FL
Florida House Bill H1255

Florida 2024 Regular Session

Florida House Bill H1255 Compare Versions

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1010 F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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1414 A bill to be entitled 1
1515 An act relating to notaries public; amending s. 2
16-117.105, F.S.; revising criminal penalties for false 3
17-or fraudulent acknowledgements; amending s. 117.107, 4
18-F.S.; deleting a civil penalty relating to a provision 5
19-that prohibits a notary public from notarizing a 6
20-signature on a document of a person who is not, at the 7
21-time of the notarial act, physically present or 8
22-present by means of audio -video communication 9
23-technology; providing criminal penalties; providing an 10
24-effective date. 11
25- 12
26-Be It Enacted by the Legislature of the State of Florida: 13
27- 14
28- Section 1. Section 117.105, Florida Statutes, is amended 15
29-to read: 16
30- 117.105 False or fraudulent acknowledgments; penalties for 17
31-prohibited acts penalty.— 18
32- (1) A notary public may not: who 19
33- (a) Falsely or fraudulently take takes an acknowledgment 20
34-of an instrument as a notary public . or 21
35- (b) Who Falsely or fraudulently make makes a certificate 22
36-as a notary public. or 23
37- (c) Who Falsely or fraudulently take or receive takes or 24
38-receives an acknowledgment of the signature on a written or 25
16+117.05, F.S.; requiring that certain notarial 3
17+certificates contain the printed names of specified 4
18+individuals; amending s. 117.105, F.S.; prohibiting a 5
19+notary public from falsely notarizing the signature of 6
20+a person who is not in that notary public's presence, 7
21+either in person or online; defining terms; providing 8
22+criminal penalties; making technical changes; amending 9
23+s. 117.107, F.S.; deleting a provision that prohibits 10
24+a notary public from notarizing a signat ure on a 11
25+document of a person who is not, at the time of the 12
26+notarial act, physically present or present by means 13
27+of audio-video communication technology and that 14
28+provides civil penalties; providing criminal 15
29+penalties; creating s. 117.109, F.S.; requiring a 16
30+notary public to keep at least one tangible journal; 17
31+requiring a journal entry for each notarization; 18
32+providing requirements for such entries; requiring the 19
33+notary public to take reasonable steps to maintain a 20
34+backup record and to protect the journal, th e backup 21
35+record, and other records from unauthorized access; 22
36+requiring the Department of State to retain 23
37+jurisdiction over the journal records for a specified 24
38+timeframe for a certain purpose; requiring the notary 25
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4747 F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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51-electronic document instrument is guilty of a felony of the 26
52-third degree, punishable as provided in s. 775.082, s. 775.083, 27
53-or s. 775.084. 28
54- (2) A notary public who knowingly and willfully violates 29
55-subsection (1) commits a felony of the third degree, punishable 30
56-as provided in s. 775.082, s. 775.083, or s. 775.084. A notary 31
57-public who knowingly and willfully violates subsection (1) 32
58-commits a felony of the second degree, punishable as provided in 33
59-s. 775.082, s. 775.083, or s. 775.084, if the document notarized 34
60-pertains to a real estate transaction or any other transfer of 35
61-real property. 36
62- Section 2. Subsection (9) of section 117.107, Florida 37
63-Statutes, is amended, and subsection (13) is added to that 38
64-section, to read: 39
65- 117.107 Prohibited acts ; penalty.— 40
66- (9) A notary public may not notarize a signature on a 41
67-document if the person whose signature is being notarized does 42
68-not appear before the notary public either by means of physical 43
69-presence or by means of audio -video communication technology as 44
70-authorized under part II of this chapter at the time the 45
71-signature is notarized. Any notary public who violates this 46
72-subsection is guilty of a civil infract ion, punishable by 47
73-penalty not exceeding $5,000, and such violation constitutes 48
74-malfeasance and misfeasance in the conduct of official duties. 49
75-It is no defense to the civil infraction specified in this 50
51+public to maintain the journal for a specif ied 26
52+timeframe; authorizing the notary public or specified 27
53+individuals on his or her behalf to contract with a 28
54+secure repository to maintain the journal; providing 29
55+that such repository must fulfill specified duties of 30
56+the notary public with respect to the j ournal; 31
57+requiring the notary public to send, within a 32
58+specified timeframe, a certain notification to the 33
59+department of such delegation of retention duties; 34
60+requiring the notary public to make an entry 35
61+identifying the repository and providing notice to the 36
62+department; requiring the secure repository to fulfill 37
63+certain responsibilities of the notary public during 38
64+any delegation; providing that an omitted or 39
65+incomplete entry in the journal does not invalidate 40
66+the notarial act, but may be used for specified 41
67+evidentiary purposes; creating s. 117.111, F.S.; 42
68+requiring a notary public to keep the journal secure 43
69+and notify, within a specified timeframe, the 44
70+appropriate law enforcement agency and the department 45
71+of any unauthorized use of or compromise to the 46
72+security of the journal; prohibiting the notary public 47
73+from allowing another person to use the notary 48
74+public's journal or from allowing another person who 49
75+is providing services to a notary public to facilitate 50
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8484 F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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88-subsection that the notary public acted without intent to 51
89-defraud. A notary public who violates this subsection with the 52
90-intent to defraud is guilty of violating s. 117.105. 53
91- (13) A notary public who knowingly and willfully violates 54
92-this section commits a misdemeanor of the first degree, 55
93-punishable as provid ed in s. 775.082 or s. 775.083. A notary 56
94-public who knowingly and willfully violates this section with 57
95-the intent to defraud commits a felony of the third degree, 58
96-punishable as provided in s. 775.082, s. 775.083, or s. 775.084. 59
97-A notary public who knowingl y and willfully violates this 60
98-section with the intent to defraud commits a felony of the 61
99-second degree, punishable as provided in s. 775.082, s. 775.083, 62
100-or s. 775.084, if the violation pertains to a real estate 63
101-transaction or any other transfer of real pr operty. 64
102- Section 3. This act shall take effect July 1, 2024. 65
88+the performance of notarizations; requiring the notary 51
89+public to provide copies of pertinent entries upon the 52
90+request of specified entities; providing construction; 53
91+amending s. 28.47, F.S.; authorizing a property 54
92+appraiser to refuse to update an owner of record on 55
93+the county's tax rolls under specified circums tances; 56
94+requiring the property appraiser to make a certain 57
95+notation in the records in the event such refusal is 58
96+made; providing an effective date. 59
97+ 60
98+Be It Enacted by the Legislature of the State of Florida: 61
99+ 62
100+ Section 1. Paragraph (e) of subsection ( 4) and subsection 63
101+(13) of section 117.05, Florida Statutes, are amended to read: 64
102+ 117.05 Use of notary commission; unlawful use; notary fee; 65
103+seal; duties; employer liability; name change; advertising; 66
104+photocopies; penalties. — 67
105+ (4) When notarizing a signa ture, a notary public shall 68
106+complete a jurat or notarial certificate in substantially the 69
107+same form as those found in subsection (13). The jurat or 70
108+certificate of acknowledgment shall contain the following 71
109+elements: 72
110+ (e) The printed name of the person who se signature is 73
111+being notarized. It is presumed, absent such specific notation 74
112+by the notary public, that notarization is to all signatures. 75
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121+F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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125+ (13) The following notarial certificates are sufficient 76
126+for the purposes indicated, if completed with the informa tion 77
127+required by this chapter. The specification of forms under this 78
128+subsection does not preclude the use of other forms. However, 79
129+the notarial certificate must contain the printed names of all 80
130+signatories, including principals and witnesses. 81
131+ (a) For an oath or affirmation: 82
132+ 83
133+STATE OF FLORIDA 84
134+COUNTY OF ........ 85
135+ 86
136+Sworn to (or affirmed) and subscribed before me by means of ☐ 87
137+physical presence or ☐ online notarization, this .... day of 88
138+........, ...(year)..., by ...(name of person making 89
139+statement).... 90
140+ 91
141+...(Signature of Notary Public - State of Florida)... 92
142+...(Print, Type, or Stamp Commissioned Name of Notary Public)... 93
143+ Personally Known........ OR Produced Identification........ 94
144+ Type of Identification Produced ...................... 95
145+ 96
146+ (b) For an acknowledgment in an individ ual capacity: 97
147+ 98
148+STATE OF FLORIDA 99
149+COUNTY OF ........ 100
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158+F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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163+The foregoing instrument was acknowledged before me by means of 102
164+☐ physical presence or ☐ online notarization, this .... day of 103
165+........, ...(year)..., by ...(name of person acknowledging).... 104
166+ 105
167+...(Signature of Notary Public - State of Florida)... 106
168+...(Print, Type, or Stamp Commissioned Name of Notary Public)... 107
169+ Personally Known........ OR Produced Identification........ 108
170+ Type of Identification Produced ...................... 109
171+ 110
172+ (c) For an acknowledgment in a representative capa city: 111
173+ 112
174+STATE OF FLORIDA 113
175+COUNTY OF ........ 114
176+ 115
177+The foregoing instrument was acknowledged before me by means of 116
178+☐ physical presence or ☐ online notarization, this .... day of 117
179+........, ...(year)..., by ...(name of person)... as ...(type of 118
180+authority, . . . e.g. officer, trustee, attorney in fact)... 119
181+for ...(name of party on behalf of whom instrument was 120
182+executed).... 121
183+ 122
184+...(Signature of Notary Public - State of Florida)... 123
185+...(Print, Type, or Stamp Commissioned Name of Notary Public)... 124
186+ Personally Known........ OR Produced Identification........ 125
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195+F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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199+ Type of Identification Produced ...................... 126
200+ 127
201+ Section 2. Section 117.105, Florida Statutes, is amended 128
202+to read: 129
203+ 117.105 False or fraudulent acknowledgments; penalties for 130
204+prohibited acts penalty.— 131
205+ (1) A notary public may not do any of the following: who 132
206+ (a) Falsely notarize a signature on a written or 133
207+electronic document of a person who is not in the presence of 134
208+the notary public, either in person or online, at the time the 135
209+signature is notarized. For the purp oses of this paragraph, the 136
210+terms "in the presence of" and "electronic" have the same 137
211+meaning as provided in s. 117.201. 138
212+ (b) Falsely or fraudulently take takes an acknowledgment 139
213+of an instrument as a notary public . or 140
214+ (c) Who Falsely or fraudulently make makes a certificate 141
215+as a notary public. or 142
216+ (d) Who Falsely or fraudulently take or receive takes or 143
217+receives an acknowledgment of the signature on a written or 144
218+electronic document instrument is guilty of a felony of the 145
219+third degree, punishable as pro vided in s. 775.082, s. 775.083, 146
220+or s. 775.084. 147
221+ (2) A notary public who violates subsection (1) commits a 148
222+felony of the third degree, punishable as provided in s. 149
223+775.082, s. 775.083, or s. 775.084. If the document notarized 150
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232+F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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236+under these circumstances per tains to a real estate transaction 151
237+or any other transfer of real property, the notary public 152
238+commits a felony of the second degree, punishable as provided in 153
239+s. 775.082, s. 775.083, or s. 775.084. 154
240+ Section 3. Section 117.107, Florida Statutes, is amende d 155
241+to read: 156
242+ 117.107 Prohibited acts ; penalty.— 157
243+ (1) A notary public may not use a name or initial in 158
244+signing certificates other than that by which the notary public 159
245+is commissioned. 160
246+ (2) A notary public may not sign notarial certificates 161
247+using a facsimile signature stamp unless the notary public has a 162
248+physical disability that limits or prohibits his or her ability 163
249+to make a written signature and unless the notary public has 164
250+first submitted written notice to the Department of State with 165
251+an exemplar of the facsimile signature stamp. This subsection 166
252+does not apply to or prohibit the use of an electronic signature 167
253+and seal by a notary public who is registered as an online 168
254+notary public to perform an electronic or online notarization in 169
255+accordance with this ch apter. 170
256+ (3) A notary public may not affix his or her signature to 171
257+a blank form of affidavit or certificate of acknowledgment and 172
258+deliver that form to another person with the intent that it be 173
259+used as an affidavit or acknowledgment. 174
260+ (4) A notary public m ay not take the acknowledgment of or 175
261+
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269+F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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273+administer an oath to a person whom the notary public actually 176
274+knows to have been adjudicated mentally incapacitated by a court 177
275+of competent jurisdiction, where the acknowledgment or oath 178
276+necessitates the exercise of a right that has been removed 179
277+pursuant to s. 744.3215(2) or (3), and where the person has not 180
278+been restored to capacity as a matter of record. 181
279+ (5) A notary public may not notarize a signature on a 182
280+document if it appears that the person is mentally incapabl e of 183
281+understanding the nature and effect of the document at the time 184
282+of notarization. 185
283+ (6) A notary public may not take the acknowledgment of a 186
284+person who does not speak or understand the English language, 187
285+unless the nature and effect of the instrument to be notarized 188
286+is translated into a language which the person does understand. 189
287+ (7) A notary public may not change anything in a written 190
288+instrument after it has been signed by anyone. 191
289+ (8) A notary public may not amend a notarial certificate 192
290+after the notarization is complete. 193
291+ (9) A notary public may not notarize a signature on a 194
292+document if the person whose signature is being notarized does 195
293+not appear before the notary public either by means of physical 196
294+presence or by means of audio -video communication technology as 197
295+authorized under part II of this chapter at the time the 198
296+signature is notarized. Any notary public who violates this 199
297+subsection is guilty of a civil infraction, punishable by 200
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306+F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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310+penalty not exceeding $5,000, and such violation constitutes 201
311+malfeasance and misfeasance in the conduct of official duties. 202
312+It is no defense to the civil infraction specified in this 203
313+subsection that the notary public acted without intent to 204
314+defraud. A notary public who violates this subsection with the 205
315+intent to defraud is guilty of violating s. 117.105. 206
316+ (10) A notary public may not notarize a signature on a 207
317+document if the document is incomplete or blank. However, an 208
318+endorsement or assignment in blank of a negotiable or 209
319+nonnegotiable note and the assignment in blank of any instrument 210
320+given as security for such note is not deemed incomplete. 211
321+ (10)(11) A notary public may not notarize a signature on a 212
322+document if the person whose signature is to be notarized is the 213
323+spouse, son, daughter, mother, or father of the notary pu blic. 214
324+ (11)(12) A notary public may not notarize a signature on a 215
325+document if the notary public has a financial interest in or is 216
326+a party to the underlying transaction; however, a notary public 217
327+who is an employee may notarize a signature for his or her 218
328+employer, and this employment does not constitute a financial 219
329+interest in the transaction nor make the notary a party to the 220
330+transaction under this subsection as long as he or she does not 221
331+receive a benefit other than his or her salary and the fee for 222
332+services as a notary public authorized by law. For purposes of 223
333+this subsection, a notary public who is an attorney does not 224
334+have a financial interest in and is not a party to the 225
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343+F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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347+underlying transaction evidenced by a notarized document if he 226
348+or she notarizes a s ignature on that document for a client for 227
349+whom he or she serves as an attorney of record and he or she has 228
350+no interest in the document other than the fee paid to him or 229
351+her for legal services and the fee authorized by law for 230
352+services as a notary public. 231
353+ (12) A notary public who commits a violation of this 232
354+section commits a misdemeanor of the first degree, punishable as 233
355+provided in s. 775.082 or s. 775.083. A notary public who 234
356+commits a violation of this section with the intent to defraud 235
357+commits a felony of the third degree, punishable as provided in 236
358+s. 775.082, s. 775.083, or s. 775.084. If the violation of this 237
359+section pertains to a real estate transaction or any other 238
360+transfer of real property, the notary public commits a felony of 239
361+the second degree, punishable as provided in s. 775.082, s. 240
362+775.083, or s. 775.084. 241
363+ Section 4. Section 117.109, Florida Statutes, is created 242
364+to read: 243
365+ 117.109 Journal of notarizations. — 244
366+ (1) A notary public shall keep one or more tangible 245
367+journals of all notarizations performed by the notary public. 246
368+For each notarization, the journal entry must contain all of the 247
369+following: 248
370+ (a) The date and time of the notarization. 249
371+ (b) The type of notarial act performed, whether an oath or 250
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380+F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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384+acknowledgment. 251
385+ (c) The type, the title, or a description of the 252
386+electronic recording or proceeding. 253
387+ (d) The name and address of each principal or witness 254
388+involved in the transaction or proceeding. 255
389+ (e) Evidence of identity of each principal involved in the 256
390+transaction or proceeding in either of the following forms: 257
391+ 1. A statement that the person is personally known to the 258
392+notary public; or 259
393+ 2.a. A notation of the type of government -issued 260
394+identification credential the person provided to the notary 261
395+public; 262
396+ b. An indication that the govern ment-issued identification 263
397+credential satisfied the credential analysis; and 264
398+ c. An indication that the principal satisfactorily passed 265
399+the identity proofing. 266
400+ (f) The fee, if any, charged for the notarization. 267
401+ (2) The notary public shall take reasonab le steps to: 268
402+ (a) Maintain a backup record of the journal required by 269
403+subsection (1). 270
404+ (b) Protect from unauthorized access the journal, the 271
405+backup record, and any other records the notary public receives. 272
406+ (3) The Department of State shall retain juris diction over 273
407+the journal records for a period of 10 years after the date of 274
408+the notarial acts for the purpose of investigating possible 275
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421+notarial misconduct. 276
422+ (a) A notary public shall maintain the journal required 277
423+under subsection (1) for at least 10 year s after the date of the 278
424+notarial act. 279
425+ (b) A notary public, a guardian of an incapacitated notary 280
426+public, or the personal representative of a notary public may 281
427+contract with a secure repository, in accordance with any rules 282
428+established under this chapter, and delegate to the repository 283
429+the notary public's duty to maintain the journal, provided that 284
430+the department is notified of such delegation of retention 285
431+duties within 30 days thereafter, including the effective date 286
432+of the delegation and the address and contact information for 287
433+the repository. 288
434+ (c) If a notary public delegates to a secure repository 289
435+his or her duty to maintain the journal required under this 290
436+section, the notary public must make an entry in his or her 291
437+journal identifying such repository an d notify the department as 292
438+required in this subsection. During any delegation under this 293
439+subsection, the secure repository shall fulfill the 294
440+responsibilities of the notary public to provide copies or 295
441+access under s. 117.111. 296
442+ (4) An omitted or incomplete entry in the journal does not 297
443+invalidate the notarial act performed, but may be introduced as 298
444+evidence to establish violations of this chapter; as evidence of 299
445+possible fraud, forgery, impersonation, duress, incapacity, 300
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458+undue influence, minority, illegality , or unconscionability; or 301
459+for other evidentiary purposes. 302
460+ Section 5. Section 117.111, Florida Statutes, is created 303
461+to read: 304
462+ 117.111 Use of journal. — 305
463+ (1) A notary public shall do all of the following: 306
464+ (a) Keep the journal maintained pursuant to s . 117.109 307
465+secure and under his or her sole control. The notary public may 308
466+not allow another person to use the notary public's journal or 309
467+allow another person who is providing services to a notary 310
468+public to facilitate the performance of notarizations. 311
469+ (b) Notify an appropriate law enforcement agency and the 312
470+Department of State of any unauthorized use of or compromise to 313
471+the security of the journal within 7 days after the discovery of 314
472+the unauthorized use or compromise to security. 315
473+ (2) A notary public sha ll provide copies of pertinent 316
474+entries in the journal upon the request of any of the following: 317
475+ (a) The department, pursuant to a notary misconduct 318
476+investigation. 319
477+ (b) Any other persons or entities, pursuant to a subpoena, 320
478+a court order, a law enforceme nt investigation, or any other 321
479+lawful inspection demand. 322
480+ (3) This section may not be construed to prevent a notary 323
481+public from designating a secure repository under s. 117.109. 324
482+ Section 6. Subsection (6) of section 28.47, Florida 325
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491+F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
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495+Statutes, is amended to read: 326
496+ 28.47 Recording notification service. — 327
497+ (6) This section also applies to county property 328
498+appraisers who have adopted an electronic land record 329
499+notification service before July 1, 2023. 330
500+ (a)1. The property appraiser may use a verification 331
501+process for persons wishing to register for the electronic land 332
502+record notification service to ensure the integrity of the 333
503+process. 334
504+ 2. If the property appraiser receives notice from the 335
505+property owner or cl erk of the circuit court and reasonably 336
506+determines that the recorded deed is fraudulent, the property 337
507+appraiser may refuse to update the owner of record on the 338
508+county's tax rolls. However, the property appraiser shall make a 339
509+notation in his or her records that a possible conveyance has 340
510+been recorded. 341
511+ (b) For purposes of this subsection only, and 342
512+notwithstanding paragraph (1)(a) and subsection (3): 343
513+ 1. "Land record" means a deed or other document purporting 344
514+to convey real property. 345
515+ 2. When a land record is recorded for a monitored 346
516+identity, the property appraiser must send a recording 347
517+notification to each registrant who is subscribed to receive 348
518+recording notifications for that monitored identity within 24 349
519+hours after the instrument being reflected on the county tax 350
520+
521+HB 1255 2024
522+
523+
524+
525+CODING: Words stricken are deletions; words underlined are additions.
526+hb1255-00
527+Page 15 of 15
528+F L O R I D A H O U S E O F R E P R E S E N T A T I V E S
529+
530+
531+
532+roll. 351
533+ Section 7. This act shall take effect July 1, 2024. 352