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STATE OF OKLAHOMA
1st Session of the 59th Legislature (2023)
COMMITTEE SUBSTITUTE
FOR
HOUSE BILL NO. 1894 By: Cantrell
COMMITTEE SUBSTITUTE
An Act relating to county records; amending 19 O.S.
2021, Section 155.7, which relates to the storage of
records kept by county offices ; permitting the use of
digital copies as orig inals; permitting fee; and
providing an effective date.
BE IT ENACTED BY THE PEOPLE OF THE STATE OF OKLAHOMA:
SECTION 1. AMENDATORY 19 O.S. 2021, Section 155.7, is
amended to read as follows:
Section 155.7 A. County officers may have a ny or all records
kept by any county office pho tographed, digitized, photostated,
reproduced on film or stored on optical disk. Such film or
reproducing material shall be of durable material and the device
used to reproduce such records on film or other m aterial shall be
such as to accurately reproduc e and perpetuate the original records
in all details.
B. The photostatic copy, photograph, digital cop y, photographic
film or optical disk of the original records shall be deemed to be
an original record for all purposes, and shall be admissible in
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evidence in all court or administrative agencies , or by the county
for accounts payable and inventory . A facsimile, exemplification or
certified copy thereof sha ll, for all purposes recited herein, be
deemed to be a transcript, exemplification or certified copy of the
original.
C. Whenever such reproduced records shall be placed in
conveniently accessible files and p rovisions made for preserving,
examining and using same, the county officer may certify those facts
to the board of county commissioners. All such records shall be
archived or disposed of according to the provisions of the Oklahoma
State Statutes and any other such restrictions as may be applicable.
D. The clerk of each county may elect to sign, accept , or
receive documents using a di gital signature system.
SECTION 2. This act shall become effective November 1, 2023.
59-1-7650 MJ 02/22/23