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District Of Columbia Council Bill PR25-0534

District Of Columbia 2023-2024 Regular Session

District Of Columbia Council Bill PR25-0534 Compare Versions

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11 Maurice D. Edington, Ph.D.
22 President
33 November 14, 2023
44 The Honorable
55 Phil Mendelson, Chairman
66 Council
77 of the District of Columbia
88 1350 Pennsylvania Avenue, NW, Suite 504
99 Washington, DC 20004
1010 Dear Chainnan Mendelson:
1111 In accordance with the provisions
1212 of D.C. Code§§ 1-611.05, 1-611.11 and 1-608.58, I am forwarding to you a
1313 proposed compensation resolution for introduction and approval by the Council
1414 of the District of Columbia. The
1515 resolution is as follows:
1616 "University
1717 of the District of Columbia Revised Compensation Scale For UDC
1818 Undergraduate And Graduate Students Approval Resolution
1919 of2023"
2020 The proposed resolution would approve wage increases for all graduate and undergraduate students employed by
2121 the University
2222 of the District of Columbia. The sources of funds for the student wages are institutional and federal
2323 grants.
2424 Considering the significance
2525 of this action to our students, I respectfully request that the Council affinnatively
2626 approve expeditiously the "University
2727 of The District of Columbia Revised Compensation Scale for UDC
2828 Undergraduate and Graduate Students Approval Resolution
2929 of 2023."
3030 If you have questions, please contact me at 202-274-5100. Thank you for your consideration.
3131 Sincerely,
3232 ~ -
3333 Maurice D. Edington, Ph.D.
3434 ASPIRE. ACCOMPLISH. TAKE ON THE WORLD.
3535 4200 Connecticut Avenue, NW-Washington, District of Columbia 20008
3636 Phone: 202.274.6016 •
3737 www,udc.edu • Facsimile: 202.274.5304 ~ ---
3838 hairmaoPhil Mendelson
3939 at the request
4040 of the University of the District of
4141 Columbia
4242 1
4343 2
4444 3
4545 4
4646 5
4747 6
4848 7
4949 8 A PROPOSED RESOLUTION
5050 9
5151 10
5252 11
5353 12
5454 13
5555 IN THE COUNCIL OF THE DISTRICT OF COLUMBIA
5656 14 Chairman Phil Mendelson, at the request of the University of the District of Columbia introduced
5757 15 the following resolution to approve the Proposed Compensation Resolution entitled
5858 16 "University of the District of Columbia Approval of Revised Compensation Scale
5959 17 For Undergraduate And Graduate Students".
6060 18
6161 19 RESOLVED, BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, that this
6262 20 resolution may be cited as the "University of The District Of Columbia Revised Compensation
6363 21 Scale For UDC Undergraduate And Graduate Students Approval Resolution of2023".
6464 22
6565 23 Sec. 2. Pursuant to § 1-611. 11 of the District of Columbia Government Comprehensive
6666 24 Merit Personnel Act of 1978, effective March 3, 1979 (D.C. Law 2-139; D.C. Official Code § 1-
6767 25 611.11 (i)( 4), the Council approves the compensation scale for the University of the District of
6868 26 Columbia, student workers in work-study, teaching assistant and other related capacities
6969 27 recommended by the Board of Trustees and transmitted to the Council by the Board
7070 28 Chairperson on October 10, 2023 and which is reflected in the attached pay schedule and the
7171 29 resolution adopted by the Board at a meeting on September 12, 2023.
7272 30
7373 31
7474 Sec. 3. The compensation schedule changes approved in section 2 of the resolution shall
7575 32 become effective upon approval by the Council of the District of Columbia.
7676 33
7777 34
7878 Sec. 4. Fiscal Impact Statement.
7979 35
8080 36 The Council adopts the fiscal impact statement of the University of the District of
8181 37 Columbia's Chief Financial Officer as the fiscal impact statement required by section 4a of the
8282 38 General Legislative Procedures Act of 1975, approved October 16, 2006 (120 Stat. 2038; D.C.
8383 39 Official Code§ 1-301.47(a).
8484 40
8585 41 Sec. 5. The Secretary of the Council shall transmit a copy of this resolution, upon its
8686 42 adoption, to the University of the District of Columbia's President and the Mayor.
8787 43
8888 44 Sec. 6. This resolution shall take effect immediately. BOARD OF TRUSTEES
8989 UNIVERSITY OF THE DISTRICT OF COLUMBIA
9090 UDC RESOLUTION NO. 2023 -39
9191 SUBJECT: UNIVERSITY OF THE DISTRICT
9292 OF COLUMBIA APPROVAL OF A
9393 REVISED COMPENSATION SCALE FOR UDC UNDERGRADUATE
9494 AND GRADUATE STUDENTS
9595 WHEREAS,
9696 pursuant to D.C. Code§§ 1-611.05, 1-611.11 and 1-608.58, the Board of Trustees
9797 shall provide for the periodic review
9898 of its basic compensation systems, including but not limited
9999 to, a review
100100 of the adequacy of the rates of basic pay for all employees including students; and
101101 WHEREAS, pursuant to D.C. Code §1-611.1, the Board of Trustees shall provide continuing
102102 conformity with the principle
103103 of equal pay for substantially equal work; and
104104 WHEREAS, pursuant to D.C. Code§§ 1-611.05, 1-611.11 and 1-608.58, the Board of Trustees
105105 shall cause to be submitted
106106 to the Council of the District of Columbia all proposed pay changes
107107 and adjustments to the compensation systems; and
108108 WHEREAS, the University currently utilizes a flat compensation structure whereby all students
109109 employed by the University receive minimum wage regardless
110110 of their position, classification or
111111 capacity; and
112112 WHEREAS, the minimum wage rate utilized by the District of Columbia increased from $16.10
113113 to $17.00 effective July I, 2023; and
114114 WHEREAS, the University strives to ensure employment opportunities for students remain
115115 competitive and enriching as a valuable component
116116 of the student educational experience, and a
117117 cornerstone of campus life for both graduates and undergraduates, and
118118 WHEREAS, the current compensation structure does not incentivize graduate students to seek
119119 employment on campus when their experience and maturity qualify them for job prospects with
120120 compensation above the minimum wage; and
121121 WHEREAS, the University receives grants where the compeosation may ex.ceed the maximum
122122 compensation on the compensation table for students and the University must comply with the
123123 requirements of the grants.
124124 NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the University of the
125125 District
126126 of Columbia approves a revised compensation table, attached hereto as Exhibit A, and
127127 approves compensation for students as required by grants received by the University.
128128 Sturhmt WnrkP.1'.!i C.nmn1m!liltfnn UnivP.r:<.itv nf thP. Oi. rir.t nf Cnlum hill ~IVERSITY-Rt:
129129 DISTRICT OF
130130 COLU:MBIA
131131 ----1851
132132 TO:
133133 THRU:
134134 FROM:
135135 DATE:
136136 RE:
137137 Conclusion:
138138 Office of the Chief Financial Officer
139139 The Honorable Phil Mendelson
140140 Chairman, Council
141141 of the District of Columbia
142142 Paris Saunders
143143 /JdA.U, S~
144144 Associate Chief Financial Officer, Education Cluster
145145 Roy Layne
146146 het~.JU-
147147 Chief Financial:i6ffiCi6( University of the District of Columbia
148148 October 23, 2023
149149 Approval
150150 of Compensation System Changes for the University of the District of
151151 Columbia's Student Employees.
152152 The University has not identified additional funding in the operating budget to support the
153153 estimated fiscal impact
154154 of the revised compensation table for student employees.
155155 The University has sufficient funding available in the FY 2024 operating budget to implement
156156 the minimum wage rates
157157 of the revised student compensation table for undergraduate students.
158158 The University does not have sufficient funding available in the
159159 FY 2024 operating budget to
160160 implement the minimum wage rates for certain graduate students nor any wages in excess
161161 of the
162162 minimum rates
163163 of the table.
164164 The University must reduce student employee
165165 FfEs and hours to offset the increased minimum
166166 wage for certain graduate students and any wages in excess
167167 of the minimum wage rates in the
168168 revised compensation table, unless the position
169169 is funded by a grant.
170170 Background:
171171 The Board of Trustees ("Board") of the University of the District of Columbia passed Resolution
172172 No. 2023~39 (Resolution) on September 12, 2023, which provided a new compensation structure
173173 for students employed by the University.
174174 The University currently utilizes a flat compensation structure whereby all students employed by
175175 the University are paid the District
176176 of Columbia's minimum wage rate, currently $17.00 hourly,
177177 regardless
178178 of their position, classification, or capacity. The Resolution approved a revised
179179 4200 Connecticut Avenue N.W. I Building 39, 2
180180 nd
181181 Floor I Washington, DC 20008 I 202.274.5488 I udc.edu compensation table for student employees that allows wage rates in excess of the District's
182182 minimum wage rate, as shown below:
183183 Position: Education Lenl: Recommended Sala1·y
184184 Ran_e owiv).
185185 "
186186 101·k Studj_~ ~-.. .. ____ _j~U~·~' ~~ mi.a~' !!!te~and~Gra~duat~~e!___JJ, $17 .00 -$22.50
187187 \Vork Study Aide m U~duate and Graduate $17 .oo -$22.50
188188 Student "
189189 7orke1· ------u-. _-duate and Graduate- $17 .00 -$22.50
190190 Residential Ufe Ad,1sor U • duate and Graduate $17 .00 -$25.50
191191 , UnderRJ'aduate Research Undergraduate $17.00-$25.50
192192 Assistant
193193 , G.-aduate Teaching AssJ!tan_t-1--Gra_-_dua __ te ________ -+-$_2_2_ .5_0_-_____ $_27_._00~-~~
194194 Graduate Research Assistant Graduate $22. 50 -$27 .. 00
195195 The minimum wage of the revised compensation table is equal to the District's minimum wage
196196 rate for five (5)
197197 of the seven (7) student employee categories. However, the minimum wage rate
198198 of the revised table for two (2) categories (Graduate Teaching Assistants and Graduate Research
199199 Assistants) is greater than the District's current minimum wage.
200200 Additionally, the Resolution approved compensation in excess
201201 of the maximum compensation on
202202 the revised table for student positions funded
203203 by grants. The maximum compensation rate for
204204 these grant-funded student positions is not defined in the Resolution other than that the
205205 maximum compensation must comply with the requirements
206206 of the grants.
207207 Financial Impact:
208208 The University has not identified additional funding in the operating budget in FY 2024 to pay
209209 for the fiscal impact
210210 of the revised compensation table for students employed by the University.
211211 The University has sufficient funding available in the FY 2024 operating budget to implement
212212 the minimum wage
213213 of $17 .00 hourly for undergraduate students who are already being paid the
214214 required minimum wage
215215 of $17 .00 hourly; therefore, there is no increase in costs for those
216216 student employees. Wages in excess
217217 of the minimum rates for undergraduate students are
218218 contingent on the availability
219219 of additional funding in future fiscal years or proportional
220220 offsetting reductions
221221 to student FTEs and hours.
222222 The University has not identified sufficient funding available in the FY 2024 operating budget to
223223 support the cost
224224 of the increased minimum wage rate for certain graduate students. The fiscal
225225 impact
226226 of the rate increases for certain graduate students are shown in the table below. Funds & Spedal
227227 Purpose
228228 Revenues
229229 Q& 030
230230 The estimated fiscal impact of the minimum wage rate increase for Graduate Research Assistants
231231 and Graduate Teaching Assistants is $15,173 ($14,095 in Regular
232232 pay-other and $1,078 in
233233 Fringe Benefits Expenses). Fringe Benefits Expenses are calculated as 7.65% to account for
234234 Socia) Security and Medicare taxes.
235235 Because
236236 no additiona) funding has been identified in the FY24 operating budget for this cost
237237 increase, the University must offset the, otherwise, resu)ting fiscal impact by a proportional
238238 reduction in student employee FT Es and hours ( equivalent to
239239 0.3 FTEs and 626 hours worked by
240240 Graduate Student(s) being paid $22.50 hourly).
241241 The fiscal impact associated with grant-funded student positions is not substantive because any
242242 wages in excess
243243 of minimum wage for those positions are subject to requirements of the grantors
244244 and funding availability
245245 of those grants.
246246 The below table summarizes the estimated fiscal impact
247247 of implementing only the minimum
248248 wage rates
249249 of the revised table for the current and each of the following four ( 4) fiscal years if no
250250 offsetting reduction were made to student employee FTEs and hours. The University must
251251 impose
252252 a reduction in FTEs and hours, as compared to FY 2023 actual hours worked, to offset
253253 the below costs increases that would, otherwise, be incurred.
254254 FY2024 FY2026 Total
255255 $14,095 $14,095 $14,095 $14,095 $70,475
256256 $ 1,078 $ 1,078 $ 1,078 $ 1,078 $ 5,390
257257 $15,173 $15,173 $15,173 $15,173 $15,173 $75,865
258258 Should you have any questions, please contact Brian Connell, Budget Officer, at
259259 brian.connell@dc.gov
260260 or 202-274-6057.
261261 Attachments:
262262 1. Board of Trustees UDC Resolution No. 2023~39
263263 2. UDC Financial Impact Statement Submitted by the Operations Committee:
264264 Approved by
265265 the Board of Trustees:
266266 ~p/th )) /jdf_
267267 Christopher D. Bell
268268 Chairperson
269269 of the Board
270270 St11d1mt wortc,m; f.()mn,m!iiltlnn
271271 August 24, 2023
272272 September 12, 2023
273273 llnivf!~ltv nf thf! Dlmict nf C:nlumht..1 Exhibit A
274274 - ··-· ----·----··-··•··-·-··•"-"""'"''"""-''""''''""'"" -
275275 Position: Education Level: 1 Recommended Salary
276276 1
277277 _ _ _
278278 ___ ___ _ __ Rang~(Hourly)
279279 i Work Study Ai~e !Y ! Undergraduate and Graduate ! $17.00_ -:-.~27.:?9. __
280280 Work Study Aide ID Undergraduate and Graduate $17.00- $22.50
281281 I Student Worker • - .. --~i_u_n_d_ergraduate and Graduate ···- J..$17.00:.. $22.5_0_ - --
282282 Residen!!al_ !,if~ Advi~o_r_~_U_n_d_er~_d~te ~d Grad~te , $17.00-$25.50
283283 i Undergraduate Research i Undergraduate : $17.00-$25.50
284284 1 Assistant------------~------------~------.. _ ... .
285285 Graduate
286286 Tea~_hing ~- s'-~~!8'!! Graduat~ ---__ --------------_______ $22.50- $27.00
287287 Graduate Research Assistant Graduate 1 $22.SQ_::--$p.oo UNIVERSITYf.t
288288 DISTRICT OF
289289 COLUMBIA
290290 ---·~·~·,.· 18.SI
291291 TO: The Board of Trustees
292292 Fiscal Impact Statement
293293 FROM: Managing Director of Finance Dau.id A. r~
294294 DA TE: July 24, 2023
295295 SUBJECT: Student Employment Worker's Proposed Compensation Scale
296296 Conclusion
297297 It has been concluded that the proposed recommendation to revise the compensation structure
298298 for student employees would result in no significant financial impact to the University's
299299 operating budget.
300300 Background
301301 The University of the District of Columbia seeks to adjust student compensation, both at the
302302 undergraduate and graduate levels, to be in line with the new minimum wage which will be
303303 adopted by the District
304304 of Columbia on July 1, 2023. Currently all UDC students earn
305305 minimum wage through a flat compensation practice for student workers. UDC proposes the
306306 adoption
307307 of pay ranges for various student employment roles, all of which would have a floor
308308 of $17 .00 -the new minimum wage in the District. The new student compensation structure
309309 will not only accommodate the new minimum wage but also allows students funded through
310310 grants, sponsored programs, and external resources to earn compensation above minimum
311311 wage which is particularly relevant for graduate students whose grants have provisions
312312 for
313313 compensation commensurate with their capacity, training, and academic level. Without a
314314 corresponding pay table, students funded through grants are unable to avail themselves
315315 of
316316 higher wages that would be supported through their project budget.
317317 These changes will help ensure the retention
318318 of student workers as UDC becomes more
319319 competitive with off-campus employment opportunities. Similarly, stronger compensation
320320 options for graduate students can potentially improve enrollment in UDC's graduate
321321 programs.
322322 Fiscal Impact
323323 The adoption of this modified compensation structure will have no significant fiscal impact
324324 upon the institution. UDC will increase student compensation to the new minimum wage
325325 of
326326 $17 /hour which may result in fewer FTEs that can be supported through current resources.
327327 Students who are supported through grants and sponsored programs will be eligible to receive
328328 compensation according to the respective budget parameters
329329 if they fall within the ranges
330330 delineated in the adopted pay table which is provided below:
331331 4200 Connecticut Avenue NW I Washington, DC 200081 Phone: 202.274.6409 I www.udc.edu Based on the internal breakdown of UDC student labor force:
332332 Position: Education Level: Recommended Salary
333333 .
334334 __ ----,,¾---··-·---·- •·---.... ___ Rang~ (!!ourly)
335335 . Wofk Study Aide IV ____ f Unclergraduate and Graduate J $17.00 -$22.50
336336 Work Study Aide
337337 III '. Under~duate and Graduate $17 .00 -$22.50 • ___ _
338338 ~!'!~~
339339 !!LW~!:lc~~- .. ·----j Undergrad.uat~ S!!~~~te _ _J $17.00-:: $22.50 - '
340340 Resid~ntia
341341 liife Advisor _ l UJ!dergraduate and Gradua_te ____ $17.00-$25.50
342342 Undergraduate Research
343343 I Undergraduate ; $17.00-$25.50
344344 Assistant _
345345 ---· --1--. ______ ... . . ·-··--··· .. _
346346 Graduate Teaching Graduate $22.50 -$27.00
347347 Assistant
348348 Graduate
349349 . Assistant
350350 Research ,-Graduate
351351 ----····----. _____ __,_______ --· ---
352352 1
353353 $22.50 -$27.00
354354 All student workers employed by UDC would adhere to the above pay ranges and under no
355355 circumstances could a student earn more than what is prescribed for their given job
356356 classification. With the adoption
357357 of the student pay table, approximately 300 students who are
358358 compensated through grants and sponsored programs may benefit from additional
359359 compensation.
360360 UDC will continue exploring funding options and resources to offer more
361361 students work opportunities above minimum wage.
362362 4200 Connecticut Avenue NW I Washington, DC 20008 I Phone: 202.274.5050 I www.udc.edu 2 UNIVERSITY r'lfE
363363 DISTRICT OF
364364 COLUMBIA
365365 ---1851
366366 CERTIFICATE
367367 To! The Honorable Phil Mendelson
368368 Chairman
369369 From:
370370 Council
371371 of the District of Columbia
372372 1350 Pennsylvania Avenue, NW, Suite 504
373373 Washington,
374374 DC 20004
375375 Ms. A vis Marie Russell
376376 General Counsel
377377 Office of the General Counsel
378378 Re: Legal Sufficiency Certification -Proposed Compensation Resolution entitled,
379379 Date:
380380 "University
381381 of the District of Columbia Approval of a Revised Compensation .
382382 Scale for UDC Undergraduate And Graduate Students"
383383 October 4, 2023
384384 This
385385 is to certify that this the Office of the General Counsel has reviewed the above-referenced Proposed
386386 Compensation Resolution entitled "University
387387 of the District Of Columbia Approval of a Revised
388388 Compensation Scale for
389389 UDC Undergraduate And Graduate Students" and found such
390390 Resolution to be legally sufficient.
391391 If you have any questions, please do not hesitate to contact me at (202) 274-5604.
392392 By:
393393 ~~~.
394394 A vis Marie Russell
395395 General Counsel
396396 University
397397 of the District of Columbia
398398 4200 Connecticut Avenue NW, Bldg. 39, Room 301-R 1 Washington, DC 20008 I 202.274.5400 fax: 202-274-5320 I www.udc.edu