An Act
ENROLLED SENATE
BILL NO. 952 By: Kidd of the Senate
and
Sims and Cantrell of the
House
An Act relating to county surplus equipment; amending
19 O.S. 2021, Section 421, which relates to
disposition of certain county property to be ent ered
in minutes; raising value of certain equipment that
is entered into certain meeting minutes; amend ing 19
O.S. 2021, Section 421.1, which relates to sale of
certain county property; raising value of equipment
and adding equipment eligible to be sold or traded in
using certain procedures; and providing an effective
date.
SUBJECT: County surplus equipment
BE IT ENACTED BY THE PEOPLE OF THE STAT E OF OKLAHOMA:
SECTION 1. AMENDATORY 19 O.S. 2021, Section 421, is
amended to read as follows:
Section 421. From and after the effective date of this act
After November 1, 2009, each board of county commissioners of the
several counties in the state shall within thirty (30) days after
the disposition of a ny tools, apparatus, machinery, and equipment
belonging to the county or leased or otherwise let to it or any
department thereof, the original cost of which is more than Five
Hundred Dollars ($500.00) One Thousand Dollars ($1,000.00), whether
sold, exchanged, junked, leased o r let where authorized by statute,
ENR. S. B. NO. 952 Page 2
shall enter, or cause to be entered, in the minutes of the
proceedings of the board the fact of such disposition, including
complete description of ite m, serial number, the date property was
acquired, the name and address of the person or firm from whom
property was acquired, the cost price at time of acquisit ion or
contract price if acquired under lease -rental agreement, the d ate of
disposition, the nam e and address of the person or firm to whom
property transferred, the price received therefor and the reason f or
disposition.
SECTION 2. AMENDATORY 19 O.S. 2021, Section 421.1, is
amended to read as foll ows:
Section 421.1. A. The board of county commissioners is hereby
authorized to use any tool s, apparatus, machinery or equipment
belonging to the county, the original cost of which ex ceeded Five
Hundred Dollars ($500.00) One Thousand Dollars ($1,000.00), as a
trade-in on a cash purchase or lease purchase of any other tools,
apparatus, machinery o r equipment.
B. To establish an appraised value for an item to be sold at
public auction or traded in, the purchasing agent may refer to an
industry-recognized appraisal manual for used construction equipment
to estimate the value of the item being sold, or obtain appraisal
quotes from at least two vendors in the business of selling items
like the one being sold.
C. Except when such items are disposed of pursuan t to
subsection E, F or I of this section, the following procedures shall
be used for the sale, by the board of county commissioners, of any
tools, apparatus, machinery or equipment, the original cost of which
exceeded Five Hundred Dollars ($500.00) One Thousand Dollars
($1,000.00) or any information technology hardware or software
having an original cost of Five Hundred Dollars ($500.00) or more,
belonging to the county:
1. The board of county commissioners shall give notice of such
sale by publication in a newspaper of general paid circulation in
the county for two successive weekly issues;
ENR. S. B. NO. 952 Page 3
2. Bids for such tools, apparatus, machinery or equipment on
sale shall be in writing, sealed and delivered to the county clerk
of such county;
3. At the next regula r meeting of the board of county
commissioners after the expiration of fifteen (15) days f rom the
date of first publication of notice of the sale, the board of county
commissioners shall open such bids and award such tools, apparatus,
machinery or equipmen t to the highest and best bidder with the
option of rejecting all bids; and
4. The board of county commissioners may hold a public auction
or use an Internet auction, which may include o nline bidding, in
lieu of advertising for sealed bids as provided abo ve. Such auction
shall be advertised as provided herein.
D. A board of county commissi oners may sell any materials,
tools, apparatus, machinery or equipment to a tribal governmental
entity or state agency, if the agency is subject to the Oklahoma
Central Purchasing Act. The board of county commissioners may
purchase materials, tools, appar atus, machinery or equipment from a
state agency, if the agency is subject to the Oklahoma Central
Purchasing Act.
E. The board of county commissioners may, by resolut ion, enter
into an agreement with any tribal governmental entity or other
county or political subdivision for the purpose of selling,
transferring, trading or otherwise disposing of equip ment or
materials at a price agreed upon by both governing bodies.
Transactions made pursuant to this subsection shall not be subject
to the requirements i n subsection C of this section.
F. Advertisement of surplus property consigned to sell at a
Circuit Engineering District auction shall be provided by the
auction company under contract to conduct the sale. Advertising
shall be provided to attract the mo st potential buyers. Advertising
media may include, but not be limited to, sale flyers, newspapers,
radio, television, and Internet postings.
G. Pursuant to the authori ty of Section 1 of this title, boards
of county commissioners shall have authority, u nder such statute and
in consideration of the procedures in this section to sell real
ENR. S. B. NO. 952 Page 4
property belonging to the county without declaring such property
surplus under the fo llowing conditions:
1. A certified appraisal of the county property shall be
performed to determine the market value of the property and accepted
by the board of county commissioners;
2. After acceptance of the certified appraisal, the board of
county commissioners shall, pursuant to the requirements of this
section, give notice of suc h sale by publication in a newspaper of
general paid circulation in the county for two successive weekly
issues;
3. Bids for the real property shall be in writing, sealed a nd
delivered to the county clerk of such county;
4. At the next regular meeting of the board of county
commissioners after the expiration of fifteen (15) days from the
date of first publication of notice of sale, the board of county
commissioners shall op en such bids;
5. A successful bid must be no less than the market value of
the real property to be considered by the board of county
commissioners for acceptance. The board of county co mmissioners
reserves the right to reject any and all bids;
6. If more than one bid is above the market value of the real
property, the board of cou nty commissioners shall have the right to
compel the potential buyers of the real property who have bid abov e
the market amount to enter into public auction conducted by the
chairman of the board of county commissioners after the opening of
such bids, to establish the highest bid for the property in order to
assure that the county is receiving adequate considera tion for the
property;
7. A majority vote of the board of county com missioners shall
be required to determine the successful bidder of the real pr operty.
Upon awarding the bid, either through sealed bid or by conducting a
public auction of those bidders who bid more than the market value
of the real property, the board of county commissioners shall have
the right to pledge the occupied property, us ing an irrevocable bond
or letter of credit, as provided for in paragraph 10 of this
ENR. S. B. NO. 952 Page 5
subsection, as collatera l in order to finance bonds to purchase
other real property or build a replacement building, or both;
8. If the sale price is less than the estim ated cost of new
land purchase or construction, then said sales contract shall be
contingent upon the public a pproval of bond funding or other
authorized funding to allow the comp lete payment of the contemplated
project;
9. The board of county commission ers shall have authority
pursuant to paragraphs 5 and 6 of Section 1 of this title to make
any order concerning the sale of such property contingent upon a
closing date in the futu re in order to continue to use said real
property until a replacement buildi ng is completed. Upon completion
of the replacement building, the board of county commissioners shall
execute all documents and title transfers pertaining to said real
property to the successful bidder;
10. The successful bidder shall execute an irrevocable bond or
letter of credit with a surety company or bank licensed to do
business in the State of Oklahoma and organized under the corporate
laws of the State of Oklahoma and regi stered with the Secretary of
State of Oklahoma equal to the amount of the purchase price of the
real property within fifteen (15) days of awarding of the bid.
Failure to provide either a n irrevocable bond or letter of credit in
favor of the board of count y commissioners within said time
limitation shall act as a rejection and cancellation by the board of
the award of bid and said board may, at that point, enter into a
contract with any se condary or subsequent bidder that meets the
aforementioned qualificat ions without further notice; and
11. If there are no bids submitted or all submitted bids are
less than the market value of the real property after the expiration
of fifteen (15) days fr om the date of first publication of notice of
sale, the board of coun ty commissioners shall publish the notice of
sale and accept bids for a second time complying with the
requirements of paragraphs 2 through 4 of this subsection. If there
are no bids submitted or all submitted bids are less than the market
value of the real property after the expiration of fifteen (15) days
from the date of second publication of notice of sale, th e board of
county commissioners shall have the right to sell real property,
upon majority vote, without any bidding procedure or auction,
ENR. S. B. NO. 952 Page 6
directly to any person or entity for an amount that is not less than
the highest bid previously submitted through any previous bidding
procedures provided in this subsection.
H. The board of county commissioners may solicit telephone bids
for the removal of recy clable materials.
I. The board of county commissioners shall have the authority
to trade in equipment to a ven dor or on statewide contract by
acquiring used equipment values pursuant to subsection B of this
section.
SECTION 3. This act shall become effective November 1, 2023.
ENR. S. B. NO. 952 Page 7
Passed the Senate the 23rd day of May, 2023.
Presiding Officer of the Senate
Passed the House of Representatives the 27th day of April, 2023.
Presiding Officer of the House
of Representatives
OFFICE OF THE GOVERNOR
Received by the Office of the Governor this _______ _____________
day of ___________________, 20_______, at _______ o'clock _______ M.
By: _______________________________ __
Approved by the Governor of the State of Oklahoma this _____ ____
day of _________________ __, 20_______, at _______ o'clock _______ M.
_________________________________
Governor of the State of Oklahoma
OFFICE OF THE SECRETARY OF STATE
Received by the Office of the Secretary of State this _______ ___
day of __________________, 20 _______, at _______ o'clock _______ M.
By: ____________________ _____________