Oklahoma 2025 Regular Session

Oklahoma House Bill HB1138 Compare Versions

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3		-	SENATE FLOOR VERSION - HB1138 SFLR Page 1
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	3	+	ENGR. H. B. NO. 1138 Page 1 1
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29		-	SENATE FLOOR VERSION
30		-	April 8, 2025
31		-	AS AMENDED
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33	28		ENGROSSED HOUSE
34	29		BILL NO. 1138 By: Ford and Moore of the House
35	30
36	31		and
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38	33		Frix of the Senate
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43	40		An Act relating to law enforcement; amending 62 O.S.
44	41		2021, Section 34.301, as last amended by Section 1,
45	42		Chapter 134, O.S.L. 2023 (62 O.S. Supp. 2024, Sectio n
46	43		34.301), which relates to the Civil Service and Human
47	44		Capital Modernization Act; modifying duties of the
48	45		Human Capital Management Division and the Civil
49	46		Service Division of the Office of Management and
50	47		Enterprise Services; requiring establishment of
51	48		certain rules; making certain exception; broadening
52	49		scope of certain review; authorizing certain hearin g;
53	50		and providing an effective date.
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59	56		BE IT ENACTED BY THE PEOPLE OF THE STATE OF OKLAHOMA:
60	57		SECTION 1. AMENDATORY 62 O.S. 2021, Section 34.301, as
61	58		last amended by Section 1, Chapter 134, O.S.L. 2023 (62 O.S. Supp.
62	59		2024, Section 34.301), is amended to read as follows:
63	60		Section 34.301. A. This act shall be known and may be cited as
64	61		the "Civil Service and Human Capital Modernization Act".
65	62		B. The Human Capital Management Division and the Civil Service
66	63		Division of the Office of Management and Enterprise Services sha ll:
	64	+	1. Establish and maintain a State Employee Dispute Resolution
	65	+	Program, which may include mediation, to provide disput e resolution
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	67	+	ENGR. H. B. NO. 1138 Page 2 1
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94		-	1. Establish and maintain a State Employee Dispute Resolution
95		-	Program, which may include mediation, to provide dispute resolution
96	92		services for state agencies and state employees. Actions agreed to
97	93		through the State Employee Dispute Resolution Program shall be
98	94		consistent with applicable laws and rules and shall not alter,
99	95		reduce or modify any existing right or authority as provided by
100	96		statute or rule;
101	97		2. Establish rules pursuant to the Administrative Procedures
102	98		Act as may be necessary to perform the d uties and functions of this
103	99		act, including creating an Office of Veterans Placement to offer
104	100		counseling, assessment and as sistance to veterans seeking state
105	101		employment;
106	102		3. Receive and only act on complaints by state employees
107	103		arising from disciplinary action;
108	104		4. Use administrative law judges as independent contractors or
109	105		administrative law judges provided by the Office of t he Attorney
110	106		General to exercise the provisions of this act;
111	107		5. Submit quarterly reports on workload statistics to the
112	108		Governor, the Speaker of the Oklahoma House of Representatives and
113	109		the President Pro Tempore of the Oklahoma State Senate containing
114	110		the following information:
115	111		a. the number of cases, complaints and requests for
116	112		hearings filed, disposed of and pending with the
117	113		Divisions for each month of the quarter, and
	114	+	b. a numerical breakdown of the methods of disposition of
	115	+	such cases, complaints and re quests for hearing.
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	117	+	ENGR. H. B. NO. 1138 Page 3 1
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145		-	b. a numerical breakdown of the methods of disposition of
146		-	such cases, complaints and requests for hearing.
147	142		Quarterly reports shall be submitted within thirty (30) days
148	143		following the last day of the month of the appropriat e quarter; and
149	144		6. Create a confidential whistleblower program and serve as the
150	145		chief administrator of such program whereb y a state employee may
151	146		confidentially report claims of agency or employee mismanagement as
152	147		well as criminal misuse of state funds or property. Mismanagement
153	148		includes fraudulent activity or abuse or violation of a well -
154	149		established, articulated, clear, and compelling public policy. The
155	150		Office of the Attorney General shall have the authority to
156	151		investigate and determine whether to prosecu te such whistleblower
157	152		claims. The Attorney General shall also have the power to refer
158	153		such claims to the appropriate dist rict attorney; and
159	154		7. Receive and act upon complaints from disciplinary action and
160	155		grievances filed by state employees employed to perform duties as
161		-	outlined in paragraph 6 of subsection E of Section 3311 of Title 70
162		-	and Section 2-105 of Title 47 of the Oklahoma Statutes and to
163		-	establish rules pursuant to the Administrative Procedures Act as may
164		-	be necessary to carry out this objective and the right to be heard .
	156	+	outlined in paragraph 6 of subsection E of Section 3311 of Title 70,
	157	+	Section 510 of Title 57, and Section 2-105 of Title 47 of the
	158	+	Oklahoma Statutes and to establish rules pursuant to the
	159	+	Administrative Procedures Act as may be necessary to carry out this
	160	+	objective and the right to be heard .
165	161		C. Complaints shall be filed with the Civil Service Division
166	162		within ten (10) business days of the date of when such action
167	163		occurred and hearings shall take place within thirty (30) business
	164	+	days from the filing of the complaint , with the exception of actions
	165	+	filed pursuant to paragraph 7 of subsection B of this section .
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	167	+	ENGR. H. B. NO. 1138 Page 4 1
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195		-	days from the filing of the complaint , with the exception of actions
196		-	filed pursuant to paragraph 7 of subsection B o f this section.
197	192		D. Employees filing a complaint with the Civil Service Division
198	193		shall prove that there was no reasonable basis for the disciplinary
199	194		action by the state agency. The review of the merits of the
200	195		complaint shall may be limited to the employee disciplinary file
201	196		directly at issue. In the event documents needed are not maintained
202	197		in the disciplinary file, or additional witnesses are requested by
203	198		the parties, the administrative law judge shall have the discretion
204	199		to allow additional documentation or witnesses rega rding the
205	200		disciplinary action taken. Complaints relating to punitive
206	201		transfers shall be administrated through mediation first and sha ll
207	202		only proceed to a hearing if mediation is unsuccessful. Employees
208	203		who were offered a relocation incentive as set forth in
209	204		administrative rule shall not be deemed as being subject to a
210	205		punitive transfer. Complaints relating to written reprimands shall
211	206		be administered through mediation exclusively , and state employees
212	207		employed to perform duties as outlined in paragraph 6 o f subsection
213		-	E of Section 3311 of Title 70 and Section ~~2-105 of Title 47 of the~~
214		-	Oklahoma Statutes shall be ~~permitted~~ to ~~proceed to a hearing if~~
215		-	mediation is unsuccessful. Mediation may ~~also be available for~~
216		-	other disciplinary ~~actions~~.
	208	+	E of Section 3311 of Title 70, Section 510 of Title 57, and Section
	209	+	2-105 of Title 47 of the Oklahoma Statutes shall be p ermitted to
	210	+	proceed to a hearing if mediation is unsuccessful . Mediation may
	211	+	also be available for other disciplinary act ions.
217	212		E. Claimants shall be permitted to secure and utilize
218	213		representation during the adverse action process.
	214	+	F. The presiding officer of any proceeding before the Civil
	215	+	Service Division may require payment of reasonable attorney fees and
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246		-	F. The presiding officer of any proceeding before the Civil
247		-	Service Division may require payment of reasonable attorney fees and
248	242		costs to the prevailing party if the position of the nonprevailing
249	243		party was without reasonable basis or was frivolous.
250	244		G. For purposes of this sect ion, "disciplinary actions " means
251	245		termination, suspension without pay, involuntary demotion, punitive
252	246		transfers or written reprimand.
253	247		H. Nothing in this section shall apply to:
254	248		1. Persons employed by the Governor, Lieutenant Governor,
255	249		Oklahoma House of Representatives, Oklahoma State Senate,
256	250		Legislative Service Bureau, or the Legislative Office of Fiscal
257	251		Transparency;
258	252		2. Elected officials;
259	253		3. Political appointees;
260	254		4. District attorneys, assistant district attorneys or other
261	255		employees of the district at torney's office, and the District
262	256		Attorneys Council;
263	257		5. The state judiciary or persons employed by the state
264	258		judiciary;
265	259		6. Not more than five percent (5%) of an agency 's employees
266	260		designated as executive management as determined by the agency
267	261		director and the agency shall designate the status of the employee
268	262		as state employee or executive management in the State of Oklahoma 's
	263	+	Human Resources Information System, maintained by the Human Capital
	264	+	Management Division;
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	266	+	ENGR. H. B. NO. 1138 Page 6 1
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296		-	Human Resources Information System, maintained by the Human Capital
297		-	Management Division;
298	291		7. Temporary employees employed to work l ess than one thousand
299	292		(1,000) hours in any twelve -month period;
300	293		8. Seasonal employees employed to work less than one thou sand
301	294		six hundred (1,600) hours in any twelve -month period;
302	295		9. Employees in a trial period; or
303	296		10. State employees whose employment status is otherwise
304	297		provided by law.
305	298		I. Except as provided by subsection H of this section,
306	299		effective January 1, 2022, all state employee positions shall be
307	300		administered by the Human Capital Management Division of the Office
308	301		of Management and Enterprise Se rvices, without reference to prior
309	302		classified or unclassified status.
310	303		J. In collaboration with executive branch agencies, and their
311	304		human resources personnel, the Human Capital Management
312	305		Administrator shall establish and define statewide minimum standards
313	306		for human resource business processes, based on industry standards
314	307		and statewide best practices, to be followed by all e xecutive branch
315	308		agencies. The Human Capital Management Administrator has the
316	309		authority to grant exceptions to the statewide minimum s tandards.
317	310		Additionally, the Human Capital Management Administrator shall
318	311		establish and maintain a statewide job catalog a nd pay structure for
319	312		executive branch jobs and establish policies and procedures for a
	313	+	market-based pay system, pay -for-performance system, and dispute
	314	+	resolution process for issues that do not rise to a disciplinary
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347		-	market-based pay system, pay -for-performance system, and dispute
348		-	resolution process for issues that do not rise to a disciplinary
349	341		action as provided by the Civil Service and Human Capital
350	342		Modernization Act. The Human Capital Management Administrator shall
351	343		promulgate rules necessary to carry out the au thority set forth in
352	344		this section.
353	345		K. The Civil Service Division is authorized to employ attorneys
354	346		or contract with priva te attorneys to serve as legal counsel to the
355	347		Civil Service Division. The attorneys shall be authorized to appear
356	348		for and represent the Civil Service Division in all litigation that
357	349		may arise from the discharge of its duties, including the
358	350		representation of the Civil Service Division when its decisions are
359	351		appealed to higher courts. Attorneys employed by the Office of
360	352		Management and Enterprise Services to represent the Civil Service
361	353		Division shall represent the Civil Service Division notwithstanding
362	354		its representation of the Office of Management and Enterprise
363	355		Services in the same or related matters pending before the Civil
364	356		Service Division or before any court. The Office of Management and
365	357		Enterprise Services shall establish internal administrative
366	358		procedures to ensure that all departments within the Office of
367	359		Management and Enterprise Services are provided independent legal
368	360		representation, and such simultaneous representation shall not, of
369	361		itself, be deemed to constitute a conflict of interest.
	362	+	L. The Civil Service Division shall be exempt from the
	363	+	requirements set forth in Section 20i of Title 74 of the Oklahoma
	364	+	Statutes when carrying out the duties and functions of this act.
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397		-	L. The Civil Service Division shall be exempt from the
398		-	requirements set forth in Section 20i of Title 74 of the Oklahoma
399		-	Statutes when carrying out the duties and functions of this act.
400	391		SECTION 2. This act shall become effective November 1, 2025.
401		-	COMMITTEE REPORT BY: COMMITTEE ON RETIREMENT AND GOVERNMENT
402		-	RESOURCES
403		-	April 8, 2025 - DO PASS AS AMENDED
	392	+	Passed the House of Representatives the 24th day of March, 2025.
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	397	+	Presiding Officer of the House
	398	+	of Representatives
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	402	+	Passed the Senate the ____ day of __________, 2025.
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	407	+	Presiding Officer of the Senate
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