during normal business hours.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(15) The number of state departments and agencies that reported concerns with using FISCal to meet federal requirements and a description of the offices efforts to resolve those concerns.(16) (A) The offices vacancy rate for staff positions, including technical support center positions, and a description of the offices efforts to fill vacancies.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(17) The number of state departments and agencies that are operating a legacy financial management system, including the projected date each state department and agency will retire its legacy financial management system, and the volume of backlog transactions that each state department and agency still needs to input into FISCal.(c) Reports shall describe deviations to the project scope, cost, or schedule from Special Project Report 6.(d) This section shall remain operative until the completion of the system, as specified in paragraph (2) of subdivision (a) of Section 11890, and thereafter shall be inoperative.(e) The definitions in Section 11852 shall apply to the applicable terms in this section.
5151
5252 13300.5. (a) The Legislature finds and declares that the system to modernize the states internal financial systems is a critical project that must be subject to the highest level of oversight. According to the Department of Technology, the size and scope of this modernization and automation effort make this project one of the highest risk projects undertaken by the state. Therefore, the Legislature must take steps to ensure it is fully informed as the project is implemented. It is the intent of the Legislature to adopt additional reporting requirements for the office to adequately manage risk and ensure the successful implementation of this effort.(b) The office shall report to the Legislature, on or before February 15 of each year, on all of the following:(1) An executive summary and overview of the systems status.(2) An overview of the systems history.(3) Significant events of the system within the current reporting period and a projection of events during the next reporting period.(4) A discussion of mitigation actions being taken by the office for any missed major milestones.(5) A comparison of actual to budgeted expenditures, and an explanation of variances and any planned corrective actions, including a summary of the system and staffing levels and an estimate of staff participation from partner agencies.(6) An articulation of expected functionality and qualitative benefits from the system that were achieved during the reporting period and that are expected to be achieved in the subsequent year.(7) An overview of change management activities and stakeholder engagement during the system implementation process, including a summary of departmental participation in the system.(8) A discussion of lessons learned and best practices that will be incorporated into future changes in management activities.(9) A description of any significant software customization, including a justification for why, if any, customization was granted.(10) Updates on the progress of meeting the systems objectives.(11) Whether each state department and agency produced a monthly financial statement and a description of the offices corrective actions for each state department and agency that did not produce a monthly financial statement or produced a monthly financial statement more than 30 days late.(12) The identity of any state department and agency that did not prepare a yearend financial statement using FISCal by the date requested by the Controller.(13) The number of user service requests by priority level, the number of user service requests successfully resolved, and the number of resolutions that took longer than the service level objectives defined by the project.(14) (A) The number and length of unplanned outages that occurred during normal business hours.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(15) The number of state departments and agencies that reported concerns with using FISCal to meet federal requirements and a description of the offices efforts to resolve those concerns.(16) (A) The offices vacancy rate for staff positions, including technical support center positions, and a description of the offices efforts to fill vacancies.(B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.(17) The number of state departments and agencies that are operating a legacy financial management system, including the projected date each state department and agency will retire its legacy financial management system, and the volume of backlog transactions that each state department and agency still needs to input into FISCal.(c) Reports shall describe deviations to the project scope, cost, or schedule from Special Project Report 6.(d) This section shall remain operative until the completion of the system, as specified in paragraph (2) of subdivision (a) of Section 11890, and thereafter shall be inoperative.(e) The definitions in Section 11852 shall apply to the applicable terms in this section.
5353
5454
5555
5656 13300.5. (a) The Legislature finds and declares that the system to modernize the states internal financial systems is a critical project that must be subject to the highest level of oversight. According to the Department of Technology, the size and scope of this modernization and automation effort make this project one of the highest risk projects undertaken by the state. Therefore, the Legislature must take steps to ensure it is fully informed as the project is implemented. It is the intent of the Legislature to adopt additional reporting requirements for the office to adequately manage risk and ensure the successful implementation of this effort.
5757
5858 (b) The office shall report to the Legislature, on or before February 15 of each year, on all of the following:
5959
6060 (1) An executive summary and overview of the systems status.
6161
6262 (2) An overview of the systems history.
6363
6464 (3) Significant events of the system within the current reporting period and a projection of events during the next reporting period.
6565
6666 (4) A discussion of mitigation actions being taken by the office for any missed major milestones.
6767
6868 (5) A comparison of actual to budgeted expenditures, and an explanation of variances and any planned corrective actions, including a summary of the system and staffing levels and an estimate of staff participation from partner agencies.
6969
7070 (6) An articulation of expected functionality and qualitative benefits from the system that were achieved during the reporting period and that are expected to be achieved in the subsequent year.
7171
7272 (7) An overview of change management activities and stakeholder engagement during the system implementation process, including a summary of departmental participation in the system.
7373
7474 (8) A discussion of lessons learned and best practices that will be incorporated into future changes in management activities.
7575
7676 (9) A description of any significant software customization, including a justification for why, if any, customization was granted.
7777
7878 (10) Updates on the progress of meeting the systems objectives.
7979
8080 (11) Whether each state department and agency produced a monthly financial statement and a description of the offices corrective actions for each state department and agency that did not produce a monthly financial statement or produced a monthly financial statement more than 30 days late.
8181
8282 (12) The identity of any state department and agency that did not prepare a yearend financial statement using FISCal by the date requested by the Controller.
8383
8484 (13) The number of user service requests by priority level, the number of user service requests successfully resolved, and the number of resolutions that took longer than the service level objectives defined by the project.
8585
8686 (14) (A) The number and length of unplanned outages that occurred during normal business hours.
8787
8888 (B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.
8989
9090 (15) The number of state departments and agencies that reported concerns with using FISCal to meet federal requirements and a description of the offices efforts to resolve those concerns.
9191
9292 (16) (A) The offices vacancy rate for staff positions, including technical support center positions, and a description of the offices efforts to fill vacancies.
9393
9494 (B) The first report containing the information required by subparagraph (A) shall include information dating back to July 2018. Each report thereafter shall include information for the relevant reporting period.
9595
9696 (17) The number of state departments and agencies that are operating a legacy financial management system, including the projected date each state department and agency will retire its legacy financial management system, and the volume of backlog transactions that each state department and agency still needs to input into FISCal.
9797
9898 (c) Reports shall describe deviations to the project scope, cost, or schedule from Special Project Report 6.
9999
100100 (d) This section shall remain operative until the completion of the system, as specified in paragraph (2) of subdivision (a) of Section 11890, and thereafter shall be inoperative.
101101
102102 (e) The definitions in Section 11852 shall apply to the applicable terms in this section.