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California Assembly Bill AB1429

California 2021-2022 Regular Session

California Assembly Bill AB1429 Compare Versions

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1-Amended IN Senate June 29, 2021 CALIFORNIA LEGISLATURE 20212022 REGULAR SESSION Assembly Bill No. 1429Introduced by Assembly Member HoldenFebruary 19, 2021 An act to amend Section 12274.5 of the Government Code, relating to state government. LEGISLATIVE COUNSEL'S DIGESTAB 1429, as amended, Holden. State agency records: management coordinator Records Management Coordinator duties: personnel training.Existing law, the State Records Management Act, requires each head of a state agency to establish and maintain an active, continuing program for the economical and efficient management of the records and information collection practices of the agency, and to appoint a representative from the agency to serve as the records management coordinator. Records Management Coordinator. Existing law requires the coordinator to, among other duties, attend records management training classes offered by the Secretary of State, act as liaison between the agency, the California Records and Information Management Program (CalRIM), the State Records Center, and the State Records Appraisal Program (SRAP), and schedule CalRIM and SRAP training for agency staff who have records management duties. Existing law also requires the Records Management Coordinator to coordinate an agencys records management program.This bill would also require a records management coordinator to provide records management training to revise the duties of the Records Management Coordinator with respect to coordinating an agencys records management program to expressly require that this coordination be in accordance with the provisions of the State Records Management Act and applicable standards established by the Secretary of State in the State Administrative Manual. The bill would also require that each state agency ensure that all agency personnel personnel, other than the Records Management Coordinator, who prepare, own, use, or retain public records on behalf of the agency, agency receive records management training, using material offered by the Secretary of State, and to ensure that those agency personnel complete the one hour of records management training within 60 days of employment and complete a 30 minute refresher records management training annually biennially thereafter.Digest Key Vote: MAJORITY Appropriation: NO Fiscal Committee: YES Local Program: NO Bill TextThe people of the State of California do enact as follows:SECTION 1. Section 12274.5 of the Government Code is amended to read:12274.5. (a) A Records Management Coordinator of an agency shall do all of the following:(a)(1)(1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3)Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4)Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b)(3) Coordinate the agencys records management program. program pursuant to the provisions of this article and applicable standards established by the Secretary of State in the State Administrative Manual.(c)(4) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d)(5) Respond to questions from CalRIM, SRC, and SRAP.(e)(6) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f)(7) Review and approve agency records retention schedules before submission to CalRIM.(g)(8) Review and approve records retention schedules before submission to CalRIM.(h)(9) Review and approve agency destruction of records stored at the SRC.(i)(10) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j)(11) Review and approve purchase or rental of filing equipment or shredders.(k)(12) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l)(13) Distribute announcements of records management activities.(b) Each state agency shall ensure that the following requirements are met with respect to agency personnel other than the Records Management Coordinator:(1) Agency personnel who prepare, own, use, or retain public records on behalf of the state agency shall receive records management training using material offered by the Secretary of State.(2) Agency personnel shall complete one hour of records management training within 60 days of employment and complete a 30-minute refresher records management training biennially thereafter.
1+CALIFORNIA LEGISLATURE 20212022 REGULAR SESSION Assembly Bill No. 1429Introduced by Assembly Member HoldenFebruary 19, 2021 An act to amend Section 12274.5 of the Government Code, relating to state government. LEGISLATIVE COUNSEL'S DIGESTAB 1429, as introduced, Holden. State agency records: management coordinator duties: personnel training.Existing law, the State Records Management Act, requires each head of a state agency to establish and maintain an active, continuing program for the economical and efficient management of the records and information collection practices of the agency, and to appoint a representative from the agency to serve as the records management coordinator. Existing law requires the coordinator to, among other duties, attend records management training classes offered by the Secretary of State, act as liaison between the agency, the California Records and Information Management Program (CalRIM), the State Records Center, and the State Records Appraisal Program (SRAP), and schedule CalRIM and SRAP training for agency staff who have records management duties.This bill would also require a records management coordinator to provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency, and to ensure that agency personnel complete the records management training within 60 days of employment and complete refresher records management training annually thereafter.Digest Key Vote: MAJORITY Appropriation: NO Fiscal Committee: YES Local Program: NO Bill TextThe people of the State of California do enact as follows:SECTION 1. Section 12274.5 of the Government Code is amended to read:12274.5. A Records Management Coordinator of an agency shall do all of the following:(a) (1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3) Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4) Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b) Coordinate the agencys records management program.(c) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d) Respond to questions from CalRIM, SRC, and SRAP.(e) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f) Review and approve agency records retention schedules before submission to CalRIM.(g) Review and approve records retention schedules before submission to CalRIM.(h) Review and approve agency destruction of records stored at the SRC.(i) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j) Review and approve purchase or rental of filing equipment or shredders.(k) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l) Distribute announcements of records management activities.
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3- Amended IN Senate June 29, 2021 CALIFORNIA LEGISLATURE 20212022 REGULAR SESSION Assembly Bill No. 1429Introduced by Assembly Member HoldenFebruary 19, 2021 An act to amend Section 12274.5 of the Government Code, relating to state government. LEGISLATIVE COUNSEL'S DIGESTAB 1429, as amended, Holden. State agency records: management coordinator Records Management Coordinator duties: personnel training.Existing law, the State Records Management Act, requires each head of a state agency to establish and maintain an active, continuing program for the economical and efficient management of the records and information collection practices of the agency, and to appoint a representative from the agency to serve as the records management coordinator. Records Management Coordinator. Existing law requires the coordinator to, among other duties, attend records management training classes offered by the Secretary of State, act as liaison between the agency, the California Records and Information Management Program (CalRIM), the State Records Center, and the State Records Appraisal Program (SRAP), and schedule CalRIM and SRAP training for agency staff who have records management duties. Existing law also requires the Records Management Coordinator to coordinate an agencys records management program.This bill would also require a records management coordinator to provide records management training to revise the duties of the Records Management Coordinator with respect to coordinating an agencys records management program to expressly require that this coordination be in accordance with the provisions of the State Records Management Act and applicable standards established by the Secretary of State in the State Administrative Manual. The bill would also require that each state agency ensure that all agency personnel personnel, other than the Records Management Coordinator, who prepare, own, use, or retain public records on behalf of the agency, agency receive records management training, using material offered by the Secretary of State, and to ensure that those agency personnel complete the one hour of records management training within 60 days of employment and complete a 30 minute refresher records management training annually biennially thereafter.Digest Key Vote: MAJORITY Appropriation: NO Fiscal Committee: YES Local Program: NO
3+ CALIFORNIA LEGISLATURE 20212022 REGULAR SESSION Assembly Bill No. 1429Introduced by Assembly Member HoldenFebruary 19, 2021 An act to amend Section 12274.5 of the Government Code, relating to state government. LEGISLATIVE COUNSEL'S DIGESTAB 1429, as introduced, Holden. State agency records: management coordinator duties: personnel training.Existing law, the State Records Management Act, requires each head of a state agency to establish and maintain an active, continuing program for the economical and efficient management of the records and information collection practices of the agency, and to appoint a representative from the agency to serve as the records management coordinator. Existing law requires the coordinator to, among other duties, attend records management training classes offered by the Secretary of State, act as liaison between the agency, the California Records and Information Management Program (CalRIM), the State Records Center, and the State Records Appraisal Program (SRAP), and schedule CalRIM and SRAP training for agency staff who have records management duties.This bill would also require a records management coordinator to provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency, and to ensure that agency personnel complete the records management training within 60 days of employment and complete refresher records management training annually thereafter.Digest Key Vote: MAJORITY Appropriation: NO Fiscal Committee: YES Local Program: NO
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5- Amended IN Senate June 29, 2021
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7-Amended IN Senate June 29, 2021
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99 CALIFORNIA LEGISLATURE 20212022 REGULAR SESSION
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1111 Assembly Bill
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1313 No. 1429
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1515 Introduced by Assembly Member HoldenFebruary 19, 2021
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1717 Introduced by Assembly Member Holden
1818 February 19, 2021
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2020 An act to amend Section 12274.5 of the Government Code, relating to state government.
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2222 LEGISLATIVE COUNSEL'S DIGEST
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2424 ## LEGISLATIVE COUNSEL'S DIGEST
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26-AB 1429, as amended, Holden. State agency records: management coordinator Records Management Coordinator duties: personnel training.
26+AB 1429, as introduced, Holden. State agency records: management coordinator duties: personnel training.
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28-Existing law, the State Records Management Act, requires each head of a state agency to establish and maintain an active, continuing program for the economical and efficient management of the records and information collection practices of the agency, and to appoint a representative from the agency to serve as the records management coordinator. Records Management Coordinator. Existing law requires the coordinator to, among other duties, attend records management training classes offered by the Secretary of State, act as liaison between the agency, the California Records and Information Management Program (CalRIM), the State Records Center, and the State Records Appraisal Program (SRAP), and schedule CalRIM and SRAP training for agency staff who have records management duties. Existing law also requires the Records Management Coordinator to coordinate an agencys records management program.This bill would also require a records management coordinator to provide records management training to revise the duties of the Records Management Coordinator with respect to coordinating an agencys records management program to expressly require that this coordination be in accordance with the provisions of the State Records Management Act and applicable standards established by the Secretary of State in the State Administrative Manual. The bill would also require that each state agency ensure that all agency personnel personnel, other than the Records Management Coordinator, who prepare, own, use, or retain public records on behalf of the agency, agency receive records management training, using material offered by the Secretary of State, and to ensure that those agency personnel complete the one hour of records management training within 60 days of employment and complete a 30 minute refresher records management training annually biennially thereafter.
28+Existing law, the State Records Management Act, requires each head of a state agency to establish and maintain an active, continuing program for the economical and efficient management of the records and information collection practices of the agency, and to appoint a representative from the agency to serve as the records management coordinator. Existing law requires the coordinator to, among other duties, attend records management training classes offered by the Secretary of State, act as liaison between the agency, the California Records and Information Management Program (CalRIM), the State Records Center, and the State Records Appraisal Program (SRAP), and schedule CalRIM and SRAP training for agency staff who have records management duties.This bill would also require a records management coordinator to provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency, and to ensure that agency personnel complete the records management training within 60 days of employment and complete refresher records management training annually thereafter.
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30-Existing law, the State Records Management Act, requires each head of a state agency to establish and maintain an active, continuing program for the economical and efficient management of the records and information collection practices of the agency, and to appoint a representative from the agency to serve as the records management coordinator. Records Management Coordinator. Existing law requires the coordinator to, among other duties, attend records management training classes offered by the Secretary of State, act as liaison between the agency, the California Records and Information Management Program (CalRIM), the State Records Center, and the State Records Appraisal Program (SRAP), and schedule CalRIM and SRAP training for agency staff who have records management duties. Existing law also requires the Records Management Coordinator to coordinate an agencys records management program.
30+Existing law, the State Records Management Act, requires each head of a state agency to establish and maintain an active, continuing program for the economical and efficient management of the records and information collection practices of the agency, and to appoint a representative from the agency to serve as the records management coordinator. Existing law requires the coordinator to, among other duties, attend records management training classes offered by the Secretary of State, act as liaison between the agency, the California Records and Information Management Program (CalRIM), the State Records Center, and the State Records Appraisal Program (SRAP), and schedule CalRIM and SRAP training for agency staff who have records management duties.
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32-This bill would also require a records management coordinator to provide records management training to revise the duties of the Records Management Coordinator with respect to coordinating an agencys records management program to expressly require that this coordination be in accordance with the provisions of the State Records Management Act and applicable standards established by the Secretary of State in the State Administrative Manual. The bill would also require that each state agency ensure that all agency personnel personnel, other than the Records Management Coordinator, who prepare, own, use, or retain public records on behalf of the agency, agency receive records management training, using material offered by the Secretary of State, and to ensure that those agency personnel complete the one hour of records management training within 60 days of employment and complete a 30 minute refresher records management training annually biennially thereafter.
32+This bill would also require a records management coordinator to provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency, and to ensure that agency personnel complete the records management training within 60 days of employment and complete refresher records management training annually thereafter.
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3434 ## Digest Key
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3636 ## Bill Text
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38-The people of the State of California do enact as follows:SECTION 1. Section 12274.5 of the Government Code is amended to read:12274.5. (a) A Records Management Coordinator of an agency shall do all of the following:(a)(1)(1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3)Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4)Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b)(3) Coordinate the agencys records management program. program pursuant to the provisions of this article and applicable standards established by the Secretary of State in the State Administrative Manual.(c)(4) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d)(5) Respond to questions from CalRIM, SRC, and SRAP.(e)(6) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f)(7) Review and approve agency records retention schedules before submission to CalRIM.(g)(8) Review and approve records retention schedules before submission to CalRIM.(h)(9) Review and approve agency destruction of records stored at the SRC.(i)(10) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j)(11) Review and approve purchase or rental of filing equipment or shredders.(k)(12) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l)(13) Distribute announcements of records management activities.(b) Each state agency shall ensure that the following requirements are met with respect to agency personnel other than the Records Management Coordinator:(1) Agency personnel who prepare, own, use, or retain public records on behalf of the state agency shall receive records management training using material offered by the Secretary of State.(2) Agency personnel shall complete one hour of records management training within 60 days of employment and complete a 30-minute refresher records management training biennially thereafter.
38+The people of the State of California do enact as follows:SECTION 1. Section 12274.5 of the Government Code is amended to read:12274.5. A Records Management Coordinator of an agency shall do all of the following:(a) (1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3) Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4) Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b) Coordinate the agencys records management program.(c) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d) Respond to questions from CalRIM, SRC, and SRAP.(e) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f) Review and approve agency records retention schedules before submission to CalRIM.(g) Review and approve records retention schedules before submission to CalRIM.(h) Review and approve agency destruction of records stored at the SRC.(i) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j) Review and approve purchase or rental of filing equipment or shredders.(k) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l) Distribute announcements of records management activities.
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4040 The people of the State of California do enact as follows:
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4242 ## The people of the State of California do enact as follows:
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44-SECTION 1. Section 12274.5 of the Government Code is amended to read:12274.5. (a) A Records Management Coordinator of an agency shall do all of the following:(a)(1)(1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3)Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4)Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b)(3) Coordinate the agencys records management program. program pursuant to the provisions of this article and applicable standards established by the Secretary of State in the State Administrative Manual.(c)(4) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d)(5) Respond to questions from CalRIM, SRC, and SRAP.(e)(6) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f)(7) Review and approve agency records retention schedules before submission to CalRIM.(g)(8) Review and approve records retention schedules before submission to CalRIM.(h)(9) Review and approve agency destruction of records stored at the SRC.(i)(10) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j)(11) Review and approve purchase or rental of filing equipment or shredders.(k)(12) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l)(13) Distribute announcements of records management activities.(b) Each state agency shall ensure that the following requirements are met with respect to agency personnel other than the Records Management Coordinator:(1) Agency personnel who prepare, own, use, or retain public records on behalf of the state agency shall receive records management training using material offered by the Secretary of State.(2) Agency personnel shall complete one hour of records management training within 60 days of employment and complete a 30-minute refresher records management training biennially thereafter.
44+SECTION 1. Section 12274.5 of the Government Code is amended to read:12274.5. A Records Management Coordinator of an agency shall do all of the following:(a) (1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3) Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4) Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b) Coordinate the agencys records management program.(c) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d) Respond to questions from CalRIM, SRC, and SRAP.(e) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f) Review and approve agency records retention schedules before submission to CalRIM.(g) Review and approve records retention schedules before submission to CalRIM.(h) Review and approve agency destruction of records stored at the SRC.(i) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j) Review and approve purchase or rental of filing equipment or shredders.(k) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l) Distribute announcements of records management activities.
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4646 SECTION 1. Section 12274.5 of the Government Code is amended to read:
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4848 ### SECTION 1.
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50-12274.5. (a) A Records Management Coordinator of an agency shall do all of the following:(a)(1)(1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3)Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4)Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b)(3) Coordinate the agencys records management program. program pursuant to the provisions of this article and applicable standards established by the Secretary of State in the State Administrative Manual.(c)(4) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d)(5) Respond to questions from CalRIM, SRC, and SRAP.(e)(6) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f)(7) Review and approve agency records retention schedules before submission to CalRIM.(g)(8) Review and approve records retention schedules before submission to CalRIM.(h)(9) Review and approve agency destruction of records stored at the SRC.(i)(10) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j)(11) Review and approve purchase or rental of filing equipment or shredders.(k)(12) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l)(13) Distribute announcements of records management activities.(b) Each state agency shall ensure that the following requirements are met with respect to agency personnel other than the Records Management Coordinator:(1) Agency personnel who prepare, own, use, or retain public records on behalf of the state agency shall receive records management training using material offered by the Secretary of State.(2) Agency personnel shall complete one hour of records management training within 60 days of employment and complete a 30-minute refresher records management training biennially thereafter.
50+12274.5. A Records Management Coordinator of an agency shall do all of the following:(a) (1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3) Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4) Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b) Coordinate the agencys records management program.(c) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d) Respond to questions from CalRIM, SRC, and SRAP.(e) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f) Review and approve agency records retention schedules before submission to CalRIM.(g) Review and approve records retention schedules before submission to CalRIM.(h) Review and approve agency destruction of records stored at the SRC.(i) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j) Review and approve purchase or rental of filing equipment or shredders.(k) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l) Distribute announcements of records management activities.
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52-12274.5. (a) A Records Management Coordinator of an agency shall do all of the following:(a)(1)(1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3)Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4)Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b)(3) Coordinate the agencys records management program. program pursuant to the provisions of this article and applicable standards established by the Secretary of State in the State Administrative Manual.(c)(4) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d)(5) Respond to questions from CalRIM, SRC, and SRAP.(e)(6) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f)(7) Review and approve agency records retention schedules before submission to CalRIM.(g)(8) Review and approve records retention schedules before submission to CalRIM.(h)(9) Review and approve agency destruction of records stored at the SRC.(i)(10) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j)(11) Review and approve purchase or rental of filing equipment or shredders.(k)(12) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l)(13) Distribute announcements of records management activities.(b) Each state agency shall ensure that the following requirements are met with respect to agency personnel other than the Records Management Coordinator:(1) Agency personnel who prepare, own, use, or retain public records on behalf of the state agency shall receive records management training using material offered by the Secretary of State.(2) Agency personnel shall complete one hour of records management training within 60 days of employment and complete a 30-minute refresher records management training biennially thereafter.
52+12274.5. A Records Management Coordinator of an agency shall do all of the following:(a) (1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3) Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4) Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b) Coordinate the agencys records management program.(c) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d) Respond to questions from CalRIM, SRC, and SRAP.(e) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f) Review and approve agency records retention schedules before submission to CalRIM.(g) Review and approve records retention schedules before submission to CalRIM.(h) Review and approve agency destruction of records stored at the SRC.(i) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j) Review and approve purchase or rental of filing equipment or shredders.(k) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l) Distribute announcements of records management activities.
5353
54-12274.5. (a) A Records Management Coordinator of an agency shall do all of the following:(a)(1)(1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3)Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4)Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b)(3) Coordinate the agencys records management program. program pursuant to the provisions of this article and applicable standards established by the Secretary of State in the State Administrative Manual.(c)(4) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d)(5) Respond to questions from CalRIM, SRC, and SRAP.(e)(6) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f)(7) Review and approve agency records retention schedules before submission to CalRIM.(g)(8) Review and approve records retention schedules before submission to CalRIM.(h)(9) Review and approve agency destruction of records stored at the SRC.(i)(10) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j)(11) Review and approve purchase or rental of filing equipment or shredders.(k)(12) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l)(13) Distribute announcements of records management activities.(b) Each state agency shall ensure that the following requirements are met with respect to agency personnel other than the Records Management Coordinator:(1) Agency personnel who prepare, own, use, or retain public records on behalf of the state agency shall receive records management training using material offered by the Secretary of State.(2) Agency personnel shall complete one hour of records management training within 60 days of employment and complete a 30-minute refresher records management training biennially thereafter.
54+12274.5. A Records Management Coordinator of an agency shall do all of the following:(a) (1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.(3) Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.(4) Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.(b) Coordinate the agencys records management program.(c) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.(d) Respond to questions from CalRIM, SRC, and SRAP.(e) Schedule CalRIM and SRAP training for agency staff who have records management duties.(f) Review and approve agency records retention schedules before submission to CalRIM.(g) Review and approve records retention schedules before submission to CalRIM.(h) Review and approve agency destruction of records stored at the SRC.(i) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.(j) Review and approve purchase or rental of filing equipment or shredders.(k) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.(l) Distribute announcements of records management activities.
5555
5656
5757
58-12274.5. (a) A Records Management Coordinator of an agency shall do all of the following:
58+12274.5. A Records Management Coordinator of an agency shall do all of the following:
5959
60-(a)(1)
61-
62-
63-
64-(1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.
60+(a) (1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.
6561
6662 (2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.
6763
6864 (3) Provide records management training to all agency personnel who prepare, own, use, or retain public records on behalf of the agency.
6965
70-
71-
7266 (4) Ensure that agency personnel complete the records management training required to be provided to them pursuant to paragraph (3) within 60 days of employment and complete a refresher records management training annually thereafter.
7367
68+(b) Coordinate the agencys records management program.
7469
70+(c) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.
7571
76-(b)
72+(d) Respond to questions from CalRIM, SRC, and SRAP.
7773
74+(e) Schedule CalRIM and SRAP training for agency staff who have records management duties.
7875
76+(f) Review and approve agency records retention schedules before submission to CalRIM.
7977
80-(3) Coordinate the agencys records management program. program pursuant to the provisions of this article and applicable standards established by the Secretary of State in the State Administrative Manual.
78+(g) Review and approve records retention schedules before submission to CalRIM.
8179
82-(c)
80+(h) Review and approve agency destruction of records stored at the SRC.
8381
82+(i) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.
8483
84+(j) Review and approve purchase or rental of filing equipment or shredders.
8585
86-(4) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.
86+(k) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.
8787
88-(d)
89-
90-
91-
92-(5) Respond to questions from CalRIM, SRC, and SRAP.
93-
94-(e)
95-
96-
97-
98-(6) Schedule CalRIM and SRAP training for agency staff who have records management duties.
99-
100-(f)
101-
102-
103-
104-(7) Review and approve agency records retention schedules before submission to CalRIM.
105-
106-(g)
107-
108-
109-
110-(8) Review and approve records retention schedules before submission to CalRIM.
111-
112-(h)
113-
114-
115-
116-(9) Review and approve agency destruction of records stored at the SRC.
117-
118-(i)
119-
120-
121-
122-(10) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.
123-
124-(j)
125-
126-
127-
128-(11) Review and approve purchase or rental of filing equipment or shredders.
129-
130-(k)
131-
132-
133-
134-(12) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.
135-
136-(l)
137-
138-
139-
140-(13) Distribute announcements of records management activities.
141-
142-(b) Each state agency shall ensure that the following requirements are met with respect to agency personnel other than the Records Management Coordinator:
143-
144-(1) Agency personnel who prepare, own, use, or retain public records on behalf of the state agency shall receive records management training using material offered by the Secretary of State.
145-
146-(2) Agency personnel shall complete one hour of records management training within 60 days of employment and complete a 30-minute refresher records management training biennially thereafter.
88+(l) Distribute announcements of records management activities.