Oklahoma 2022 Regular Session

Oklahoma Senate Bill SB199 Compare Versions

Version 1 (Old)

Version 2 (New)

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4		-	An Act
5		-	ENROLLED SENATE
	29	+	HOUSE OF REPRESENTATIVES - FLOOR VERSION
	30	+
	31	+	STATE OF OKLAHOMA
	32	+
	33	+	1st Session of the 58th Legislature (2021)
	34	+
	35	+	ENGROSSED SENATE
6	36		BILL NO. 199 By: Rosino of the Senate
7	37
8	38		and
9	39
10	40		Lawson of the House
11	41
12	42
13	43
14	44
15	45		An Act relating to the Oklahoma Children ’s Code;
16	46		amending 10A O.S. 2011, Section 1 -6-102, as last
17	47		amended by Section 1, Chapter 256, O.S.L. 2014 (10A
18	48		O.S. Supp. 2020, Section 1 -6-102), which relates to
19	49		confidential records; adding exception to certain
20	50		disclosure requirements; and providing an effective
21	51		date.
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26	56
27		-	SUBJECT: Oklahoma Children’s Code
28		-
29	57		BE IT ENACTED BY THE PEOPLE OF THE STATE OF OKLAHOMA:
30		-
31	58		SECTION 1. AMENDATORY 10A O.S. 2011, Section 1 -6-102, as
32	59		last amended by Section 1, Chapter 256, O.S.L. 2014 (10A O.S. Supp.
33	60		2020, Section 1-6-102), is amended to read as follows :
34		-
35	61		Section 1-6-102. A. Except as provided by this section and
36	62		except as otherwise specifically provided by state and federal laws,
37	63		the following records are confidential and shall not be open to the
38	64		general public or inspected or their contents disclosed:
39		-
40	65		1. Juvenile court records;
41		-
42	66		2. Agency records;
43	67
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44	94		3. District attorney ’s records;
45		-
46		-
47		-	ENR. S. B. NO. 199 Page 2
48	95		4. Court Appointed Special Advocate records pertaining to a
49	96		child welfare case;
50		-
51	97		5. Law enforcement records;
52		-
53	98		6. Nondirectory education records; and
54		-
55	99		7. Social records.
56		-
57	100		B. The limitation of subsection A of this section shall not
58	101		apply to statistical information and other abstract information
59	102		obtained pursuant to the provisions of the Oklahoma Children ’s Code.
60		-
61	103		C. Except as authorized by Section 620.6 of Title 10 of the
62	104		Oklahoma Statutes and this chapter and except as otherwise
63	105		specifically provided by state and federal laws pertaining to
64	106		education records, medical records, drug or alcohol treatment
65	107		records, law enforcement, or social service records, the records
66	108		listed in subsection A of this section shall be confidential and
67	109		shall be inspected, released, disclosed, corrected or expunged only
68	110		pursuant to an order of the court. A subpoena or subpoena duces
69	111		tecum purporting to compel testimony or disclosure of such
70	112		information or record shall be invalid.
71		-
72	113		D. 1. In a proceeding where the child custody or visitation is
73	114		at issue, the safety analysis records of the Department shall be
74	115		produced to the court when a parent, legal guardian, or child who is
75	116		the subject of such record ob tains a court order directing the
76	117		production of the records.
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78	145		2. The person or party seeking the records shall proceed by
79	146		filing a motion for production of safety analysis records which
80	147		contains the following averments:
81		-
82	148		a. the movant is a parent, legal gua rdian, or child who
83	149		is the subject of the safety analysis records,
84		-
85	150		b. child custody or visitation is at issue,
86		-
87	151		c. that upon receipt from the court, the safety analysis
88	152		records shall be kept confidential and disclosed only
89	153		to the movant, the attorneys of th e movant, those
90		-
91		-	ENR. S. B. NO. 199 Page 3
92	154		persons employed by or acting on behalf of the movant
93	155		and the attorneys of the movant whose aid is necessary
94	156		to the prosecution or defense of the child custody or
95	157		visitation issue, and
96		-
97	158		d. that a copy of the motion is being provided to the
98	159		parties, the attorney of the child, if any, and the
99	160		guardian ad litem, if any.
100		-
101	161		3. Upon filing the motion for production of safety analysis
102	162		records, the court may, in its discretion, enter an ex parte order
103	163		for production of safety analysis records that sha ll be
104	164		substantially in the following form:
105		-
106	165		CONFIDENTIAL RECORDS DISCLOSURE AND PROTECTIVE ORDER
107		-
108	166		NOW on this _____ day of _________, 20__, the court finds that
109	167		child custody or visitation is at issue in the above styled and
110	168		numbered proceeding and the discl osure of the safety analysis
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111	196		records of the Oklahoma Department of Human Services pursuant to
112	197		Section 1-6-102 of this title is necessary and relevant to the
113	198		court’s determination of the child ’s best interests. The court
114	199		therefore orders as follows:
115		-
116	200		a. The Oklahoma Department of Human Services
117	201		(“Department” or “DHS”) shall produce a copy of its
118	202		safety analysis records to this court on or before ___
119	203		day of _______, 20__.
120		-
121	204		b. The Department shall be permitted to redact or omit
122	205		information in its safety analysi s records which may
123	206		identify the reporter of alleged child abuse or
124	207		neglect.
125		-
126	208		c. All information contained in the safety analysis
127	209		records of the Department is confidential under
128	210		Oklahoma law and shall be disclosed only to the
129	211		parties, the attorneys of the p arties, and those
130	212		persons employed by or acting on behalf of the parties
131	213		and the attorneys of the parties whose aid is
132	214		necessary to the prosecution or defense of the child
133	215		custody or visitation issue.
134		-
135		-	ENR. S. B. NO. 199 Page 4
136		-
137	216		d. No confidential information whether contained in
138	217		pleadings, briefs, discovery, or other documents shall
139	218		be filed except under seal with the legend “THIS
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140	246		DOCUMENT CONTAINS CONFIDENTIAL INFORMATION AND IS
141	247		SUBJECT TO A PROTECTIVE ORDER OF THE COURT ”.
142		-
143	248		e. No person or entity shall utilize any information
144	249		contained in the safety analysis records for any
145	250		purpose other than the prosecution or defense of the
146	251		child custody or visitation issues in this case.
147		-
148	252		f. The release by counsel or any other person for any
149	253		reason of identifiers such as social security or tax
150	254		ID numbers that may be contained in the Department
151	255		records and which belong to any person or entity is
152	256		strictly prohibited.
153		-
154	257		g. Any violation of this order shall be subject to
155	258		prosecution for contempt of court.
156		-
157	259		IT IS SO ORDERED this ___ day of _______, 20__.
158		-
159	260		4. This subsection shall not apply to:
160		-
161	261		a. deprived child proceedings brought pursuant to the
162	262		Oklahoma Children’s Code,
163		-
164	263		b. discovery of safety analysis records by a person or
165	264		entity who is not the subject of those records, or
166		-
167	265		c. discovery of safety analysis r ecords in criminal,
168	266		other civil, or administrative proceedings.
169		-
170	267		5. The party who has obtained a court order for the safety
171	268		analysis records of the Department shall provide the Department with
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172	296		the names and other identifying information concerning the subj ects
173	297		of the safety analysis records.
174		-
175	298		6. Upon receipt of a court order to produce its safety analysis
176	299		records, the Department shall be given a minimum of five (5)
177	300		judicial days to deliver the records to the court.
178		-
179		-	ENR. S. B. NO. 199 Page 5
180		-
181	301		7. The safety analysis records provided b y the Department to
182	302		the court pursuant to this subsection shall not be subject to
183	303		judicial review and shall be released by the court only to the
184	304		litigants in the case under a protective order.
185		-
186	305		8. A court order entered pursuant to this subsection which
187	306		purports to require the Department to produce all agency records
188	307		shall be deemed to require only the production of the safety
189	308		analysis records of the Department.
190		-
191	309		9. An employee of the Department shall not be compelled to
192	310		testify about the safety analysis rec ords except upon a court order
193	311		directing such testimony. Any subpoena or subpoena duces tecum
194	312		purporting to compel disclosure of safety analysis records or
195	313		testimony concerning such records without a court order shall be
196	314		invalid.
197		-
198	315		10. Except as provided b y this subsection or other law,
199	316		confidential records may be inspected, released, disclosed,
200	317		corrected, or expunged only by the procedure set forth in subsection
201	318		E of this section.
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203	346		E. When confidential records may be relevant in a criminal,
204	347		civil, or administrative proceeding, an order of the court
205	348		authorizing the inspection, release, disclosure, correction, or
206	349		expungement of confidential records shall be entered by the court
207	350		only after a judicial review of the records and a determination of
208	351		necessity pursuant to the following procedure:
209		-
210	352		1. A petition or motion shall be filed with the court
211	353		describing with specificity the confidential records being sought
212	354		and setting forth in detail the compelling reason why the
213	355		inspection, release, disclosure, correction, or expungement of
214	356		confidential records should be ordered by the court. A petition or
215	357		motion that does not contain the required specificity or detail may
216	358		be subject to dismissal by the court;
217		-
218	359		2. Upon the filing of the petition or motion, the court shall
219	360		set a date for a hearing and shall require notice of not less than
220	361		twenty (20) days to the agency or person holding the records and the
221	362		person who is the subject of the record if such person is eighteen
222		-
223		-	ENR. S. B. NO. 199 Page 6
224	363		(18) years of age or older or to the parents of a chil d less than
225	364		eighteen (18) years of age who is the subject of the record, to the
226	365		attorneys, if any, of such person, child or parents and any other
227	366		interested party as ordered by the court. The court may also enter
228	367		an ex parte order compelling the person or agency holding the
229	368		records to either produce the records to the court on or before the
230	369		date set for hearing or file an objection or appear for the hearing.
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231	397		The court may shorten the time allowed for notice due to exigent
232	398		circumstances;
233		-
234	399		3. At the hearing, should the court find that a compelling
235	400		reason does not exist for the confidential records to be judicially
236	401		reviewed, the matter shall be dismissed; otherwise, the court shall
237	402		order that the records be produced for a judicial review. The
238	403		hearing may be closed at the discretion of the court; and
239		-
240	404		4. The judicial review of the records shall include a
241	405		determination, with due regard for the confidentiality of the
242	406		records and the privacy of persons identified in the records, as to
243	407		whether an order should be e ntered authorizing the inspection,
244	408		release, disclosure, correction, or expungement of the records based
245	409		upon the need for the protection of a legitimate public or private
246	410		interest.
247		-
248	411		F. The court may, for good cause shown, prohibit the release of
249	412		such confidential records or testimony or authorize a release of the
250	413		confidential information or testimony upon such conditions as the
251	414		court deems necessary and appropriate, subject to the provisions of
252	415		this section.
253		-
254	416		G. Any public or private agency, entity, or prof essional person
255	417		required to produce confidential records pursuant to this section
256	418		may require payment of fees from the party seeking the records prior
257	419		to any records being produced, including a research fee not
258	420		exceeding Twenty Dollars ($20.00) per hour an d a copy fee not to
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259	448		exceed fifty cents ($0.50) per page and Five Dollars ($5.00) per
260	449		copy of each video tape or disk; provided, the court may waive such
261	450		costs in a criminal action based upon indigence of a defendant. The
262	451		Department shall not be permitted to assess fees for records
263	452		produced pursuant to subsection D of this section or in the
264	453		provision of records to the Office of Juvenile Affairs pursuant to
265	454		paragraph 13 of subsection H of this section.
266		-
267		-	ENR. S. B. NO. 199 Page 7
268		-
269	455		H. Nothing in Section 620.6 of Title 10 of the Oklahoma
270	456		Statutes and this chapter shall be construed as:
271		-
272	457		1. Authorizing the inspection of records or the disclosure of
273	458		information contained in records relating to the provision of
274	459		benefits or services funded, in whole or in part, with federal
275	460		funds, except in accord with federal statutes and regulations
276	461		governing the receipt or use of such funds;
277		-
278	462		2. Authorizing the disclosure of papers, records, books or
279	463		other information relating to the adoption of a child required to be
280	464		kept confidential. The disclosure of s uch information shall be
281	465		governed by the provisions of the Oklahoma Adoption Code;
282		-
283	466		3. Abrogating any privilege, including the attorney -client
284	467		privilege, or affecting any limitation on such privilege found in
285	468		any other statutes;
286		-
287	469		4. Limiting or otherwise a ffecting access of parties to a
288	470		deprived proceeding to records filed with or submitted to the court;
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290	498		5. Limiting or otherwise affecting access of agencies to
291	499		information subject to disclosure, review, or inspection by contract
292	500		or as a condition for the re ceipt of public funds or participation
293	501		in any program administered by the agency;
294		-
295	502		6. Prohibiting the Department of Human Services from
296	503		summarizing the outcome of an investigation to the person who
297	504		reported a known or suspected instance of child abuse or n eglect or
298	505		to any person providing services to a child who is or is alleged to
299	506		be a victim of child abuse;
300		-
301	507		7. Authorizing the disclosure of information which identifies
302	508		any person who has reported an allegation of known or suspected
303	509		child abuse or neglect unless such disclosure is specifically
304	510		ordered by the court;
305		-
306	511		8. Authorizing the disclosure of a recording or a transcription
307	512		of a hotline referral which identifies any person who has reported
308	513		an allegation of known or suspected child abuse or neglect, unl ess
309	514		the disclosure is specifically ordered by the court;
310		-
311		-	ENR. S. B. NO. 199 Page 8
312		-
313	515		9. Prohibiting the Department of Human Services from providing
314	516		a summary of allegations and findings of an investigation involving
315	517		a child care facility that does not disclose identities but that
316	518		permits parents to evaluate the facility;
317		-
318	519		10. Prohibiting the disclosure of confidential information to
319	520		any educational institution, facility, or educator to the extent
320	521		necessary to enable the educator to better provide educational
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321	549		services and activities f or a child and provide for the safety of
322	550		students;
323		-
324	551		11. Prohibiting the Department from obtaining, without a court
325	552		order, nondirectory education records pertaining to a child in the
326	553		legal custody of the Department;
327		-
328	554		12. Prohibiting the Department from prov iding records to a
329	555		federally recognized Indian tribe for any individual who has applied
330	556		for foster care placement, adoptive placement, or guardianship
331	557		placement through the tribe; provided, that the tribe shall be
332	558		required to maintain the confidentiality o f the records; or
333		-
334	559		13. Prohibiting the Department from providing records to the
335	560		Office of Juvenile Affairs for any individual who has applied for
336	561		foster care; or
337		-
338	562		14. Prohibiting the disclosure of agency records to Department
339	563		employees whose official dutie s include the audit or investigation
340	564		of programs, services, administrative or employment matters
341	565		involving the Department or the Medicaid program; provided, the
342	566		records and information accessed must be limited to the purposes for
343	567		which the disclosure is au thorized.
344		-
345	568		SECTION 2. This act shall become effective November 1, 2021.
346	569
347		-
348		-	ENR. S. B. NO. 199 Page 9
349		-	Passed the Senate the 2nd day of March, 2021.
350		-
351		-
352		-
353		-	Presiding Officer of the Senate
354		-
355		-
356		-	Passed the House of Representatives the 22nd day of April, 2021.
357		-
358		-
359		-
360		-	Presiding Officer of the House
361		-	of Representatives
362		-
363		-	OFFICE OF THE GOVERNOR
364		-	Received by the Office of the Governor this _______ _____________
365		-	day of _________________ __, 20_______, at _______ o'clock _______ M.
366		-	By: _______________________________ __
367		-	Approved by the Governor of th e State of Oklahoma this _________
368		-	day of _________________ __, 20_______, at _______ o'clock _______ M.
369		-
370		-	_________________________________
371		-	Governor of the State of Oklahoma
372		-
373		-
374		-	OFFICE OF THE SECRETARY OF STATE
375		-	Received by the Office of the Secretary of State this __________
376		-	day of __________________, 20 _______, at _______ o'clock _______ M.
377		-	By: _______________________________ __
	570	+	COMMITTEE REPORT BY: COMMITTEE ON CHILDREN, YOUTH AND FAMILY
	571	+	SERVICES, dated 03/30/2021 - DO PASS.