Relating To Government Records.
Upon enactment, SB3282 will amend the existing laws concerning the management and disposal of government records, specifically in Section 94-3 of the Hawaii Revised Statutes. This amendment will formalize the comptroller's authority to mandate the transfer of records, thus streamlining the record management process and ensuring that records are retained only for their legal duration before destruction. This will lead to a more organized and accessible system for managing government records, particularly as the state archives already possess facilities equipped with the necessary security and environmental controls for preserving valuable records.
Senate Bill 3282 aims to enhance the efficiency of government record management in the State of Hawaii by empowering the comptroller to direct the transfer of non-permanent government records to designated state records centers. The legislative intent underscores the necessity for improved cost-effectiveness in the storage of these records, emphasizing that inactive records should be stored outside of primary office spaces to optimize space and public funds. The bill appropriates $303,000 to support these administrative changes, including funding for two full-time equivalent positions responsible for overseeing this transfer and aiding in the digitization of records.
Generally, the sentiment surrounding SB3282 appears favorable, with proponents viewing it as a practical solution to reduce clutter in governmental offices while ensuring records are managed affordably. Lawmakers and officials involved in discussions have expressed a clear recognition of the importance of efficient record management. However, some concerns may arise regarding the implementation of these changes, particularly around the adequacy of funding and resources to maintain the increased responsibilities placed on the state archives and the comptroller’s office.
Notable points of contention could center on the potential bureaucratic implications of increasing the comptroller's authority over record management. While some members of the legislative body support centralizing this function, others may raise questions about how this will affect local agencies that currently manage their records. Further, the allocation of budget funds—particularly the $118,000 for new personnel—might also be deliberated, focusing on whether this expenditure will genuinely lead to long-term savings and efficiency.