Oklahoma 2025 Regular Session

Oklahoma House Bill HB1409 Compare Versions

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Version 2 (New)

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3		-	SENATE FLOOR VERSION - HB1409 SFLR Page 1
4		-	(Bold face denotes Committee Amendments) 1
	3	+	ENGR. H. B. NO. 1409 Page 1 1
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29		-	SENATE FLOOR VERSION
30		-	April 17, 2025
31		-	AS AMENDED
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33	28		ENGROSSED HOUSE
34	29		BILL NO. 1409 By: Crosswhite Hader of the
35	30		House
36	31
37	32		and
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39	34		Sacchieri of the Senate
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45		-	[ notices by public bodies - email distribution
46		-	systems - effective date ]
	40	+	An Act relating to the Oklahoma Open Meeting Act;
	41	+	amending 25 O.S. 2021, Section 311, as amended by
	42	+	Section 1, Chapter 60, O.S.L. 2024 (25 O.S. Supp.
	43	+	2024, Section 311), which relates to notices by
	44	+	public bodies; prescribing procedures related to
	45	+	email distribution systems; and providing an
	46	+	effective date.
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51	52		BE IT ENACTED BY THE PEOPLE OF THE STATE OF OKLAHOMA:
52	53		SECTION 1. AMENDATORY 25 O.S. 2021, Section 311, as
53	54		amended by Section 1, Chapter 60, O.S.L. 2024 (25 O.S. Supp. 2024,
54	55		Section 311), is amended to read as follows:
55	56		Section 311. A. Notwithstanding any other provisions of law,
56	57		all regularly scheduled, continued or recon vened, special or
57	58		emergency meetings of public bodies shall be preceded by public
58	59		notice as follows:
59	60		1. All public bodies shall give notice in writing by D ecember
60	61		15 of each calendar year of the schedule showing the date, time and
61	62		place of the regularly s cheduled meetings of such public bodies for
62	63		the following calendar year;
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64		-	SENATE FLOOR VERSION - HB1409 SFLR Page 2
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	65	+	ENGR. H. B. NO. 1409 Page 2 1
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90	90		2. All state public bodies including, but not limited to,
91	91		public trusts and other bodies with the state as beneficiary, shall
92	92		give such notice to the Secretary of State;
93	93		3. All county public bodies including, but not limited to,
94	94		public trusts and any other bodies with the county as beneficiary,
95	95		shall give such notice to the county cler k of the county wherein
96	96		they are principally located;
97	97		4. All municipal public bodies including, but not limited to,
98	98		public trusts and any other bodies with the municipality as
99	99		beneficiary, shall give such notice to the municipal clerk of the
100	100		municipality wherein they are principally located;
101	101		5. All multicounty, regional, areawide or district public
102	102		bodies including, but not limited to, district boards of education,
103	103		shall give such notice to the county clerk of the county wherein
104	104		they are principally locat ed, or if no office exists, to the county
105	105		clerk of the county or counties served by such public body ;
106	106		6. All governing boards of state institutions of higher
107	107		education, and committees and subcommittees thereof, shall give such
108	108		notice to the Secretary of State. All other public bodies covered
109	109		by the provisions of the Oklahoma Open Meeting Act which exis t under
110	110		the auspices of a state institution of higher education, but a
111	111		majority of whose members are not members of the institution 's
112	112		governing board, shall give such notice to the county clerk of the
113	113		county wherein the institution is principally located;
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115		-	SENATE FLOOR VERSION - HB1409 SFLR Page 3
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	115	+	ENGR. H. B. NO. 1409 Page 3 1
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141	140		7. The Secretary of State and each county clerk or municipal
142	141		clerk shall keep a record of all notices received in a register open
143	142		to the public for inspection during regular office hours, and, in
144	143		addition, shall make known upon any request of any person t he
145	144		contents of the register;
146	145		8. If any change is to be made of the date, time or place of
147	146		regularly scheduled meetings of public bodies, then notice in
148	147		writing shall be given to the Secretary of State or county clerk or
149	148		municipal clerk, as required herein , not less than ten (10) days
150	149		prior to the implementation of any such change;
151	150		9. a. In addition to the advance public notice in writing
152	151		required to be filed for regularly scheduled meetings,
153	152		described in paragraph 1 of this subsection, all
154	153		public bodies shall, at least twenty -four (24) hours
155	154		prior to such regularly scheduled meetings, display
156	155		public notice of the meeting by at least one of the
157	156		following methods:
158	157		(1) by posting information that includes date, time,
159	158		place and agenda for the meeting in promine nt
160	159		public view at the principal office of the public
161	160		body or at the location of the meeting if no
162	161		office exists, or
163	162		(2) by posting on the public body 's Internet website
164	163		the date, time, place and agenda for the meeting
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166		-	SENATE FLOOR VERSION - HB1409 SFLR Page 4
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	165	+	ENGR. H. B. NO. 1409 Page 4 1
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192	190		in accordance with Section 3106.2 of T itle 74 of
193	191		the Oklahoma Statutes. Additionally, the public
194	192		body shall offer and consistently maintain an
195	193		email distribution system for distribution of
196	194		such notice of a public meeting required by this
197	195		subsection, and any person may request to be
198	196		included without charge, and their request shall
199	197		be accepted. The emailed notice of a public
200	198		meeting required by this subsection shall include
201	199		in the body of the email or as an attachment to
202	200		the email the date, time, place and agenda for
203	201		the meeting and it shall be sent no less than
204	202		twenty-four (24) hours prior to the meeting.
205	203		Additionally, the public body shall make the
206	204		notice of a public meeting required by this
207	205		subsection available to the public in the
208	206		principal office of the public body or at the
209	207		location of the meeting during normal business
210	208		hours at least twenty –four (24) hours prior to
211	209		the meeting. Public bodies may require persons
212	210		participating in the email distribution system to
213	211		annually confirm the request to be included in
214	212		the email distribution system. If the person
215	213		does not confirm the request, public bodies may
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217		-	SENATE FLOOR VERSION - HB1409 SFLR Page 5
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	215	+	ENGR. H. B. NO. 1409 Page 5 1
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243	240		remove that person from the email distribution
244	241		system. Nothing herein prohibits an individua l
245	242		from participating in an email distribution
246	243		system from which that individual was previously
247	244		removed.
248	245		b. In addition to the notice requirements of this
249	246		section, all state public bodies, as defined in
250	247		paragraph 2 of this subsection, shall, at least
251	248		twenty-four (24) hours prior to regularly scheduled
252	249		meetings, display public notice of the meeting by:
253	250		(1) posting information that includes date, time,
254	251		place and agenda for the meeting in prominent
255	252		public view at the principal office of the public
256	253		body or at the location of the meeting if no
257	254		office exists, and
258	255		(2) posting on the public body 's Internet website the
259	256		date, time, place and agenda for the meeting in
260	257		accordance with Section 3106.2 of Title 74 of the
261	258		Oklahoma Statutes;
262	259		10. The twenty-four (24) hours required in paragraph 9 of this
263	260		subsection shall exclude Saturdays, Sundays and holidays legally
264	261		declared by the State of Oklahoma. The posting or distribution of a
265	262		notice of a public meeting as described in paragraph 9 of this
266	263		subsection shall not preclude a public body from considering at its
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268		-	SENATE FLOOR VERSION - HB1409 SFLR Page 6
269		-	(Bold face denotes Committee Amendments) 1
	265	+	ENGR. H. B. NO. 1409 Page 6 1
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294	290		regularly scheduled meeting any new business. "New business", as
295	291		used herein, shall mean any matter not known about or which could
296	292		not have been reasonably foreseen prior to the time of the posting;
297	293		11. In the event any meeting is to be continued or reconvened,
298	294		public notice of such action including date, time and place of the
299	295		continued meeting, shall be given by announcement at the original
300	296		meeting. Only matters appearing on the agenda of the meeting which
301	297		is continued may be discussed at the continued or reconvened
302	298		meeting;
303	299		12. Special meetings of public bodies shall not be held without
304	300		public notice being given at least forty -eight (48) hours prior to
305	301		the meetings. Such public notice of date, time and place shall be
306	302		given in writing, in person or by telephonic means to the Secretary
307	303		of State or to the county c lerk or to the municipal clerk by public
308	304		bodies in the manner set forth in paragraphs 2, 3, 4, 5 and 6 of
309	305		this subsection. The public body also shall cause written notice of
310	306		the date, time and place of the meeting to be mailed or delivered to
311	307		each person, newspaper, wire service, radio station and television
312	308		station that has filed a written request for notice of meetings of
313	309		the public body with the clerk or secretary of the public body or
314	310		with some other person designated by the public body. Such written
315	311		notice shall be mailed or delivered at least forty -eight (48) hours
316	312		prior to the special meeting. The public body may charge a fee of
317	313		up to Eighteen Dollar s ($18.00) per year to persons or entities
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319		-	SENATE FLOOR VERSION - HB1409 SFLR Page 7
320		-	(Bold face denotes Committee Amendments) 1
	315	+	ENGR. H. B. NO. 1409 Page 7 1
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345	340		filing a written request for notice of meetings, and may require
346	341		such persons or entities to renew the request for notice annually.
347	342		In addition, all public bodies shall, at least twenty -four (24)
348	343		hours prior to such special meetings, display public notice of the
349	344		meeting, setting forth thereon the date, time, pl ace and agenda for
350	345		the meeting. Only matters appearing on the posted agenda may be
351	346		considered at the special meeting. Such public notice shall be
352	347		posted in prominent public view at the principal office of the
353	348		public body or at the location of the meeting if no office exists.
354	349		Twenty-four (24) hours prior public posting shall exclude Saturdays,
355	350		Sundays and holidays legally declared by the State of Oklahoma. In
356	351		lieu of the public posting requirements of this paragraph, a public
357	352		body may elect to follow the requirements found in division (2) of
358	353		subparagraph a of paragraph 9 of this subsection, provided that
359	354		forty-eight-hour notice is required for special meeti ngs and that
360	355		the forty-eight-hour requirement shall exclude Saturdays, Sundays
361	356		and holidays legally declared by the State of Oklahoma;
362	357		13. In the event of an emergency, an emergency meeting of a
363	358		public body may be held without the public notice heretofore
364	359		required. Should an emergency meeting of a public body be
365	360		necessary, the person calling such a mee ting shall give as much
366	361		advance public notice as is reasonable and possible under the
367	362		circumstances existing, in person or by telephonic or electronic
368	363		means; and
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370		-	SENATE FLOOR VERSION - HB1409 SFLR Page 8
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	365	+	ENGR. H. B. NO. 1409 Page 8 1
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396	390		14. A public body that gives public notice of a meeting for
397	391		which there will be a videoconfer ence option in accordance with
398	392		Section 307.1 of this title shall not modify the method of meeting
399	393		described in the notice prior to the meeting and shall conduct the
400	394		meeting according to the methods described in the notice. If a code
401	395		or password is require d to access the videoconference meeting, the
402	396		code or password shall be included in the public notice.
403	397		B. 1. All agendas required pursuant to the provision s of this
404	398		section shall identify all items of business to be transacted by a
405	399		public body at a meetin g including, but not limited to, any proposed
406	400		executive session for the purpose of engaging in deliberations or
407	401		rendering a final or intermediate decision in an individual
408	402		proceeding prescribed by the Administrative Procedures Act.
409	403		2. If a public body pro poses to conduct an executive session,
410	404		the agenda shall:
411	405		a. contain sufficient information for the public to
412	406		ascertain that an executive session will be pro posed,
413	407		b. identify the items of business and purposes of the
414	408		executive session, and
415	409		c. state specifically the provision of Section 307 of
416	410		this title authorizing the executive session.
417	411		SECTION 2. This act shall become effective November 1, 2025.
418		-	COMMITTEE REPORT BY: COMM ITTEE ON TECHNOLOGY AND TELECOMMUNICATIONS
419		-	April 17, 2025 - DO PASS AS AMENDED
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	413	+	ENGR. H. B. NO. 1409 Page 9 1
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	438	+	Passed the House of Representatives the 13th day of March, 2025.
	439	+
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	441	+
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	443	+	Presiding Officer of th e House
	444	+	of Representatives
	445	+
	446	+	Passed the Senate the ____ day of __________, 2025.
	447	+
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	451	+	Presiding Officer of the Senate
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