Oklahoma 2022 Regular Session

Oklahoma House Bill HB3344 Compare Versions

Version 1 (Old)

Version 2 (New)

Old	New		Differences
1		-	An Act
2		-	ENROLLED HOUSE
	1	+
	2	+
	3	+	SENATE FLOOR VERSION - HB3344 SFLR Page 1
	4	+	(Bold face denotes Committee Amendments) 1
	5	+	2
	6	+	3
	7	+	4
	8	+	5
	9	+	6
	10	+	7
	11	+	8
	12	+	9
	13	+	10
	14	+	11
	15	+	12
	16	+	13
	17	+	14
	18	+	15
	19	+	16
	20	+	17
	21	+	18
	22	+	19
	23	+	20
	24	+	21
	25	+	22
	26	+	23
	27	+	24
	28	+
	29	+	SENATE FLOOR VERSION
	30	+	April 6, 2022
	31	+
	32	+
	33	+	ENGROSSED HOUSE
3	34		BILL NO. 3344 By: Sims of the House
4	35
5	36		and
6	37
7	38		Kidd of the Senate
8	39
9	40
10	41
11	42
12		-
13		-
14	43		An Act relating to counties and county officers;
15	44		amending 19 O.S. 2021, Section 1501, which relates to
16	45		duties of county purchasing agent; adding
17		-	requirements for heavy equipment repairs; ~~amending 19~~
18		-	O.S. ~~Section~~ 1502, which ~~relates to inventory system~~
19		-	for county supplies, ~~materials, and equipment;~~
20		-	~~modifying dollar amount~~; modifying inventory
	46	+	requirements for heavy equipment repairs; modifying
	47	+	dollar amount; amending 19 O.S. Sect ion 1502, which
	48	+	relates to inventory system for county supplies,
	49	+	materials, and equipment; modifying inventory
21	50		threshold; amending 19 O.S. 2021, Section 1505, which
22	51		relates to procedure for requisition, purchase, and
23	52		rental of supplies, materials , and equipment;
24	53		directing that counties specify in notice of what
25	54		bids shall be received; and providing an effective
26	55		date.
27	56
28	57
29	58
30		-	SUBJECT: Counties and county officers
31		-
32	59		BE IT ENACTED BY THE PEOPLE OF THE STATE OF OKLAHOMA:
33		-
34	60		SECTION 1. AMENDATORY 19 O.S. 2021, Section 1501, is
35	61		amended to read as follows :
36		-
37	62		Section 1501. A. The county purchasing agent:
38		-
39	63		1. Shall, within the amount of the unencumbered balance, make
40	64		all purchases that are paid from county funds for the variou s
41	65		institutions, departments, officers, and employees of the county,
42	66		except at public auction s and as otherwise provided for by law;
43	67
	68	+	SENATE FLOOR VERSION - HB3344 SFLR Page 2
	69	+	(Bold face denotes Committee Amendments) 1
	70	+	2
	71	+	3
	72	+	4
	73	+	5
	74	+	6
	75	+	7
	76	+	8
	77	+	9
	78	+	10
	79	+	11
	80	+	12
	81	+	13
	82	+	14
	83	+	15
	84	+	16
	85	+	17
	86	+	18
	87	+	19
	88	+	20
	89	+	21
	90	+	22
	91	+	23
	92	+	24
	93	+
44	94		2. May make purchases for politi cal subdivisions of this state
45	95		within the county if authorized by appropriate action of the
46		-	governing board or body of the political subdivision affected; ENR. H. B. NO. 3344 Page 2
47		-
	96	+	governing board or body of the political subdivision affected;
48	97		3. Shall make purchases and rental or lease-purchase agreements
49	98		only after following the bidding pro cedures as provided for by law,
50	99		except:
51		-
52	100		a. when the purchase does not exceed Twenty-five Thousand
53	101		Dollars ($25,000.00) by department. All purchases
54	102		made pursuant to this subparagraph shall be by a
55	103		single purchase order. Splitting purchase orders
56	104		which would result in paying an amount in excess of
57	105		the limitations specified in this subparagraph is
58	106		expressly prohibited. Any person convicted of
59	107		violating the provisions of this subparagr aph shall be
60	108		guilty of a misdemeanor and such person shall forfeit
61	109		the person's position or office,
62		-
63	110		b. when the total payments of a rental or lease-purchase
64	111		agreement do not exceed the current bid limit as
65	112		established in subparagraph a of this paragraph,
66		-
67	113		c. when articles and items are covered by single -source
68	114		contracts,
69		-
70	115		d. service or maintenance contracts on equipment or
71	116		machinery which are entered into at the time o f the
72	117		purchase of the equipment or machinery,
73	118
	119	+	SENATE FLOOR VERSION - HB3344 SFLR Page 3
	120	+	(Bold face denotes Committee Amendments) 1
	121	+	2
	122	+	3
	123	+	4
	124	+	5
	125	+	6
	126	+	7
	127	+	8
	128	+	9
	129	+	10
	130	+	11
	131	+	12
	132	+	13
	133	+	14
	134	+	15
	135	+	16
	136	+	17
	137	+	18
	138	+	19
	139	+	20
	140	+	21
	141	+	22
	142	+	23
	143	+	24
	144	+
74	145		e. purchases made pursuant to a blanket purcha se order as
75	146		provided for in Section 310.8 of Title 62 of the
76	147		Oklahoma Statutes,
77		-
78	148		f. when materials for road or bridge improvements do not
79	149		exceed Seven Dollars ($7.00 ) per yard or per ton,
80		-
81	150		g. purchases of fuel if the county purchasing agent
82	151		obtains quotes from at least three vendors prior to
83	152		the purchase and the lowest and best q uote is
84	153		selected. Documentation of these quotes shall be
85	154		recorded in the permanent records of the clerk,
86		-
87	155		h. purchases of tools, apparatus, machinery or equipment
88	156		from a state agency or a political subdivision of the
89	157		state as provided for in subsection C o f Section 421.1
90	158		of this title,
91		-	ENR. H. B. NO. 3344 Page 3
92	159		i. purchases of food for prisoners incarcerated in the
93	160		county jail; provided, in counties having a population
94	161		in excess of one hundred thousand (100,000 ) persons,
95	162		the county purchasing agent shall follow bidding
96	163		procedures as provided by law unless the county
97	164		purchasing agent obtains quotes pursuant to the whole
98	165		total of food items requisitioned prior to the
99	166		purchase and the lowest and best quote is selec ted.
100	167		Documentation of these quotes shall be recorded in the
101	168		permanent records of the county clerk,
102	169
	170	+	SENATE FLOOR VERSION - HB3344 SFLR Page 4
	171	+	(Bold face denotes Committee Amendments) 1
	172	+	2
	173	+	3
	174	+	4
	175	+	5
	176	+	6
	177	+	7
	178	+	8
	179	+	9
	180	+	10
	181	+	11
	182	+	12
	183	+	13
	184	+	14
	185	+	15
	186	+	16
	187	+	17
	188	+	18
	189	+	19
	190	+	20
	191	+	21
	192	+	22
	193	+	23
	194	+	24
	195	+
103	196		j. when a county solicits bids for the purchase of
104	197		processed native materials for road and bridge
105	198		improvements, the county may accept all bids received,
106	199		with the lowest and best bid from those accepted to be
107	200		selected at the time of opening of any construction
108	201		project. The selection of the bid shall be based upon
109	202		availability, bid price, plus transportation costs,
110		-
111	203		k. when a vendor has been selected as the low est and best
112	204		bidder to furnish a particular item or items to the
113	205		county during a specified time period and in the event
114	206		the vendor is unable to perform, the purchas ing agent
115	207		may solicit telephone quotes for the item or items
116	208		needed from the list of qualifi ed bidders and provide
117	209		for the purchase of the items at the lowest and be st
118	210		quote available,
119		-
120	211		l. when considering the purchase of an item or items from
121	212		the state bid list as provided by the Office of
122	213		Management and Enterprise Services or the General
123	214		Services Administration, if the same exact item is
124	215		available from a local vendor at or below the price
125	216		listed on the state bid list or the General Services
126	217		Administration list, the item may be obtained from the
127	218		vendor,
128	219
	220	+	SENATE FLOOR VERSION - HB3344 SFLR Page 5
	221	+	(Bold face denotes Committee Amendments) 1
	222	+	2
	223	+	3
	224	+	4
	225	+	5
	226	+	6
	227	+	7
	228	+	8
	229	+	9
	230	+	10
	231	+	11
	232	+	12
	233	+	13
	234	+	14
	235	+	15
	236	+	16
	237	+	17
	238	+	18
	239	+	19
	240	+	20
	241	+	21
	242	+	22
	243	+	23
	244	+	24
	245	+
129	246		m. any item or items bid by the Office of Ma nagement and
130	247		Enterprise Services which may be purchased by the
131	248		county, provided the vendor is willing to supply the
132	249		item or items to the county at the bid price,
133		-
134	250		n. when a county obtains proceeds from the sale of its
135	251		property at a public auction, that coun ty may use
136		-	those proceeds to acquire items previously identified ~~ENR. H. B. NO. 3344 Page 4~~
	252	+	those proceeds to acquire items previously identified
137	253		as needed by the county at the same public auction
138	254		pursuant to subsection D of Section 1505 of this
139	255		title,
140		-
141	256		o. when an item or items have been competitively bid by a
142	257		county, or on behalf of a group of counties, provided:
143		-
144	258		(1) the notice to bidders shall list each co unty
145	259		which may participate in the purchase of the item
146	260		or items being bid,
147		-
148	261		(2) the notice of bid is advertised, as provided by
149	262		law, in each of the counties which may
150	263		participate in the purchase of the item or items,
151		-
152	264		(3) all vendors on the list of qualified bidders of
153	265		each participating county who offer the item or
154	266		items for sale received notice of the bid
155	267		request, and
156		-
157	268		(4) the vendor awarded the bid is willing and able to
158	269		provide the item or items at the bid price,
	270	+
	271	+	SENATE FLOOR VERSION - HB3344 SFLR Page 6
	272	+	(Bold face denotes Committee Amendments) 1
	273	+	2
	274	+	3
	275	+	4
	276	+	5
	277	+	6
	278	+	7
	279	+	8
	280	+	9
	281	+	10
	282	+	11
	283	+	12
	284	+	13
	285	+	14
	286	+	15
	287	+	16
	288	+	17
	289	+	18
	290	+	19
	291	+	20
	292	+	21
	293	+	22
	294	+	23
	295	+	24
159	296
160	297		p. counties may participate in a nationwide purchasing
161	298		program sponsored by the national association
162	299		representing counties and local c ooperative
163	300		procurement agreements entered into by the counties
164	301		and other local jurisdictions or any other
165	302		competitively bid nationwide purchasing program, or
166		-
167	303		q. when the Governor declares an emergency in a county,
168	304		the district attorney of that county shall have the
169	305		authority to temporarily waive competitive bidding
170	306		procedures for purchases that m ay expedite a response
171	307		to the emergency situation. This temporary waiver
172	308		shall be in addition to any powers exercised pursuant
173	309		to Section 683.11 of Title 63 of the Oklahoma
174	310		Statutes.
175		-
176	311		The purchases shall be paid by attaching properly itemized
177	312		invoices, as described in Section 1505 of this title, to a purchase
178	313		order which has been prepared by the county purchasing agent and
179	314		submitting both to the county clerk for fili ng, encumbering, and
180	315		consideration for payment by the board of county commissioners;
181		-	ENR. H. B. NO. 3344 Page 5
182	316		4. Shall not furnish any supplies, materials, equipment, or
183	317		other articles, except upon receipt of a requisition signed by a
184	318		county officer. Written requisitions will no t be required for
185	319		blanket purchase orders as provided for in Section 310.8 of Title 62
186	320		of the Oklahoma Statutes. Each county officer may designate not
	321	+
	322	+	SENATE FLOOR VERSION - HB3344 SFLR Page 7
	323	+	(Bold face denotes Committee Amendments) 1
	324	+	2
	325	+	3
	326	+	4
	327	+	5
	328	+	6
	329	+	7
	330	+	8
	331	+	9
	332	+	10
	333	+	11
	334	+	12
	335	+	13
	336	+	14
	337	+	15
	338	+	16
	339	+	17
	340	+	18
	341	+	19
	342	+	20
	343	+	21
	344	+	22
	345	+	23
	346	+	24
	347	+
187	348		more than two employees who also shall be authorized to sign
188	349		requisitions in the absence of the county o fficer. A written
189	350		designation of the employees shall be filed with the county clerk
190	351		and shall be entered in the minutes of the board of county
191	352		commissioners. The c ounty may designate two individuals who are not
192	353		county employees for each of the following entities within the
193	354		county to act as receiving and requisitioning officers:
194		-
195	355		a. fire protection districts organized and operated
196	356		pursuant to the provisions of Section s 901.1 through
197	357		901.29 of this title,
198		-
199	358		b. fire protection services established pursuant to t he
200	359		provisions of Section 351 of this title,
201		-
202	360		c. volunteer or full-time fire departments estab lished
203	361		pursuant to Section 592 of Title 18 of the Oklahoma
204	362		Statutes, and
205		-
206	363		d. municipal fire departments organized and operated
207	364		pursuant to the provisions of Sections 29-101 through
208	365		29-108 and Sections 29-201 through 29-204 of Title 11
209	366		of the Oklahoma Statut es.
210		-
211	367		A written designation of these individuals shall be filed with
212	368		the county clerk and shall be entered in the minutes of the board of
213	369		county commissioners meeting in which the designations are made.
214	370		Further, entities described in subparagraphs a, b, c a nd d of this
215	371		paragraph, choosing to have any nonemployee of the county de signated
	372	+
	373	+	SENATE FLOOR VERSION - HB3344 SFLR Page 8
	374	+	(Bold face denotes Committee Amendments) 1
	375	+	2
	376	+	3
	377	+	4
	378	+	5
	379	+	6
	380	+	7
	381	+	8
	382	+	9
	383	+	10
	384	+	11
	385	+	12
	386	+	13
	387	+	14
	388	+	15
	389	+	16
	390	+	17
	391	+	18
	392	+	19
	393	+	20
	394	+	21
	395	+	22
	396	+	23
	397	+	24
	398	+
216	399		as a receiving and requisitioning officer shall provide evidence of
217	400		blanket bond coverage or employee dishonesty liability insurance for
218	401		each such designee;
219		-
220	402		5. Shall make lease or lease-purchase agreements for road
221	403		machinery and equipment if the county has adequate funds
222	404		appropriated during any fiscal year for such purpose and only aft er
223	405		following the bidding procedures as provided for in Section 1505 of
224	406		this title. The term of any lease or lease-purchase agreement
225	407		authorized pursuant to this par agraph may be for any period up to
226		-	one (1) year; provided, the ~~t erm~~ shall not extend beyond the end of ~~ENR. H. B. NO. 3344 Page 6~~
	408	+	one (1) year; provided, the term shall not extend beyond the end of
227	409		any fiscal year, with an option to renew such agreement subject to
228	410		the requirement that adequate funds are appropriated during the
229	411		fiscal year by the cou nty for such purpose. The State Auditor and
230	412		Inspector's Office shall be notified by the co unty of the terms and
231	413		conditions of a lease or lease -purchase agreement authorized
232	414		pursuant to this paragraph before any such agreement is made by the
233	415		county purchasing agent; and
234		-
235	416		6. Shall perform such other duties as may be delegated by the
236	417		appointing authority or as may be provided for by law.
237		-
238	418		B. Each department of county government needing r epairs to
239	419		equipment, machinery or vehicles shall make estimates and
240	420		requisition a purchase order from the county purchasing agent for
241	421		repairs not in excess of Ten Thousand Dollars ($10,000.00). Repairs
242	422		in excess of Ten Thousand Dollars ($10,000.00) shall be submitted on
	423	+
	424	+	SENATE FLOOR VERSION - HB3344 SFLR Page 9
	425	+	(Bold face denotes Committee Amendments) 1
	426	+	2
	427	+	3
	428	+	4
	429	+	5
	430	+	6
	431	+	7
	432	+	8
	433	+	9
	434	+	10
	435	+	11
	436	+	12
	437	+	13
	438	+	14
	439	+	15
	440	+	16
	441	+	17
	442	+	18
	443	+	19
	444	+	20
	445	+	21
	446	+	22
	447	+	23
	448	+	24
	449	+
243	450		a blanket purchase order as provided in Section 310.8 of Title 62 of
244	451		the Oklahoma Statutes.
245		-
246	452		C. Each department of county government needing repairs to
247	453		heavy equipment, meaning equipment in excess of ten thousand
248	454		(10,000) pounds, shall make estimates and requisition a purchase
249	455		order from the county purchasing agent for repairs not in excess of
250	456		Thirty Thousand Dollars ($30,000.00). Repairs in excess of Thirty
251	457		Thousand Dollars ($30,000.00) shall be submitted on a blanket
252	458		purchase order as pro vided in Section 310.8 of Title 62 of the
253	459		Oklahoma Statutes.
254		-
255	460		SECTION 2. AMENDATORY 19 O.S. 2021, Section 1502, is
256	461		amended to read as follows :
257		-
258	462		Section 1502. A. 1. The board of c ounty commissioners or a
259	463		designated employee shall:
260		-
261	464		a. prescribe a uniform identification system for all
262	465		supplies, materials and equipment of a county used in
263	466		the construction and maintenance of roads and bridges,
264	467		and
265		-
266	468		b. create and administer an inventory system for all:
267		-
268	469		(1) equipment of a county having an o riginal cost of
269	470		Five Hundred Dollars ($500.00) Two Thousand Five
270		-	Hundred Dollars ($2,500.00) or more for use in ~~ENR. H. B. NO. 3344 Page 7~~
	471	+	Hundred Dollars ($2,500. 00) or more for use in
271	472		the construction and maintenance of roads and
272	473		bridges, and
	474	+
	475	+	SENATE FLOOR VERSION - HB3344 SFLR Page 10
	476	+	(Bold face denotes Committee Amendments) 1
	477	+	2
	478	+	3
	479	+	4
	480	+	5
	481	+	6
	482	+	7
	483	+	8
	484	+	9
	485	+	10
	486	+	11
	487	+	12
	488	+	13
	489	+	14
	490	+	15
	491	+	16
	492	+	17
	493	+	18
	494	+	19
	495	+	20
	496	+	21
	497	+	22
	498	+	23
	499	+	24
273	500
274	501		(2) supplies and materials of a county purchased in
275	502		lots of Five Hundred Dollars ($500.00) Two
276	503		Thousand Five Hundred Dollars ($2,500.00) or more
277	504		for use in the construction a nd maintenance of
278	505		roads and bridges.
279		-
280	506		Such person shall be the county road a nd bridge inventory officer.
281		-
282	507		2. a. In counties having a county budget board created
283	508		pursuant to Section 1402 et seq. of this title, said
284	509		board may, upon an affirmative vote of a maj ority of
285	510		all the board members then in office, appoint a county
286	511		road and bridge inventory officer who shall be
287	512		employed by the county and shall have such duties as
288	513		are provided in subparagraphs a and b of paragraph 1
289	514		of this subsection. In the event the b oard does not
290	515		appoint a county road and bridge inventory officer the
291	516		board of county commissioners or designee shall be the
292	517		county road and bridge inventory officer. The
293	518		appointed county road and bridge inventory officer
294	519		shall be under the general supervi sion and direction
295	520		of the appointing authority.
296		-
297	521		b. The appointed county roa d and bridge inventory officer
298	522		shall be authorized necessary assistants to carry out
299	523		the duties and responsibilities provided by law and as
300	524		may be delegated by the appointing author ity.
	525	+
	526	+	SENATE FLOOR VERSION - HB3344 SFLR Page 11
	527	+	(Bold face denotes Committee Amendments) 1
	528	+	2
	529	+	3
	530	+	4
	531	+	5
	532	+	6
	533	+	7
	534	+	8
	535	+	9
	536	+	10
	537	+	11
	538	+	12
	539	+	13
	540	+	14
	541	+	15
	542	+	16
	543	+	17
	544	+	18
	545	+	19
	546	+	20
	547	+	21
	548	+	22
	549	+	23
	550	+	24
	551	+
301	552		Provided, the employment of such assistants shall be
302	553		upon the approval of the appointing authority. The
303	554		salary of the county road and bridge inventory officer
304	555		and assistants shall be fixed by the appointing
305	556		authority.
306		-
307	557		c. The appointed county road an d bridge inventory officer
308	558		shall, at the expense of the county, be authoriz ed
309	559		adequate office space, furnishings, equipment and
310	560		supplies to carry out the duties and re sponsibilities
311	561		of the county road and bridge inventory officer as
312	562		provided by law and as may be delegated by the
313	563		appointing authority. Provided, the acquisition of
314	564		such furnishings, equipment and supplies shall be upon
315		-	the approval of the appointing autho rity and the ~~ENR. H. B. NO. 3344 Page 8~~
	565	+	the approval of the appointing autho rity and the
316	566		acquisition of office space shall be upon the approval
317	567		of the board of count y commissioners.
318		-
319	568		B. The board of county commissioners shall:
320		-
321	569		1. Prescribe a uniform identification system for all supplies,
322	570		materials, equipment and information tech nology and
323	571		telecommunication goods of a county not used in the construction and
324	572		maintenance of roads and bridges; and
325		-
326	573		2. Create and administer an inventory system for all:
327		-
328	574		a. equipment, information technology and
329	575		telecommunication goods of a county having an original
	576	+
	577	+	SENATE FLOOR VERSION - HB3344 SFLR Page 12
	578	+	(Bold face denotes Committee Amendments) 1
	579	+	2
	580	+	3
	581	+	4
	582	+	5
	583	+	6
	584	+	7
	585	+	8
	586	+	9
	587	+	10
	588	+	11
	589	+	12
	590	+	13
	591	+	14
	592	+	15
	593	+	16
	594	+	17
	595	+	18
	596	+	19
	597	+	20
	598	+	21
	599	+	22
	600	+	23
	601	+	24
	602	+
330	603		cost of Five Hundred Dollars ($500.00) Two Thousand
331	604		Five Hundred Dollars ($2 ,500.00) or more and not used
332	605		in the construction and maintenance of roads and
333	606		bridges, and
334		-
335	607		b. information technology hardware and software of a
336	608		county having an original cost of Five Hundred Dollars
337	609		($500.00) or more and not used in the construction and
338	610		maintenance of roads and bridges, and
339		-
340	611		c. supplies and materials of a county purchased in lots
341	612		of Five Hundred Dollars ($500.00) Two Thousand Five
342	613		Hundred Dollars ($2,50 0.00) or more and not used in
343	614		the construction and maintenance of roads and bridges.
344		-
345	615		The board of county commissioners may designate an employee of that
346	616		office to administer such inventory system.
347		-
348	617		SECTION 3. AMENDATORY 19 O.S. 2021, Section 1505, is
349	618		amended to read as follows:
350		-
351	619		Section 1505. The following procedures sha ll be used by
352	620		counties for the requisition, purchase, lease-purchase, rental, and
353	621		receipt of supplies, materials, road and bridge construction
354	622		services, equipment an d information technology and telecommunication
355	623		goods and services for the maintenance, oper ation, and capital
356	624		expenditures of county government unless otherwise provi ded for by
357	625		law.
358	626
	627	+	SENATE FLOOR VERSION - HB3344 SFLR Page 13
	628	+	(Bold face denotes Committee Amendments) 1
	629	+	2
	630	+	3
	631	+	4
	632	+	5
	633	+	6
	634	+	7
	635	+	8
	636	+	9
	637	+	10
	638	+	11
	639	+	12
	640	+	13
	641	+	14
	642	+	15
	643	+	16
	644	+	17
	645	+	18
	646	+	19
	647	+	20
	648	+	21
	649	+	22
	650	+	23
	651	+	24
	652	+
359	653		A. The procedure for requisitioning items for county offices
360		-	shall be as follows: ENR. H. B. NO. 3344 Page 9
361		-
	654	+	shall be as follows:
362	655		1. The requesting department shall prepare a requisition fo rm
363	656		in triplicate. The requisition shall contain any specifications for
364	657		an item as deemed necessa ry by the requesting department. The form
365	658		shall be prescribed by the State Auditor and In spector;
366		-
367	659		2. The requesting department shall retain a copy of the
368	660		requisition and forward t he original requisition and a copy to the
369	661		county purchasing agent; and
370		-
371	662		3. Upon receipt of the requisition, the county purchasing
372	663		agent, within two (2) working days, shall begin the bidding and
373	664		purchasing process as provided for in th is section. Nothing i n this
374	665		section shall prohibit the transfer of supplies, materials, or
375	666		equipment between county departments upon a written agreement
376	667		between county officers.
377		-
378	668		B. The bid procedure for selecting a vendor for the purchase,
379	669		lease-purchase, or rental of supplie s, materials, equipment and
380	670		information technology and telecommunication go ods and services used
381	671		by a county shall be as follows:
382		-
383	672		1. The county purchasing agent sha ll request written
384	673		recommendations from all county officers pertainin g to needed or
385	674		commonly used supplies, materials, road and bridge construction
386	675		services, equipment and information technology and telecommunication
387	676		goods and services. From such recommen dations and available
	677	+
	678	+	SENATE FLOOR VERSION - HB3344 SFLR Page 14
	679	+	(Bold face denotes Committee Amendments) 1
	680	+	2
	681	+	3
	682	+	4
	683	+	5
	684	+	6
	685	+	7
	686	+	8
	687	+	9
	688	+	10
	689	+	11
	690	+	12
	691	+	13
	692	+	14
	693	+	15
	694	+	16
	695	+	17
	696	+	18
	697	+	19
	698	+	20
	699	+	21
	700	+	22
	701	+	23
	702	+	24
	703	+
388	704		requisition, purchase, or inventory records, th e county purchasing
389	705		agent shall prepare a list of items needed or commonly used by
390	706		county officers. The county purchasing agent shall request from the
391	707		Purchasing Division or from the Inf ormation Services Division in the
392	708		case of information technology and telecommunication good s and
393	709		services of the Office of Management and Enterprise Services all
394	710		contracts quoting the price the state is paying for the items. The
395	711		county purchasing agent sh all either request the Purchasing Division
396	712		or the Information Service s Division of the Offi ce of Management and
397	713		Enterprise Services, as applicable, to make the purcha se for the
398	714		county or the county purchasing agent shall solicit bids for unit
399	715		prices on the items for periods of not to exceed twelve (12) months
400	716		in the manner described in paragraph 2 of this subsection. If the
401	717		county purchasing agent receives a requisiti on for an item for which
402	718		the county purchasing agent does not have a current bid, the coun ty
403	719		purchasing agent shall request from the Purchasing Division or the
404	720		Information Services Division of the Office of Management and
405		-	Enterprise Services, as applicable , all contracts quoting the price ~~ENR. H. B. NO. 3344 Page 10~~
	721	+	Enterprise Services, as applicable , all contracts quoting the price
406	722		the state is paying for the item. The county purchasing agent shall
407	723		either request the Purchasing Division or the Informatio n Services
408	724		Division of the Office of Management and Enterprise Services, as
409	725		applicable, to make t he purchase for the county or the county
410	726		purchasing agent shall solicit bids in the manner described in
411	727		paragraph 2 of this subsection. Nothing in this paragr aph shall
	728	+
	729	+	SENATE FLOOR VERSION - HB3344 SFLR Page 15
	730	+	(Bold face denotes Committee Amendments) 1
	731	+	2
	732	+	3
	733	+	4
	734	+	5
	735	+	6
	736	+	7
	737	+	8
	738	+	9
	739	+	10
	740	+	11
	741	+	12
	742	+	13
	743	+	14
	744	+	15
	745	+	16
	746	+	17
	747	+	18
	748	+	19
	749	+	20
	750	+	21
	751	+	22
	752	+	23
	753	+	24
	754	+
412	755		prohibit bids from being taken on an item currently on a twelve-
413	756		month bid list, at any time deemed necessary by the county
414	757		purchasing agent. Whenever the county purchasing agen t deems it
415	758		necessary to take a bid on an item currently on a twelve -month bid
416	759		list, the reason for the bid shall be entered into the minutes of
417	760		the board of county co mmissioners;
418		-
419	761		2. Bids shall be solicited by mailing or emailing a notice to
420	762		all persons or firms who have made a written request of the county
421	763		purchasing agent that they be notified of such bid solicitation and
422	764		to all other persons or firms who might reaso nably be expected to
423	765		submit bids. Notice of solicitation of bids shall also be published
424	766		one time in a newspaper of general circulation in the county.
425	767		Notices shall be mailed and published at least ten (10) days prior
426	768		to the date on which the bids are op ened. Proof of the mailing or
427	769		emailing shall be made by the affidavit of the person maili ng or
428	770		emailing the request for bids and shall be made a part of the
429	771		official records of the county purchasing agent. The notice shall
430	772		specify whether the county will consider written bids, electronic
431	773		bids, or both; the decision to exclusively consider either written
432	774		bids or electronic bids shall be determined pursuant to an
433	775		affirmative vote of the board of county commissioners. Whenever any
434	776		prospective supplier or ve ndor dealing in or listing for sale any
435	777		particular item or article required to be purchased or acquired by
436	778		sealed bids fails to enter or offer a sealed bid for three
	779	+
	780	+	SENATE FLOOR VERSION - HB3344 SFLR Page 16
	781	+	(Bold face denotes Committee Amendments) 1
	782	+	2
	783	+	3
	784	+	4
	785	+	5
	786	+	6
	787	+	7
	788	+	8
	789	+	9
	790	+	10
	791	+	11
	792	+	12
	793	+	13
	794	+	14
	795	+	15
	796	+	16
	797	+	17
	798	+	18
	799	+	19
	800	+	20
	801	+	21
	802	+	22
	803	+	23
	804	+	24
	805	+
437	806		successive bid solicitations, the name of the supplier or vendor may
438	807		be dropped from the m ailing lists of the board of county
439	808		commissioners;
440		-
441	809		3. The sealed bids received from vendors and the state contract
442	810		price received from the applicable Division of the Office of
443	811		Management and Enterprise Services shall be given to the county
444	812		clerk by the county purchasing agent. The county clerk shall
445	813		forward the sealed bids and state contract pr ice, if any, to the
446	814		board of county commissioners;
447		-
448	815		4. The board of county commissioners, in an open meeting, shall
449	816		open the sealed bids and compare them to the sta te contract price.
450		-	The board of county commissioners shall select the lowest and best ~~ENR. H. B. NO. 3344 Page 11~~
	817	+	The board of county commissioners shall select the lowest and best
451	818		bid based upon, if applicable, the availability of material and
452	819		transportation cost to the job site within thirty (30) days of the
453	820		meeting. For any special item not inc luded on the list of needed or
454	821		commonly used items, the requisitioning official shall review the
455	822		bids and submit a written recommendation to the board before f inal
456	823		approval. The board of county commissioners shall keep a written
457	824		record of the meeting as r equired by law, and any time the lowest
458	825		bid was not considered to be the lowest and best bid , the reason for
459	826		such conclusion shall be recorded. Whenever the b oard of county
460	827		commissioners rejects the written recommendation of the
461	828		requisitioning official pe rtaining to a special item, the reasons
	829	+
	830	+	SENATE FLOOR VERSION - HB3344 SFLR Page 17
	831	+	(Bold face denotes Committee Amendments) 1
	832	+	2
	833	+	3
	834	+	4
	835	+	5
	836	+	6
	837	+	7
	838	+	8
	839	+	9
	840	+	10
	841	+	11
	842	+	12
	843	+	13
	844	+	14
	845	+	15
	846	+	16
	847	+	17
	848	+	18
	849	+	19
	850	+	20
	851	+	21
	852	+	22
	853	+	23
	854	+	24
	855	+
462	856		for the rejection shall be entered in their minutes and stated in a
463	857		letter to the requisitioning official and county pu rchasing agent;
464		-
465	858		5. The county purchasing agent shall notify the successful
466	859		bidders and shall mai ntain a copy of the notification. The county
467	860		purchasing agent shall prepare and maintain a vendors list
468	861		specifying the successful bidders and shall notify eac h county
469	862		officer of the list. The county purchasing agent may remove any
470	863		vendor from such list w ho refuses to provide goods or services as
471	864		provided by contract if the removal is authorized by the board of
472	865		county commissioners. The county purchasing agent may make
473	866		purchases from the successful bidders for a price at or below the
474	867		bid price. If a vend or who is the low bidder cannot or will not
475	868		sell goods or services as required by a county b id contract, the
476	869		county purchasing agent may make a one -time purchase from the next
477	870		lowest or best quote or take quotations as provided in paragraph 6
478	871		of this subsection; provided, however, such purchase does not exceed
479	872		Twenty-five Thousand Dollars ($25,00 0.00) as the amount specified in
480	873		subparagraph a of paragraph 3 of s ubsection A of Section 1501 of
481	874		this title; and
482		-
483	875		6. When bids have been solicited as provided for by law and no
484	876		bids have been received, the procedure shall be as follows:
485		-
486	877		a. the county purchasing agent shall determine if
487	878		potential vendors are willing to co mmit to a firm
488	879		price for a reduced period of time, and, if such is
	880	+
	881	+	SENATE FLOOR VERSION - HB3344 SFLR Page 18
	882	+	(Bold face denotes Committee Amendments) 1
	883	+	2
	884	+	3
	885	+	4
	886	+	5
	887	+	6
	888	+	7
	889	+	8
	890	+	9
	891	+	10
	892	+	11
	893	+	12
	894	+	13
	895	+	14
	896	+	15
	897	+	16
	898	+	17
	899	+	18
	900	+	19
	901	+	20
	902	+	21
	903	+	22
	904	+	23
	905	+	24
	906	+
489	907		the case, the bid procedure de scribed in this
490	908		subsection shall be followed,
491		-
492	909		b. if vendors are not willing to commit to a f irm price
493	910		for a reduced period, the purchasing agent shall
494	911		solicit and record at least th ree quotes of current
495		-	prices available to the county and authorize the ~~ENR. H. B. NO. 3344 Page 12~~
	912	+	prices available to the county and authorize the
496	913		purchase of goods or services based on the lowest and
497	914		best quote as it becomes necessary to acqu ire such
498	915		goods or services. The quotes shall be recorded on a
499	916		form prescribed by the Sta te Auditor and Inspector and
500	917		shall be attached to the purchase order and fi led with
501	918		the county clerk's copy of the purchase order. Any
502	919		time the lowest quote was not c onsidered to be the
503	920		lowest and best quote, the reason for this conc lusion
504	921		shall be recorded by the county purchasing agent and
505	922		transmitted to the county clerk, or
506		-
507	923		c. if three quotes are not available, a memorandum to the
508	924		county clerk from the county purcha sing agent shall
509	925		describe the basis upon which a purchase is
510	926		authorized. The memorandum shall state the reasons
511	927		why the price for such a purchase is the lowest and
512	928		best under the circumstances. The county clerk shall
513	929		then attach the memorandum to the cou nty clerk's copy
	930	+
	931	+	SENATE FLOOR VERSION - HB3344 SFLR Page 19
	932	+	(Bold face denotes Committee Amendments) 1
	933	+	2
	934	+	3
	935	+	4
	936	+	5
	937	+	6
	938	+	7
	939	+	8
	940	+	9
	941	+	10
	942	+	11
	943	+	12
	944	+	13
	945	+	14
	946	+	15
	947	+	16
	948	+	17
	949	+	18
	950	+	19
	951	+	20
	952	+	21
	953	+	22
	954	+	23
	955	+	24
	956	+
514	957		of the purchase order and file both in the office of
515	958		the county clerk.
516		-
517	959		C. After selection of a vendor, the procedure for the purchase,
518	960		lease-purchase, or rental of supplies, materials, road and bridge
519	961		construction services, equipment and information technology and
520	962		telecommunication goods and services use d by a county shall be as
521	963		follows:
522		-
523	964		1. The county purchasing agent shall prepare a purchase order
524	965		in quadruplicate and submit it with a copy of the requisition to the
525	966		county clerk;
526		-
527	967		2. The county clerk shall then encumber the amount stated on
528	968		the purchase order and assign a seq uential number to the purchase
529	969		order;
530		-
531	970		3. If there is an unencumbered balan ce in the appropriation
532	971		made for that purpose by the county excise board, the county clerk
533	972		shall so certify in the following form:
534		-
535	973		"I hereby certify that the a mount of this encumbra nce has been
536	974		entered against the designated appropriation accounts and that this
537	975		encumbrance is within the authorized available balance of the
538	976		appropriation.
	977	+	Dated this ________ day of ________, 20__.
	978	+	________________________________
	979	+	County Clerk/Deputy
	980	+	of _____________________ County."
539	981
540		-	Dated this ________ day of ________, 20__. ENR. H. B. NO. 3344 Page 13
541		-
542		-	________________________________
543		-
544		-	County Clerk/Deputy
545		-
546		-	of _____________________ County."
	982	+	SENATE FLOOR VERSION - HB3344 SFLR Page 20
	983	+	(Bold face denotes Committee Amendments) 1
	984	+	2
	985	+	3
	986	+	4
	987	+	5
	988	+	6
	989	+	7
	990	+	8
	991	+	9
	992	+	10
	993	+	11
	994	+	12
	995	+	13
	996	+	14
	997	+	15
	998	+	16
	999	+	17
	1000	+	18
	1001	+	19
	1002	+	20
	1003	+	21
	1004	+	22
	1005	+	23
	1006	+	24
547	1007
548	1008		In instances where it is impossible to asce rtain the exact amount of
549	1009		the indebtedness sought to be incurred at the time of recording th e
550	1010		encumbrance, an estimated amount may be used. No purchase order
551	1011		shall be valid unless signed by the county purchasing agent and
552	1012		certified by the county clerk; an d
553		-
554	1013		4. The county clerk shall file the original purchase order and
555	1014		return three copies to the county purchasing agent who shall file a
556	1015		copy, retain a copy for t he county road and bri dge inventory officer
557	1016		if the purchase order is for the purchase of equipmen t, supplies, or
558	1017		materials for the construction or maintenance of roads and bridges,
559	1018		and submit the other copy to the receiving officer of the requesting
560	1019		department.
561		-
562	1020		D. 1. The procedure for the purchase of supplies, materials,
563	1021		equipment and information te chnology and telecommunication goods and
564	1022		services at public auction or by sealed bid to be u sed by a county
565	1023		shall be as follows:
566		-
567	1024		a. the county purchasing agent shall prepare a purch ase
568	1025		order in quadruplicate and submit it with a copy of
569	1026		the requisition to the county clerk,
570		-
571	1027		b. the county clerk shall then encumber the amount stated
572	1028		on the purchase order and assign a sequential number
573	1029		to the purchase order,
574		-
575	1030		c. if there is an unencumbere d balance in the
576	1031		appropriation made for that purpose by the county
	1032	+
	1033	+	SENATE FLOOR VERSION - HB3344 SFLR Page 21
	1034	+	(Bold face denotes Committee Amendments) 1
	1035	+	2
	1036	+	3
	1037	+	4
	1038	+	5
	1039	+	6
	1040	+	7
	1041	+	8
	1042	+	9
	1043	+	10
	1044	+	11
	1045	+	12
	1046	+	13
	1047	+	14
	1048	+	15
	1049	+	16
	1050	+	17
	1051	+	18
	1052	+	19
	1053	+	20
	1054	+	21
	1055	+	22
	1056	+	23
	1057	+	24
	1058	+
577	1059		excise board, the county clerk shall so certify in the
578	1060		following form:
579		-
580	1061		"I hereby certify that the am ount of this encumbrance
581	1062		has been entered against the designated ap propriation
582	1063		accounts and that this encumbrance is within the
583	1064		authorized available balance of the appropriation.
584		-
585		-	Dated this ________ day of ________, 20__. ENR. H. B. NO. 3344 Page 14
586		-
	1065	+	Dated this ________ day of ________, 20__.
587	1066		________________________________
588		-
589	1067		County Clerk/Deputy
590		-
591	1068		of _____________________ County."
592		-
593	1069		In instances where it is impossible to ascertain the
594	1070		exact amount of the indebtedness sought to be incurred
595	1071		at the time of recording the encumbrance, an estimated
596	1072		amount may be used. No purchase order s hall be valid
597	1073		unless signed by the county purchasing agent and
598	1074		certified by the county cl erk, and
599		-
600	1075		d. the county clerk shall file the original purchase
601	1076		order and return three copies to the county purchasing
602	1077		agent who shall file a copy, retain a copy for the
603	1078		county road and bridge inventory officer if the
604	1079		purchase order is for the purchase of eq uipment,
605	1080		supplies, or materials for the construction or
606	1081		maintenance of roads and bridges, and submit the other
	1082	+
	1083	+	SENATE FLOOR VERSION - HB3344 SFLR Page 22
	1084	+	(Bold face denotes Committee Amendments) 1
	1085	+	2
	1086	+	3
	1087	+	4
	1088	+	5
	1089	+	6
	1090	+	7
	1091	+	8
	1092	+	9
	1093	+	10
	1094	+	11
	1095	+	12
	1096	+	13
	1097	+	14
	1098	+	15
	1099	+	16
	1100	+	17
	1101	+	18
	1102	+	19
	1103	+	20
	1104	+	21
	1105	+	22
	1106	+	23
	1107	+	24
	1108	+
607	1109		copy to the receiving officer of the requesting
608	1110		department.
609		-
610	1111		2. The procedure for the purchase of supplies, materials and
611	1112		equipment at a public a uction when the purchase will be made with
612	1113		the proceeds from the sale of co unty property at the same public
613	1114		auction are as follows:
614		-
615	1115		a. the purchasing agent shall cause such items being sold
616	1116		to be appraised in the manner determined in Section
617	1117		421.1 of this title,
618		-
619	1118		b. the county purchasing agent shall prepare a purchase
620	1119		order in quadruplicate and submit it with a copy of
621	1120		the requisition to the county clerk,
622		-
623	1121		c. the county clerk shall then encumber the amount of the
624	1122		appraised value and any additional funds oblig ated by
625	1123		the county on the purchase order and assign a
626	1124		sequential number to the purchase order,
627		-
628	1125		d. the county clerk shall certify that the amount of the
629	1126		encumbrance is equal to the appraised value of the
630		-	item being sold plus any additi onal funds obligated b y ~~ENR. H. B. NO. 3344 Page 15~~
	1127	+	item being sold plus any additi onal funds obligated b y
631	1128		the county. In effect the recording of the
632	1129		encumbrance is an estimate th at is authorized by law.
633	1130		No purchase order shall be valid unless signed by the
634	1131		county purchasing agent and certified by the county
635	1132		clerk,
	1133	+
	1134	+	SENATE FLOOR VERSION - HB3344 SFLR Page 23
	1135	+	(Bold face denotes Committee Amendments) 1
	1136	+	2
	1137	+	3
	1138	+	4
	1139	+	5
	1140	+	6
	1141	+	7
	1142	+	8
	1143	+	9
	1144	+	10
	1145	+	11
	1146	+	12
	1147	+	13
	1148	+	14
	1149	+	15
	1150	+	16
	1151	+	17
	1152	+	18
	1153	+	19
	1154	+	20
	1155	+	21
	1156	+	22
	1157	+	23
	1158	+	24
636	1159
637	1160		e. the county clerk shall file the origina l purchase
638	1161		order and return three copies to the county purchasing
639	1162		agent who shall file a copy, retain a copy for the
640	1163		county road and bridge inventory officer if the
641	1164		purchase order is for the purchase of equipment,
642	1165		supplies or material s for the construction or
643	1166		maintenance of roads and bridges, and submit the other
644	1167		copy to the receiving officer of the requesting
645	1168		department, and
646		-
647	1169		f. a purchase shall not be bid until such ti me that the
648	1170		appraised item or items are sold. Any item or items
649	1171		purchased shall not exce ed the appraised value plus
650	1172		any additional funds obligated by the county or the
651	1173		actual selling price of the item or items, whichever
652	1174		is the lesser amount.
653		-
654	1175		E. The procedure for the receipt of items shall be as follows:
655		-
656	1176		1. A receiving officer for the reque sting department shall be
657	1177		responsible for receiving all items delivered to that department;
658		-
659	1178		2. Upon the delivery of an item, the receiving officer shall
660	1179		determine if a purchase order exists for the item being delivered;
661		-
662	1180		3. If no such purchase order has b een provided, the receiving
663	1181		officer shall refuse delivery of the item;
664		-
665	1182		4. If a purchase order is on file, the receiving officer shall
666	1183		obtain a delivery ticket, bill o f lading, or other delivery document
	1184	+
	1185	+	SENATE FLOOR VERSION - HB3344 SFLR Page 24
	1186	+	(Bold face denotes Committee Amendments) 1
	1187	+	2
	1188	+	3
	1189	+	4
	1190	+	5
	1191	+	6
	1192	+	7
	1193	+	8
	1194	+	9
	1195	+	10
	1196	+	11
	1197	+	12
	1198	+	13
	1199	+	14
	1200	+	15
	1201	+	16
	1202	+	17
	1203	+	18
	1204	+	19
	1205	+	20
	1206	+	21
	1207	+	22
	1208	+	23
	1209	+	24
	1210	+
667	1211		and compare it with the purcha se order. If any item is back-
668	1212		ordered, the back order and estimated date of delivery shall be
669	1213		noted in the receiving report;
670		-
671	1214		5. The receiving officer shall complete a receiving report in
672	1215		quadruplicate which shall state the quantity and quality of goods
673	1216		delivered. The receivi ng report form shall be prescribed by the
674	1217		State Auditor and Inspector. The person delivering the goods shall
675		-	acknowledge the delivery by signature, noting the date an d time; ENR. H. B. NO. 3344 Page 16
676		-
	1218	+	acknowledge the delivery by signature, noting the date an d time;
677	1219		6. The receiving officer shall file the original receiving
678	1220		report and submit:
679		-
680	1221		a. a copy of the purchase order and a copy of the
681	1222		receiving report to the cou nty purchasing agent, and
682		-
683	1223		b. a copy of the receiving report with the delivery
684	1224		documentation to the county clerk;
685		-
686	1225		7. The county purchasing agent shall file a c opy of the
687	1226		purchase order and a copy of the receiving report;
688		-
689	1227		8. Upon receipt of the original re ceiving report and the
690	1228		delivery documentation, the county clerk shall maintain a file until
691	1229		such time as an invoice is received from the vendor;
692		-
693	1230		9. The invoice shall state the name and address of the vendor
694	1231		and must be sufficiently itemized to clearly des cribe each item
695	1232		purchased, the unit price when applicable, the number or volume of
696	1233		each item purchased, the total price, the total purchase price, and
697	1234		the date of the purchase;
698	1235
	1236	+	SENATE FLOOR VERSION - HB3344 SFLR Page 25
	1237	+	(Bold face denotes Committee Amendments) 1
	1238	+	2
	1239	+	3
	1240	+	4
	1241	+	5
	1242	+	6
	1243	+	7
	1244	+	8
	1245	+	9
	1246	+	10
	1247	+	11
	1248	+	12
	1249	+	13
	1250	+	14
	1251	+	15
	1252	+	16
	1253	+	17
	1254	+	18
	1255	+	19
	1256	+	20
	1257	+	21
	1258	+	22
	1259	+	23
	1260	+	24
	1261	+
699	1262		10. Upon receipt of an invoice, the county clerk shall compare
700	1263		the following documents:
701		-
702	1264		a. requisition,
703		-
704	1265		b. purchase order,
705		-
706	1266		c. invoice with noncollusion affidavit as requi red by
707	1267		law,
708		-
709	1268		d. receiving report, and
710		-
711	1269		e. delivery document.
712		-
713	1270		The documents shall be availab le for public inspection during
714	1271		regular business hours; and
715		-
716	1272		11. If the documents conform as to the quantity and quality of
717	1273		the items, the county clerk shall prepare a warrant for payment
718	1274		according to procedures provided for by law.
719		-	ENR. H. B. NO. 3344 Page 17
720	1275		F. The following proce dures are for the processing of purchase
721	1276		orders:
722		-
723	1277		1. The purchasing agent s hall be allowed up to three (3) days
724	1278		to process purchase orders to be presented to the board of county
725	1279		commissioners for consideration and payment. Nothing he rein shall
726	1280		prevent the purchasing agent from processing or the board of county
727	1281		commissioners from consideration and payment of utilities, travel
728	1282		claims and payroll claims;
729		-
730	1283		2. The board of county commissioners shall consider the
731	1284		purchase orders so presente d and act upon the pur chase orders, by
732	1285		allowing in full or in part or by holding for further info rmation or
	1286	+
	1287	+	SENATE FLOOR VERSION - HB3344 SFLR Page 26
	1288	+	(Bold face denotes Committee Amendments) 1
	1289	+	2
	1290	+	3
	1291	+	4
	1292	+	5
	1293	+	6
	1294	+	7
	1295	+	8
	1296	+	9
	1297	+	10
	1298	+	11
	1299	+	12
	1300	+	13
	1301	+	14
	1302	+	15
	1303	+	16
	1304	+	17
	1305	+	18
	1306	+	19
	1307	+	20
	1308	+	21
	1309	+	22
	1310	+	23
	1311	+	24
	1312	+
733	1313		disallowing the same. The disposition of purchase orders shall be
734	1314		indicated by the board of county commissioners, showing the amounts
735	1315		allowed or disallowed and shall be signed by at least two members of
736	1316		the board of county commissioners. Any c laim held over for further
737	1317		information shall be acted upon by allowing or disallowing same a t
738	1318		any future meeting of the board held within seventy -five (75) days
739	1319		from the date of fil ing of the purchase order. Any purchase order
740	1320		not acted upon within the se venty-five (75) days from the date of
741	1321		filing shall be deemed to have been disallowed, but su ch
742	1322		disallowance shall not prevent the refiling of the purchase orde r at
743	1323		the proper time; and
744		-
745	1324		3. Whenever any allowance, either in whole or in part, is made
746	1325		upon any purchase order presented to the board of county
747	1326		commissioners and is accepted by the perso n making the claim, such
748	1327		allowance shall be a full settlement of th e entire purchase orde r
749	1328		and provided that the cashing of warrant shall be considered as
750	1329		acceptance by the claimant.
751		-
752	1330		G. The procedure upon consumption or disposal of supplies,
753	1331		materials, or equipment shall be as follows:
754		-
755	1332		1. For consumable road or bridge i tems or materials, a
756	1333		quarterly report of the road and bridge projects completed during
757	1334		such period shall be prepared and kept on file by the consuming
758	1335		department. The quarterly report may be prepared and kept
759	1336		electronically by the consuming department. T he report shall
	1337	+
	1338	+	SENATE FLOOR VERSION - HB3344 SFLR Page 27
	1339	+	(Bold face denotes Committee Amendments) 1
	1340	+	2
	1341	+	3
	1342	+	4
	1343	+	5
	1344	+	6
	1345	+	7
	1346	+	8
	1347	+	9
	1348	+	10
	1349	+	11
	1350	+	12
	1351	+	13
	1352	+	14
	1353	+	15
	1354	+	16
	1355	+	17
	1356	+	18
	1357	+	19
	1358	+	20
	1359	+	21
	1360	+	22
	1361	+	23
	1362	+	24
	1363	+
760	1364		contain a record of the date, the place, and the purpose for the use
761	1365		of the road or bridge items or materials. For purposes of
762	1366		identifying county bridges, the board of coun ty commissioners shall
763	1367		number each bridge subject to its jurisdicti on; and
764		-	ENR. H. B. NO. 3344 Page 18
765	1368		2. For disposal of all equipment and information technology and
766	1369		telecommunication goods which originally cost more than Five Hundred
767	1370		Dollars ($500.00), resolution of disposal shall be submitted by the
768	1371		officer on a form prescribed by the State Audi tor and Inspector's
769	1372		Office to the board of county commissioners. The approval of the
770	1373		resolution of disposal shall be entered into the minutes of the
771	1374		board.
772		-
773	1375		H. Inventory forms and reports shall be retained for not less
774	1376		than two (2) years after all audit r equirements for the st ate and
775	1377		federal government have been fulfilled and after any pending
776	1378		litigation involving the forms and reports has been resolved.
777		-
778	1379		I. The procedures provided for in t his section shall not apply
779	1380		when a county officer certifies that an emergency exists requ iring
780	1381		an immediate expenditure of funds. Such an expenditure of funds
781	1382		shall not exceed Five Thousand Dollars ($5,000.00). The county
782	1383		officer shall give the county pu rchasing agent a written explanation
783	1384		of the emergency. The county purchasing agent shall attach the
784	1385		written explanation to the purchase order. The purchases shall be
785	1386		paid by attaching a properly itemized invoice, as described in this
786	1387		section, to a purcha se order which has been prepared by the county
	1388	+
	1389	+	SENATE FLOOR VERSION - HB3344 SFLR Page 28
	1390	+	(Bold face denotes Committee Amendments) 1
	1391	+	2
	1392	+	3
	1393	+	4
	1394	+	5
	1395	+	6
	1396	+	7
	1397	+	8
	1398	+	9
	1399	+	10
	1400	+	11
	1401	+	12
	1402	+	13
	1403	+	14
	1404	+	15
	1405	+	16
	1406	+	17
	1407	+	18
	1408	+	19
	1409	+	20
	1410	+	21
	1411	+	22
	1412	+	23
	1413	+	24
	1414	+
787	1415		purchasing agent and submitting them to th e county clerk for filing,
788	1416		encumbering, and consideration for payment by th e board of county
789	1417		commissioners.
790		-
791	1418		J. The county purchasing agent may authorize county purcha sing
792	1419		officers to make acquisitions through the state purchase card
793	1420		program as authorized by the State Purchasing Director in accordance
794	1421		with Section 85.5 of Title 7 4 of the Oklahoma Statutes and defined
795	1422		in Section 85.2 of Title 74 of the Oklahoma Statutes. Purchase
796	1423		cardholders shall sign a purchase card agreement prior t o becoming a
797	1424		cardholder and attend purchase card procedure training as required
798	1425		by the State Purchasing Director. Complete descriptions of
799	1426		purchases made by county government entities shal l be published
800	1427		through the state transparency portal pursuant to Se ction 85.33B of
801	1428		Title 74 of the Oklahoma Statutes, and as warrants required to be
802	1429		published pursuant to Sections 444 and 445 of this title.
803		-
804	1430		K. Nothing in this section shall prohibit counti es from
805	1431		providing material and/or services bids on the twelve -month bid list
806	1432		to all road and bridge projects and contracts. All non-road and
807	1433		bridge related construction contracts shall refer to subsection A of
808	1434		Section 103 of Title 61 of the Oklahoma Statu tes.
809		-	ENR. H. B. NO. 3344 Page 19
810	1435		SECTION 4. This act shall become effective November 1, 2022.
811		-
812		-	Passed the House of Representatives the 7th day of March, 2022.
813		-
814		-
815		-
816		-
817		-	Presiding Officer of the House
818		-	of Representatives
819		-
820		-
821		-	Passed the Senate the 25th day of April, 2022.
822		-
823		-
824		-
825		-
826		-	Presiding Officer of the Senate
827		-
828		-
829		-
830		-	OFFICE OF THE GOVERNOR
831		-	Received by the Office of the Governor this ____________________
832		-	day of ___________________, 20_______, at _______ o'clock _______ M.
833		-	By: _________________________________
834		-	Approved by the Governor of the State of Oklahoma this _____ ____
835		-	day of ___________________, 20_______, at _______ o'clock _______ M.
836		-
837		-
838		-	_________________________________
839		-	Governor of the State of Oklahoma
840		-
841		-	OFFICE OF THE SECRETARY OF STATE
842		-	Received by the Office of the Secretary of State this __________
843		-	day of ___________________, 20_______, at _______ o'clock _______ M.
844		-	By: _________________________________
	1436	+	COMMITTEE REPORT BY: COMMIT TEE ON RULES
	1437	+	April 6, 2022 - DO PASS